At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item. No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda. In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.
Administrator
Jon R. Gundry, County Superintendent of Schools
Peter Daniels, Chief Public Affairs Officer
Background
A resolution to honor the memory of Gin-Lu Tommy Shwe who was the first Chinese American immigrant to serve as an elected public official in Silicon Valley. He was a pioneer in encouraging Asian American civic participation and served as role model for the community.
The Board will hold a Closed Session to consider the following item:
Conference with Legal Counsel--Existing Litigation. (Government Code Section 54956.9(d)) SAN JOSE UNIFIED SCHOOL DISTRICT et al., Plaintiffs and Respondents, v. SANTA CLARA COUNTY OFFICE OF EDUCATION et al., Defendants and Appellants; ROCKETSHIP EDUCATION et al., Real Parties in Interest and Appellants
The board will hold a Closed Session to consider the following item:
Conference with Legal Counsel--Existing Litigation. (Government Code Section 54956.9(d). Lisa Perrizo, Rano Perrizo and Minor Doe vs. the SCCOE, et.al.
The Board will hold a Closed Session to consider the following item:
Public Employee Performance Evaluation/Update
Title: County Superintendent of Schools
(Government Code Section 54957(b)(1))
Report of Actions Taken in Closed Session
At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item. No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda. In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.
The superintendent may give a report on any activities related to his duties.
The superintendent will also provide a report on key priorities for 2017. The topic areas are:
The members of the Board may give reports on any activities related to their duties as members of the Santa Clara County Board of Education.
Administrator
Jon R. Gundry, County Superintendent of Schools
Mary Ann Dewan, Ph.D., Deputy Superintendent
Background
On January 20, 2017, the Charter Schools Office of the Santa Clara County Office of Education received a Petition for Renewal for Rocketship Alma Academy, a countywide K-5 charter school which serves 558 students and is located in the San Jose Unified School District. Rocketship Alma Academy was approved on November 16, 2011, as Rocketship 7, and opened its doors during the fall of 2012. If approved, Rocketship Alma Academy shall be renewed for five more years beginning July 2017 through June 30, 2022.
California Education Code Sections 47605.6 , 47607 and Section 11966.4 of the California Code of Regulations, Title 5 requires that “no later than 30 days after receiving a petition” the County Board of Education shall hold a public hearing on the provisions of the charter and renewal.
The Education Code and Code of Regulations further stipulates that the County Board of Education “shall either grant or deny the renewal of charter within 60 days of receipt of the renewal petition or that petition is deemed automatically renewed. However, this date may be extended by an additional 30 days if both parties agree to the extension.” This item will be placed on the March 15, 2017, board agenda for decision on the renewal petition.
The complete countywide renewal petition is available for review at: Rocketship Alma Academy
Request Approval of Minutes of Special Board Meeting of January 28, 2017.
Request Approval of Minutes of Regular Board Meeting of February 1, 2017.
Administrator
Jon R. Gundry, County Superintendent of Schools
Peter Daniels, Chief Public Affairs Officer
Background
The 2017 theme for Black History Month, The Crisis in Black Education, brings a much needed focus to the racial barriers for African American students in education and the crucial work of providing equity for African American students. Black History Month encourages educators, students, and families to learn about the heritage and achievements of African Americans through appropriate programs and activities.
Administrator
Jon R. Gundry, County Superintendent of Schools
Peter Daniels, Chief Public Affairs Officer
Background
Resolution designed to affirm support for undocumented students and families through the federal protections currently in place. It identifies SCCOE schools and programs as safe havens for student and their families and that information and training regarding the applicable laws will be shared with staff, families, and community partners.
Administrator
Jon R. Gundry, County Superintendent of Schools
Peter Daniels, Chief Public Information Officer
Background
The Federal DREAM Act, first introduced in Congress in 2001, is a bipartisan legislation that opens the possibility of higher education, as well as a conditional pathway to US citizenship, for undocumented students who were brought to the US as children. The Santa Clara County Board of Education reaffirms its support of this legislation because of the impact it has for undocumented students and families.
