Administrator
Jon R. Gundry, County Superintendent of Schools
Peter Daniels, Chief Public Affairs Officer
Background
The Santa Clara County Office of Education (SCCOE) recognizes ten employees each year for outstanding service to students, parents, coworkers, and customers. Barbara Sotiriadis, an Instructional Technology Support Specialist from the SCCOE Help Desk, is being honored as the Employee of the Month for outstanding skills and accomplishments on the job, dedication to exceptional service, and commitment to excellence.
At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item. No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda. In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.
The superintendent may give a report on any activities related to his duties.
The members of the Board may give reports on any activities related to their duties as members of the Santa Clara County Board of Education.
Administrator
Jon R. Gundry, County Superintendent of Schools
Megan K. Reilly, Chief Business Officer
Laurie Book, Director, Internal Business Services
Background
Education Code 1622 states that on or before July 1 of each fiscal year, the county board of education shall adopt an annual budget for the budget year and shall file the budget with the Superintendent of Public Instruction.
Pursuant to Education Code 1620, the county board of education is required to hold a public hearing to allow comments of the public regarding the proposed budget or any item therein.
For the 2017-18 fiscal year and each fiscal year thereafter, the county board of education shall adopt a budget after the county board of education adopts a local control and accountability plan or approves an update to an existing local control and accountability plan if an existing local control and accountability plan or update to a local control and accountability plan is not effective during the budget year.
In addition, the adoption of the LCAP and budget may be held no sooner than one day after the public hearing.
Budget Summary
The SCCOE’s 2017-18 Proposed Budget is developed based upon a set of assumptions and the most up-to-date information available, with guidance from organizations such as the California Department of Education and Department of Finance.
For the County School Service Fund in 2017-18, total projected revenues are approximately $237.4M and projected expenditures are approximately $251.45M. The SCCOE’s 2017-18 projected reserve, after removing certain designations, is approximately $10M. This is based on a projected beginning fund balance of approximately $82M. The actual beginning fund balance will be determined after the fiscal books for 2016-17 are closed in late August/early September.
The final budget will come to the Board of Education for approval on June 21, 2017.
Administrator
Jon R. Gundry, County Superintendent of Schools
Steve Olmos, Ed.D., Chief School Officer
Background
Pursuant to Education Code (EC) 52068(b)(1), school districts and county offices are required to hold a public hearing to solicit the recommendations and comments of members of the public regarding the specific actions and expenditures proposed to be included in the Local Control Accountability Plan (LCAP). The public hearing shall be held at the same meeting as the public hearing required by EC 1622 for the County Office of Education Budget to be adopted for the subsequent fiscal year.
The adoption of the LCAP may be held no sooner than one day after the public hearing for the LCAP. The adoption of the LCAP is scheduled for the June 21, 2017 meeting of the Board.
Current Status
The SCCOE’s Local Control Accountability Plan was developed with guidance from the California Department of Education and utilized the process and template adopted by the State Board of Education. Stakeholders participated in the development of the LCAP by attending evening leadership meetings. The LCAP was also a part of regular staff meetings at school sites. The LCAP Advisory Team met 17 times to prepare the leadership meetings and ultimately the LCAP. The LCAP was presented to the parent advisory committee and to the English learner parent advisory committee pursuant to EC Section 52063.
Request Approval of Minutes of Regular Board Meeting of May 17, 2017 (#2203).
Request Approval of Minutes of Special Meeting of May 24, 2017 (#2203-S1).
Administrator
Jon R. Gundry, County Superintendent of Schools
Peter Daniels, Chief Public Affairs Officer
Background
A resolution proclaiming June 5, 2017 as World Environment Day. The 2017 theme focuses on connecting people to nature and highlights the importance of environmental education.
Administrator
Jon R. Gundry, County Superintendent of Schools
Peter Daniels, Chief Public Affairs Officer
Background
Lesbian, Gay, Bisexual, Transgender, Questioning (LGBTQ) Pride Month is an annual observance of lesbian, gay, bisexual and transgender history, and the history of the gay rights and related civil rights movements. LGBTQ Pride Month provides role models, builds community, and makes a civil rights statement about the national and international contributions of people who identify as LGBTQ and their allies.
