Video index
1. CALL TO ORDER
A. Roll Call (Including Action on Absences if Necessary)
B. Adoption of Agenda
C. Pledge of Allegiance
2. STUDENT RECOGNITION: (overview) As part of the County Board of Education Student Recognition Program, the Santa Clara County Office of Education (SCCOE) recognizes five students each year who have overcome significant obstacles to reach their personal and academic goals. Hector Santana is being honored as the Student of the Year for Migrant Education for his academic achievements, leadership skills, good attendance, citizenship and character and perseverance in pursuing his goals.
3. NOMINEES FOR CLASSIFIED EMPLOYEE OF THE YEAR: (overview) Each year at the request of the California Department of Education (CDE), the County Superintendent invites submissions from county districts for the state "Classified School Employee of the Year" program. A Santa Clara County Office of Education committee reviewed all submissions and selected one employee from each job classification. The County Superintendent then forwarded these names to the CDE for consideration of statewide recognition.
4. PUBLIC COMMENTS OF PERSONS DESIRING TO ADDRESS THE BOARD ON ITEMS AGENDIZED FOR CLOSED SESSION OR ITEMS NOT ON THE AGENDA (overview) At this time, members of the public may address the Board on any item agendized for closed session or any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item. No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda. In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.
Meeting went into Recess
Meeting Reconvened
5. The Board will hold a Closed Session to consider the following items:
A) County of Santa Clara et al v. Milpitas EDC, et al., Sacramento Superior Court Case No. 34-2013-80001508.
B) Conference with Legal Counsel -Initiation of Litigation (Government Code § 54956.9(d)(4)) (two cases)
C) Public Employee Performance Evaluation Title: County Superintendent of Schools (Government Code Section 54957(b)(1))
OPEN SESSION Immediately Following Closed Session
6. Report of actions taken in Closed Session
7. PUBLIC COMMENTS OF PERSONS DESIRING TO ADDRESS THE BOARD ON ITEMS NOT ON THE AGENDA (overview) At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item. No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda. In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.
8. SUPERINTENDENT'S REPORT
9. COUNTY BOARD OF EDUCATION MEMBER REPORTS (overview) The members of the Board may give reports on any activities related to their duties as members of the Santa Clara County Board of Education.
10. CONSENT ACTION ITEMS
A. *Request Approval of Minutes of Special Board Meeting of April 25, 2015 (#2158-S1)
10A
B. *Request Approval of Minutes of Regular Board Meeting of May 6, 2015 (#2159)
10B
C. *Request Acceptance of Donation (overview) A donation was made to the Special Education Department in the Student Services Branch. Administration recommends acceptance of donation. (Superintendent Gundry)
10C
D. *Request Approval to Submit i3Grant (overview) Fourteen years ago the California Alliance of African American Educators (CAAAE) launched a Science, Technology, Engineering and Math (STEM) program focused on Black students in Silicon Valley. The program sends one hundred percent of its students to college, ninety percent graduate with a BA or BS degree in four years, and sixty percent of those degrees are in STEM fields (eight times the national average for Blacks.) The CAAAE is partnering with the Santa Clara County Office of Education (SCCOE) to replicate its award-winning STEM model in 25 sites around the country to serve up to 1,125 students in its first year, adding third graders at each site each year. At the end of the i3 three-year grant, we will have 6,750 students. Administration recommends approval to submit the i3 grant. (Dr. Angelica Ramsey)
10D
E. *Request Approval to Accept the Tobacco Use Prevention and Education (TUPE) Tier 1 Grant (overview) Tobacco-free certificated school districts, direct funded charter schools and COE's are encouraged to apply for a non-competitive TUPE Tier 1 grant for the amount of $4,500. These funds are to be expended over the course of three years and used to maintain and enforce a tobacco-free school policy as well as fund the administration of the California Health Kids Survey. This grant will enable us to continue to provide support to Alternative Education and Special Education in their tobacco prevention and cessation efforts. Administration recommends accepting the Tobacco use Prevention and Education Tier 1 grant. (Dr. Angelica Ramsey)
10E
F. *Approval of the County Superintendent's Financial Activity Report on Travel/Conferences and Mileage Expenses for April 2015 on Job-Related Expenditures (Superintendent Gundry)
10F
G. *Request Approval of Purchase from IAT Interactive, LLC for $195,216 (overview) It's About Time (IAT) Interactive, LLC was selected by the Science teachers of Alternative Education Department (AED) to replace outdated Science curriculum for AED. The curriculum selected is aligned to the Common Core State Standards and the Next Generation Science Standards and includes STEM and Project-Based Inquiry ScienceT (PBIS). IAT Interactive, LLC was found to be a Single Source. Administration recommends approval of purchase from IAT Interactive, LLC for $195,216. (Dr. Mary Ann Dewan)
10G
