1. CALL TO ORDER
Subject
A. Roll Call (Including Action on Absences if Necessary)
Meeting
Oct 19, 2016 - Regular Board Agenda (#2191)
Category
1. CALL TO ORDER
Type
Information
Subject
B. Adoption of Agenda
Meeting
Oct 19, 2016 - Regular Board Agenda (#2191)
Category
1. CALL TO ORDER
Type
Action

 

 

Subject
C. Pledge of Allegiance
Meeting
Oct 19, 2016 - Regular Board Agenda (#2191)
Category
1. CALL TO ORDER
Type
Procedural

 

 

2. PUBLIC COMMENTS OF PERSONS DESIRING TO ADDRESS THE BOARD
Subject
A. At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item.
Meeting
Oct 19, 2016 - Regular Board Agenda (#2191)
Category
2. PUBLIC COMMENTS OF PERSONS DESIRING TO ADDRESS THE BOARD
Type
Procedural

At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item.  No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda.  In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.

 

 

 

3. CLOSED SESSION
Subject
A. Interdistrict Transfer Appeal Filed on Behalf of Student, Resident District: Franklin-McKinley School District, Desired District: Evergreen School District
Meeting
Oct 19, 2016 - Regular Board Agenda (#2191)
Category
3. CLOSED SESSION
Type
Action
Preferred Date
Oct 19, 2016
Absolute Date
Oct 19, 2016
Fiscal Impact
No

Administrator

Jon R. Gundry, County Superintendent

Mary Ann Dewan, Ph.D., Deputy Superintendent 

 

Background

The County Board will hold a hearing and take action on an interdistrict transfer appeal filed on behalf of a student; Resident District: Franklin-McKinley School District, Desire District: Evergreen School District

 

Fiscal Implications

None

4. OPEN SESSION (Immediately Following Closed Session -- Approximately 6:00 p.m. ) (San Jose Room)
Subject
A. Report of Actions Taken in Closed Session
Meeting
Oct 19, 2016 - Regular Board Agenda (#2191)
Category
4. OPEN SESSION (Immediately Following Closed Session -- Approximately 6:00 p.m. ) (San Jose Room)
Type
Information

Report of Actions Taken in Closed Session

5. PUBLIC COMMENTS OF PERSONS DESIRING TO ADDRESS THE BOARD
Subject
A. Members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item.
Meeting
Oct 19, 2016 - Regular Board Agenda (#2191)
Category
5. PUBLIC COMMENTS OF PERSONS DESIRING TO ADDRESS THE BOARD
Type
Procedural

At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda.  Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item.  No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda.  In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.

6. SUPERINTENDENT'S REPORT
Subject
A. The superintendent may give a report on any activities related to his duties.
Meeting
Oct 19, 2016 - Regular Board Agenda (#2191)
Category
6. SUPERINTENDENT'S REPORT
Type
Information

The superintendent may give a report on any activities related to his duties.

7. COUNTY BOARD OF EDUCATION MEMBER REPORTS
Subject
A. The members of the Board may give reports on any activities related to their duties as members of the Santa Clara County Board of Education.
Meeting
Oct 19, 2016 - Regular Board Agenda (#2191)
Category
7. COUNTY BOARD OF EDUCATION MEMBER REPORTS
Type
Information, Reports

The members of the Board may give reports on any activities related to their duties as members of the Santa Clara County Board of Education.

8. PUBLIC HEARING
Subject
A. Public Hearing on the Rocketship Si Se Puede Charter Renewal Petition
Meeting
Oct 19, 2016 - Regular Board Agenda (#2191)
Category
8. PUBLIC HEARING
Type
Procedural

Administrator

Jon R. Gundry, County Superintendent of Schools

Mary Ann Dewan, Ph.D., Deputy Superintendent

 

Background

On September 30, 2016, the Charter Schools Office of the Santa Clara County Office of Education received a Petition for Renewal for Rocketship Si Se Puede (a district-wide K-5 charter school) located in the Alum Rock Elementary School district and serves 581 students.  Rocketship Si Se Puede (initial petition as Rocketship 2) was approved September 17, 2008, by SCCOE Board of Education, after having being denied by Alum Rock Elementary School district on July 28, 2008.  Rocketship Si Se Puede was initially approved for three years, and was renewed by SCCOE Board of Education on December 14, 2011, for the duration of five years.  Rocketship Si Se Puede focuses on Responsibility, Persistence, Respect, Empathy, and Healthy Choices as their core values.  Per the petition, Rocketship Education is a non-profit network of public elementary charter schools serving primarily low-income students in neighborhoods where access to excellent schools is limited.  If approved, Rocketship Si Se Puede shall be renewed for five more years beginning July 2017 through June 30, 2022.


