1. CALL TO ORDER
Subject
A. Roll Call (Including Action on Absences if Necessary)
Meeting
Feb 1, 2017 - Regular Board Agenda (#2196)
Category
1. CALL TO ORDER
Type
Information
Subject
B. Adoption of Agenda
Meeting
Feb 1, 2017 - Regular Board Agenda (#2196)
Category
1. CALL TO ORDER
Type
Action

 

 

Subject
C. Pledge of Allegiance
Meeting
Feb 1, 2017 - Regular Board Agenda (#2196)
Category
1. CALL TO ORDER
Type
Procedural

 

 

2. EMPLOYEE OF THE MONTH
Subject
A. Employee of the Month Recognition of Cheryl Jimenez, a School Office Coordinator for the Oster School
Meeting
Feb 1, 2017 - Regular Board Agenda (#2196)
Category
2. EMPLOYEE OF THE MONTH
Type
Recognition
Goals
Santa Clara County Office of Education Goal #3

Administrator

Jon R. Gundry, County Superintendent of Schools

Peter Daniels, Chief Public Affairs Officer

 

Background

The Santa Clara County Office of Education recognizes ten employees each year for outstanding service to students, parents, coworkers, and customers. Cheryl Jimenez, a School Office Coordinator for the Oster School in the Student Services Branch, is being honored as the Employee of the Month for outstanding skills and accomplishments on the job, dedication to exceptional service and commitment to excellence.

 

Today, February 1, 2017, we will honor Cheryl Jimenez as the February Employee of the Month.

 

3. PUBLIC COMMENTS OF PERSONS DESIRING TO ADDRESS THE BOARD
Subject
A. At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item.
Meeting
Feb 1, 2017 - Regular Board Agenda (#2196)
Category
3. PUBLIC COMMENTS OF PERSONS DESIRING TO ADDRESS THE BOARD
Type
Procedural

At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item.  No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda.  In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.

 

 

 

4. SUPERINTENDENT'S REPORT
Subject
A. The superintendent may give a report on any activities related to his duties.
Meeting
Feb 1, 2017 - Regular Board Agenda (#2196)
Category
4. SUPERINTENDENT'S REPORT
Type
Information

The superintendent may give a report on any activities related to his duties.

5. COUNTY BOARD OF EDUCATION MEMBER REPORTS
Subject
A. The members of the Board may give reports on any activities related to their duties as members of the Santa Clara County Board of Education.
Meeting
Feb 1, 2017 - Regular Board Agenda (#2196)
Category
5. COUNTY BOARD OF EDUCATION MEMBER REPORTS
Type
Information, Reports

The members of the Board may give reports on any activities related to their duties as members of the Santa Clara County Board of Education.

6. CONSENT ACTION ITEMS
Subject
A. Request Approval of Minutes of Regular Board Meeting of January 18, 2017 (#2195)
Meeting
Feb 1, 2017 - Regular Board Agenda (#2196)
Category
6. CONSENT ACTION ITEMS
Type
Action (Consent)

Request Approval of Minutes of Regular Board Meeting of January 18, 2017.

Subject
B. Request Approval of County Superintendent of Schools Financial Activity Report for the Month of December 2016
Meeting
Feb 1, 2017 - Regular Board Agenda (#2196)
Category
6. CONSENT ACTION ITEMS
Type
Action (Consent)
Goals
Santa Clara County Office of Education Goal #1

Administrator

Jon R. Gundry, County Superintendent of Schools

 

Background

The County Superintendent of Schools is submitting his financial activity report on travel/conferences and out-of county mileage expenses for December 2016 to the Board for review and approval on job-related expenditures.

 

Description Justification/Details Amount
Parking & Toll Bridge California County Superintendents Educational Services Association (CCSESA) Board of Directors meeting, Dec 5, 2016, Sacramento $13.00
Mileage CCSESA, Dec 5, 2016, Sacramento $118.80
Parking San Jose Silicon Valley (SJSV) meeting, Nov 30, 2016, San Jose $5.00
Parking Strong Start leadership meeting, Dec 14, 2016, San Jose $10.00
Hotel CCSESA Quarterly meeting, Jan 23-24, 2017, Monterey $224.47
Airfare Pasadena High School tour visit on Creative Arts and Media Design, Nov 9-13, 2016, Pasadena $447.96
Hotel Annual California School Boards Association (CSBA) conference, Dec 1-2, San Francisco  $627.52

 

Fiscal Implications

Funds have been incorporated into the 2016-17 budget.

