Livestream the Board Meeting:
https://tinyurl.com/sccboardmeeting
Scroll to the bottom and choose LIVE

Public comments will be conducted via Zoom and can be made at the time the agenda item is addressed at:  https://sccoe.to/SCCBOEMeetings22 or dial 1.669.900.6833, ID: 968 0184 7827

Simultaneous Spanish Translation:
Local 1 (669) 900-6833, Meeting ID: 727 334 810#
Para espanol llame al 1 (669) 900-6833 y despues el numero 727 334 810#

The Road to Public Comment

Directions-Public-Comment__Spanish.pdf (97 KB) Directions-Public-Comment_English.pdf (125 KB)​

Access Zoom​

1. ​​Determine which device will be used to connect (cell phone, laptop, or tablet).
2. In order to join a Zoom, it is necessary to first download the Zoom app on your laptop, desktop, tablet, or mobile device. You may download Zoom from the Download Center, or at www.zoom.us.
3. If you already have Zoom on your device, be sure it is the most current version, version 5.9.3 or as prompted. You may update via Zoom’s Download Center​.​

Note: Make sure your browser is current, up-to-date: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers including Internet Explorer.

​Test Audio

1. ​​For persons planning to provide public comment, it is important to test the audio prior to joining the Zoom. Testing audio can be done within the Zoom application.
2. Visit http://zoom.us/test to test your microphone, speaker, video and audio. Click the "JOIN" button to launch at test meeting.​

Arrive Early

1. ​Consider joining the Zoom 10-15 minutes prior to the meeting start time.
2. Make sure the internet connection is stable to lessen the likelihood of lost connection during the meeting.

Remove Distractions: Comment in a space that does not have a lot of background noise or distraction as you speak.

​Access Translation

1. ​Persons providing public comment in Spanish must notify the moderator before beginning a comment.This allows the interpreter to join the meeting and the timer to be adjusted. Speakers must pause every 2-3 sentences to allow the interpreter to translate.
2. Persons not providing comment may listen to the meeting in Spanish by dialing 1 (669) 900-6833, followed by entering the Meeting ID 727 334 810#. This is a listen-only opportunity; questions and/or comments will not be acknowledged during the meeting translation.​

​​​Provide Comment

1. Members of the public wanting to voice a live public comment during the Santa Clara County Board of Education virtual Zoom meeting may do so through the Zoom webinar link, or by smartphone. The Zoom link and dial-in phone numbers are provided on the agenda, live stream, or on the County Board of Education webpage​. 
   
   *Dial-in phone numbers will be visible and public. Blocked numbers will not be recognized for comment*.
    
2. ​One public comment per person is allowed for each item. When the Board President calls for a specific agenda item on which a person wants to comment, the person must use the “Raise Hand” feature in Zoom, or *9 by phone, to indicate the wish to provide comment on the item.
    
3. On each agenda item, only those hands raised between the Board President's call for comments and the moderator's confirmation of the number of speakers will be recognized. Hands raised after the Board President completes the call for public comment on a specific agenda item will not be heard.
    
4. The moderator will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. Persons who do not respond when prompted will forfeit their comment for that item.
    
5. Speakers remarks are limited to the time allotted, as indicated by the Board President.​​

Any individual who requires disability-related accommodations or modifications, including auxiliary aids and services, in order to participate in the County Board meeting should contact Carmen Aminzadeh in the County Superintendent's Office at least two working days in advance of the meeting. BB 9322 (Government Code 54954.2) Contact Info: caminzadeh@sccoe.org or (408) 453-6540

Roll call of the trustees will be taken and any absences of trustees will be recorded. The board may take action on absences if needed.

The Board shall set the agenda by establishing it as posted.  Changes to the posted agenda may only occur as permitted by Education and Government Code including the Brown Act or as described in Board Bylaws.  Permitted revisions to the posted agenda include the movement of items from consent to action or reordering the sequence of agenda items.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Background

The Santa Clara County Board of Education (SCCBOE) recognizes ten employees each year for outstanding service to students, parents, coworkers, and customers.  Ilona Sparks, a Technology Support Specialist in the Technology Infrastructure and Support Services Department at Santa Clara County Office of Education (SCCOE) is being honored as the Employee of the Month for the month of February.

Public comments will be conducted via Zoom and can be made at the time the agenda item is addressed at:   https://sccoe.to/SCCBOEMeetings22 or dial 1.669.900.6833, ID:   968 0184 7827   

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

The Board will hold a Closed Session to discuss the following item:

CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code Section 54956.9: 2 cases

Report of Actions Taken in Closed Session

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Requested Action

Approve Consent Action Items as listed in Item #6 Consent Action Items.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Background

On March 17, 2020, the Governor issued Executive Order N-29-20 that suspended the teleconferencing rules set forth in the Brown Act enabling legislative bodies to meet remotely.  On September 16, 2021, the Governor signed AB 361 authorizing a legislative body subject to the Brown Act to continue to meet remotely using teleconference without compliance with the Brown Act teleconference rules if certain conditions are followed. On September 21, 2021, the County Health Officer issued a recommendation, which is attached hereto and incorporated herein, that public bodies continue to meet remotely. On October 6, 2021, November 17, 2021, December 15, and January 19 the Santa Clara County Board of Education passed Resolution No. 2289-5 authorizing virtual board meetings pursuant to AB 361.

