Administrator
Jon R. Gundry, County Superintendent of Schools
Background
As part of the County Board of Education Student Recognition Program, the Santa Clara County Office of Education (SCCOE) recognizes four students each year who have overcome significant obstacles to reach their personal and academic goals. Jessica Frausto is being honored as the Student of the Year for Migrant Education for her academic achievements, leadership skills, good attendance, citizenship and character and perseverance in pursuing her goals.
Administrator
Jon R. Gundry, County Superintendent of Schools
Peter Daniels, Chief Public Affairs Officer
Background
Each year at the request of the California Department of Education (CDE), the County Superintendent invites submissions from county districts for the state "Classified School Employee of the Year" program. A Santa Clara County Office of Education committee reviewed all submissions and selected one employee from each job classification. The County Superintendent then forwarded these names to the CDE for consideration of statewide recognition.
Today, May 17, 2017, we will honor the nominees. They are Concepcion Herrera of Alum Rock Union Elementary School District for Child Nutrition; Samnang Leang of Campbell Union School District for Maintenance, Operations, and Facilities; Maria Lovdahl of Alum Rock Union Elementary School District for Office and Technical; Michele Guraydin of Campbell Union School District for Paraeducator and Instructional Assistance; and Lisa Griffin of Alum Rock Union Elementary School District for Services and Security.
At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item. No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda. In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.
The superintendent may give a report on any activities related to his duties.
The members of the Board may give reports on any activities related to their duties as members of the Santa Clara County Board of Education.
Request Approval of Minutes of Regular Board Meeting of May 3, 2017.
Background
The County Superintendent of Schools is submitting his financial activity report on travel/conferences and out-of-county mileage expenses for April 2017 to the Board for review and approval on job-related expenditures.
| Description | Justification/Details | Amount |
| Parking | Joint Foster Youth Task Force meeting, 3/23, San Jose | $11.00 |
| Parking | Opportunity Youth Academy Leadership Council meeting, 4/18, San Jose | $8.75 |
| Airline Reservations | SJC to Burbank, Computer Science Tour, 3/9, Pasadena | $223.94 |
| Airline Reservations | Burbank to Phoenix, EdLeader 21 meeting, 3/12, Scottsdale, AZ | $185.94 |
Fiscal Implications
Funds have been incorporated into the 2016-17 budget.
Policy Subcommittee Chairperson
Rosemary Kamei, Vice President of the Santa Clara County Board of Education
Administrator
Jon R. Gundry, County Superintendent of Schools
Mary Ann Dewan, PhD., Deputy Superintendent
Background
On May 3, 2017 the Policy Development Subcommittee met and approved revisions to the resolution and exhibit for Board Bylaw 9270 Conflict of Interest.
BB 9270 - Conflict of Interest
County Counsel has determined that members of the County Committee on School District Organization fall under the purview of the Conflict of Interest code and must be listed as a designated position. This requires an update to the Conflict of Interest resolution and exhibit.
Fiscal Implications
There are no fiscal implications
Administrator
Jon R. Gundry, County Superintendent of Schools
Background
AB 597 is sponsored by Mark Stone and is titled Child abuse and neglect: information: computerized database.
Existing law allows the Office of Child Abuse Prevention to fund, through allocations provided to local counties, child abuse and neglect prevention and intervention programs. Existing law provides the criteria under which a county selects agency projects and services to be funded under these provisions, including giving priority to private, nonprofit agencies and requiring training and technical assistance to be provided by private, nonprofit agencies, as specified. Existing law authorizes a county to establish a computerized database system within the county to allow designated provider agencies, which include schools, among other entities, to share identifying information regarding families at risk for child abuse or neglect for the purpose of forming multidisciplinary personnel teams for the prevention, identification, management, or treatment of child abuse or neglect or to provide child welfare services.
This bill would authorize the Counties of Santa Clara, Santa Cruz, and San Mateo to jointly establish a computerized database system to be used between and among those counties, and would authorize that system to also share specified identifying information regarding families at risk for child abuse or neglect for research purposes. The bill would require any personally identifiable data shared for research purposes to remain confidential, and would require those participating counties to develop a confidentiality protocol. The bill would provide that, for purposes of this jointly established system, a provider agency also includes local educational agencies.
The educational data warehouse is the SCCOE Data Zone. The legal, technical and ethical infrastructures for the cross county data sharing will be established through a multi county collaboration as a component of the partnerships with the Silicon Valley Regional Data Trust. The passage of this bill will permit data sharing essential to improving outcomes for youth, families and communities.