Administrator
Jon R. Gundry, County Superintendent of Schools
Mary Ann Dewan, Ph.D., Deputy Superintendent
Laurie Book, Director, Internal Business Services
Background
This report reflects budget revisions for the month of January 2017. If an expenditure budget is increased, it is supported either by an increase in revenue, a decrease in carryover (use of carryover), a decrease in fund balance or any combination of the three. If an expenditure budget is decreased, the result could be due to a decrease to estimated revenue, or an increase to credit it back to fund balance.
During the month of January 2017, we increased expenditure budgets by $1,307,993, increased revenue by $8,429,752 and increased fund balance by $7,121,759.
Requested Action
Approve the Budget Revisions for the Month of January 2017.
Administrator
Jon R. Gundry, County Superintendent of Schools
Mary Ann Dewan, Ph.D., Deputy Superintendent
Background
Per Board Policy BP 3312 (a), contracts from $100,000 up to $250,000 are to be provided as one information item at a regular meeting of the Board.
For your information, the table below lists the contracts processed in the month of January 2017 from $100,000 up to $250,000.
Fiscal Implications
| Vendor | Description | Contract Type | Branch | Responsible Person | Contract Amount |
|---|---|---|---|---|---|
| Atkinson, Andelson, Loya, Ruud & Romo | Second amendment to the 2015-17 contract for legal services regarding contracts and Memo of Understanding (MOU) matters. This amendment adds $85,000, which brings the total value of the amended contract to $218,000. | Amendment | Office of the Superintendent | Mary Ann Dewan, Ph.D. | $218,000 |
| REACH Professional In-Home Tutoring | 2016-17 contract for tutoring services for 41 foster youth, for 18 weeks for four hours per week. | Renewal | Student Services | Steve Olmos, Ed.D. | $191,880 |
|
Law Offices of Jeff Marderosian |
Third amendment to the existing 2016-18 contract for legal services. This amendment adds $10,000, which brings the total value of the amended contract to $100,000. | Amendment | Business Services | Mary Ann Dewan, Ph.D. | $100,000 |
Administrator
Jon R. Gundry, County Superintendent of Schools
Mary Ann Dewan, Ph.D., Deputy Superintendent
Background
Per Board Policy BP 3312 (a), contract agreements estimated to exceed $250,000 shall be placed on the agenda of regular County Board meetings as individual information items.
This second amendment increases the existing 2015-17 contract with Hopkins & Carley for legal services regarding employment matters. The amount of the first amendment was $320,000. This amendment adds $105,000, which brings the total value of the amended contract to $425,000. The term remains the same through June 30, 2017.
Fiscal Implications
| Vendor | Description | Branch | Responsible Person | Contract Amount |
| Hopkins & Carley | Second amendment to the 2015-17 contract for legal services regarding employment matters. Portions of this expenditure are reimbursable by South Bay Asia Schools Insurance Authority (SBASIA), the Santa Clara County Office of Education (SCCOE) liability Joint Powers Authority (JPA). | Office of the Superintendent | Mary Ann Dewan, Ph.D. | $425,000 |
Requested Action
No action required
Administrator
Jon R. Gundry, County Superintendent of Schools
Mary Ann Dewan, Ph.D., Deputy Superintendent
Background
Per Board Policy BP 3312 (a), contract agreements estimated to exceed $250,000 shall be placed on the agenda of regular County Board meetings as individual information items.
This first amendment increases the existing four-year contract with East Side Union High School District, who provides early Head Start services to 40 children/year. The rate per child is increased due to the Cost of Living Adjustment (COLA). The amount of the original contract was $970,000. This amendment adds $102,256, which brings the total value of the amended contract to $1,072,256. The term remains the same through April 30, 2020.
Fiscal Implications
| Vendor | Description | Branch | Responsible Person | Contract Amount |
| East Side Union High School District | Amendment to existing four-year contract to provide Early Head Start Services | Student Services |
Steve Olmos, Ed.D. |
$1,072,256 |
Requested Action
No action required
Administrator
Jon R. Gundry, County Superintendent of Schools
Steve Olmos, Ed.D. Chief Schools Officer
Background
As per the Head Start Act, all Head Start agencies are required to provide program information to the Board of Education. Attached are the following reports:
Provides the status of program budget and financial oversight
Indicates the progress of required matching contribution required by grant ($5,459,138)
Serves as an oversight check of program expenses
Serves as an oversight check of program expense
Summarizes the year to date enrollment activity in the Head Start Program to comply with enrollment requirements (fill vacancies within 30 days to maintain full enrollment)
Policy Subcommittee Chairperson
Rosemary Kamei
Administrator
Jon R. Gundry, County Superintendent of Schools
Dr. Mary Ann Dewan, Deputy Superintendent
Background
On February 1, 2017 the Policy Development Subcommittee met and approved Board Policy 5131.1 Bus Conduct and Board Policy 6146.1 Hgh School Graduation Requirements and approved the recommendation to delete Board Policy 7160 Charter School Facilities.
