Video index

1. CALL TO ORDER

A. Roll Call (Including Action on Absences if Necessary)

B. Adoption of Agenda

C. Pledge of Allegiance

2. EMPLOYEE OF THE MONTH: (overview) The Santa Clara County Office of Education (SCCOE) recognizes ten employees each year for outstanding service to students, parents, coworkers and customers. Oscar Lopez is being honored as the Employee of the Month for October for his outstanding skills and accomplishments on the job, dedication to exceptional service and commitment to excellence.

3. PUBLIC COMMENTS OF PERSONS DESIRING TO ADDRESS THE BOARD ON ITEMS AGENDIZED FOR CLOSED SESSION OR ITEMS NOT ON THE AGENDA (overview) At this time, members of the public may address the Board on any item agendized for closed session or any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item. No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda. In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.

4. The Board will hold a Closed Session to consider the following items:

A. Subject Matter: Interdistrict Transfer Appeal Filed on Behalf of Student Resident District: Hayward Unified School District (Alameda County) Desired District: Palo Alto Unified School District (Santa Clara County)

B. Conference with Legal Counsel - Pending Litigation - Writ Petition vs. Campbell Union High School District and County Board of Education in Santa Clara County Superior Court Relating to Expulsion Appeal (case name is confidential because of minor's privacy rights)

C. Conference with Legal Counsel - Anticipated Litigation [Government Code sections 54956.9(d)(2); 54956.9(e)(3)] Jane Doe, a Minor, by and through her mother, JILL DOE (claim)

D. Conference with Legal Counsel - Existing Litigation Gov. Code § 54956.9(d)(1). Morgan Hill Unified School District v. Santa Clara County Board of Education et al., Santa Clara Superior Court, Case No. 115CV281545

E. Public Employee Performance Evaluation/Update Title: County Superintendent of Schools (Government Code Section 54957(b)(1))

Meeting went into Recess

Meeting Reconvened

OPEN SESSION Immediately Following Closed Session

5. Report of actions taken in Closed Session

6. PUBLIC COMMENTS OF PERSONS DESIRING TO ADDRESS THE BOARD ON ITEMS NOT ON THE AGENDA (overview) At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item. No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda. In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.

7. SUPERINTENDENT'S REPORT

8. COUNTY BOARD OF EDUCATION MEMBER REPORTS (overview) The members of the Board may give reports on any activities related to their duties as members of the Santa Clara County Board of Education.

9. PUBLIC HEARING AND ACTION

A. *Conduct a Public Hearing and Adopt Resolution to Identify the Gann Appropriations Limit On November 6, 1979, the voters of the State of California approved Proposition 4/Gann Initiative. This initiative added article XIII-B to the State Constitution which has the effect of placing a limit on the amount of proceeds from taxes governmental entities may authorize for expenditure during each fiscal year. The 2015-16 Gann Appropriations Limit has been calculated at $350,254,070. The Board of Education is required to have a public hearing and then adopt a resolution to establish the 2015-16 Gann Appropriations Limit. Administration recommends adoption of resolution for the estimated Gann Appropriations Limit for 2015-16. (Mark Skvarna)

9A

10. CONSENT ACTION ITEMS

A. *Request Approval of Minutes of Regular Board Meeting of October 7, 2015 (#2168)

10A

B. *Approval of the County Superintendent's Financial Activity Report on Travel/Conferences and Mileage Expenses for September 2015 on Job-Related Expenditures (Superintendent Gundry)

10B

C. *Request Acceptance of Donations Donations were made to the Student Services Branch of the Santa Clara County Office of Education. Administration recommends acceptance of donations. (Superintendent Gundry)

10C

D. *Request Approval for Travel Reimbursement of Expenditures for Board Members' Attendance to the California Association for Bilingual Education (CABE) annual conference on March 23-26, 2016 in San Francisco, California (overview) Trustees Rossi and Kamei have requested attendance to the California Association for Bilingual Education (CABE) and since CABE is not on the Board's approved routine travel items list (BB 9250(c)), a request for travel and expense reimbursement is being brought to the Board for approval. An agenda for the 2016 conference has not been published yet but an agenda from the 2015 conference is attached for the Board's review. Administration recommends approval for travel reimbursement of expenditures for board members' attendance to the California Association for Bilingual Education annual conference on March 23-26, 2016 in San Francisco, California. (Superintendent Gundry)