H. *Request Approval of Contract Exceeding $100,000 (overview) This contract will be with Siras Systems, Inc. and will cover a customized database system that will generate compliant individualized Education Program (IEP) reports for districts within North West Santa Clara County and the SCCOE Special Education Department. Contract amount will be $191,051.25 per year for a three-year term. Administration recommends approval of contract exceeding $100,000 with Siras Systems Inc. (Dr. Mary Ann Dewan)
10H
I. *Request Approval of Contract Amendment over $100,000 with East Side Union High School District Early Head Start Program (overview) In preparation for Educare, the Santa Clara County Office of Education will fund a summer 2014 pilot program for the East Side Union High School District Early Head Start. The amendment adds $18,759.92 to the existing contract of $146,844. In addition, this contract amendment will provide a 1.3% Cost of Living increase in the amount of $1,909 per year, to be paid retroactively to May 1, 2014. Administration recommends approval of Contract Amendment over $100,000 with East Side Union High School District Early Head Start Program. (Dr. Mary Ann Dewan)
10I
J. *Request Approval to Extend Contract for School Business Service Consultants (overview) The Santa Clara County Office of Education has engaged the firm of School Business Service Consultants to provide research and analysis on issues related to audits, such as the payroll audit where the vendor is supporting the Superintendent in leading the development of management responses and actions. This request is to extend the contract to continue these services through the end of the calendar year and to cover other operational issues in SCCOE operations, such as district requests for fiscal support. Administration recommends approval of to extend contract for School Business Service Consultants. (Superintendent Gundry)
10J
11. PUBLIC HEARING
A. *Public Hearing on Rocketship Franklin-McKinley Charter School Petition (overview) On May 12, 2015, the Office of Innovative Schools of the Santa Clara County Office of Education (SCCOE) received a charter petition from Rocketship Education seeking approval to open Rocketship Franklin-McKinley. This petition was submitted on appeal from the Franklin-McKinley School District, having been denied by the District's Board of Education on April 14, 2015. California Education Code Section 47605(b) requires that "no later than 30 days after receiving a petition . the governing board of the school district shall hold a public hearing on the provisions of the charter, at which time the governing board of the school district shall consider the level of support for the petition by teachers employed by the district, other employees of the district, and parents. This item will be placed on the County Board agenda for a vote on June 17, 2015. (Don Bolce)
11A
13. INFORMATION ITEMS
A. *Student Services Branch Report, Part 3: Early Learning Services (overview) Each Branch has been charged with providing a report of Branch programs and activities. This report of the Student Services Branch will focus on Early Learning Services. The purpose of the presentation is to provide the Board with an update regarding the status and progress of our key initiatives for the 2014-15 school year, as well as our program improvement efforts. (Dr. Mary Ann Dewan)
13A
B. *Strong Start Report (overview) Strong Start is a coalition of community leaders, early education providers, nonprofit organizations, elected officials, members of the business community and other key stakeholders who are committed to expanding access to high quality early learning opportunities for all children age 0 to 8 in Santa Clara County. Convened in 2012, the coalition has sought local solutions to help increase access to high-quality early education and conducted legislative advocacy efforts at the state level to encourage increased investments in early learning. Information will be provided about Strong Start including the Education Campaign launched in February 2015. (Dr. Mary Ann Dewan)
13B
C. *Educare of California at Silicon Valley (ECSV) Update (overview) Educare schools, a network of more than 20 programs across the country, provide a comprehensive, high quality early childhood education and family support program shown to prevent the achievement gap from opening for the most at-risk children. Educare of California at Silicon Valley (ECSV) is a 501(c)(3) non-profit organization that supports and coordinates the development of the first Educare school in California, located in the Santee neighborhood of east San José in the Franklin-McKinley School District. Staff will provide an update regarding the status of Educare. Educare is scheduled to open in August of 2015. (Dr. Mary Ann Dewan)
13C
D. *Head Start Monthly Board Reports (overview) As per the Head Start Act, all Head Start Agencies are required to provide program information to the Board of Education. This monthly report will cover the month of March 2015. (Dr. Mary Ann Dewan)
13D
12. ACTION ITEM
A. *Request Approval of Contract over $250,000 with Mountain View-Whisman School District, Head Start (overview) The Head Start Program is requesting approval of the contract between the Santa Clara County Office of Education and Mountain View-Whisman School District. This contract was included in the Head Start grant application for the 2015-16 funding year. The cost of this contract is $317,500 per year for a period of five years. Administration recommends approval of contract over $250,000 with Mountain View-Whisman School District, Head Start. (Dr. Mary Ann Dewan)
