The Santa Clara County Office of Education (SCCOE) recognizes ten employees each year for outstanding service to students, parents, coworkers and customers. Doris Lopez from District Business and Advisory Services is being honored as the Employee of the Month for her outstanding skills and accomplishments on the job, dedication to exceptional service and commitment to excellence.

At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item.  No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda.  In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.

Administrator

Jon R. Gundry, County Superintendent

Mary Ann Dewan, Ph.D., Deputy Superintendent

Background

The County Board will hold a hearing and take action on an interdistrict transfer appeal filed on behalf of a student; Resident District: Ravenswood City School District, Desired District: Palo Alto Unified School District 

Fiscal Implications

None

Report of Actions Taken in Closed Session

At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda.  Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item.  No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda.  In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.

The superintendent may give a report on any activities related to his duties.

The members of the Board may give reports on any activities related to their duties as members of the Santa Clara County Board of Education.

Administrator

Jon R. Gundry, County Superintendent of Schools

Mary Ann Dewan, Ph.D., Deputy Superintendent

Background

On September 21, 2016 the Charter Schools Office of the Santa Clara County Office of Education received a countywide charter petition from the founding team of Legacy Academy. Legacy Academy is seeking approval to establish and operate a public charter middle school for county-wide benefit serving students in grades 6-8 for a proposed charter term of five years beginning in August 2017. Legacy Academy plans to begin operation with 60 - 6th grade students in 2017-18 and add a new grade level each year. At full capacity Legacy Academy will operate at 180 students in 2019-20.

Legacy Academy plans to begin operation with 60 - 6^th grade students in 2017-18 and adding a new grade level each year, until capacity is reached at 180 students in 2019-20.  The petitioners plan on locating their site in the San Jose Unified School District during year one and relocating to a permanent site within the Franklin McKinley School District during the 2018-2019 school year.

Legacy Academy had previously submitted a petition for a county-wide charter middle school on November 20, 2015.  The public hearing for the petition was held on January 13, 2016, with the decision hearing held on March 2, 2016.  The SCCBOE accepted the Legacy Academy founding team members request to withdraw their petition during the March 2, 2016 decision hearing.

California Education Code Section 47605.6 (b) requires that “no later than 60 days after receiving a petition” the County Board of Education “shall hold a public hearing on the provisions of the charter, at which time the county board of education shall consider the level of support for the petition by teachers, parents or guardians, and the school districts where the charter school petitioner proposes to place school facilities.”

The Education Code further stipulates that the County Board of Education “shall either grant or deny the charter within 90 days of receipt of the petition. However, this date may be extended by an additional 30 days if both parties agree to the extension.”  This item will be placed on the November 2, 2016 board agenda for a decision.

The complete Legacy countywide petition is available for review at http://www.sccoe.org/depts/esb/charter-schools-office/Pending/The%20Legacy%20Academy%20Charter%20Petition.pdf and is attached here.

Fiscal Implications

No fiscal implication.

Administrator

Jon R. Gundry, County Superintendent of Schools

Steve Olmos, Ed.D., Chief Schools Officer

Background

Education Code 60119 requires that, in order to receive instructional materials funding, the Board of Education must hold a public hearing each year to determine whether students have sufficient textbooks and instructional materials.  Further, the Board of Education must affirm in a resolution that sufficient supplies exist at all sites operated by the Santa Clara County Office of Education and that it has adopted textbooks and instructional materials that are consistent with the state curricular frameworks and standards. 

Education Code 60119 was amended to implement the provisions of the Williams Settlement.  The amendment extends the definition of “sufficient textbooks or instructional materials” to mean that each pupil, including English learners, has textbooks and instructional materials, or both, to use in class and to take home. 

Principals in Alternative Education, Special Education and the Opportunity Youth Academy undertook a review and determined textbooks and materials to be sufficient.

Note:  A list of the textbooks and instructional materials is available for viewing in the office of the Chief Schools Officer, Student Services Branch.  It will also be available for public viewing the night of the Board meeting.

Administrator

Jon R. Gundry, County Superintendent of Schools

David Wu, Chief Technology Officer

Laurie Book, Director, Internal Business Services

Background

On November 6, 1979, the voters of the State of California approved Proposition 4/Gann Initiative.  This initiative added Article XIII-B to the State Constitution which has the effect of placing a limit on the amount of proceeds from taxes governmental entities may authorize for expenditure during each fiscal year.

Calculations of 2015-16 and the estimated 2016-17 Gann Appropriations Limits have been made on the attached forms provided by the State Department of Education.