10D

11. ACTION ITEMS

A. *Request Approval of Contract over $250,000 with the California Department of Education for the Supporting Inclusive Practices Project (overview) The purpose of the Supporting Inclusive Practice (SIP) project is to assist the California Department of Education (CDE) Special Education Division (SED) in meeting federal requirements under the Individuals with Disabilities Education Act (IDEA). The Early Learning Services, Inclusion Collaborative will receive $799,999.97 from the CDE. The term of the agreement is July 1, 2015 through June 30, 2017. Administration recommends approval of contract over $250,000 with the CDE for the Supporting Inclusive Practices Project. (Dr. Mary Ann Dewan)

11A

B. *Request Approval of Kidango Mental Health Contract The Head Start Program will contract with Kidango, Inc. to provide mandated mental health support for parents and staff per Head Start regulations. Kidango will receive $244,956.40 per year for four (4) years to implement this area of work. Administration recommends approval of Kidango Mental Health Contract. (Dr. Mary Ann Dewan)

11B

12. INFORMATION ITEMS

A. *Overview of Charter Revocation Process (overview) On October 7, 2015, the SCCOE Charter Schools Office staff reported on 1) the failure of Spark Charter School to ensure that staff has the clearance and credentials required by state law and the school's charter and 2) on the closure of the school until these violations were corrected. During discussion following the report, board members requested that an information item on the charter revocation process be placed on an upcoming board agenda. Staff will provide an overview of the charter revocation process outlined in Education Code 47607. (Dr. Angelica Ramsey)

12A

B. *Special Education Facility Study (overview) The Santa Clara County Office of Education has launched a study of the facilities housing of its special education programs. This will be a report of the study launch, anticipated activities, and a timeline for completion of the project. (Dr. Mary Ann Dewan)

12B

C. *Mindfulness Report (overview) At the request of Trustee Chang, a report of Mindfulness in Education will be provided. Mindfulness can be defined as the quality or state of being conscious or aware and is achieved by focusing one's awareness on the present moment. This report will focus on Mindfulness in Education in Santa Clara County. (Dr. Mary Ann Dewan & Dr. Angelica Ramsey)

12C

D. *History/Social Sciences/Civic Engagement Initiative Update (overview) The History/Social Sciences/Civic Engagement Initiative holds two main events during the year: Mock Trials and National History Day. For the 2015-16 school year, the Curriculum & Instruction Department will develop a civic education initiative which will focus on middle and high schools in Santa Clara County. Staff will present an update on the initiative. (Dr. Angelica Ramsey)

12D

E. *Williams Complaint Report (overview) Complaints filed for the Santa Clara County Office of Education school sites under the Williams Settlement are limited to insufficient textbooks or instructional materials, unsafe or unhealthy facility conditions or teacher vacancies or mis-assignments. No Williams complaints were received during the July through September 2015 reporting period. (Dr. Mary Ann Dewan)

12E

F. *Head Start Monthly Board Reports (overview) As per the Head Start Act, all Head Start agencies are required to provide program information to the Board of Education. The month of August 2015 will be presented. (Dr. Mary Ann Dewan)

12F

13. BOARD COMMITTEE REPORTS (overview) Committee members may provide or report on recent committee activities.

1. Budget Study Committee (Superintendent Gundry, Chair)

2. Policy Subcommittee (Trustee Song, Chair)

3. Joint Legislative Advisory Committee (Trustee Di Salvo, Chair)

4. Head Start Policy Council (Trustee Rossi)

5. Santa Clara County School Boards Association Executive Board (Trustee Green)

6. Joint Committee on Child Care (JCCC) (Trustees Song and Di Salvo)

7. Warmenhoven Inclusion Collaborative (Trustee Di Salvo)

8. California School Boards Association (CSBA) Delegate (Trustee Green)

9. California County Boards of Education (CCBE) Board of Directors (Trustee Green)

14. FUTURE AGENDA ITEMS (overview) Requested items by Board members may be addressed at this time.

1. Understanding the State Preschool QRIS scores, Nov 4, 2015 (Trustee Di Salvo)

2. Local Control Funding Formula's (LCFF) effect on the Grand Jury's proposal for school districts consolidation, RFP responses are due Oct 23, 2015 (Trustee Di Salvo)

3. Strengthening Economic Security for County Residents (Trustee Green)

4. Best Practices and Roles of School Resource Officers (SROs) in Schools and Positive Behavior Interventions and Supports (PBIS) (Trustee Chang)

5. Budget Priorities (Trustee Kamei)

6. Update on SJ/SV 2020 (Trustee Di Salvo)

7. Presentation on use of epinephrine (Trustee Mah)

8. Equity for API students in higher education (Trustee Song)

9. Detailed Report on SCCOE Foster Youth Program (Trustee Mah)

10. Presentation by Attendance Works on how chronic student absences might be measured in Santa Clara County (Trustee Mah)

15. ADJOURNMENT

Oct 21, 2015 Regular Meeting #2169

Full agenda
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1. CALL TO ORDER

A. Roll Call (Including Action on Absences if Necessary)

B. Adoption of Agenda

C. Pledge of Allegiance

2. EMPLOYEE OF THE MONTH: (overview) The Santa Clara County Office of Education (SCCOE) recognizes ten employees each year for outstanding service to students, parents, coworkers and customers. Oscar Lopez is being honored as the Employee of the Month for October for his outstanding skills and accomplishments on the job, dedication to exceptional service and commitment to excellence.

