Video index

1. CALL TO ORDER

A. Roll Call (Including Action on Absences if Necessary)

B. Adoption of Agenda

C. Pledge of Allegiance

3. PUBLIC COMMENTS OF PERSONS DESIRING TO ADDRESS THE BOARD (overview) At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item. No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda. In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.

4. The Board will hold a Closed Session to consider the following items:

A. Conference with Legal Counsel - Pending Litigation Significant exposure to litigation pursuant to paragraphs (d)(2) and (e)(2) of Government Code Section 54956.9: 1 case

B. Conference with Legal Counsel - Pending Litigation Significant exposure to litigation pursuant to paragraphs (d)(2) and (e)(3) of Government Code Section 54956.9: 1 case

OPEN SESSION Immediately Following Closed Session

5. Report of actions taken in Closed Session

2. Training Session on BoardDocs The SCCOE recently adopted BoardDocs Pro for online board agenda management. BoardDocs Pro provides a comprehensive suite for paperless agenda management. Martha Crook from BoardDocs will provide a general training for board members in the use of BoardDocs to prepare the board for implementation. The SCCOE plans to transition to the BoardDocs system for board meetings beginning with the April 6, 2016 meeting.

Meeting went into Recess

Meeting Reconvened

6. PUBLIC COMMENTS OF PERSONS DESIRING TO ADDRESS THE BOARD (overview) At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item. No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda. In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.

7. SUPERINTENDENT'S REPORT

8. COUNTY BOARD OF EDUCATION MEMBER REPORTS (overview) The members of the Board may give reports on any activities related to their duties as members of the Santa Clara County Board of Education.

9. PUBLIC HEARING

A. *Public Hearing on the Material Revision to Discovery II Charter School Petition (overview) On February 5, 2016, the Charter Schools Office of the Santa Clara County Office of Education received a material revision from Discovery II Charter School to update the Independent Study/Home School Support program enrollment policy. Subsequently, on March 7, 2016, Discover II withdrew their previously proposed revision presented at a public hearing held on February 17, and submitted a new request for a material revision. This item will be placed on the April 6, 2016 board agenda for a decision. (Dr. Angelica Ramsey)

9A

10. CONSENT ACTION ITEMS

A. *Request Approval of Minutes of Regular Board Meeting of March 2, 2016 (#2177)

10A

B. *Request Approval of the County Superintendent's Financial Activity Report on Travel/Conferences and Mileage Expenses for February 2016 on Job-Related Expenditures (Superintendent Gundry)

10B

C. *Request Approval of Contract for Legal Services Exceeding $100,000 with Sheppard, Mullin, Richter and Hampton LLP On September 3, 2015, the Santa Clara County Office of Education (SCCOE) entered into a contract with Sheppard, Mullin, Richter and Hampton LLP to receive legal services in connection with immigration related services, copyright matters and other legal services as assigned by the SCCOE. The Agreement shall terminate on June 30, 2016 with a total cost (not to exceed amount) of $75,000. The current available amount remaining on the contract's original $75,000 is $3,396.37. Sheppard, Mullin, Richter and Hampton LLP estimates that there will be an additional $45,000 worth of services left to be performed through the remainder of the contract. This amendment is for an additional $45,000 to cover the costs for the remaining work. Funds have been incorporated for this purpose in the 2015-16 budget. Administration recommends approval of contract for legal services exceeding $100,000 with Sheppard, Mullin, Richter and Hampton LLP. (Superintendent Gundry)

10C

D. *Request Approval for the Submission of a Grant Proposal to Kaiser Permanente South Bay Community Benefit Kaiser Permanente South Bay Community Benefit has encouraged the Head Start Program to submit a grant application to support nutrition education and a skill-building program that supports healthy eating. If funded, the Santa County Office of Education would receive $50,000 to provide nutrition education and a skill-building program for Head Start and Early Head Start families. (Dr. Steve Olmos)

10D

E. *Request Approval of Quintessential School Systems (QSS) Contract Exceeding $100,000 The Santa County Office of Education provides business systems to districts in Santa Clara and San Benito Counties. This contract addresses several projects, initiatives and mandates. This will be funded by cost recovery fees collected from the districts for this purpose. Funding has been incorporated into the Technology Services Branch 2015-16 budget. Administration recommends approval of Quintessential School Systems contract exceeding $100,000.

