1. CALL TO ORDER
Subject
A. Roll Call (Including Action on Absences if Necessary)
Meeting
Apr 19, 2017 - Regular Board Agenda (#2201)
Category
1. CALL TO ORDER
Type
Information
Subject
B. Adoption of Agenda
Meeting
Apr 19, 2017 - Regular Board Agenda (#2201)
Category
1. CALL TO ORDER
Type
Action

 

 

Subject
C. Pledge of Allegiance
Meeting
Apr 19, 2017 - Regular Board Agenda (#2201)
Category
1. CALL TO ORDER
Type
Procedural

 

 

2. STUDENT RECOGNITION
Subject
A. Student of the Year Recognition of Jorge Recendiz Rios, a Student at the Snell Community School
Meeting
Apr 19, 2017 - Regular Board Agenda (#2201)
Category
2. STUDENT RECOGNITION
Type
Recognition
Goals
Santa Clara County Office of Education Goal #2

Administrator

Jon R. Gundry, County Superintendent of Schools

 

 

Background

As part of the County Board of Education Student Recognition Program, the Santa Clara County Office of Education (SCCOE) recognizes four students each year who have overcome significant obstacles to reach their personal and academic goals. Jorge Recendiz Rios is being honored as the Student of the Year for Alternative Education for his academic achievements, leadership skills, good attendance, citizenship and character and perseverance in pursuing his goals.

 

 

3. SPECIAL RECOGNITION
Subject
A. Volunteer of the Year
Meeting
Apr 19, 2017 - Regular Board Agenda (#2201)
Category
3. SPECIAL RECOGNITION
Type
Recognition
Goals
Santa Clara County Office of Education Goal #2

Administrator

Jon R. Gundry, County Superintendent of Schools

Philip J. Gordillo, Chief Human Resources Officer

 

 

Background

Stephanie Faso has volunteered in SCCOE Special Education classrooms assisting students with physical and health impairments for the past six (6) years. She works one-on-one with students in the Blackford Elementary and Connect East Post Senior Program. Additionally, she has helped with special events and served as a guest speaker. Today, we will honor Stephanie as the Santa Clara County Office of Education Volunteer of the Year.  

 

 

 

4. PUBLIC COMMENTS OF PERSONS DESIRING TO ADDRESS THE BOARD
Subject
A. At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item.
Meeting
Apr 19, 2017 - Regular Board Agenda (#2201)
Category
4. PUBLIC COMMENTS OF PERSONS DESIRING TO ADDRESS THE BOARD
Type
Procedural

At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item.  No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda.  In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.

 

 

 

5. CLOSED SESSION
Subject
A. Public Employee Evaluation, Title: County Superintendent of Schools (Gov't Code Section 54957(b)(1))
Meeting
Apr 19, 2017 - Regular Board Agenda (#2201)
Category
5. CLOSED SESSION
Type

The Board will hold a Closed Session to consider the following item:

 

Public Employee Performance Evaluation

Title:  County Superintendent of schools

(Government Code Section 54957(b)(1))

Subject
B. Expulsion Appeal Filed on Behalf of Student - Resident District: Oak Grove School District
Meeting
Apr 19, 2017 - Regular Board Agenda (#2201)
Category
5. CLOSED SESSION
Type
Action
Preferred Date
Apr 19, 2017
Absolute Date
Apr 19, 2017
Fiscal Impact
No

Expulsion Appeal Filed on Behalf of Student - Resident District:  Oak Grove School District

 

6. OPEN SESSION (Immediately Following Closed Session -- Approximately 8:00 p.m.) (San Jose Room)
Subject
A. Report of Actions Taken in Closed Session
Meeting
Apr 19, 2017 - Regular Board Agenda (#2201)
Category
6. OPEN SESSION (Immediately Following Closed Session -- Approximately 8:00 p.m.) (San Jose Room)
Type
Information

Report of Actions Taken in Closed Session

7. PUBLIC COMMENTS OF PERSONS DESIRING TO ADDRESS THE BOARD
Subject
A. Members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item.
Meeting
Apr 19, 2017 - Regular Board Agenda (#2201)
Category
7. PUBLIC COMMENTS OF PERSONS DESIRING TO ADDRESS THE BOARD
Type
Procedural

At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda.  Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item.  No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda.  In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.

8. SUPERINTENDENT'S REPORT
Subject
A. The superintendent may give a report on any activities related to his duties.
Meeting
Apr 19, 2017 - Regular Board Agenda (#2201)
Category
8. SUPERINTENDENT'S REPORT
Type
Information

The superintendent may give a report on any activities related to his duties.