12A
14. BOARD COMMITTEE REPORTS (overview) Committee members may provide or report on recent committee activities.
1. Budget Study Committee (Superintendent Gundry, Chair)
2. Policy Subcommittee (Trustee Song, Chair)
3. Joint Legislative Advisory Committee (Trustee Di Salvo, Chair)
4. Head Start Policy Council (Trustee Rossi)
5. Regional Operations Committee [ROP] (Trustee Chang)
6. Santa Clara County School Boards Association Executive Board (Trustee Green)
7. Joint Committee on Child Care (JCCC) (Trustees Song and Di Salvo)
8. Warmenhoven Inclusion Collaborative (Trustee Di Salvo)
9. California School Boards Association (CSBA) Delegate (Trustee Green)
10. California County Boards of Education (CCBE) Board of Directors (Trustee Green)
15. FUTURE AGENDA ITEMS (overview) Requested items by Board members may be addressed at this time.
1. Charter Schools Summit, June 3
2. Mindfulness for Students, summer/fall (Trustee Chang)
3. Civics Education/Kids Voting (Trustee Di Salvo)
4. LCFF's effect on the Grand Jury's proposal for school districts consolidation (Trustee Di Salvo)
5. Communications process in LACOE regarding public health for children (Trustee Di Salvo)
6. Discussion: Success rate in community and institutional schools - challenges and academic outcomes (Trustee Chang)
16. ADJOURNMENT
May 20, 2015 Regular Meeting #2160
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Video Index
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1. CALL TO ORDER
A. Roll Call (Including Action on Absences if Necessary)
B. Adoption of Agenda
C. Pledge of Allegiance
2. STUDENT RECOGNITION: (overview) As part of the County Board of Education Student Recognition Program, the Santa Clara County Office of Education (SCCOE) recognizes five students each year who have overcome significant obstacles to reach their personal and academic goals. Hector Santana is being honored as the Student of the Year for Migrant Education for his academic achievements, leadership skills, good attendance, citizenship and character and perseverance in pursuing his goals.
3. NOMINEES FOR CLASSIFIED EMPLOYEE OF THE YEAR: (overview) Each year at the request of the California Department of Education (CDE), the County Superintendent invites submissions from county districts for the state "Classified School Employee of the Year" program. A Santa Clara County Office of Education committee reviewed all submissions and selected one employee from each job classification. The County Superintendent then forwarded these names to the CDE for consideration of statewide recognition.
4. PUBLIC COMMENTS OF PERSONS DESIRING TO ADDRESS THE BOARD ON ITEMS AGENDIZED FOR CLOSED SESSION OR ITEMS NOT ON THE AGENDA (overview) At this time, members of the public may address the Board on any item agendized for closed session or any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item. No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda. In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.
Meeting went into Recess
Meeting Reconvened
5. The Board will hold a Closed Session to consider the following items:
A) County of Santa Clara et al v. Milpitas EDC, et al., Sacramento Superior Court Case No. 34-2013-80001508.
B) Conference with Legal Counsel -Initiation of Litigation (Government Code § 54956.9(d)(4)) (two cases)
C) Public Employee Performance Evaluation Title: County Superintendent of Schools (Government Code Section 54957(b)(1))
OPEN SESSION Immediately Following Closed Session
6. Report of actions taken in Closed Session
7. PUBLIC COMMENTS OF PERSONS DESIRING TO ADDRESS THE BOARD ON ITEMS NOT ON THE AGENDA (overview) At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item. No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda. In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.
8. SUPERINTENDENT'S REPORT
9. COUNTY BOARD OF EDUCATION MEMBER REPORTS (overview) The members of the Board may give reports on any activities related to their duties as members of the Santa Clara County Board of Education.
