Administrator
Jon R. Gundry, County Superintendent of Schools
Background
As part of the County Board of Education Student Recognition Program, the Santa Clara County Office of Education (SCCOE) recognizes four students each year who have overcome significant obstacles to reach their personal and academic goals. Myla Carbajal is being honored as the Student of the Year for Special Education for her academic achievements, leadership skills, good attendance, citizenship and character and perseverance in pursuing her goals.
At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item. No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda. In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.
The Board will hold a Closed Session to consider the following item:
a. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION [Government Code Section 54956.9(d)(1)) M. Medina v. Santa Clara County Office of Education and Superintendent of the Santa Clara County Office of Education.
Report of Actions Taken in Closed Session
At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item. No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda. In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.
Administrator
Jon R. Gundry, County Superintendent of Schools
Background
Superintendent Gundry will provide a report regarding the planned updates to the Ridder Park Facility. Kenneth Scates, AIA, LEED AP from HGHB Architecture, Planning, Urban Design whose office is located in Monterey, California will discuss the purposes of the planned updates and share details of the changes to the facility related to the use of the current warehouse space and expansion of conference facilities. A proposed timeline of the facility update project will be provided.
Fiscal Implications
Funds for facility maintenance and upgrades are included in the 2016-2017 budget.
The superintendent may give a report on any activities related to his duties.
The members of the Board may give reports on any activities related to their duties as members of the Santa Clara County Board of Education.
Request Approval of Minutes of Regular Board Meeting of November 2, 2016 (#2192).
Administrator
Jon R. Gundry, County Superintendent of Schools
Steve Olmos, Ed.D., Chief Schools Officer
Background
Annually, Ms. Charmaine Warmenhoven, via the Silicon Valley Education Foundation, donates to the Inclusion Collaborative, Student Services Branch. Ms. Warmenhoven, via the SVEF has donated $102,133.57 for fiscal year 2016-17. This is the exact dollar amount of the donation thus an updated Consent Action Item is being submitted to the Board for approval. The donor requests that the entire donation be for direct support for the Inclusion Collaborative.
Fiscal Implications
Approved by Laurie Book on 10/27/16
SCCOE Account Structure |
Description |
Amount |
930-418032-8699-99 |
Charmaine Warmenhoven actual donation |
$102,133.57 |
Donation account not subject to indirect cost 0% |
$0 |
|
|
TOTAL |
$102,133.57 |
Requested Action
Accept donation from Charmaine Warmenhoven via Silicon Valley Education Foundation (SVEF) for 2016-2017 Fiscal Year.
Administrator
Jon R. Gundry, Superintendent of Schools
Steve Olmos, Ed.D., Chief Schools Officer
Background
The End of Year Evidence of Progress Report was due to the California Department of Education (CDE) on October 14, 2016. The Santa Clara County Office of Education (SCCOE) submitted this report online via the California Accountability and Improvement System (CAIS).
LEAs were asked to focus on their current priorities as identified in the LEA Plan, and provide evidence of progress as outlined in three specific areas. They included:
Description | Justification/Details | Amount |
Dinner/Lunch | EdLeader 21 Annual Event, Sept 27-30, Denver, CO | $79.00 |
Taxi/Parking | School Employers Association of California (SEAC) Board meeting, Sept 23, Newport Beach, CA | $61.23 |
Registration | Santa Clara County School Boards Association(SCCSBA) Fall Dinner, Oct 26, Santa Clara, CA | $40.00 |
Registration | California County Superintendents Educational Services Association (CCSESA), Oct 16-18, Monterey, CA | $350.00 |
Parking | Meeting with Trustee Di Salvo in downtown San Jose Oct 12 and CCSESA meeting Oct 17, Monterey | $18.25 |
Administrator
Jon R. Gundry, County Superintendent of Schools
Background
The County Superintendent of Schools is submitting his financial activity report on travel/conferences and out-of-county mileage expenses for October 2016 to the Board for review and approval on job-related expenditures.
Fiscal Implications
Funds for the County Superintendent of Schools travel are included in the 2016-2017 budget.
Administrator
Jon R. Gundry, County Superintendent of Schools
Background
There are more than 3 million Muslims living in the United States today, and approximately 67,500 living in Santa Clara County, making invaluable contributions to our economy, our social and political life, and our culture. Discrimination on the basis of religion, and against Muslims and those perceived as Muslims in particular, is deeply embedded within our country’s long history of racism and xenophobia, and there has been an unprecedented backlash since 9/11 in the form of hate crimes and employment discrimination toward Arab and Muslim Americans and those perceived as Muslims.