California Education Code Section 47605.6 (b) requires that “no later than 60 days after receiving a petition” the County Board of Education “shall hold a public hearing on the provisions of the charter, at which time the county board of education shall consider the level of support for the petition by teachers,
parents or guardians, and the school districts where the charter school petitioner proposes to place school facilities.”


The Education Code further stipulates that the County Board of Education “shall either grant or deny the charter within 90 days of receipt of the petition. However, this date may be extended by an additional 30 days if both parties agree to the extension.” This item will be placed on the November 16, 2016, board
agenda for a decision.


The complete countywide petition is attached to this agenda item and is also available for review at: Rocketship Si Se Puede

 

 

Subject
B. Public Hearing on the Rocketship Brilliant Minds Academy Charter Renewal Petition
Meeting
Oct 19, 2016 - Regular Board Agenda (#2191)
Category
8. PUBLIC HEARING
Type
Procedural

Administrator

Jon R. Gundry, County Superintendent of Schools

Mary Ann Dewan, Ph.D., Deputy Superintendent

 

Background

On September 30, 2016, the Charter Schools Office of the Santa Clara County Office of Education received a Petition for Renewal of the Rocketship Brilliant Minds Academy (a countywide K-5 charter school) located in the Alum Rock Elementary School District and serves 584 students.  Rocketship Brilliant Minds Academy was approved on November 16, 2011, as Rocketship 6, and opened its doors during the fall of 2012 with the intent of focusing on Respect, Persistence, Initiative, Empathy and Responsibility as its core values.  Per the petition, Rocketship Education is a non-profit network of public elementary charter schools serving primarily low-income students in neighborhoods where access to excellent schools is limited.  If approved, Rocketship Brilliant Minds Academy shall be renewed for five more years beginning July 2017 through June 30, 2022.


California Education Code Section 47605.6 (b) requires that “no later than 60 days after receiving a
petition” the County Board of Education “shall hold a public hearing on the provisions of the charter, at
which time the county board of education shall consider the level of support for the petition by teachers,
parents or guardians, and the school districts where the charter school petitioner proposes to place school
facilities.”


The Education Code further stipulates that the County Board of Education “shall either grant or deny the
charter within 90 days of receipt of the petition. However, this date may be extended by an additional 30
days if both parties agree to the extension.” This item will be placed on the November 16, 2016, board
agenda for a decision.

 

The full petition is attached to this agenda item and can also be found at: Rocketship Brilliant Minds 


 

 

 

9. CONSENT ACTION ITEMS
Subject
A. Request Approval of Minutes of Regular Board Meeting of October 5, 2016 (#2190)
Meeting
Oct 19, 2016 - Regular Board Agenda (#2191)
Category
9. CONSENT ACTION ITEMS
Type
Action (Consent)

Request Approval of Minutes of Regular Board Meeting of October 5, 2016 (#2190).

Subject
B. Request Approval of County Superintendent of Schools Financial Activity Report for the Month of September 2016
Meeting
Oct 19, 2016 - Regular Board Agenda (#2191)
Category
9. CONSENT ACTION ITEMS
Type
Action (Consent)
Fiscal Impact
No

Administrator

Jon R. Gundry, County Superintendent of Schools

 

Background

The County Superintendent of Schools is submitting his financial activity report on travel/conferences and out-of-county mileage expenses for September 2016 to the Board for review and approval on job-related expenditures.

 

 

Description Justification/Details Amount
Car rental Los Angeles County Office of Education (LACOE) visit, Sept 9, Los Angeles, CA $98.02
Parking & Incidentals California County Superintendents Educational Services Association (CCSESA) Board of Directors meeting, Sept 12, Sacramento, CA $13.00
Parking Practicum Launch, Sept 15, San Francisco, CA $30.00
Parking Strong Start Leadership meeting, Sept 14, San Jose, CA $5.00
Airline Reservations Outbound flight to School Employers Association of California (SEAC) Board of Directors meeting, Sept 23, Orange County, CA $76.98
Airline Reservation Inbound flight from SEAC Board of Directors meeting, Sept 26, Orange County, CA $159.98
Airline Reservation Outbound flight to Los Angeles County Office of Education (LACOE) visit, 9/9 Los Angeles, CA $73.98
Airline Reservation Inbound flight from LACOE visit, Sept 11, Los Angeles, CA $196.98
Conference Registration Upcoming 2017 Superintendents Symposium, Feb 8-10, 2017, Indian Wells, CA $545.00
Mileage reimbursement CCSESA Board of Directors meeting, Aug 8, Sacramento, CA $118.80
Mileage reimbursement Practicum Launch, Sept 15, San Francisco, CA $35.64