Administrator
Jon R. Gundry, County Superintendent of Schools
Background
Lesbian, Gay, Bisexual, Transgender, Questioning (LGBTQ) Pride Month is an annual observance of lesbian, gay, bisexual and transgender history, and the history of the gay rights and related civil rights movements. LGBTQ Pride Month provides role models, builds community, and makes a civil rights statement about the national and international contributions of people who identify as LGBTQ and their allies.
Administrator
Jon R. Gundry, County Superintendent of Schools
Background
The National Safety Council (NSC) and thousands of organizations across the country work to raise awareness of what it takes to keep communities safe. Observed annually in June, National Safety Month focuses on reducing leading causes of injury and death at work, on the road, and in our homes and communities. Risk Management has planned a safety campaign for SCCOE staff during National Safety Month.
Administrator
Jon R. Gundry, County Superintendent of Schools
Mary Ann Dewan, Ph.D., Deputy Superintendent
Background
The following donations were made to the Santa Clara County Office of Education:
| Program: | Special Education, Student Services |
| Donor: | Gilroy Assistance League |
| Donation: | Monetary Donation - $391.07 for Adaptive Swings |
| Program: | Special Education, Student Services |
| Donor: | Gilroy Foundation |
| Donation: | Monetary Donation - $625 for Sports Equipment |
| Program: | Special Education, Student Services |
| Donor: | Gilroy Assistance League |
| Donation: | Monetary Donation - $851.8 for Pool Therapy Equipment |
| Program: | Special Education, Student Services |
| Donor: | David & Uyen Hua |
| Donation: | Monetary Donation - $1,100 for Student Storage Cubbies |
Fiscal Implications
The above donations will be deposited in the respective program accounts.
Administrator
Jon R. Gundry, County Superintendent of Schools
Mary Ann Dewan, Ph.D., Deputy Superintendent
Background
The current charter for Rocketship Alma Academy (“Alma”) expires on June 30, 2017. On January 20, 2017, Rocketship Education delivered to the Charter Schools Office of the Santa Clara County Office of Education a renewal petition for a Santa Clara County Office of Education (“SCCOE”) authorized independent, countywide charter school for the Rocketship Alma Academy. On February 15, 2017, the County Board of Education held a public hearing on the Alma Charter Renewal Petition. On March 15, 2017, the Board adopted Resolution Number 2199-2 and approved Alma’s charter renewal petition for the period July 1, 2017 – June 30, 2022, subject to two specific conditions imposed pursuant to the County Board of Education’s authority under Education Code Section 47605.6(b).
Condition one required that Alma have its outside auditor review and confirm that the structure of Alma’s educational program and proposed bell schedule (including consideration of the roles to be played by credentialed teachers and noncredentialed employees and the fact that there is no flexibility in credentialing for countywide charters) comply with the annual instructional minutes requirements and provide that report to SCCOE by no later than May 1, 2017. This condition further required Alma to make any recommended adjustments to its schedule and program for the 2017-2018 school year and report them to SCCOE by June 15, 2017.
Condition two required that, on or before May 1, 2017, Alma, Rocketship Education (Alma’s governing entity) and the SCCOE enter into and execute a Memorandum of Understanding (“MOU”) in the form and including the terms satisfactory to the County Superintendent or designee. This MOU was to govern the SCCOE’s oversight of Alma and clarify and provide greater specificity regarding Alma’s operations pursuant to the renewal charter, and the MOU is to remain in full force and effect throughout the renewal charter term. This condition also more fully described some terms for the MOU, including that the MOU is to be incorporated into the charter and made a part thereof as if set forth in full in the charter, and a violation of the MOU constitutes a violation of the charter.
Failure to comply with the conditions would result in withdrawal of the approval of the renewal of Alma’s charter.
Legal Standards for Countywide Charters
Per Education Code Section 47605.6(b), “A county board of education may impose any additional requirements beyond those required by [that statute] that it considers necessary for the sound operation of a countywide charter school.” The County Board imposed the conditions described above on the renewal of Alma’s charter specifically pursuant to this grant of authority.
Analysis
Alma complied with condition one by providing the required auditor’s report to SCCOE on or about April 14, 2017. No adjustments to Alma’s schedule or program were recommended in the report, so Alma was not required to take further action in compliance with that condition.
At the time that SCCOE Charter Staff recommended the conditions that were adopted by the Board, staff believed that the May 1, 2017, timeline would provide Alma, Rocketship Education, and SCCOE (collectively “Parties”) adequate time to negotiate and reach agreement on the terms of the MOU. Between March 15 and May 1, 2017, the Parties engaged in good faith negotiations of the terms of the MOU, but all of the Parties needed a nominal amount of additional time to complete those negotiations and enter into an MOU with terms acceptable to all. The Parties continued to work diligently towards reaching agreement on the MOU terms and completed those negotiations and executed an MOU in a form and containing the terms satisfactory to the County Superintendent on or about May 11, 2017, a copy of which MOU is attached hereto as Exhibit “A.”