BP 5131.1 - Bus Conduct (New)
Mandated policy for agencies providing school bus services. The SCCOE has an Administrative Regulation outlining the process for bus services and conduct.
BP 6146.1 - High School Graduation Requirements for SCCOE Students
Revise policy to reflect the number of credits required for graduation of students from 220 to 200. Include a statement that service learning credits and senior multidisciplinary projects are optional for students.
BP 7160 - Charter School Facilities
Delete policy as the Santa Clara County Board of Education does not provide facilities to charter schools.
Fiscal Implications
There are no fiscal implications
Administrator
Jon R. Gundry, County Superintendent of Schools
Mary Ann Dewan, Ph.D., Deputy Superintendent
Laurie Book, Director, Internal Business Services
Background
On January 24, 2017, the Budget Study Committee met to discuss the Governor's Budget Proposal and state revenue forecast and its potential impact on the SCCOE budget development for the 2017-18 fiscal year. Dr. Dewan and Director Book will provide a brief summary and overview of the budget development process and highlight factors from the Governor's Budget Proposal that have the potential to impact the budget. The 2017-18 Indirect Rates will be presented. A brief overview of the budget assumptions will also be presented.
Administrator
Jon R. Gundry, County Superintendent of Schools
Mary Ann Dewan, Ph.D., Deputy Superintendent
Background
A Charter Schools Update is provided at each regular meeting of the SCCBOE.
Update
Voices College Bound
A status update and response to the December 14, 2016 Board’s request for information and clarification regarding the credentialing issues observed at Voices College Bound Academy, Morgan Hill and Mount Pleasant.
History
Voices Morgan Hill was approved on appeal from Morgan Hill Unified School District to SCCOE, on 11/19/14 for a period of three (3) years. The ensuring MOU did not include specific language addressing credentialing as the petition indicated clearly the minimal requirements for teaching staff in a Dual Immersion program. Voices Morgan Hill will submit their Petition for Renewal during the 2017-2018 school year. Voices Mount Pleasant was approved on appeal from Mt. Pleasant School District to SCCOE on 2/18/15, for duration of five (5) years. The ensuring MOU did not include specific language addressing credentialing concerns as the petition indicated clearly the minimal requirements for teaching staff in a Dual Immersion program.
Status
During the 2015-2016 school year (first year of operation for both sites) SCCOE HR staff supported The Voices staff in ensuring that ALL Voices teachers possessed their Bilingual, Cross Cultural, Language and Academic Development (BCLAD) certification, as required for a Dual Language program. At the beginning of 2016-2017 year staffing turnovers and increased enrollment resulted in a significant number of Voices staff not meeting the BCLAD requirements. SCCOE HR indicated these concerns, and again offered similar support and remedies as in the past to the Voices College Bound CMO staff. SCCOE HR staff stipulated the expectation that these credentialing issues would be corrected by November/December, when the annual visits would take place.
During the scheduled annual visits (12/16) SCCOE HR staff observed that there continued to be 10 teachers (7 from Voices Mt. Pleasant, and 3 from Voices Morgan Hill) who did not meet the BCLAD requirements. Voices CMO staff shared that all 10 would be taking the CSET on 1/21/17; some of the staff had attempted the CSET earlier, but had not passed the required sections, and were retaking it. Results of 1/21/2017 CSET will be available after three to four weeks. Staff anticipate receiving notice of the results on or about 2/10/2017. The teachers will continue in their current assignments pending the results. A status report will be provided at the February 15, 2017 SCCBOE meeting.
A description of credentialing monitoring is attached.
The next Santa Clara County Board of Education meeting is schedule for March 1, 2017. For Board agendas and meeting minutes, please see our web site at www.sccoe.org under the County Board of Education page.