 

Subject
C. Accept Donations to the Santa Clara County Office of Education
Meeting
Oct 19, 2016 - Regular Board Agenda (#2191)
Category
9. CONSENT ACTION ITEMS
Type
Action (Consent)
Preferred Date
Oct 19, 2016
Absolute Date
Oct 19, 2016
Fiscal Impact
Yes
Dollar Amount
$850.00
Budgeted
Yes
Budget Source
Talent Management for the Staff Wellness Event
Goals
Santa Clara County Office of Education Goal #3

Administrator

Jon R. Gundry, County Superintendent of Schools

Mary Ann Dewan, Ph.D., Deputy Superintendent

 

Background

The following donations were made to the Santa Clara County Office of Education:

 

Program: Talent Management- Human Resources
Donor: Club Sport
Donation: Valued at $250 - One month membership pass for two people
   
Program: Talent Management- Human Resources
Donor: Rosewood Cordevalle Resort
Donation: Valued at $600 - Golf for two people

 

 

 

10. ACTION ITEMS
Subject
A. Request Approval of the Budget Revisions for the Month of September 2016
Meeting
Oct 19, 2016 - Regular Board Agenda (#2191)
Category
10. ACTION ITEMS
Type
Action
Preferred Date
Oct 19, 2016
Absolute Date
Oct 19, 2016
Fiscal Impact
No
Budgeted
No
Budget Source
n/a

 

Administrator

Jon R. Gundry, County Superintendent of Schools

David Wu, Chief Technology Officer

Laurie Book, Director, Internal Business Services

 

 

Background

This report reflects budget revisions for the month of September, 2016.

 

During the month of September, 2016, we increased expenditures budgets by $20,633,283 and allocated $20,633,283 to provide for these expenditures.

 

 

Requested Action

Approve the Budget Revisions for the month of September 2016

11. INFORMATION ITEMS
Subject
A. Contracts $100k - $250k
Meeting
Oct 19, 2016 - Regular Board Agenda (#2191)
Category
11. INFORMATION ITEMS
Type
Information
Goals
Santa Clara County Office of Education Goal #1
Santa Clara County Office of Education Goal #2
Santa Clara County Office of Education Goal #3

Administrator

Jon R. Gundry, County Superintendent of Schools

Mary Ann Dewan, Ph. D., Deputy Superintendent

Philip J. Gordillo, Chief Human Resources Officer

 

Background

 

Per Board Policy BP 3312 (a), contracts from $100,000 up to $250,000 are to be provided as one information item on the board agena at a regular meeting of the Board.

 

For your information, the table below lists the contracts processed in the month of September 2016 from $100,000 up to $250,000.

 

Fiscal Implications

 

Vendor Description Branch Responsible Person Contract Amount
Children's Recovery Center 2016-17 contract for licensed care nursing services for Special Education students at school and on the school bus. Student Services Steve Olmos, Ed. D. $125,000
Sub-Acute Saratoga Hospital 2016-17 contract for licensed care nursing services for Special Education students at school and on the school bus. Student Services Steve Olmos, Ed. D. $125,000

 

Requested Action

 

No action required

Subject
B. Williams Complaint Report
Meeting
Oct 19, 2016 - Regular Board Agenda (#2191)
Category
11. INFORMATION ITEMS
Type
Information
Goals
Santa Clara County Office of Education Goal #1

Administrator

Jon R. Gundry, County Superintendent of Schools

Steve Olmos, Ed.D., Chief Schools Officier

 

 

Background

Complaints filed for SCCOE school sites under the Williams Settlement are limited to insufficient textbooks or instructional materials, unsafe or unhealthy facility conditions or teacher vacancies or mis-assignments.

Williams Complaint Procedures are posted in all classrooms to inform parents, students and teachers of the procedure for making such complaints.

 

No Williams complaints were received during the July through September 2016 reporting period.

 

Subject
C. Charter Schools Update
Meeting
Oct 19, 2016 - Regular Board Agenda (#2191)
Category
11. INFORMATION ITEMS
Type
Information

Administrator

Jon R. Gundry, County Superintendent of Schools

Mary Ann Dewan, Ph.D., Deputy Superintendent

 

Background

At a special meeting on December 14, 2015 the County Board of Education requested a standing item regarding charter schools on every regular board meeting agenda to provide the board with information about issues and follow up to questions that have been raised by members of the board.