10E

A. *Public Hearing on the Material Revision to Discovery II Charter School Petition
(overview) On February 5, 2016, the Charter Schools Office of the Santa Clara County Office of Education received a material revision from Discovery II Charter School to update the Independent Study/Home School Support program enrollment policy. Subsequently, on March 7, 2016, Discover II withdrew their previously proposed revision presented at a public hearing held on February 17, and submitted a new request for a material revision. This item will be placed on the April 6, 2016 board agenda for a decision. (Dr. Angelica Ramsey)

11. ACTION ITEMS

A. *Request Approval of the 2015-16 Second Interim Financial Report (overview) Education Code Section 1240.1(1)(A)(B) requires that two financial reports be submitted to the County Board of Education during the fiscal year. This second financial report shall provide an update of actual revenues and actual experience from July 1 through January 31 and provides updated projections from February 1 through June 30. The second interim financial report shall be reviewed by the County Board of Education and approved by the County Superintendent no later than 45 days after the close of the period being reported. Administration recommends approval of the 2015-16 second interim financial report. (Mark Skvarna)

11A

B. *Request Adoption of the Budget Revisions for the month of February 2016 (overview) This report reflects budget revisions for the month of February 2016. During the month of February 2016, we increased fund balance by $2,343,376 and increased expenditure budgets by $2,979,575 and allocated $2,979,575 to provide for these expenditures. Administration recommends adoption of the budget revisions for the month of February 2016. (Mark Skvarna)

11B

C. *Renewal of the Rocketship Discovery Prep Countywide Charter Petition for the Period July 1, 2016 through June 30, 2021 (overview) On July 27, 2011, Rocketship Education submitted a countywide charter petition for Rocketship Discovery Prep and on August 25, 2011, the Santa Clara County Board of Education approved the charter for a period of five years. On January 19, 2016, the Charter Schools Office of the Santa Clara County Office of Education received a petition from Rocketship Discovery Prep seeking renewal of the charter. If the charter were to be renewed by the County Board, the new term of the charter would begin on July 1, 2016 and end on June 30, 2021. On February 17, 2016, the County Board held a public hearing on the charter school renewal petition. Administration recommends approval of renewal petition for Rocketship Discovery Prep Charter for the period of July 1, 2016 through June 30, 2021. (Dr. Angelica Ramsey)

11C

Meeting went into Recess

Meeting Reconvened

D. *Request Budget Revision Approval for the Head Start Program (overview) The Head Start program requests a budget revision from the basic grant 2015-16. The requested revision will allow the program to purchase supplies and meet the program objectives and liquidate by July 30, 2016. Funds for these expenditures will be incorporated in the FY 2015-16 budget. Administration recommends approval of budget revision for the Head Start Program. (Dr. Steve Olmos)

11D

E. *Request Approval of the Head Start/Early Head Start Self-Assessment Action Plan (overview) The Head Start/Early Head Start programs are required by federal regulations to conduct an annual self-assessment of all component areas and submit a plan of action for areas of improvement to the Administration for Children and Families. The Head Start/Early Head Start Self-Assessment Action Plan needs approval from the Board of Education and the Head Start Policy Council. Administration recommends approval of the Head Start/Early Head Start Self-Assessment Action Plan. (Dr. Steve Olmos)

11E

12. INFORMATION ITEMS

A. *Charter Schools Update (Overview) At a special meeting on December 14, 2015, the County Board of Education requested a standing item regarding charter schools on every regular board meeting agenda. The Board will be presented with an update on Charter Schools Retirement System and Magnolia Science Academy-Santa Clara finance issues. (Dr. Angelica Ramsey)

12A

B. *Head Start/Early Head Start Monthly Board Reports (Overview) As per the Head Start Act, all Head Start agencies are required to provide program information to the Board of Education. This report will cover January 2016. (Dr. Steve Olmos)

12B

C. *First Reading of Revised Board Policy 2121 and 3312 (Overview) On March 2, 2016, the Policy Development Subcommittee met and approved the revision of BB 2121 County Superintendent's Contract and BB3312 Contracts. (VP Chang)