3. PUBLIC COMMENTS OF PERSONS DESIRING TO ADDRESS THE BOARD ON ITEMS AGENDIZED FOR CLOSED SESSION OR ITEMS NOT ON THE AGENDA (overview) At this time, members of the public may address the Board on any item agendized for closed session or any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item. No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda. In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.

4. The Board will hold a Closed Session to consider the following items:

A. Subject Matter: Interdistrict Transfer Appeal Filed on Behalf of Student Resident District: Hayward Unified School District (Alameda County) Desired District: Palo Alto Unified School District (Santa Clara County)

B. Conference with Legal Counsel - Pending Litigation - Writ Petition vs. Campbell Union High School District and County Board of Education in Santa Clara County Superior Court Relating to Expulsion Appeal (case name is confidential because of minor's privacy rights)

C. Conference with Legal Counsel - Anticipated Litigation [Government Code sections 54956.9(d)(2); 54956.9(e)(3)] Jane Doe, a Minor, by and through her mother, JILL DOE (claim)

D. Conference with Legal Counsel - Existing Litigation Gov. Code § 54956.9(d)(1). Morgan Hill Unified School District v. Santa Clara County Board of Education et al., Santa Clara Superior Court, Case No. 115CV281545

E. Public Employee Performance Evaluation/Update Title: County Superintendent of Schools (Government Code Section 54957(b)(1))

Meeting went into Recess

Meeting Reconvened

OPEN SESSION Immediately Following Closed Session

5. Report of actions taken in Closed Session

6. PUBLIC COMMENTS OF PERSONS DESIRING TO ADDRESS THE BOARD ON ITEMS NOT ON THE AGENDA (overview) At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item. No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda. In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.

7. SUPERINTENDENT'S REPORT

8. COUNTY BOARD OF EDUCATION MEMBER REPORTS (overview) The members of the Board may give reports on any activities related to their duties as members of the Santa Clara County Board of Education.

9. PUBLIC HEARING AND ACTION

A. *Conduct a Public Hearing and Adopt Resolution to Identify the Gann Appropriations Limit On November 6, 1979, the voters of the State of California approved Proposition 4/Gann Initiative. This initiative added article XIII-B to the State Constitution which has the effect of placing a limit on the amount of proceeds from taxes governmental entities may authorize for expenditure during each fiscal year. The 2015-16 Gann Appropriations Limit has been calculated at $350,254,070. The Board of Education is required to have a public hearing and then adopt a resolution to establish the 2015-16 Gann Appropriations Limit. Administration recommends adoption of resolution for the estimated Gann Appropriations Limit for 2015-16. (Mark Skvarna)

9A

10. CONSENT ACTION ITEMS

A. *Request Approval of Minutes of Regular Board Meeting of October 7, 2015 (#2168)

10A

B. *Approval of the County Superintendent's Financial Activity Report on Travel/Conferences and Mileage Expenses for September 2015 on Job-Related Expenditures (Superintendent Gundry)

10B

C. *Request Acceptance of Donations Donations were made to the Student Services Branch of the Santa Clara County Office of Education. Administration recommends acceptance of donations. (Superintendent Gundry)

10C

D. *Request Approval for Travel Reimbursement of Expenditures for Board Members' Attendance to the California Association for Bilingual Education (CABE) annual conference on March 23-26, 2016 in San Francisco, California (overview) Trustees Rossi and Kamei have requested attendance to the California Association for Bilingual Education (CABE) and since CABE is not on the Board's approved routine travel items list (BB 9250(c)), a request for travel and expense reimbursement is being brought to the Board for approval. An agenda for the 2016 conference has not been published yet but an agenda from the 2015 conference is attached for the Board's review. Administration recommends approval for travel reimbursement of expenditures for board members' attendance to the California Association for Bilingual Education annual conference on March 23-26, 2016 in San Francisco, California. (Superintendent Gundry)