Muslim students, and those perceived as Muslims, across the country have reported instances of bullying and disproportionate school discipline on account of their religion and/or race. It is the responsibility of schools to educate students about the social, cultural and ethnic diversity of the United States, to promote awareness of a wide range of religious and cultural traditions, and to teach students to think critically about their own biases
Fiscal Implications
The passage of this resolution has no fiscal implications.
Administrator
Jon R. Gundry, County Superintendent of Schools
Mary Ann Dewan, Ph.D., Deputy Superintendent
Background
The charter for Rocketship Si Se Puede expires on June 30, 2017. This charter was initially denied by the Alum Rock Union School District as Rocketship 2, and was approved on appeal to the Santa Clara County Board of Education (County Board) on September 17, 2008. The County Board renewed this charter on November 14, 2011, for operation through June 30, 2017. Rocketship Si Se Puede is seeking an additional renewal for a term of July 2017 to June 2022.
On September 30, 2016, the Charter Schools Office of the Santa Clara County Office of Education (County Office of Education) received a petition from Rocketship Si Se Puede seeking renewal of the charter. California Education Code Section 47607(a) (1) requires that “each renewal shall be for a period of five years.” If the charter was to be renewed by the County Board, the new term of the charter would begin on July 1, 2017, and end on June 30, 2022.
On October 19, 2016, the County Board held a public hearing on the charter school’s petition for renewal.
California Education Code Section 47605(b) requires that “following review of the petition and the public hearing, the governing board of the school district shall either grant or deny the charter within 60 days of receipt of the petition, provided, however, that the date may be extended by an additional 30 days if both parties agree to the extension.”
Analysis
Staff reviewed the petition renewal using the criteria established in California Education Code 47605(b) and County Board Policy 0420.4 (c) and noted the following:
1. Required Signatures
The signature requirement set forth in Education Code § 47605(a) is not applicable to a petition for renewal.
2. Affirmation that the charter school shall be nonsectarian
The petition for renewal contains the required affirmation.
3. Affirmation that the charter school shall not discriminate against pupils
The petition for renewal contains the required affirmation.
4. Affirmation that the charter school shall not charge tuition
The petition for renewal contains the required affirmation.
5. Reasonably Comprehensive Description
Staff found that the petition for renewal did contain a reasonably comprehensive description of the required elements.
6. Unsound Educational Program
Staff found no indicators of an unsound educational program.
7. Demonstrably Unlikely to Implement the Program
Staff found no facts that demonstrate petitioners are unlikely to implement the program.
8. Grade Level, Location, Students Served
The petition meets requirements to serve students in the grade levels offered by the Alum Rock Union School District.
9. Other Criteria in Statute
Staff found the renewal petition meets other criteria set forth in the statute.
Fiscal Implications
There are substantial costs to the County Office for reviewing and overseeing any charter school. Those costs have not been calculated for this petition renewal nor do those costs constitute a condition for granting or denying a charter petition renewal.
Requested Action
Approve the petition renewal for Rocketship Si Se Puede for the period of July 1, 2017, through June 30, 2022.
Administrator
Jon R. Gundry, County Superintendent of Schools
Mary Ann Dewan, Deputy Superintendent
Ann Jones, Interim Chief Business Officer
Laurie Book, Director, Internal Business Services
Background
This report reflects budget revisions for the month of October 2016.
During the month of October 2016, we increased expenditures budgets by $13,028,310 and allocated $13,028,310 to provide for these expenditures.
Administrator
Jon R. Gundry, County Superintendent of Schools
Mary Ann Dewan, Ph.D., Deputy Superintendent
Ann Jones, Interim Chief Business Officer
Background
Per Board Policy BP 3312 (a), contracts from $100,000 up to $250,000 are to be provided as one information item at a regular meeting of the Board.
For your information, the table below lists the contracts and grants processed in the month of October 2016 from $100,000 up to $250,000.