Student Impact

The County Health Officer has recommended that legislative bodies continue to meet remotely to promote social distancing as one means to reduce the risk of COVID-19 transmission. The Santa Clara County Office of Education has an important governmental interest in protecting the public health, safety, and welfare of those who participate in meetings of the various legislative bodies during COVID-19 and ensuring that all members of the public can participate safely in meetings of legislative bodies.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Requested Action

Approve Minutes of the Regular Board meeting of January 19, 2022 (#2292)

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Background

February 17th is Founder’s Day of the National Parent Teacher Association (PTA), with the first chartered association established in 1897 in the state of New York. The mission of the national PTA is to make every child’s potential a reality by engaging and empowering families and communities to advocate for all children.

Student Impact

The SCCOE facilitates and supports districts in developing equitable parent leadership and voice that meaningfully contributes to district and school governance and the academic growth of all students. Parent-Teacher Associations are committed to school and student success, advocating for the health and safety of students, raising awareness for a well-rounded education with arts and cultural opportunities, and being strong advocates for public education. The achievements of the National PTA include supporting the establishment of universal kindergarten, the National School Lunch Program, and a juvenile justice system.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Background

During January and February, Asian countries and communities celebrate Lunar New Year. This important holiday marks the first new moon of the year and is a time for families to honor ancestors, recognize traditions, and welcome good luck and prosperity during the year of the tiger.

Student Impact

The SCCOE is committed to providing quality support to school districts, schools, students, and communities. The SCCOE continues to support the Asian American and Pacific Island community within the organization through various networks, which provide opportunities to cultivate pipelines of Asian American and Pacific Islander leaders and celebrate their lived cultures. Educators are encouraged to honor and celebrate the diverse communities here in Santa Clara County.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Background

February is Black History Month, an annual celebration of the achievements made by African Americans and the significant role they have played in U.S. history. Black History has been celebrated in the United States since 1926 when Carter G. Woodson established Negro History Week.

Student Impact

In alignment with the SCCOE goal to improve student equity, the SCCOE observes and honors Black History Month and encourages educators, students, and families to learn about the heritage and achievements of African Americans through appropriate programs and activities that reflect the theme for 2022. The SCCOE continues to partner with community-based organizations, including the Santa Clara County Alliance for Black Educators and the Black Leadership Kitchen Cabinet of Silicon Valley, to improve educational outcomes for African American students through school support programs (tutoring, after-school homework centers, mental health services, student advocacy).

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Background

Youth Arts Month is recognized and celebrated each March. The month emphasizes the importance of art education for all children and supports school art programs. Through various programs for students and educators, and partnerships, the Santa Clara County Office of Education has built a robust arts education program for students.

Student Impact

The Santa Clara County Office of Education is committed to providing inclusive, equitable, and high-quality education to students in Santa Clara County. The SCCOE’s Artspiration is a county-wide arts education initiative focused on professional development, student engagement, advocacy, and communication. The Arts Equity Community of Practice helps cohorts of educators deepen their practice of culturally responsive teaching and learning through the arts, ultimately benefiting students in Santa Clara County.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Anisha Munshi, Ed.D., Associate Superintendent, Professional Learning & Instructional Support

Background

Career and Technical Education Month, or CTE Month, is a public awareness campaign that takes place each February to celebrate the value of CTE and the achievements and accomplishments of CTE programs across the country.

Student Impact

The SCCOE is committed to providing quality support to school districts, schools, students, and communities. The SCCOE continues to support the Career and Technical Education (CTE) month and its mission and vision to create equitable access and opportunities that guide every student onto a college and career trajectory with a high level of employer engagement and commitment that will result in jobs with a livable wage. Educators are encouraged to honor and celebrate the diverse communities here in Santa Clara County.