9. COUNTY BOARD OF EDUCATION MEMBER REPORTS
Subject
A. The members of the Board may give reports on any activities related to their duties as members of the Santa Clara County Board of Education.
Meeting
Apr 19, 2017 - Regular Board Agenda (#2201)
Category
9. COUNTY BOARD OF EDUCATION MEMBER REPORTS
Type
Information, Reports

The members of the Board may give reports on any activities related to their duties as members of the Santa Clara County Board of Education.

10. CONSENT ACTION ITEMS
Subject
A. Request Approval of Minutes of Regular Board Meeting of April 5, 2017 (#2200)
Meeting
Apr 19, 2017 - Regular Board Agenda (#2201)
Category
10. CONSENT ACTION ITEMS
Type
Action (Consent)

Request Approval of Minutes of Regular Board Meeting of April 5, 2017.

Subject
B. Request Approval to Change Signature Authorization on the Transition Partnership Program Contract
Meeting
Apr 19, 2017 - Regular Board Agenda (#2201)
Category
10. CONSENT ACTION ITEMS
Type
Action
Preferred Date
Apr 19, 2017
Goals
Santa Clara County Office of Education Goal #1
Santa Clara County Office of Education Goal #2

Administrator

Jon R. Gundry, County Superintendent of Schools

Steve Olmos, Ed.D., Chief Schools Officer

 

Background

The purpose of the Transition Partnership Program Contract is to improve services for adults with disabilities and students transitioning out of SCCOE/Alternative Education and Special Education classes making the transition from school to work.  
 
The original date this contract went to the Board was October 07, 2015, and the revision was February 1, 2017.  The attached packets contain the full content of previous board actions.  Due to staffing changes, and name changes a new resolution with the Department of Rehabilitation is required. 
 
The requested action is solely for the purpose of verifying which current staff members are authorized to sign grant documents. 

 

Subject
C. Request Adoption of Resolution in Support of National Week of the Young Child
Meeting
Apr 19, 2017 - Regular Board Agenda (#2201)
Category
10. CONSENT ACTION ITEMS
Type
Action (Consent)
Preferred Date
Apr 19, 2017
Absolute Date
Apr 19, 2017
Fiscal Impact
No
Budgeted
No

Administrator

Jon R. Gundry, County Superintendent of Schools

 

Background

The Santa Clara County Board of Education, Santa Clara County Superintendent of Schools, and other local organizations, in conjunction with the National Association for the Education of Young Children (NAEYC) are celebrating the Week of the Young Child from April 24-28.

 

Subject
D. Request Adoption of Resolution Celebrating Asian Pacific Heritage Month
Meeting
Apr 19, 2017 - Regular Board Agenda (#2201)
Category
10. CONSENT ACTION ITEMS
Type
Action (Consent)
Preferred Date
Apr 19, 2017
Absolute Date
May 03, 2017
Fiscal Impact
No

Administrator

Jon R. Gundry, County Superintendent of Schools

 

Background

National Asian-Pacific American Heritage Month is an opportunity to share the historical and current contributions of all Asian and Pacific Islander Americans, and the State of California is home to more than 700,000 students of Asian and Pacific Islander decent, kindergarten through grade twelve.

 

 

Subject
E. Request Adoption of Resolution Celebrating Day of the Teacher
Meeting
Apr 19, 2017 - Regular Board Agenda (#2201)
Category
10. CONSENT ACTION ITEMS
Type
Action (Consent)
Preferred Date
Apr 19, 2017
Absolute Date
May 03, 2017
Fiscal Impact
No

Administrator

Jon R. Gundry, County Superintendent of Schools

 

Background

California Education Code §37222 designates the second Wednesday in May (May 10) as the Day of the Teacher in recognition of the dedicated professionals entrusted with fulfilling the mission of education to prepare our students for the future.