 

Unaudited Actuals

As of September 15 of every year school districts and charter schools are to submit the prior year’s unaudited actuals report to the County Office for review to be submitted to the California Department of Education by October 15.  As of October 6, 2016 all but one charter school have submitted their reports.  Silicon Valley Flex, located in Morgan Hill, which closed effective July 25, 2016 has not sent Santa Clara County Office of Education (SCCOE) the required documents.  Multiple attempts have been made to acquire the completed financials but the response is continually “we are working on them.” As these documents are then to sent to CDE; discussion has been had with CDE regarding sanctions or penalties which could be imposed on SCCOE should the documents not be submitted. CDE stated that salary sanctions of the County Superintendent’s salary or withholding of payments to members of the governing board only happens if school districts and Joint Powers Authorities (JPA) do not submit their unaudited actuals to the State. These sanctions do not apply to a charter school’s failure to comply.  Charter Schools Department staff will continue to monitor this process and keep the board informed.

 

Charter Schools Department Staffing

Marko Mosunic has joined the department as the second Charter Fiscal Administrator. Freddie Lacson is now the new Administrative Assistant III for the department. 

 

Charter School Leaders Meeting

Charter Schools Department staff held a Charter School Leaders' Meeting on October 7, 2016. Representatives from most of the 22 authorized SCCOE charter schools were in attendance. Topics discussed were: introductions of the new staff, annual visit expectations, department goals, Local Control and Accountability Plan (LCAP), SCCOE services, the upcoming Board Charter Study Session on December 14, 2016 and the anticipated Charter Schools Dialogue with the community at a Special Meeting of the SCC Board of Education to be scheduled in 2017.

 

Charter Schools Dialogue with the Community

A status update will be provided regarding the scheduling of a special meeting in 2017.

 

Alpha Jose Hernandez Middle School

 

On October 14, 2016, the Charter Schools Office received the renewal petition for Alpha Jose Hernandez Middle School which is located in Alum Rock Elementary School District. Last year, Alpha Jose Hernandez brought a material revision petition to shift from serving grades 6-8 to grades 5-8.  This new renewal petition is seeking to adjust the population further and now serve grades TK-8.  The public hearing for Alpha is scheduled for November 2, 2016.

 

 

 

12. BOARD COMMITTEE REPORTS
Subject
A. Committee members may provide or report on recent committee activities.
Meeting
Oct 19, 2016 - Regular Board Agenda (#2191)
Category
12. BOARD COMMITTEE REPORTS
Type
Information

 

  1. Budget Study Committee, next meeting: TBD  (Superintendent Gundry)
  2. Policy Subcommittee, Nov 2 (Trustee Chang,Chair)
  3. Joint Legislative Advisory Committee (JLAC), Nov 16 (Trustee Di Salvo, Chair)
  4. Head Start Policy Council, Nov 19 (Trustee Mah)
  5. Santa Clara County School Boards Association (SCCSBA), Nov 9 (Trustee Kamei)
  6. Joint Committee on Child Care (JCCC), Oct 26 (Trustees Song and Di Salvo)
  7. Warmenhoven Inclusion Collaborative, March 17, 2017 (Trustee Kamei)
  8. California School Boards Association (CSBA) Delegate, next meeting:  Nov 30-Dec 1 (Trustee Kamei)
  9. California County Boards of Education (CCBE) Board of Directors, TBD for 2017 (Trustee Kamei)
13. FUTURE AGENDA ITEMS
Subject
A. Requested items by Board members may be addressed at this time.
Meeting
Oct 19, 2016 - Regular Board Agenda (#2191)
Category
13. FUTURE AGENDA ITEMS
Type
Information

  1. Board Study Session on Charter Schools, Quarterly (Dec 14)
  2. Best Practices and Roles of School Resource Officers (SROs) in Schools and Positive Behavior Interventions and Supports (PBIS) -- Study in progress. (Trustee Chang)
  3. Equity for API students in higher education (Trustee Song)
  4. Strengthening Economic Security for County Residents (Trustee Green)
  5. Iteration of National Education Technology Plan--Equity Issues (Trustee Di Salvo)

 

14. ADJOURNMENT
Subject
A. The next Santa Clara County Board of Education meeting is scheduled for November 2, 2016.
Meeting
Oct 19, 2016 - Regular Board Agenda (#2191)
Category
14. ADJOURNMENT
Type
Information

The next Santa Clara County Board of Education meeting is schedule for November 2, 2016.  For Board agendas and meeting minutes, please see our web site at www.sccoe.org under the County Board of Education page.