10. CONSENT ACTION ITEMS
A. *Request Approval of Minutes of Special Board Meeting of April 25, 2015 (#2158-S1)
10A
B. *Request Approval of Minutes of Regular Board Meeting of May 6, 2015 (#2159)
10B
C. *Request Acceptance of Donation (overview) A donation was made to the Special Education Department in the Student Services Branch. Administration recommends acceptance of donation. (Superintendent Gundry)
10C
D. *Request Approval to Submit i3Grant (overview) Fourteen years ago the California Alliance of African American Educators (CAAAE) launched a Science, Technology, Engineering and Math (STEM) program focused on Black students in Silicon Valley. The program sends one hundred percent of its students to college, ninety percent graduate with a BA or BS degree in four years, and sixty percent of those degrees are in STEM fields (eight times the national average for Blacks.) The CAAAE is partnering with the Santa Clara County Office of Education (SCCOE) to replicate its award-winning STEM model in 25 sites around the country to serve up to 1,125 students in its first year, adding third graders at each site each year. At the end of the i3 three-year grant, we will have 6,750 students. Administration recommends approval to submit the i3 grant. (Dr. Angelica Ramsey)
10D
E. *Request Approval to Accept the Tobacco Use Prevention and Education (TUPE) Tier 1 Grant (overview) Tobacco-free certificated school districts, direct funded charter schools and COE's are encouraged to apply for a non-competitive TUPE Tier 1 grant for the amount of $4,500. These funds are to be expended over the course of three years and used to maintain and enforce a tobacco-free school policy as well as fund the administration of the California Health Kids Survey. This grant will enable us to continue to provide support to Alternative Education and Special Education in their tobacco prevention and cessation efforts. Administration recommends accepting the Tobacco use Prevention and Education Tier 1 grant. (Dr. Angelica Ramsey)
10E
F. *Approval of the County Superintendent's Financial Activity Report on Travel/Conferences and Mileage Expenses for April 2015 on Job-Related Expenditures (Superintendent Gundry)
10F
G. *Request Approval of Purchase from IAT Interactive, LLC for $195,216 (overview) It's About Time (IAT) Interactive, LLC was selected by the Science teachers of Alternative Education Department (AED) to replace outdated Science curriculum for AED. The curriculum selected is aligned to the Common Core State Standards and the Next Generation Science Standards and includes STEM and Project-Based Inquiry ScienceT (PBIS). IAT Interactive, LLC was found to be a Single Source. Administration recommends approval of purchase from IAT Interactive, LLC for $195,216. (Dr. Mary Ann Dewan)
10G
H. *Request Approval of Contract Exceeding $100,000 (overview) This contract will be with Siras Systems, Inc. and will cover a customized database system that will generate compliant individualized Education Program (IEP) reports for districts within North West Santa Clara County and the SCCOE Special Education Department. Contract amount will be $191,051.25 per year for a three-year term. Administration recommends approval of contract exceeding $100,000 with Siras Systems Inc. (Dr. Mary Ann Dewan)
10H
I. *Request Approval of Contract Amendment over $100,000 with East Side Union High School District Early Head Start Program (overview) In preparation for Educare, the Santa Clara County Office of Education will fund a summer 2014 pilot program for the East Side Union High School District Early Head Start. The amendment adds $18,759.92 to the existing contract of $146,844. In addition, this contract amendment will provide a 1.3% Cost of Living increase in the amount of $1,909 per year, to be paid retroactively to May 1, 2014. Administration recommends approval of Contract Amendment over $100,000 with East Side Union High School District Early Head Start Program. (Dr. Mary Ann Dewan)
10I
J. *Request Approval to Extend Contract for School Business Service Consultants (overview) The Santa Clara County Office of Education has engaged the firm of School Business Service Consultants to provide research and analysis on issues related to audits, such as the payroll audit where the vendor is supporting the Superintendent in leading the development of management responses and actions. This request is to extend the contract to continue these services through the end of the calendar year and to cover other operational issues in SCCOE operations, such as district requests for fiscal support. Administration recommends approval of to extend contract for School Business Service Consultants. (Superintendent Gundry)
10J
11. PUBLIC HEARING