12C

13. BOARD COMMITTEE REPORTS (overview) Committee members may provide or report on recent committee activities.

1. Budget Study Committee, next meeting May 18 (Superintendent Gundry, Chair)

2. Policy Subcommittee, next meeting April 6 (Trustee Chang, Chair)

3. Joint Legislative Advisory Committee, next meeting April 20 (Trustee Di Salvo, Chair)

4. Head Start Policy Council, next meeting April 19 (Trustee Mah)

5. Santa Clara County School Boards Association Executive Board, next meeting March 23 (Trustee Kamei)

6. Joint Committee on Child Care, next meeting Oct 26 (JCCC) (Trustees Song and Di Salvo)

7. Warmenhoven Inclusion Collaborative, next meeting June 10 (Trustee Kamei)

8. California School Boards Association (CSBA) Delegate, next meeting May 14-15 (Trustee Kamei)

9. California County Boards of Education (CCBE) Board of Directors, next meeting May 15 (Trustee Kamei)

14. FUTURE AGENDA ITEMS (overview) Requested items by Board members may be addressed at this time.

1. Board Study Session on Charter Schools, Quarterly (April 20, June 1, Sept 21, Dec 14)

2. Credo Report, June 1 (Trustee Di Salvo)

3. Update on SJ/SV 2020, summer 2016 (Trustee Di Salvo)

4. Best Practices and Roles of School Resource Officers (SROs) in Schools and Positive Behavior Interventions and Supports (PBIS) - Study in progress. Report to the Board tentatively set for September. (Trustee Chang)

5. Budget Priorities, May 4 (Trustee Kamei)

6. Equity for API students in higher education, spring/summer 2016 (Trustee Song)

7. Billy DeFrank Center presentation (Trustee Green)

8. Charter School Reviews, spring 2016 (Trustee Mah)

9. Strengthening Economic Security for County Residents, spring 2016 (Trustee Green)

10. Discussion on the U.S. Department of Education's 2016 National Education Technology Plan, summer (Trustee Di Salvo)

11. Follow-Up to Educator Effectiveness Funds Expenditure Plan?Report of progress and description of how the Professional Development is evaluated, July/Aug (Trustee Di Salvo)

15. ADJOURNMENT

Mar 16, 2016 Regular Meeting #2178

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1. CALL TO ORDER

A. Roll Call (Including Action on Absences if Necessary)

B. Adoption of Agenda

C. Pledge of Allegiance

3. PUBLIC COMMENTS OF PERSONS DESIRING TO ADDRESS THE BOARD (overview) At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item. No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda. In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.

4. The Board will hold a Closed Session to consider the following items:

A. Conference with Legal Counsel - Pending Litigation Significant exposure to litigation pursuant to paragraphs (d)(2) and (e)(2) of Government Code Section 54956.9: 1 case

B. Conference with Legal Counsel - Pending Litigation Significant exposure to litigation pursuant to paragraphs (d)(2) and (e)(3) of Government Code Section 54956.9: 1 case

OPEN SESSION Immediately Following Closed Session

5. Report of actions taken in Closed Session

2. Training Session on BoardDocs The SCCOE recently adopted BoardDocs Pro for online board agenda management. BoardDocs Pro provides a comprehensive suite for paperless agenda management. Martha Crook from BoardDocs will provide a general training for board members in the use of BoardDocs to prepare the board for implementation. The SCCOE plans to transition to the BoardDocs system for board meetings beginning with the April 6, 2016 meeting.

Meeting went into Recess

Meeting Reconvened

6. PUBLIC COMMENTS OF PERSONS DESIRING TO ADDRESS THE BOARD (overview) At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item. No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda. In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.

7. SUPERINTENDENT'S REPORT

8. COUNTY BOARD OF EDUCATION MEMBER REPORTS (overview) The members of the Board may give reports on any activities related to their duties as members of the Santa Clara County Board of Education.