The 2015-16 Gann Appropriations Limit has been calculated using actual proceeds of taxes for comparison with the 2015-16 limit.  The SCCOE is within the 2015-16 limit of $251,705,099.

The 2016-17 Gann Appropriations Limit has been calculated at $395,355,033.

The attached forms have been available to the public for review on October 5, 2016 at the office of the Santa Clara County Office of Education.  The Board of Education is required to have a public hearing and then adopt a resolution to establish the 2016-17 Gann Appropriations Limit.

Requested Action

Conduct a public hearing and adopt resolution for the 2015-16 Gann Appropriations Limit and the estimated Gann Appropriations Limit for 2016-17.

Request Approval of Minutes of Regular Board Meeting of September 21, 2016.

Administrator

Jon R. Gundry, County Superintendent of Schools  

Background

October marks National Disability Employment Awareness Month, a national campaign to raise awareness about disability employment issues and celebrate the many and varied contributions of America's workers with disabilities. The theme for 2016 is "#InclusionWorks."

The roots of National Disability Employment Awareness Month go back to 1945, when Congress enacted a law declaring the first week in October each year "National Employ the Physically Handicapped Week." In 1962, the word "physically" was removed to acknowledge the employment needs and contributions of individuals with all types of disabilities. In 1988, Congress expanded the week to a month and changed the name to "National Disability Employment Awareness Month."

Upon its establishment in 2001 under the United States Department of Labor, the Office of Disability Employment Policy assumed responsibility for National Disability Employment Awareness Month and has worked to expand its reach and impact since that time.

Fiscal Implications

The passage of this resolution has no fiscal implications.

Administrator

Jon R. Gundry, County Superintendent of Schools

Steve Olmos, Ed.D., Chief Schools Officer

Background

The Office of Head Start (OHS), Administration for Children and Families, (ACF) Department of Health and Human Services has notified the Head Start program to revise its funding application previously submitted on June 22, 2016 to Extend Duration of Services to Head Start children.  The initial application was approved by the Board on June 15, 2016 and Policy Council on May 17, 2016. Due to the number and size of the funding requests, all Head Start applicants have been asked to reduce the requested operational budget by 33% for Supplemental Funds available to programs.

This funding opportunity is available to programs that currently do not provide services equivalent to a full school (6 hrs.) day and full school year (1020 hrs.) to 38% or more of their center-based enrollment.  The program currently serves 568 Head Start children and their families in full day and full year program. With this revision, the SCCOE Head Start program will be able to increase dosage to an additional 200 Head Start children and their families beginning in the 2017-18 program. This funding will serve a total of 768 Head Start children and their families in full day and full year.

In addition to the program operation funding to support duration, the program will apply for $536,640 for start-up and $2 Million dollars to purchase and install two portable modular classrooms to accommodate the expansion of services.

Fiscal Implications

This is a revised Budget to the transmittal submitted to the board on June 15, 2016. If funded, the Santa Clara County Office of Education would receive approximately $4,694,809 to extend the number of annual hours provided in early childhood education setting for 200 Head Start children and yield important benefits to working families.  Approved by Laurie Book on 9/22/16.

Policy Subcommittee Chairperson

Michael Chang, Vice President of the Santa Clara County Board of Education

Administrator

Jon R. Gundry, County Superintendent of Schools

Mary Ann Dewan, Ph.D., Deputy Superintendent

Background

On September 7, 2016, the Policy Development Subcommittee met and approved the revisions of Board Policy 3510 Green School Operations and Board Bylaw 9322 Agendas/Meeting Materials.  These policies are being brought to the Board for a second reading and approval.

BP 3510 Green School Operations

Per the request of Board Member Darcie Green via a community request, this is a revision of the policy on green school operations to include textile recycling as part of ongoing efforts to reduce the impact of SCCOE operations on the environment.

BB 9322 Agendas/Meeting Materials

This Board Bylaw revision includes an update to the agenda item review process and adds a flowchart of the process.

Fiscal Implications

There are no fiscal implications.

Administrator

Jon R. Gundry, County Superintendent of Schools

Mary Ann Dewan, Ph.D., Deputy Superintendent

Background

Per the request of Board Member Darcie Green via a community request, with the recommendation of Policy Subcommittee, and in conjunction with the revision of Board Policy 3510 Green School Operations, a resolution in support of green school operations is being brought to the County Board to reaffirm its commitment to promote green school practices.

Fiscal Implications

There are no fiscal implications.

Administrator

Jon R. Gundry, County Superintendent of Schools

Background

The County Superintendent of Schools is submitting his financial activity report on travel/conferences and out-of-county mileage expenses for August 2016 to the Board for review and approval on job-related expenditures.