Subject
C. Request Approval of 2017 School Site Safety Plan for Opportunity Youth Academy
Meeting
Feb 1, 2017 - Regular Board Agenda (#2196)
Category
6. CONSENT ACTION ITEMS
Type
Action (Consent)
Preferred Date
Feb 01, 2017
Absolute Date
Feb 01, 2017
Fiscal Impact
No
Goals
Santa Clara County Office of Education Goal #2

Administrator

Jon R. Gundry, County Superintendent of Schools

Steve Olmos, Ed.D., Chief Schools Officer

 

Background

“California Education Code Section 32286 requires each school site to review and update its school safety plan by March 1 of each year. These plans must have policies that deal with crime, safety, child abuse reporting procedures, disaster preparedness, emergency evacuations, discrimination, harassment, intimidation, bullying, hate crimes, toxic substances, and more.”    (http://www.cde.ca.gov/nr/ne/yr14/yr14rel18.asp)

 

 

 

 

Subject
D. Request Approval of Amended Transition Partnership Program Grant
Meeting
Feb 1, 2017 - Regular Board Agenda (#2196)
Category
6. CONSENT ACTION ITEMS
Type
Action (Consent)
Preferred Date
Feb 01, 2017
Absolute Date
Feb 01, 2017
Dollar Amount
$720,168.00
Goals
Santa Clara County Office of Education Goal #1
Santa Clara County Office of Education Goal #2

Administrator

Jon R. Gundry, County Superintendent of Schools

Steve Olmos, Ed.D., Chief Schools Officer

 

Background

The purpose of the Transition Partnership Program Grant is to improve the provision and coordination of services and supports. The primary target population for referrals to Transition Partnership Program will be the mutual Transition Partnership Program student/Department of Rehabilitation clients who are adults with disabilities and students transitioning out of SCCOE/Alternative Education and Special Education classes making the transition from school to work.

 

Fiscal Implications

The SCCOE Special Education Department, from July 1, 2015 – June 30, 2018, will receive $720,168.  The agreement will allow the California Department of Rehabilitation, Transition Partnership Program Grant administrator and Santa Clara County Office of Education to partner on providing Transition Services to students with disabilities exiting high school. Approved by Laurie Book on January 24, 2017.

 

 

 

Vendor

Description

2015-16

 2016-17

 2017-18

Total

Department of Rehabilitation

Salary & Benefits for two TPP Education Program Coordinator 

 $185,780

 $199,154

 $204,790

 $589,724

Printing/ Office/ Classroom Supplies/ Postage

 $4,100

 $4,225

 $4,239

 $12,564

Travel & Mileage

 $6,200

 $6,200

 $7,550

 $19,950

Communications

 $1,200

$0

$0

 $1,200

Sensitive Theft Items

 $2,400

 $7,000

$0

 $9,400

Utilities

 $1,770

$0

$0

 $1,770

Rent

 $15,854

$0

$0

 $15,854

Indirect Cost (10.47% for 2015-16, 10.84% for 2016-17 & 2017-18)

 $22,752

 $23,477

 $23,477

 $69,706

 

Total

 $240,056

 $240,056

 $240,056

 $720,168

                                            
7. ACTION ITEMS
Subject
A. Appointments to Redevelopment Successor Agency Oversight Boards
Meeting
Feb 1, 2017 - Regular Board Agenda (#2196)
Category
7. ACTION ITEMS
Type
Action

Administrator

Jon R. Gundry, County Superintendent of Schools

Mary Ann Dewan, Ph.D., Deputy Superintendent

 

Background

Updates to the RDA Successor Agency Oversight Board appointments are necessary due to the recent resignation of Natalie Zaderey.

 

Administration recommends the following SCCOE staff as the primary and alternate appointments of the respective RDA Oversight Boards.

 

RDA Oversight

Board

COE Board of Education

Primary Appointment

COE Board of Education

Alternate Appointment

City of Campbell

Suzanne Carrig, Director  – Policy Development and Administrative Program,

Office of the Superintendent

Ann Redd, Senior District Business Advisor

District Business and Advisory Services

City of Milpitas

Matt Tinsley, Director Strong Start

Office of the Superintendent

Suzanne Carrig, Director  – Policy Development and Administrative Program,

Office of the Superintendent

City of Morgan Hill

Tze-ki Lam, Controller

Internal Business Services

Ann Redd, Senior District Business Advisor

District Business and Advisory Services

City of San Jose

Matt Tinsley, Director Strong Start

Office of the Superintendent

Marko Mosunic, Financial Administrator Charter Schools*

City of Santa Clara

Matt Tinsley, Director Strong Start

Office of the Superintendent

Yen Lam, District Business Advisor,

District Business and Advisory Services*

City of Sunnyvale

Matt Tinsley, Director Strong Start

Office of the Superintendent

Tze-ki Lam, Controller

Internal Business Services

Town of Los Gatos

Yen Lam, District Business Advisor

District Business and Advisory Services

Marko Mosunic, Financial Administrator Charter Schools*

*Denotes New Appointments

 

 