9. PUBLIC HEARING

A. *Public Hearing on the Material Revision to Discovery II Charter School Petition (overview) On February 5, 2016, the Charter Schools Office of the Santa Clara County Office of Education received a material revision from Discovery II Charter School to update the Independent Study/Home School Support program enrollment policy. Subsequently, on March 7, 2016, Discover II withdrew their previously proposed revision presented at a public hearing held on February 17, and submitted a new request for a material revision. This item will be placed on the April 6, 2016 board agenda for a decision. (Dr. Angelica Ramsey)

9A

10. CONSENT ACTION ITEMS

A. *Request Approval of Minutes of Regular Board Meeting of March 2, 2016 (#2177)

10A

B. *Request Approval of the County Superintendent's Financial Activity Report on Travel/Conferences and Mileage Expenses for February 2016 on Job-Related Expenditures (Superintendent Gundry)

10B

C. *Request Approval of Contract for Legal Services Exceeding $100,000 with Sheppard, Mullin, Richter and Hampton LLP On September 3, 2015, the Santa Clara County Office of Education (SCCOE) entered into a contract with Sheppard, Mullin, Richter and Hampton LLP to receive legal services in connection with immigration related services, copyright matters and other legal services as assigned by the SCCOE. The Agreement shall terminate on June 30, 2016 with a total cost (not to exceed amount) of $75,000. The current available amount remaining on the contract's original $75,000 is $3,396.37. Sheppard, Mullin, Richter and Hampton LLP estimates that there will be an additional $45,000 worth of services left to be performed through the remainder of the contract. This amendment is for an additional $45,000 to cover the costs for the remaining work. Funds have been incorporated for this purpose in the 2015-16 budget. Administration recommends approval of contract for legal services exceeding $100,000 with Sheppard, Mullin, Richter and Hampton LLP. (Superintendent Gundry)

10C

D. *Request Approval for the Submission of a Grant Proposal to Kaiser Permanente South Bay Community Benefit Kaiser Permanente South Bay Community Benefit has encouraged the Head Start Program to submit a grant application to support nutrition education and a skill-building program that supports healthy eating. If funded, the Santa County Office of Education would receive $50,000 to provide nutrition education and a skill-building program for Head Start and Early Head Start families. (Dr. Steve Olmos)

10D

E. *Request Approval of Quintessential School Systems (QSS) Contract Exceeding $100,000 The Santa County Office of Education provides business systems to districts in Santa Clara and San Benito Counties. This contract addresses several projects, initiatives and mandates. This will be funded by cost recovery fees collected from the districts for this purpose. Funding has been incorporated into the Technology Services Branch 2015-16 budget. Administration recommends approval of Quintessential School Systems contract exceeding $100,000.

10E

A. *Public Hearing on the Material Revision to Discovery II Charter School Petition
(overview) On February 5, 2016, the Charter Schools Office of the Santa Clara County Office of Education received a material revision from Discovery II Charter School to update the Independent Study/Home School Support program enrollment policy. Subsequently, on March 7, 2016, Discover II withdrew their previously proposed revision presented at a public hearing held on February 17, and submitted a new request for a material revision. This item will be placed on the April 6, 2016 board agenda for a decision. (Dr. Angelica Ramsey)

11. ACTION ITEMS

A. *Request Approval of the 2015-16 Second Interim Financial Report (overview) Education Code Section 1240.1(1)(A)(B) requires that two financial reports be submitted to the County Board of Education during the fiscal year. This second financial report shall provide an update of actual revenues and actual experience from July 1 through January 31 and provides updated projections from February 1 through June 30. The second interim financial report shall be reviewed by the County Board of Education and approved by the County Superintendent no later than 45 days after the close of the period being reported. Administration recommends approval of the 2015-16 second interim financial report. (Mark Skvarna)

11A

B. *Request Adoption of the Budget Revisions for the month of February 2016 (overview) This report reflects budget revisions for the month of February 2016. During the month of February 2016, we increased fund balance by $2,343,376 and increased expenditure budgets by $2,979,575 and allocated $2,979,575 to provide for these expenditures. Administration recommends adoption of the budget revisions for the month of February 2016. (Mark Skvarna)

11B

C. *Renewal of the Rocketship Discovery Prep Countywide Charter Petition for the Period July 1, 2016 through June 30, 2021 (overview) On July 27, 2011, Rocketship Education submitted a countywide charter petition for Rocketship Discovery Prep and on August 25, 2011, the Santa Clara County Board of Education approved the charter for a period of five years. On January 19, 2016, the Charter Schools Office of the Santa Clara County Office of Education received a petition from Rocketship Discovery Prep seeking renewal of the charter. If the charter were to be renewed by the County Board, the new term of the charter would begin on July 1, 2016 and end on June 30, 2021. On February 17, 2016, the County Board held a public hearing on the charter school renewal petition. Administration recommends approval of renewal petition for Rocketship Discovery Prep Charter for the period of July 1, 2016 through June 30, 2021. (Dr. Angelica Ramsey)