Fiscal Implications
Vendor | Description | Branch | Responsible Person | Contract Amount |
---|---|---|---|---|
NOVA Health Therapies, Inc. |
Amendment to 2016-17 contract with NOVA Health Therapists, Inc., which provides licensed Speech and Language Pathologists, Occupational Therapists and Physical Therapists for Special Education, in accordance with the students' Individual Education Plan (IEP). The original amount of the contract was $50,000. The amendment adds $110,000, which brings the total value of the amended contract to $160,000. | Student Services | Steve Olmos, Ed.D. | $160,000 |
Grantee | Description | Branch | Responsible Person | Grant Amount |
---|---|---|---|---|
First 5 Santa Clara County | 2016-17 Grant enables Santa Clara County Office of Education (SCCOE) to promote the development of a comprehensive early learning system by building stronger alignment and collaboration with Santa Clara County's System of Care, and to support tracking of developmental health screenings and referrals. | Student Services | Steve Olmos, Ed.D. | $163,435 |
Administrator
Jon R. Gundry, County Superintendent of Schools
Mary Ann Dewan, Ph.D., Deputy Superintendent
Ann Jones, Interim Chief Business Officer
Background
Per Board Policy BP 3312 (a), contract agreements estimated to exceed $250,000 shall be placed on the agenda of regular County Board meetings as individual information items.
Santa Clara County Office of Education (SCCOE) has been actively involved in the development of a Quality Rating and Improvement System (QRIS). The purpose of this system is to increase the quality of early learning experiences for young children birth through five years of age in the county and the state.
The California Department of Education has awarded funding to SCCOE to deliver services for the 2016-17 California State Preschool Program (CSPP) Quality Rating Improvement System (QRIS) Block Grant.
Fiscal Implications
Grantee | Description | Branch | Responsible Person | Grant Amount |
California Department of Education | California State Preschool Program Quality Rating and Improvement System Block Grant | Student Services | Steve Olmos, Ed.D. | $1,513,785 |
Administrator
Jon R. Gundry, County Superintendent of Schools
Mary Ann Dewan, Ph.D., Deputy Superintendent
Ann Jones, Interim Chief Business Officer
Background
Per Board Policy BP 3312 (a), contract agreements estimated to exceed $250,000 shall be placed on the agenda of regular County Board meetings as individual information items.
The 2016-17 Educational Service Provider License Agreement is between Santa Clara County Office of Education (SCCOE) and School for Integrated Academics and Technologies, Inc. (SIATech).
SIATech will provide an integrated academics and technology curriculum, professional development for teachers, and a school quality review process.
Fiscal Implications
Vendor | Description | Branch | Responsible Person | Contract Amount |
School for Integrated Academics and Technologies, Inc. (SIATech) | 2016-17 Agreement to provide curriculum and professional development for Opportunity Youth Academy (OYA) charter school, focusing on integrated academics and technologies | Student Services | Steve Olmos, Ed. D. | $384,000 |
Administrator
Jon R. Gundry, County Superintendent of Schools
Mary Ann Dewan, Ph.D., Deputy Superintendent
Ann Jones, Interim Chief Business Officer
Background
Per Board Policy BP 3312 (a), contract agreements estimated to exceed $250,000 shall be placed on the agenda of regular County Board meetings as individual information items.
Paradigm Healthcare Services provides Medi-Cal (MAA) billing services for student services in the Special Education Department. The contract is a three-year term through June 30, 2019. The cost of the contract is not to exceed $1,275,000 over three years.
Fiscal Implications
Vendor | Description | Branch | Responsible Person | Contract Amount |
Paradigm Healthcare Services | Program Consulting and Student Medi-Cal (MAA) billing services for the Special Education Department | Student Services | Steve Olmos, Ed. D. | $1,275,000 |
Administrator
Jon R. Gundry, County Superintendent of Schools
Philip J. Gordillo, Chief Human Resources Officer
Mary Ann Dewan, Deputy Superintendent
Background
Education Code 1302(a) requires any salary increase of $10,000 or more to be discussed by the County Board of Education at a regularly scheduled meeting. Recent promotions and calendar increases will result in excess of the $10,000 limit for two (2) employees.
Fiscal Implications
The following chart outlines the employee name, prior position title, new position title, reason for the salary increase, prior annual salary, new annual salary and the salary increase for each employee. These employees are slated to receive a salary increase of $10,000 or more.