8. INFORMATION ITEMS
Subject
A. Head Start Governance Training – New Head Start Program Performance Standards
Meeting
Feb 1, 2017 - Regular Board Agenda (#2196)
Category
8. INFORMATION ITEMS
Type
Information
Goals
Santa Clara County Office of Education Goal #1
Santa Clara County Office of Education Goal #2

Administrator

Jon R. Gundry, County Superintendent of Schools

Steve Olmos, Ed.D., Chief Schools Officer

 

Background

The Administration for Children, Youth and Families released new Head Start Program Performance Standards (HSPPS) on September 1, 2016.  This is the first comprehensive revision since their original release in 1975.  The new standards are streamlined, simplified and reorganized to improve clarity and transparency to support high-quality program delivery and minimize administrative burden.  They were developed by incorporating the growing body of research on effective early care and education, consultation with subject matter experts and Head Start grantees.  The most significant change in the new standards is requiring programs, over time, to offer longer service duration, which research links to stronger child outcomes.  A second focus of the new standards is to solidify the critical role of parents in the program, which has been a longstanding cornerstone of the Head Start program.  Most of the new standards became effective on November 7, 2016, though several provisions that have changed significantly allow programs a longer time to comply with these provisions.

 

The Head Start Act, Section 642(d)(3) requires that members of the governing board receive effective and ongoing training and technical assistance to ensure that they receive information and are able to provide effective oversight of, make appropriate decisions for, and participate in the program of the Head Start agency.  Jerry Gomez, consultant to the Head Start program, will provide an overview of the new Head Start Program Performance Standards.

 

 

 

Subject
B. SCCBOE Authorized Charter Schools Update
Meeting
Feb 1, 2017 - Regular Board Agenda (#2196)
Category
8. INFORMATION ITEMS
Type
Information

Administrator

Jon R. Gundry, County Superintendent of Schools

Mary Ann Dewan, Ph.D., Deputy Superintendent

 

Background

 

A Charter Schools Update is provided at each regular meeting of the SCCBOE.

 

Update

I)    Voices College Bound

 

A status update and response to the December 14, 2016 Board’s request for information and clarification regarding the credentialing issues observed at Voices College Bound Academy, Morgan Hill and Mount Pleasant.

 

History
Voices Morgan Hill was approved on appeal from Morgan Hill Unified School District to SCCOE, on 11/19/14 for a period of three (3) years.  The ensuring MOU did not include specific language addressing credentialing as the petition indicated clearly the minimal requirements for teaching staff in a Dual Immersion program.  Voices Morgan Hill will submit their Petition for Renewal during the 2017-2018 school year.  Voices Mount Pleasant was approved on appeal from Mt. Pleasant School District to SCCOE on 2/18/15, for duration of five (5) years.  The ensuring MOU did not include specific language addressing credentialing concerns as the petition indicated clearly the minimal requirements for teaching staff in a Dual Immersion program. 

 

Status
During the 2015-2016 school year (first year of operation for both sites) SCCOE HR staff supported The Voices staff in ensuring that ALL Voices teachers possessed their Bilingual, Cross Cultural, Language and Academic Development (BCLAD) certification, as required for a Dual Language program.   At the beginning of 2016-2017 year staffing turnovers and increased enrollment resulted in a significant number of Voices staff not meeting the BCLAD requirements.  SCCOE HR indicated these concerns, and again offered similar support and remedies as in the past to the Voices College Bound CMO staff.   SCCOE HR staff stipulated the expectation that these credentialing issues would be corrected by November/December, when the annual visits would take place.  

 

During the scheduled annual visits (12/16) SCCOE HR staff observed that there continued to be 10 teachers (7 from Voices Mt. Pleasant, and 3 from Voices Morgan Hill) who did not meet the BCLAD requirements.  Voices CMO staff shared that all 10 would be taking the CSET on 1/21/17; some of the staff had attempted the CSET earlier, but had not passed the required sections, and were retaking it. Results of 1/21/2017 CSET will be available after three to four weeks. Staff anticipate receiving notice of the results on or about 2/10/2017. The teachers will continue in their current assignments pending the results. A status report will be provided at the February 15, 2017 SCCBOE meeting.

 


2.    Spark Charter Update
Spark Charter School, authorized by the Board in 2014, is in its second year of operation and experiencing increasing enrollment.  Spark Charter School currently has 185 enrolled students, and anticipates beginning the 2017-2018 school year with 245 students; there are more than 400 expressed interests in enrolling for the next school year.  Spark Charter School is in discussion with Sunnyvale Elementary School district regarding Prop 39 Facilities Usage Agreement (FUA), and consensus to acceptable Proof of Residency to identify “In-District” Sunnyvale school district students.  Spark charter and Sunnyvale school district continue to disagree on required evidence establishing residency for currently enrolled, and future potential Spark Charter school students.  This disagreement is beyond the purview of SCCOE as authorizers, but may have significant impact on the fiscal solvency of Spark Charter School.  