Administrator

Jon R. Gundry, County Superintendent of Schools

Background

Research demonstrates the importance of leadership at all levels of the educational system. These site leaders are supported by extensive administrative networks throughout the state. In observance of the importance of educational leadership at the school, school district, and county levels, the State of California has declared the second full week of October as the “Week of the School Administrator” in Education Code 44015.1.

Fiscal Implications

The passage of this resolution has no fiscal implications.

Administrator

Jon R. Gundry, County Superintendent of Schools

Background

October marks National Bullying Prevention Month, a national campaign when thousands of schools, communities, organizations, and individuals will come together to to release new resources, campaigns, and efforts aimed at raising awareness for bullying prevention.

National Bullying Prevention Month is a campaign in the United States founded in 2006 by PACER's National Bullying Prevention Center. The campaign is held during the month of October and unites communities nationwide to educate and raise awareness of bullying prevention. Traditionally held the first week in October, the event was expanded in 2010 to include activities, education, and awareness building for the entire month. National Bullying Prevention Month is recognized in communities across the United States, with hundreds of schools and organizations signing on as partners.

PACER developed the initial campaign National Bullying Prevention and Awareness Week in response to the need to raise awareness of bullying, as it was historically viewed "a childhood rite of passage" and believed that bullying "made kids tougher", when the reality is that bullying has devastating effects such as school avoidance, loss of self-esteem, increased anxiety, and depression. PACER reached out to the community through partnerships with education based organizations such as National PTA, American Federation of Teachers and National Education Association to provide schools, parents and students with resources to respond to bullying behavior and to begin the shift of societal acceptance of bullying to social change of addressing the issue through education and support. PACER disseminated nationwide press releases through the partners and media channels, encouraging a call to action to educate the community about their role in bullying prevention, which provided the groundwork for the campaign to be consistently recognized as an annual event.

Fiscal Implications

The passage of this resolution has no fiscal implications.

Administrator

Jon R. Gundry, County Superintendent of Schools

David Wu, Chief Technology Officer

Laurie Book, Director, Internal Business Services

Background

Education Code 1628 states that on or before October 15 of each year, the county superintendent of schools of each county office shall prepare and file, in a format prescribed by the Superintendent of Public Instruction, an annual statement of all receipts and expenditures of the county office for the preceding fiscal year and shall file the statement, along with the statement received pursuant to subdivision (b) of Section 42100, with the Superintendent of Public Instruction.

Current Status

The attached Santa Clara County Office of Education's Unaudited Actual Financial Report provides 2015-16 actual revenues, expenditures, ending fund balances, and reserves.

In 2015-16, the total County School Service Fund revenues (including transfer-in) were approximately $229.8 million including $9.4 million related to COP refinancing.  Expenditures (including transfer-out) were approximately $220.3 million.  The reserve for 2015-16 is approximately $23.4 million, which includes the $8.8 million designated for Reserve for Economic Uncertainty (2% Minimum mandated by the State and 2% additional per SCCOE Board Policy 3100).

Requested Action

Approve the 2015-16 Unaudited Actual Financial Report

Administrator

Jon R. Gundry, County Superintendent of Schools

Philip J. Gordillo, Chief Human Resources Officer

Background

Education Code 1302(a) requires any salary increase of $10,000 or more to be discussed by the County Board of Education at a regularly scheduled meeting.  Recent promotions will result in excess of the $10,000 limit for three (3) employees.

Fiscal Implications

The following chart outlines the employee name, prior position title, new position title, reason for the salary increase, prior annual salary, new annual salary and the salary increase for each employee.  These employees are slated to receive a salary increase of $10,000 or more.

LEGEND:

A:  Interim promotion (temporary only)

B:  Increase in calendar

C:  Promotion

D:  Position reinstatement

E:  Promotion and increase in calendar

F:  Position change and increase in calendar

Requested Action

No action required

Administrator

Jon R. Gundry, County Superintendent of Schools

Mary Ann Dewan, Ph.D., Deputy Superintendent

Background

At a special meeting on December 14, 2015 the County Board of Education requested a standing item regarding charter schools on every regular board meeting agenda to provide the board with information about issues and follow up to questions that have been raised by members of the board.

Charter Schools Quarterly Study Session and Pending Charter Schools Forum

The next charter schools quarterly study session is scheduled for December 14. The topic for this session is tentatively planned as Monitoring. A subcommittee of the SCCBOE along with members of the SCCOE staff have begun to discuss plans for a Charter Schools Forum. This forum is tentatively being planned to occur after January 2017.

Spark Charter School

At the request of Trustee Mah, this update about Spark is provided.