10D

11. ACTION ITEMS

A. *Request Approval of Contract over $250,000 with the California Department of Education for the Supporting Inclusive Practices Project (overview) The purpose of the Supporting Inclusive Practice (SIP) project is to assist the California Department of Education (CDE) Special Education Division (SED) in meeting federal requirements under the Individuals with Disabilities Education Act (IDEA). The Early Learning Services, Inclusion Collaborative will receive $799,999.97 from the CDE. The term of the agreement is July 1, 2015 through June 30, 2017. Administration recommends approval of contract over $250,000 with the CDE for the Supporting Inclusive Practices Project. (Dr. Mary Ann Dewan)

11A

B. *Request Approval of Kidango Mental Health Contract The Head Start Program will contract with Kidango, Inc. to provide mandated mental health support for parents and staff per Head Start regulations. Kidango will receive $244,956.40 per year for four (4) years to implement this area of work. Administration recommends approval of Kidango Mental Health Contract. (Dr. Mary Ann Dewan)

11B

12. INFORMATION ITEMS

A. *Overview of Charter Revocation Process (overview) On October 7, 2015, the SCCOE Charter Schools Office staff reported on 1) the failure of Spark Charter School to ensure that staff has the clearance and credentials required by state law and the school's charter and 2) on the closure of the school until these violations were corrected. During discussion following the report, board members requested that an information item on the charter revocation process be placed on an upcoming board agenda. Staff will provide an overview of the charter revocation process outlined in Education Code 47607. (Dr. Angelica Ramsey)

12A

B. *Special Education Facility Study (overview) The Santa Clara County Office of Education has launched a study of the facilities housing of its special education programs. This will be a report of the study launch, anticipated activities, and a timeline for completion of the project. (Dr. Mary Ann Dewan)

12B

C. *Mindfulness Report (overview) At the request of Trustee Chang, a report of Mindfulness in Education will be provided. Mindfulness can be defined as the quality or state of being conscious or aware and is achieved by focusing one's awareness on the present moment. This report will focus on Mindfulness in Education in Santa Clara County. (Dr. Mary Ann Dewan & Dr. Angelica Ramsey)

12C

D. *History/Social Sciences/Civic Engagement Initiative Update (overview) The History/Social Sciences/Civic Engagement Initiative holds two main events during the year: Mock Trials and National History Day. For the 2015-16 school year, the Curriculum & Instruction Department will develop a civic education initiative which will focus on middle and high schools in Santa Clara County. Staff will present an update on the initiative. (Dr. Angelica Ramsey)

12D

E. *Williams Complaint Report (overview) Complaints filed for the Santa Clara County Office of Education school sites under the Williams Settlement are limited to insufficient textbooks or instructional materials, unsafe or unhealthy facility conditions or teacher vacancies or mis-assignments. No Williams complaints were received during the July through September 2015 reporting period. (Dr. Mary Ann Dewan)

12E

F. *Head Start Monthly Board Reports (overview) As per the Head Start Act, all Head Start agencies are required to provide program information to the Board of Education. The month of August 2015 will be presented. (Dr. Mary Ann Dewan)

12F

13. BOARD COMMITTEE REPORTS (overview) Committee members may provide or report on recent committee activities.

1. Budget Study Committee (Superintendent Gundry, Chair)

2. Policy Subcommittee (Trustee Song, Chair)

3. Joint Legislative Advisory Committee (Trustee Di Salvo, Chair)

4. Head Start Policy Council (Trustee Rossi)

5. Santa Clara County School Boards Association Executive Board (Trustee Green)

6. Joint Committee on Child Care (JCCC) (Trustees Song and Di Salvo)

7. Warmenhoven Inclusion Collaborative (Trustee Di Salvo)

8. California School Boards Association (CSBA) Delegate (Trustee Green)

9. California County Boards of Education (CCBE) Board of Directors (Trustee Green)

14. FUTURE AGENDA ITEMS (overview) Requested items by Board members may be addressed at this time.

1. Understanding the State Preschool QRIS scores, Nov 4, 2015 (Trustee Di Salvo)

2. Local Control Funding Formula's (LCFF) effect on the Grand Jury's proposal for school districts consolidation, RFP responses are due Oct 23, 2015 (Trustee Di Salvo)

3. Strengthening Economic Security for County Residents (Trustee Green)

4. Best Practices and Roles of School Resource Officers (SROs) in Schools and Positive Behavior Interventions and Supports (PBIS) (Trustee Chang)

5. Budget Priorities (Trustee Kamei)

6. Update on SJ/SV 2020 (Trustee Di Salvo)

7. Presentation on use of epinephrine (Trustee Mah)

8. Equity for API students in higher education (Trustee Song)

9. Detailed Report on SCCOE Foster Youth Program (Trustee Mah)

10. Presentation by Attendance Works on how chronic student absences might be measured in Santa Clara County (Trustee Mah)

15. ADJOURNMENT

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