 

 

Subject
F. Request Adoption of Resolution Honoring Classified School Employee Week
Meeting
Apr 19, 2017 - Regular Board Agenda (#2201)
Category
10. CONSENT ACTION ITEMS
Type
Action (Consent)
Preferred Date
Apr 19, 2017
Absolute Date
May 17, 2017
Fiscal Impact
No

Administrator

Jon R. Gundry, County Superintendent of Schools

 

Background

Public education depends on classified employees to serve students and staff with diverse talents and true dedication, and the third full week of May (May 21-27, 2017)  is designated Classified School Employee Week by the state of California

 

Fiscal Implications

None

11. ACTION ITEMS
Subject
A. Request Approval of the Budget Revisions for the Month of March 2017
Meeting
Apr 19, 2017 - Regular Board Agenda (#2201)
Category
11. ACTION ITEMS
Type
Action
Preferred Date
Apr 19, 2017
Absolute Date
Apr 19, 2017
Fiscal Impact
No
Budgeted
No

Administrator

Jon R. Gundry, County Superintendent of Schools

Megan K. Reilly, Chief Business Officer

Laurie Book, Director, Internal Business Services

 

Background

This report reflects budget revisions for the month of March 2017.  If an expenditure budget is increased, it is supported either by an increase in revenue, a decrease in carryover (use of carryover), a decrease in fund balance or any combination of the three.  If an expenditure budget is decreased, the result could be due to a decrease to estimated revenue, or an increase to credit it back to fund balance.

 

During the month of March 2017, we decreased expenditure budgets by $1,444,906, decreased revenue by $1,591,448 and decreased fund balance by $146,542.

 

Requested Action

Approve the Budget Revisions for the Month of March 2017.

 

Subject
B. Letter of Support for AB 1182 - Teacher Housing Pilot
Meeting
Apr 19, 2017 - Regular Board Agenda (#2201)
Category
11. ACTION ITEMS
Type
Action
Preferred Date
Apr 19, 2017
Absolute Date
May 19, 2017
Fiscal Impact
No
Budgeted
No

Administrator

Jon R. Gundry, County Superintendent of Schools

Peter Daniels, Chief Public Affairs Officer

 

Background

Assemblymember Low introduced AB 1182 which establishes a Teacher Housing Assistance Pilot Program in Los Angeles, San Diego, San Francisco, and Santa Clara Counties. This pilot program would help address housing instability for teachers in high-cost counties by providing financial assistance to eligible teachers through rental or one-time down payment assistance. The initial bill language was drafted by our office and part of a comprehensive strategy to address the teacher shortage in Santa Clara County.

 

12. INFORMATION ITEMS
Subject
A. Report of School Policing in Santa Clara County
Meeting
Apr 19, 2017 - Regular Board Agenda (#2201)
Category
12. INFORMATION ITEMS
Type
Information

Administrator

Jon R. Gundry, County Superintendent of Schools

Mary Ann Dewan, Ph.D., Deputy Superintendent

 

Background

 

At the request of the Santa Clara County Board of Education and the County Superintendent of Schools, Jon R. Gundry, the Santa Clara County Office of Education launched a study to understand the status of school policing in Santa Clara County in 2016.  


Policing on school grounds is typically conducted by school resource officers (SROs), otherwise referred to as Education Facilities Officers (EFOs) or campus police. These officers are sworn law enforcement officials who are responsible for providing security and crime prevention services in schools. While there are instances in which SROs are employed directly by school districts, they are more commonly employed by a local police department or sheriff's agency.  The responsibilities of SROs are similar to regular police officers in that they have the ability to make arrests, respond to calls for service, and document incidents that occur within their jurisdiction. Beyond law enforcement, and perhaps more importantly, SROs also serve as educators, emergency managers, and informal counselors. Their primary responsibility is one of law enforcement, however, SROs are encouraged to engage in positive, non-punitive interactions with students.  Arrests are used as a last resort and only under specified circumstances.


There were multiple objectives to this study.  Beyond documenting findings from an analysis of the current state of school policing that involved (1) surveying school and district administrators and SROs on issues related to school policing, (2) conducting focus groups with high school students to gather input on school safety, interactions with SROs, and discipline, (3) facilitating stakeholder and planning meetings with Superintendents and Chiefs of Police, and (4) gathering research on best practices, exemplar models for school policing nation-wide, and other relevant resources; one objective is to continue the ongoing discussion of school policing as it relates to the “school to prison pipeline” and “zero tolerance” student disciplinary policies.  Additional objectives were to:
   *Understand school policing as it relates to students with disabilities;
   *Understand the availability of support staff structure to provide services to students;
   *Identify best practices for student discipline utilized by site administrators, SROs, and counselors; and,
   *Understand the availability of relevant training for site staff and SROs.

 

This update will provide a brief summary of the results of the study, the status of the next steps for developing a MOU between policing agencies and school districts, and the anticipated release date for the report. 