11C

Meeting went into Recess

Meeting Reconvened

D. *Request Budget Revision Approval for the Head Start Program (overview) The Head Start program requests a budget revision from the basic grant 2015-16. The requested revision will allow the program to purchase supplies and meet the program objectives and liquidate by July 30, 2016. Funds for these expenditures will be incorporated in the FY 2015-16 budget. Administration recommends approval of budget revision for the Head Start Program. (Dr. Steve Olmos)

11D

E. *Request Approval of the Head Start/Early Head Start Self-Assessment Action Plan (overview) The Head Start/Early Head Start programs are required by federal regulations to conduct an annual self-assessment of all component areas and submit a plan of action for areas of improvement to the Administration for Children and Families. The Head Start/Early Head Start Self-Assessment Action Plan needs approval from the Board of Education and the Head Start Policy Council. Administration recommends approval of the Head Start/Early Head Start Self-Assessment Action Plan. (Dr. Steve Olmos)

11E

12. INFORMATION ITEMS

A. *Charter Schools Update (Overview) At a special meeting on December 14, 2015, the County Board of Education requested a standing item regarding charter schools on every regular board meeting agenda. The Board will be presented with an update on Charter Schools Retirement System and Magnolia Science Academy-Santa Clara finance issues. (Dr. Angelica Ramsey)

12A

B. *Head Start/Early Head Start Monthly Board Reports (Overview) As per the Head Start Act, all Head Start agencies are required to provide program information to the Board of Education. This report will cover January 2016. (Dr. Steve Olmos)

12B

C. *First Reading of Revised Board Policy 2121 and 3312 (Overview) On March 2, 2016, the Policy Development Subcommittee met and approved the revision of BB 2121 County Superintendent's Contract and BB3312 Contracts. (VP Chang)

12C

13. BOARD COMMITTEE REPORTS (overview) Committee members may provide or report on recent committee activities.

1. Budget Study Committee, next meeting May 18 (Superintendent Gundry, Chair)

2. Policy Subcommittee, next meeting April 6 (Trustee Chang, Chair)

3. Joint Legislative Advisory Committee, next meeting April 20 (Trustee Di Salvo, Chair)

4. Head Start Policy Council, next meeting April 19 (Trustee Mah)

5. Santa Clara County School Boards Association Executive Board, next meeting March 23 (Trustee Kamei)

6. Joint Committee on Child Care, next meeting Oct 26 (JCCC) (Trustees Song and Di Salvo)

7. Warmenhoven Inclusion Collaborative, next meeting June 10 (Trustee Kamei)

8. California School Boards Association (CSBA) Delegate, next meeting May 14-15 (Trustee Kamei)

9. California County Boards of Education (CCBE) Board of Directors, next meeting May 15 (Trustee Kamei)

14. FUTURE AGENDA ITEMS (overview) Requested items by Board members may be addressed at this time.

1. Board Study Session on Charter Schools, Quarterly (April 20, June 1, Sept 21, Dec 14)

2. Credo Report, June 1 (Trustee Di Salvo)

3. Update on SJ/SV 2020, summer 2016 (Trustee Di Salvo)

4. Best Practices and Roles of School Resource Officers (SROs) in Schools and Positive Behavior Interventions and Supports (PBIS) - Study in progress. Report to the Board tentatively set for September. (Trustee Chang)

5. Budget Priorities, May 4 (Trustee Kamei)

6. Equity for API students in higher education, spring/summer 2016 (Trustee Song)

7. Billy DeFrank Center presentation (Trustee Green)

8. Charter School Reviews, spring 2016 (Trustee Mah)

9. Strengthening Economic Security for County Residents, spring 2016 (Trustee Green)

10. Discussion on the U.S. Department of Education's 2016 National Education Technology Plan, summer (Trustee Di Salvo)

11. Follow-Up to Educator Effectiveness Funds Expenditure Plan?Report of progress and description of how the Professional Development is evaluated, July/Aug (Trustee Di Salvo)

15. ADJOURNMENT

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