Charter Staff believes that the execution of the MOU on May 11 constitutes substantial compliance with the second condition. Affirmation by the Board that Rocketship Alma has complied with the conditions on the approval of its renewal charter and reaffirmation of the Board’s March 15, 2017, approval of the renewal charter, incorporating the MOU, for the term of July 1, 2017 – through June 30, 2022, will allow Alma to continue operating in the manner anticipated and approved by the Board.
REQUESTED ACTION
It is the recommendation of the Charter Staff that the Board adopt Resolution No. 2199-2 affirming Alma’s compliance with the conditions of approval of its charter renewal, and reaffirming its March 15, 2017, approval of the renewal of the charter, incorporating the terms of the MOU, for a period of five years of school operation, commencing on July 1, 2017, and continuing through June 30, 2022.
Administrator
Jon R. Gundry, County Superintendent of Schools
Steve Olmos, Ed.D., Chief Schools Officer
Background
Head Start/Early Head Start (HS/EHS) programs are required by federal regulations to conduct an annual self-assessment of all component areas and submit an action plan for areas of improvement to the Administration for Children and Families (ACF). The Head Start/Early Head Start Self-Assessment Action Plan needs approval from the Board of Education and the Head Start Policy Council. Please see attached HS/EHS Self-Assessment Action Plan.
Administrator
Jon R. Gundry, County Superintendent of Schools
Megan K. Reilly, Chief Business Officer
Laurie Book, Director, Internal Business Services
Background
This report reflects budget revisions for the month of April 2017. If an expenditure budget is increased, it is supported either by an increase in revenue, a decrease in carryover (use of carryover), a decrease in fund balance or any combination of the three. If an expenditure budget is decreased, the result could be due to a decrease to estimated revenue, or an increase to credit it back to fund balance.
During the month of April 2017, we increased expenditure budgets by $1,825,476, increased revenue by $2,528,524 and increased fund balance by $703,048.
Requested Action
Approve the Budget Revisions for the Month of April 2017.
Administrator
Jon R. Gundry, County Superintendent of Schools
Peter Daniels, Chief Public Affairs Officer
Background
This Public Affairs report will focus on the areas of responsibility of the department; communications, government relations, and partnerships.
The purpose of this presentation is to provide the Board with both quantitative and qualitative data on the services the department provides to internal and external stakeholders.
Administrator
Jon R. Gundry, County Superintendent of Schools
Mary Ann Dewan, Ph.D., Deputy Superintendent
Background
A Charter Schools Update is provided as a standing agenda item at each regular board meeting.
Charter Schools Memorandum of Understanding Updates
SCCOE Charter School Team did a comprehensive review of the current status of MOU’s for all SCCOE Authorized Charter Schools in February 2017. Findings from this review identified signed, missing and pending MOU’s. In response, the Charter School team took measures to resolve and move forward all outstanding MOU’s in compliance with the COE expectations.
The Charter School team has prepared a presentation outlining our response, efforts and status of all signed and pending MOU’s.
Administrator
Jon R. Gundry, County Superintendent of Schools
Megan K. Reilly, Chief Business Officer
Background
Per Board Policy BP 3312 (a), contracts from $100,000 up to $250,000 are to be provided as one information item at a regular meeting of the Board.
For your information, the table below lists the contracts processed in the month of April 2017 from $100,000 up to $250,000.
Fiscal Implications
| Vendor | Description | Contract Type | Branch | Responsible Person | Contract Amount |
|---|---|---|---|---|---|
| Access Telecomm Systems, Inc. | Contract, starting April 2017 ending September 2017, provides for engineering design, installation, testing and training on conference room audio systems. | New | Technology Services | David Wu | $170,120 |
| Close Up Foundation | 2016-17 Contract provides for a residential and civic educational program for 50 high school and 20 middle school Migrant Education students, traveling to Washington, D.C. Summer residential programs run from June 11-17, 2017, and June 25-29, 2017. | New | Student Services | Steve Olmos, Ed. D. | $141,940 |
Administrator
Jon R. Gundry, County Superintendent of Schools
Megan K. Reilly, Chief Business Officer
Background
Per Board Policy BP 3312 (a), contract agreements estimated to exceed $250,000 shall be placed on the agenda of regular County Board meetings as individual information items.
The table below summarizes the amendments processed in the month of April 2017, for the Special Education Local Plan Area (SELPA) program for Non-Public Schools (NPS). The amendments increase the value of the contract to allow for increased services to be provided to the students.