 

 

Subject
B. Student Services Branch Report: Special Education and Inclusion Collaborative
Meeting
Apr 19, 2017 - Regular Board Agenda (#2201)
Category
12. INFORMATION ITEMS
Type
Information
Goals
Santa Clara County Office of Education Goal #2

Administrator

Jon R. Gundry, County Superintendent of Schools

Steve Olmos, Ed.D., Chief Schools Officer

 

Background

Each Branch has been charged with providing a report of Branch programs and activities.  This report of the Student Services Branch will focus on Special Education and the Inclusion Collaborative.

 

The purpose of this presentation is to provide the Board with program information, an update of the status of key initiatives for the 2016-2017 school year, and to share the impact of our programs in the community.

 

 

Subject
C. Charter Schools Update
Meeting
Apr 19, 2017 - Regular Board Agenda (#2201)
Category
12. INFORMATION ITEMS
Type
Information
Goals
Santa Clara County Office of Education Goal #1
Santa Clara County Office of Education Goal #2

Administrator

Jon R. Gundry, County Superintendent of Schools

Mary Ann Dewan, Ph.D., Deputy Superintendent

Khristel Johnson, Director, Charter Schools

 

Background

A Charter Schools Update is provided as a standing agenda item at each regular board meeting.

 

Special Meeting

 

Plans are underway to schedule the board requested “Special Meeting” regarding charter schools for Fall 2017.  Finalization of these plans including dates, format and focus are pending. Staff will provide an update on the planning.

 

Subject
D. Contracts $100k - $250k
Meeting
Apr 19, 2017 - Regular Board Agenda (#2201)
Category
12. INFORMATION ITEMS
Type
Information
Goals
Santa Clara County Office of Education Goal #1
Santa Clara County Office of Education Goal #2
Santa Clara County Office of Education Goal #3

Administrator

Jon R. Gundry, County Superintendent of Schools

Megan K. Reilly, Chief Business Officer

 

Background

Per Board Policy BP 3312 (a), contracts from $100,000 up to $250,000 are to be provided as one information item at a regular meeting of the Board.

 

For your information, the table below lists the contracts processed in the month of March 2017 from $100,000 up to $250,000.

 

Fiscal Implications

Vendor Description Contract Type Branch Responsible Person Contract Amount
Quintessential School Systems 2017-18 contract for software support, maintenance and training. Quintessential School Systems (QSS) is Santa Clara County Office of Education's (SCCOE) business system. Renewal Technology Services David Wu $230,254.24
Oak Grove School District 2016-17 Memorandum of Understanding (MOU) providing teachers with professional development in the Sobrato Early Academic Language (SEAL) model. New Educational Services Jeanette Rodriguez-Chen, ED.D. $181,650
Cross & Joftus, LLC Six-month contract during 2016-17 and 2017-18 fiscal years for an early learning facility study.  The study will assess early learning center-based conditions, develop recommendations and materials, and finalize a report for stakeholders. New Office of the Superintendent Mary Ann Dewan, Ph.D. $143,200
Silicon Valley Children's Fund 2016-17 contract to provide academic coaching services for foster youth, grades 8 through 12, through Emerging Scholars, StepUp and 8th Grade Matriculation programs. Renewal Student Services Steve Olmos, Ed.D. $137,258
Revolution Foods, Inc. Food service for Alternative Education Community Schools for 2016-17 fiscal year.  Meals follow the guidelines based on the National School Lunch program. Renewal Student Services Steve Olmos, Ed.D. $131,934

 

 

Subject
E. Contracts over $250k - Non-Public Schools (NPS) Amendments
Meeting
Apr 19, 2017 - Regular Board Agenda (#2201)
Category
12. INFORMATION ITEMS
Type
Information

Administrator

Jon R. Gundry, County Superintendent of Schools

Megan K. Reilly, Chief Business Officer

 

Background

Per Board Policy BP 3312 (a), contract agreements estimated to exceed $250,000 shall be placed on the agenda of regular County Board meetings as individual information items.

 

The table below summarizes the amendments processed in the month of March 2017, for the Special Education Local Plan Area (SELPA) for Non-Public Schools (NPS).  The amendments increase the value of the contract to allow for increased services to be provided to the students.

 

Each master contract between Santa Clara County Office of Education (SCCOE) and the vendor provides special education and/or related services to individuals with disabilities under the authorization of Education Code Sections 56157, and 56365-56366.7.  The contracts specify the rates to be charged for each of the services provided. Services are identified in the students' Individualized Education Plans (IEPs).

 

An Individual Service Agreement (ISA) for Non-Public/Non-Sectarian School Agency (NPS/NSA) Services are part of the master contract as determined by SCCOE.  ISAs are issued for those pupils enrolled with the approval of SCCOE.