|
Last Name |
First Name |
Prior Position Title |
New Position Title |
Reason (See Legend) |
Prior Annual Salary |
New Annual Salary |
Salary Increase |
1 |
Fakaosi |
Sandra |
Student Assessment Technician |
Student Data Specialist |
B, C |
$38,952.84 |
$66,206.76 |
$27,253.92 |
2 |
Sanders |
Denise |
Employee Benefits Specialist II |
Employee Benefits Specialist II |
G |
$34,050.12 |
$68,100.24 |
$34,050.12 |
LEGEND:
A: Interim promotion (temporary only)
B: Increase in calendar
C: Promotion
D: Position reinstatement
E: Promotion and increase in calendar
F: Position change and increase in calendar
G: Increase in FTE
Administrator
Jon R. Gundry, County Superintendent of Schools
Steve Olmos, Ed.D., Chief Schools Officer
Background
As per the Head Start Act, all Head Start agencies are required to provide program information to the Board of Education. Attached are the following reports:
Provides information on progress of services provided to children and families to meet required timelines as per specific indicators and thresholds
Provides the status of program budget and financial oversight
Indicates the progress of required matching contribution required by grant ($5,459,138)
Serves as an oversight check of program expenses
Serves as an oversight check of program expense
Summarizes the year to date enrollment activity in the Head Start Program to comply with enrollment requirements (fill vacancies within 30 days to maintain full enrollment)
Administrator
Jon R. Gundry, County Superintendent of Schools
Mary Ann Dewan, Ph.D., Deputy Superintendent
Background
At a special meeting on December 14, 2015, the County Board of Education requested a standing item regarding charter schools on every regular board meeting agenda to provide the board with information about issues and follow up to questions that have been raised by members of the board.
Spark Charter School
On November 1, 2016, Spark Charter School, located in Sunnyvale School District, filed a Prop 39 reasonably equivalent school facilities need request with Sunnyvale School District. In the letter, it cited that Spark’s enrollment is projected to increase from approximately 200 to 400 students and the current facilities provided are insufficient. This anticipated growth is based not only on cohort growth but parent and community requests for seats at the school. Spark anticipates that its “In-District v Total Enrollment” will grow from 75% in 2015-16 to 90% in 2017-18, as all of its new enrolling students will be in-district except for two incoming out-of-district kindergarten siblings. Spark is therefore requesting 15 classrooms plus additional school facility spaces to cover the increased growth. Further, as Spark is a K-8 school and is currently housed at Columbia Middle School, additional play space for the younger students is also required which may not be able to be accommodated at the current location. No indication on how Sunnyvale School District will respond to this request and have until February 1, 2017, to make their preliminary proposal response. Charter School Office staff will keep you informed as to the status of this process.
Summit Public Schools: Denali
The Board was notified in August 2016 that because of Summit Public Schools: Denali (housed in an industrial zone off Mercury Drive in Sunnyvale) growing enrollment and current litigation with the City of Sunnyvale, had acquired an additional school site at Weddell Drive. The Weddell Drive site has undergone most of its construction and refurbishment, and is currently housing approximately 90 Summit Public Schools: Denali (Summit Denali) grade 9 students. The current Mercury Drive site continues to house roughly 300 students, grades 6-8. The County of Santa Clara tentatively ruled in August 2016 that Summit Public Schools: Denali had to vacate its Mercury Drive location by December of 2016. Summit has filed an appeal to stay to be able to continue in its current Mercury Drive location through the end of the 2016-2017 school year; they are awaiting a final ruling, which should happen within the next week or two. Summit Denali has plans in place to vacate its Mercury Drive location and establish the Weddell Drive site as its single school site for grades 6-9 by December of 2016. Charter School Office staff’s visit on November 1, 2016, confirms the possibility of the co-location and merger of both schools into the Weddell Drive site, if the appeal to stay is not granted for Summit Denali. Further, additional facilities are being explored for next year with the growth of Summit Denali increasing one grade (10th grade) to ultimately be at full capacity serving grades 6-12.
Rocketship Brilliant Minds
Charter school staff received an emailed letter on 11/9/2016 from Rocketship Educational System formally requesting withdrawal of the RBM petition for Renewal from SCCOE. The letter is attached. Rocketship intends to pursue a district charter for Brilliant Minds via Alum Rock School District.
Quarterly Charter Schools Study Session
The last quarterly charter schools study session is scheduled for December 14, 2016. The board will receive an update on the plans for the study session.
Policy Subcommittee Chairperson
Michael Chang, Vice President of the Santa Clara County Board of Education
Administrator
Jon R. Gundry, County Superintendent of Schools
Dr. Mary Ann Dewan, Deputy Superintendent
Background
On November 2, 2016, the Policy Development Subcommittee met and approved the new Board Policy 3515.7 Firearms on School Grounds. This policy is being brought for First Reading and then for approval (Second Reading) on December 14, 2016.
BP 3515.7 - Firearms on School Grounds
New policy addresses the issue of the Gun-Free School Zone Act and the new legislation from January 2016 regarding concealed weapons on school grounds, and the superintendent's authority on whether or not to permit guns on school property.
Fiscal Implications
There are no fiscal implications
The next Santa Clara County Board of Education meeting is schedule for December 14, 2016. For Board agendas and meeting minutes, please see our web site at www.sccoe.org under the County Board of Education page.