June 2017 is LGBTQ Pride Month - a time to inspire equity, create alliances, celebrate diversity, and establish safe environments in our schools and communities throughout the county.
Administrator
Jon R. Gundry, County Superintendent of Schools
Peter Daniels, Chief Public Affairs Officer
Background
On May 23, the Strong Start Coalition participated in Legislative Advocacy Day in Sacramento. The group discussed relevant early learning and education legislation with elected officials as part of a comprehensive legislative agenda. In reviewing previous Board action, the following pieces of legislation did not have a resolution or letter of support: AB 60 - 12 Month Eligibility, AB 605 - Birth to First Grade License Option, and AB 1520 - Lifting Children and Families Out of Poverty Act of 2017.
Administrator
Jon R. Gundry, County Superintendent of Schools
Mary Ann Dewan, Ph.D., Deputy Superintendent
Background
On May 17, 2017 at a regular meeting of the board and at the request of Trustee DiSalvo, the board discussed the possibility of having legal counsel attend board meetings.
As a component of the discussion, the board reviewed estimates for the cost of legal services based upon an analysis of the hourly rates of various levels of attorneys. Estimates of anticipated minimum expenditures range from $38,000 to $74,656 based on average hourly rates and average length of board meetings.
The board formed an ad-hoc sub-committee for the process and to select the firm should a Request for Qualifications process begin. The subcommittee members are President Chang, Vice President Kamei, and Trustee Song. President Chang directed staff to draft a scope of work for consideration by the full board and to bring the item back for possible action. The draft scope of work is attached for discussion purposes.
Fiscal Implications
Actual costs for legal counsel to attend board meetings would need to be determined after a Request for Qualifications process and the development of a contract. Funds for this purpose have not yet been allocated in the budget.
Recommended Action
Approve for the SCCOE to prepare and release a Request for Qualifications for legal services at board meetings.
Administrator
Jon R. Gundry, County Superintendent of Schools
Steve Olmos, Ed.D., Chief Schools Officer
Background
Student Services Branch has been charged with providing a report of Branch programs and activities. This report of the Student Services Branch will focus on Opportunity Youth Academy.
The purpose of this presentation is to provide the Board with program information, an update of the status of key initiatives for the 2016-2017 school year, and to share the impact of our programs in the community.
Administrator
Jon R. Gundry, County Superintendent of Schools
Megan K. Reilly, Chief Business Officer
Background
Per Board Policy BP 3312 (a), contracts from $100,000 up to $250,000 are to be provided as one information item at a regular meeting of the Board.
For your information, the table below lists the contracts processed in the month of May 2017 from $100,000 up to $250,000.
Fiscal Implications
| Vendor | Description | Contract Type | Branch | Responsible Person | Contract Amount |
|---|---|---|---|---|---|
| The Vitality Group, Inc. |
Second amendment to the 2016-17 contract, in order to support a higher staff engagement in Santa Clara County Office of Education's health and wellness program. The amount of the first amendment was $165,000. This amendment adds $35,000, which brings the total value of the amended contract to $200,000.
|
Amendment | Human Resources | Philip J. Gordillo | $200,000 |
| Third Sector Capital Partners, Inc. |
Contract provides project management and advisory services for the Strong Start Preschool feasibility project through June 30, 2018 |
New | Office of the Superintendent | Mary Ann Dewan, Ph.D. | $174,520 |
| Ro Health, Inc. |
2017-2020 contract for licensed nursing services for Special Education students while at school, and while being transported to and from school on school buses. Ro Health provides ongoing supervision and training of nurses to meet the students' needs, as outlined in each student's Individual Education Program (IEP).
|
Renewal | Student Services | Steve Olmos, Ed.D. | $150,000 |
Administrator
Jon R. Gundry, County Superintendent of Schools
Megan K. Reilly, Chief Business Officer
Background
Per Board Policy BP 3312 (a), contract agreements estimated to exceed $250,000 shall be placed on the agenda of regular County Board meetings as individual information items.