A. *Public Hearing on Rocketship Franklin-McKinley Charter School Petition (overview) On May 12, 2015, the Office of Innovative Schools of the Santa Clara County Office of Education (SCCOE) received a charter petition from Rocketship Education seeking approval to open Rocketship Franklin-McKinley. This petition was submitted on appeal from the Franklin-McKinley School District, having been denied by the District's Board of Education on April 14, 2015. California Education Code Section 47605(b) requires that "no later than 30 days after receiving a petition . the governing board of the school district shall hold a public hearing on the provisions of the charter, at which time the governing board of the school district shall consider the level of support for the petition by teachers employed by the district, other employees of the district, and parents. This item will be placed on the County Board agenda for a vote on June 17, 2015. (Don Bolce)
11A
13. INFORMATION ITEMS
A. *Student Services Branch Report, Part 3: Early Learning Services (overview) Each Branch has been charged with providing a report of Branch programs and activities. This report of the Student Services Branch will focus on Early Learning Services. The purpose of the presentation is to provide the Board with an update regarding the status and progress of our key initiatives for the 2014-15 school year, as well as our program improvement efforts. (Dr. Mary Ann Dewan)
13A
B. *Strong Start Report (overview) Strong Start is a coalition of community leaders, early education providers, nonprofit organizations, elected officials, members of the business community and other key stakeholders who are committed to expanding access to high quality early learning opportunities for all children age 0 to 8 in Santa Clara County. Convened in 2012, the coalition has sought local solutions to help increase access to high-quality early education and conducted legislative advocacy efforts at the state level to encourage increased investments in early learning. Information will be provided about Strong Start including the Education Campaign launched in February 2015. (Dr. Mary Ann Dewan)
13B
C. *Educare of California at Silicon Valley (ECSV) Update (overview) Educare schools, a network of more than 20 programs across the country, provide a comprehensive, high quality early childhood education and family support program shown to prevent the achievement gap from opening for the most at-risk children. Educare of California at Silicon Valley (ECSV) is a 501(c)(3) non-profit organization that supports and coordinates the development of the first Educare school in California, located in the Santee neighborhood of east San José in the Franklin-McKinley School District. Staff will provide an update regarding the status of Educare. Educare is scheduled to open in August of 2015. (Dr. Mary Ann Dewan)
13C
D. *Head Start Monthly Board Reports (overview) As per the Head Start Act, all Head Start Agencies are required to provide program information to the Board of Education. This monthly report will cover the month of March 2015. (Dr. Mary Ann Dewan)
13D
12. ACTION ITEM
A. *Request Approval of Contract over $250,000 with Mountain View-Whisman School District, Head Start (overview) The Head Start Program is requesting approval of the contract between the Santa Clara County Office of Education and Mountain View-Whisman School District. This contract was included in the Head Start grant application for the 2015-16 funding year. The cost of this contract is $317,500 per year for a period of five years. Administration recommends approval of contract over $250,000 with Mountain View-Whisman School District, Head Start. (Dr. Mary Ann Dewan)
12A
14. BOARD COMMITTEE REPORTS (overview) Committee members may provide or report on recent committee activities.
1. Budget Study Committee (Superintendent Gundry, Chair)
2. Policy Subcommittee (Trustee Song, Chair)
3. Joint Legislative Advisory Committee (Trustee Di Salvo, Chair)
4. Head Start Policy Council (Trustee Rossi)
5. Regional Operations Committee [ROP] (Trustee Chang)
6. Santa Clara County School Boards Association Executive Board (Trustee Green)
7. Joint Committee on Child Care (JCCC) (Trustees Song and Di Salvo)
8. Warmenhoven Inclusion Collaborative (Trustee Di Salvo)
9. California School Boards Association (CSBA) Delegate (Trustee Green)
10. California County Boards of Education (CCBE) Board of Directors (Trustee Green)
15. FUTURE AGENDA ITEMS (overview) Requested items by Board members may be addressed at this time.
1. Charter Schools Summit, June 3
2. Mindfulness for Students, summer/fall (Trustee Chang)
3. Civics Education/Kids Voting (Trustee Di Salvo)
4. LCFF's effect on the Grand Jury's proposal for school districts consolidation (Trustee Di Salvo)
5. Communications process in LACOE regarding public health for children (Trustee Di Salvo)
6. Discussion: Success rate in community and institutional schools - challenges and academic outcomes (Trustee Chang)
16. ADJOURNMENT
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