Santa Clara County Office of Education (SCCOE) Charter Schools Office staff (CSO) have visited Spark school twice since opening day. Spark has a current enrollment of 178 students in grades K-7 with kindergarten and first grade having the highest number of students. Spark's targeted enrollment was 203 students. There are nine general education and a full time special education teacher. SCCOE CSO observed concerns from last year (ELL, summative assessments including California English Language Development Test (CELDT) and Smarter Balanced Assessment Consortium (SBAC), lack of formative assessments, project based learning and student enrollment) have been actively addressed. Spark’s core educational approach of parent participation, project-based learning, and “helical approach” is much more evident. Spark has expanded additional activities for the 16-17 school year to include music, Mandarin language classes, use of chrome books, Physical Education support and a partnership with the Silicon Valley Math Initiative.

Spark charter will review their Prop 39 arrangements with Sunnyvale ESD beginning October 30, 2016.

Charter School Closures Update

• Silicon Valley Flex: Silicon Valley Flex (SV Flex) ceased all operations on September 30, 2016. K-12, Inc. continues to support the logistics of charter school closure protocol. Of the 260 students all but 60 have been accounted for in enrolling at other schools. SCCOE and SV Flex have made arrangements for the relocation of all remaining student cumulative and special education files and staff/ personnel files to be stored at SCCOE.
• Leadership Public School - San Jose: All but 2 students have been accounted for regarding to 2016-2017 placement. Student cumulative files and special education files will remain in corporate headquarters in Oakland with staff available to process further requests for student records.
• Magnolia Science Academy Santa Clara: About 70% of the Magnolia Science Academy students have been accounted for relative to placement for the 2016-2017 school year.

Anticipated Charter School Petition Calendar through December 2016:

The following calendar represents the expected hearing and decision dates based on charter school communications – dates are subject to change based on the actual date petitions are submitted by the petitioners and received by the SCCOE. The Rocketship Alma countywide renewal petition for the charter school located in San Jose Unified School District is expected to be received in January 2017.   

October 5

• Presentation:  Legacy Academy- Countywide, proposed location in San Jose Unified School District for year one and then relocation to Franklin McKinley School District in year two – Hearing

October 19

• Presentation: Rocketship Brilliant Minds - Countywide, located in Alum Rock USD – Hearing
• Presentation: Rocketship Si Se Puede – Authorized by the SCCBOE as a District Appeal, located in Alum Rock - Hearing

November 2

• Presentation:  Alpha Jose Hernandez- Authorized by the SCCBOE as a District Appeal, located in Alum Rock – Hearing
• Action:  Legacy Academy- Countywide, proposed location in San Jose Unified School District for year one and then relocation to Franklin McKinely School District in year two– Decision

November 16

• Action: Rocketship Brilliant Minds –Countywide, located in Alum Rock USD- Decision
• Action: Rocketship Si Se Puede – Authorized by the SCCBOE as a District Appeal, located in Alum Rock- Decision

December 14

• Action: Alpha Jose Hernandez –Authorized by the SCCBOE as a District Appeal, located in Alum Rock - Decision
• Board Charter Schools Study Session

1. Budget Study Committee, next meeting: TBD  (Superintendent Gundry)
2. Policy Subcommittee, Nov 2 (Trustee Chang,Chair)
3. Joint Legislative Advisory Committee (JLAC), Nov 16 (Trustee Di Salvo, Chair)
4. Head Start Policy Council, Oct 1 (Trustee Mah)
5. Santa Clara County School Boards Association (SCCSBA), Nov 9 (Trustee Kamei)
6. Joint Committee on Child Care (JCCC), Oct 26 (Tentative) (Trustees Song and Di Salvo)
7. Warmenhoven Inclusion Collaborative, October 7, 2016 (Trustee Kamei)
8. California School Boards Association (CSBA) Delegate, next meeting:  Nov 30-Dec 1 (Trustee Kamei)
9. California County Boards of Education (CCBE) Board of Directors, TBD for 2017 (Trustee Kamei)

1. Board Study Session on Charter Schools, Quarterly (Dec 14)
2. Best Practices and Roles of School Resource Officers (SROs) in Schools and Positive Behavior Interventions and Supports (PBIS) -- Study in progress.  (Trustee Chang)
3. Equity for API students in higher education (Trustee Song)
4. Strengthening Economic Security for County Residents (Trustee Green)
5. Iteration of National Education Technology Plan--Equity Issues (Trustee Di Salvo)

The next Santa Clara County Board of Education meeting is schedule for October 19, 2016.  For Board agendas and meeting minutes, please see our web site at www.sccoe.org under the County Board of Education page.