Each master contract between Santa Clara County Office of Education (SCCOE) and the vendor provides special education and/or related services to individuals with disabilities under the authorization of Education Code Sections 56157 and 56365-56366.7. The contracts specify the rates to be charged for each of the services provided. Services are identified in the students' Individual Education Plans (IEPs).
An Individual Service Agreement (ISA) for Non-Public/Non-Sectarian School Agency (NPS/NSA) Services are part of the master contract as determined by SCCOE. ISAs are issued for those pupils enrolled with the approval of SCCOE.
The estimated contract amounts are determined based upon a review of past year services and anticipated charges for 2016-17.
Fiscal Implications
| Vendor | Description | Contract Type | Branch | Responsible Person | Contract Amount |
| The Bay School | First amendment to the 2016-17 contract, which provides for increased services to support one additional student. The original amount of the contract was $188,000. The amendment adds $118,000, which brings the total value of the amended contract to $306,000. | Amendment | Student Services | Steve Olmos, Ed. D. | $306,000 |
Administrator
Jon R. Gundry, County Superintendent of Schools
Megan K. Reilly, Chief Business Officer
Background
Per Board Policy BP 3312 (a), contract agreements estimated to exceed $250,000 shall be placed on the agenda of regular County Board meetings as individual information items.
Amendment to the existing 2016-17 contract for Oster School Building 5 modernization. The amendment provides for landscaping and civil engineering, and extends the date of the contract through June 30, 2018. The original amount of the contract was $229,449. This amendment adds $50,860, which brings the total value of the amended contract to $280,309.
Fiscal Implications
| Vendor | Description | Contract Type | Branch | Responsible Person | Contract Amount |
| Artik Art and Architecture | Amendment to the existing 2016-17 contract for Oster School Building 5 modernization. | Amendment | Business Services | Megan K. Reilly | $280,309 |
Administrator
Jon R. Gundry, County Superintendent of Schools
Steve Olmos, Ed.D., Chief Schools Officer
Background
As per the Head Start Act, all Head Start agencies are required to provide program information to the Board of Education. Attached are the following reports:
Provides the status of program budget and financial oversight
Indicates the progress of required matching contribution required by grant ($6,676,866)
Serves as an oversight check of program expenses
Serves as an oversight check of program expense
Summarizes the year to date enrollment activity in the Head Start Program to comply with enrollment requirements
Administrator
Jon R. Gundry, County Superintendent of Schools
Megan K. Reilly, Chief Business Officer
Background
The SCCOE solicited bids on April 4, 2017 for the Oster Elementary School Building A and G Modernization Project located in the Union Elementary School District. Bids were due on May 2, 2017 and CRW Industies, Inc. was awarded Bid#07-16-17 in the amount of $2,456,476. The project location is at 1854 Nelson Way, San Jose, CA 95124. The SCCOE has recently completed phase one at Oster that included the installation of five new classroom portables, a new playground and shade structure for the Deaf and Hard of Hearing program. Phase two of the project incorporates the interior remodel and improvements for the existing hard space building (approx. 4,940 sq. ft.) owned by the District. The SCCOE has a lease agreement with the District under the SELPA Housing Policy.
The project scope includes the remodeling of the office building and restroom portable. The design includes a new sound booth for testing, new offices, therapy rooms, three new parking spaces, ADA requirements, new restrooms, and a new layout to better accommodate staff, students, and the public. The estimated project completion is February 2018.
Actual bid documents and drawings are posted on the SCCOE's Purchasing Services web site (approx. 1,069 pages).
Fiscal Implications
Funds for this project have been budgeted in Fund 801 in the 2016-2017 budget.
Administrator
Jon R. Gundry, County Superintendent of Schools
Background
At the request of Trustee DiSalvo, the board will discuss having legal counsel attend board meetings.
Fiscal Implications
Actual costs for legal counsel to attend board meetings would need to be determined after a Request for Qualifications process and the development of a contract. Funds for this purpose have not been allocated in the budget.
Estimates of anticipated minimum expenditures range from $38,000 to $74,656 based on average hourly rates and average length of board meetings.
Upcoming Items:
2. Teacher Pipeline Task Force, June 14 (Trustee Mah)
3. Discussion on offsite board meetings, June 14 (Trustee Mah)
4. College Readiness Presentation, August 16 (Trustee Di Salvo)
Pending Items:
At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item. No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda. In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.
The Board will hold a Closed Session to consider the following item:
Public Employee Performance Evaluation
Title: County Superintendent of Schools
(Government Code Section 54957(b)(1))
Report of Actions Taken in Closed Session
The next Santa Clara County Board of Education meeting is schedule for June 14, 2017. For Board agendas and meeting minutes, please see our web site at www.sccoe.org under the County Board of Education page.