 

The estimated contract amounts are determined based upon a review of past year services and anticipated charges for 2016-17.

 

Fiscal Implications

Vendor Description Contract Type Branch Responsible Person Contract Amount
Spectrum Center First amendment to the 2016-17 contract, which allows for increased services to be provided to the students.  The original contract amount was $1,100,000.  The amendment adds $136,000, which brings the total value of the amended contract to $1,236,000. Amendment  Student Services Steve Olmos, Ed.D. $1,236,000

 

 

Subject
F. Head Start/Early Head Start Monthly Board Reports
Meeting
Apr 19, 2017 - Regular Board Agenda (#2201)
Category
12. INFORMATION ITEMS
Type
Information
Goals

Administrator

Jon R. Gundry, County Superintendent of Schools

Steve Olmos, Ed.D., Chief Schools Officer

 

Background

As per the Head Start Act, all Head Start agencies are required to provide program information to the Board of Education.  Attached are the following reports:

 

 

Subject
G. Williams Complaint Report
Meeting
Apr 19, 2017 - Regular Board Agenda (#2201)
Category
12. INFORMATION ITEMS
Type
Action (Consent)
Preferred Date
Apr 19, 2017
Goals
Mission Statement of the County Office of Education

Administrator

Jon R. Gundry, County Superintendent of Schools

Steve Olmos, Ed.D., Chief Schools Officer

 

Background

Complaints filed for SCCOE school sites under the Williams Settlement are limited to insufficient textbooks or instructional materials, unsafe or unhealthy facility conditions or teacher vacancies or mis-assignments.

 

Williams Complaint Procedures are posted in all classrooms to inform parents, students and teachers of the procedure for making such complaints.

 

No Williams complaints were received during the January through March 2017 reporting period.

 

 

13. BOARD COMMITTEE REPORTS
Subject
A. Committee members may provide or report on recent committee activities.
Meeting
Apr 19, 2017 - Regular Board Agenda (#2201)
Category
13. BOARD COMMITTEE REPORTS
Type
Information

 

  1. Budget Study Committee, May 25 (Superintendent Gundry, Chair)
  2. Policy Subcommittee, May 3 (Trustee Kamei,Chair)
  3. Joint Legislative Advisory Committee (JLAC), June 21 (Trustee Di Salvo, Chair)
  4. Head Start Policy Council, May 16 (Trustee Green)
  5. Santa Clara County School Boards Association (SCCSBA), regular monthly meetings for 2017-18 TBD (Trustee Kamei)
  6. Joint Committee on Child Care (JCCC), June 21 (Trustees Green and Rossi)
  7. Warmenhoven Inclusion Collaborative, June 9 (Trustee Di Salvo)
  8. California School Boards Association (CSBA) Delegate, Nov 30-Dec 1 (Trustee Kamei)
  9. California County Boards of Education (CCBE) Board of Directors, Sept 9 (Trustee Kamei)
14. FUTURE AGENDA ITEMS
Subject
A. Requested items by Board members may be addressed at this time.
Meeting
Apr 19, 2017 - Regular Board Agenda (#2201)
Category
14. FUTURE AGENDA ITEMS
Type
Information

Upcoming Items:

  1. Branch Reports (Trustee Mah)
    • Curriculum and Instruction, May 3
    • Communications, May 17
    • Alternative Education/Opportunity Youth Academy, June 14
    • Office of the Superintendent, June 21
    • Technology, July 19
    • Walden West/Migrant Education, Aug 2
    • Educational Services, Aug 16
    • Human Resources, Sept 6
    • Head Start/Early Start, Sept 20
    • Business Services, Oct 18

      2. Teacher Pipeline Task Force, May (Trustee Mah)

 

      3. Discussion to have legal counsel at all meetings, May (Trustee Di Salvo)

 

Pending Items:

  1. Board Self-Evaluation (Trustee Mah)
  2. Equity for API students in higher education (Trustee Song)
  3. Iteration of National Education Technology Plan--Equity Issues (Trustee Di Salvo)
15. ADJOURNMENT
Subject
A. The next Santa Clara County Board of Education meeting is scheduled for May 3, 2017.
Meeting
Apr 19, 2017 - Regular Board Agenda (#2201)
Category
15. ADJOURNMENT
Type
Information

The next Santa Clara County Board of Education meeting is schedule for May 3, 2017.  For Board agendas and meeting minutes, please see our web site at www.sccoe.org under the County Board of Education page.