Committees that have met after the January 19, 2022 board meeting are:

• Policy Development Subcommittee
• Santa Clara County School Boards Association (SCCSBA)

Permanent Standing Committees of the Board

• Policy Development Subcommittee:  Mar 2, 2022 (Vice President Chon)
• Joint Legislative Advisory Committee (JLAC): Feb 16, 2022 (President Ortiz)
• Budget Study Committee: Mar 16, 2022 (Dr. Dewan, County Superintendent of Schools)

Membership Committees and Activities

• California School Boards Association (CSBA) Delegate:   May 21-22, 2022 (Trustee Kamei)
• California County Boards of Education (CCBE) May 21, 2022 (Trustee Kamei)
• Santa Clara County School Boards Association (SCCSBA):  Feb 23, 2022 (Trustee Kamei)
• Head Start Policy Council: Feb 15, 2022 (Vice President Chon)

Liaison Committees, Workgroups, and Community Activities

• Warmenhoven Inclusion Collaborative Advisory Board:  May 6, 2022  (Vice President Chon)
• Strong Start Coalition: Feb 8, 2022 (Trustee Sreekrishnan)
• Silicon Valley Reads:  April 2022/TBD (Trustee Mah)

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Anisha Munshi, Ed.D., Associate Superintendent - Professional Learning & Instructional Support Division

Background

Current data indicates that suicide is the second leading cause of death for young people between age 10-24, a shocking statistic that makes clear that many young people are facing challenges that significantly impact their mental health and wellness. These challenges have been exacerbated by the COVID-19 pandemic. Between April 2020 and April 2021, in a survey of over 1,200 students from over 50 school districts and 25 counties across California, two-thirds of students reported that their mental health was negatively impacted by the pandemic. This crisis manifests every day in schools, contributing to higher dropout rates, student disengagement, chronic absenteeism, increased disciplinary actions, and the tragic loss of students. Teachers, school administrators, and staff are acutely aware that students' ability to engage in learning is directly related to whether their behavioral health and social-emotional needs are being met. 

The Santa Clara County Office of Education (SCCOE) is working to ensure that the holistic needs of students are met. Through the Youth Health & Wellness: Santa Clara County for School Wellness Centers Initiative the SCCOE has partnered with local school districts to establish 11 Wellness Centers on school sites throughout the county.

Student Impact

Research has demonstrated that school-based mental health and wellness programs provide multiple benefits to students and their families. Students are 10 to 21 times more likely to receive behavioral health services when they are provided on a school campus. Providing services on a school campus eliminates the need for transportation of students to and from offsite appointments, facilitates parent participation in mental health appointments, encourages student self-referral for treatment, and increases the likelihood of completing the course of treatment. Furthermore, research indicates that when mental health and wellness programs are embedded into schools there is an increase in academic performance and attendance.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Mefula Fairley, Director of Charter Schools

Background

At each regular Board Meeting, a Charter Schools Update is provided as a standing agenda item. Topics include, but are not limited to, the following:

• Discovery Charter Schools

The Charters Schools Department will provide an update about Discovery Charter Schools.

Student Impact

The Charter Schools Department provides monitoring and oversight for 22 County Board of Education authorized charter schools, serving approximately 11,000 students.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The members of the Board may give reports on activities related to their duties as members of the Santa Clara County Board of Education. 

The superintendent may give a report on any activities related to her duties.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Larry Oshodi, Assistant Superintendent-Personnel Services

Background

Education Code 1302(a) requires any salary increase of $10,000 or more to be discussed by the County Board of Education at a regularly scheduled meeting. Recent promotions will result in excess of the $10,000 limit for (3) employees.

Fiscal Implications

The following chart outlines the employee name, prior and new position title, the reason for the salary increase, prior and new annual salary, and the overall salary increase.

LEGEND:

A: Interim Promotion (temporary only)

B: Increase in calendar

C: Promotion

D: Position reinstatement

E: Promotion and increase in calendar

F: Position change and increase in calendar

G: Increase in FTE

H: CPI Increase

Student Impact

Human Resources ensures our students receive quality instruction through the selection, assignment, and support of qualified leaders, teachers, and staff.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Stephanie Gomez, Chief Business Officer, Business, Facilities & Operations Division

Background

Per Board Policy BP 3312 (a) contracts from $250,000 and over are to be provided as one information item at a regular meeting of the Board.

For your information, the table below lists the contracts processed from October 1, 2021 - December 31, 2021.

Per AR 3310, there are several award processes. It is noted in the table below whether the contract was awarded through:

• Bid: A competitive process in which a public entity publishes bid specifications and bidders submit proposals. In the competitive bid process a contract must be awarded to the lowest bidder.
• Request for Proposal (RFP): A public entity asks vendors to submit their own proposals as long as they meet certain general requirements. The contract award is based on expertise and established evaluation criteria in the RFP.
• Request for Quote (RFQ): Informal process under the bid threshold where a public entity asks vendors to submit their own proposals as long as they meet certain scope of work requirements. The contract award is based on price, expertise and overall proposal evaluation.
• Best Source Justification: A public entity selects services from a contractor that is deemed to be a "best source” as demonstrated by specific expertise; experience in providing such services; and the quality, cost, timeliness, and availability of such services.
• Sole Source Justification: A public entity contracts for goods or services with a contractor that is the only source of those items.

Fiscal Implications

Funding has been designated to pay for the anticipated expenditures associated with these contracts. 

Student Impact

Students throughout the County of Santa Clara will directly benefit from these contracted services.

The next Santa Clara County Board of Education regular meeting is scheduled for February 16, 2022.