 

Previously, staff reported to the board that funds expected from the Charter School grant had not yet been distributed.  Staff have received word that Spark Charter School have confirmation that the California Department of Education will release $130,000 of grant funds by the end of January 2017. The release of those funds will help mitigate cash flow issues. 

 

3. Special Education Review of Rocketship Schools


On 12/14/2016, the SCCBOE requested a comprehensive review of the special education program at Rocketship schools. Charter School and Rocketship special education staff collaborated and initiated a process that includes:
a)    An audit of all special education files for compliance 
b)    Interviews with parents of students identified as eligible for special education services 
c)    Interviews with all Rocketship special education staff, including Designated Instructional Services (DIS) staff 
d)    Review and in depth observations of special education environments across key Rocketship sites 
e)    Collaboration between local (Special Education Local Planning Agencies (SELPA), El Dorado County Office special education staff, SCCOE special education and SCCOE charter staff, and Rocketship Charter Management Organization staff) to include topics for Networking, Professional Development, Communication, Roles and Responsibilities, and Support 

 

Subject
C. Staff Ethnicity Report
Meeting
Feb 1, 2017 - Regular Board Agenda (#2196)
Category
8. INFORMATION ITEMS
Type
Information
Goals
Santa Clara County Office of Education Goal #3

Administrator

Jon R. Gundry, County Superintendent of Schools

Philip J. Gordillo, Chief Human Resources Officer

 

Background

The Human Resources Branch prepares an annual staff ethnicity report for the County Board of Education.  As had been previously requested during the last report, dated December 9, 2015, the Board requested staff ethnicity information for directors and above.  The report represents staff in all departments, programs and sites operated by the Santa Clara County Office of Education (SCCOE).

 

The attached report illustrates our current ethnicity breakdown for all SCCOE staff as of September 30, 2016.  As of that date, the SCCOE employed 1,718 certificated and classified employees.  This report reflects our staffing at the central Ridder Park site, as well as our stand-alone and classroom sites.   

 

The breakdown of staff is as follows:

 

CERTIFICATED STAFF: all credentialed staff including County Superintendent of Schools, certificated cabinet members, leadership (directors, managers and supervisors), psychologists, therapists and CTA teachers and specialists.

 

CLASSIFIED STAFF:  all non-credentialed staff including classified cabinet members, leadership (directors, managers and supervisors), confidential executive assistants, SEIU Office Technical and Business Services (OTBS) workers, Operations Support Staff (OSS) workers, and Para-educators.

 

 

9. BOARD COMMITTEE REPORTS
Subject
A. Committee members may provide or report on recent committee activities.
Meeting
Feb 1, 2017 - Regular Board Agenda (#2196)
Category
9. BOARD COMMITTEE REPORTS
Type
Information

  1. Budget Study Committee,  May 2017 (Tentative)  (Superintendent Gundry)
  2. Policy Subcommittee, March 1 (Trustee Kamei,Chair)
  3. Joint Legislative Advisory Committee (JLAC), Feb 15 (Trustee Di Salvo, Chair)
  4. Head Start Policy Council, February 14 (Trustee Green)
  5. Santa Clara County School Boards Association (SCCSBA), February 15 (Trustee Kamei)
  6. Joint Committee on Child Care (JCCC), March 15 (Trustees Green and Rossi)
  7. Warmenhoven Inclusion Collaborative, March 17 (Trustee Di Salvo)
  8. California School Boards Association (CSBA) Delegate, May 20-21 (Trustee Kamei)
  9. California County Boards of Education (CCBE) Board of Directors, May 21 (Trustee Kamei)
10. FUTURE AGENDA ITEMS
Subject
A. Requested items by Board members may be addressed at this time.
Meeting
Feb 1, 2017 - Regular Board Agenda (#2196)
Category
10. FUTURE AGENDA ITEMS
Type
Information

  1. Best Practices and Roles of School Resource Officers (SROs) in Schools and Positive Behavior Interventions and Supports (PBIS) -- Study in progress. (Trustee Chang)
  2. Equity for API students in higher education (Trustee Song)
  3. Iteration of National Education Technology Plan--Equity Issues (Trustee Di Salvo)
11. ADJOURNMENT
Subject
A. The next Santa Clara County Board of Education meeting is scheduled for February 15, 2017.
Meeting
Feb 1, 2017 - Regular Board Agenda (#2196)
Category
11. ADJOURNMENT
Type
Information

The next Santa Clara County Board of Education meeting is schedule for February 15, 2017.  For Board agendas and meeting minutes, please see our web site at www.sccoe.org under the County Board of Education page.