This third amendment increases the existing 2015-17 contract with Hopkins and Carley for legal services regarding employment litigation. The amount of the second amendment was $425,000. This amendment adds $50,000, which brings the total value of the amended contract to $475,000. The term remains the same through June 30, 2017.
Fiscal Implications
| Vendor | Description | Contract Type | Branch | Responsible Person | Contract Amount |
| Hopkins Carley | Third amendment to the 2015-17 contract for legal services regarding employment litigation. Portions of this expenditure are reimbursable by South Bay Area Schools Insurance Authority (SBASIA), the Santa Clara County Office of Education (SCCOE) liability Joint Powers Authority (JPA). | Amendment | Office of the Superintendent | Jon R. Gundry | $475,000 |
Administrator
Jon R. Gundry, County Superintendent of Schools
Megan K. Reilly, Chief Business Officer
Background
Per Board Policy BP 3312 (a), contract agreements estimated to exceed $250,000 shall be placed on the agenda of regular County Board meetings as individual information items.
Excel Learning Academy will provide a pre-Algebra and an English Language Arts (ELA) program designed to meet the needs of incoming migrant education students in Grades 3 through 8.
Excel Learning Academy will be held in two locations: one in the East Bay accommodating 100 students, and one in the South Bay accommodating 150 students. Bus transportation to and from the program site is included. Both locations will conduct the summer program from June 21-July 20, 2017.
The rate is $1,160 per student, with a maximum of 250 students.
Fiscal Implications
| Vendor | Description | Contract Type | Branch | Responsible Person | Contract Amount |
| Excel Learning Academy | Summer pre-Algebra and English Language Arts (ELA) program designed for incoming migrant education students in Grades 3 through 8. | Renewal | Student Services | Steven Olmos, Ed.D. | $290,000 |
Administrator
Jon R. Gundry, County Superintendent of Schools
Megan K. Reilly, Chief Business Officer
Background
Per Board Policy BP 3312 (a), contract agreements estimated to exceed $250,000 shall be placed on the agenda of regular County Board meetings as individual information items.
The 2017-18 contract with CRW Industries, Inc. allows for phase two of Oster Elementary School Building A and G modernization, which is located in the Union Elementary School District. This phase incorporates the interior remodel and improvements for the existing hard space building (approximately 4,940 square feet). As per Bid# 07-16-17, the project scope includes the remodel of the office building and restroom portable. The design includes a new sound booth for testing, new offices, therapy rooms, three new parking spaces, ADA requirements, new restrooms, and a new layout to better accommodate staff, students, and the public. The estimated project completion is February 2018.
At the May 17, 2017 Board meeting, an informational item was presented on the bid results. Attached is the May 17 Board agenda topic. As of May 30, 2017, the contract is fully executed.
Fiscal Implications
| Vendor | Description | Contract Type | Branch | Responsible Person | Contract Amount |
| CRW Industries, Inc. | Phase two of Oster Elementary School Building A and G Modernization | New | Business Services | Megan K. Reilly | $2,456,476 |
Administrator
Jon R. Gundry, County Superintendent of Schools
Mary Ann Dewan, Ph.D., Deputy Superintendent
Khristel Johnson, Director, Charter Schools
Background
A Charter Schools Update is provided as a standing agenda item at each regular board meeting.
Charter Schools Memorandum of Understanding (MOU) Update
A Charter Schools Update on the status of pending MOU’s was provided during the May 17th board meeting. The proposed date to have all pending MOU’s signed by both parties is June 30, 2017. Face to face meetings have been held with all schools with pending MOU’s since the May 17th board meeting. We are moving forward with the negotiation process and strive to meet the proposed June 30th completion of all MOU’s. Updates on the status of these pending MOU’s will be provided until all the MOU's are resolved.
Choice Schools Symposium
During the November 16th, January 28th, and April 14th, board meetings Charter Schools Updates have been provided on the SCCBOE proposed special board meeting regarding Charter Schools. Details for the “Choice Schools Symposium” are being finalized, with the support from the Educational Services and Communication branches. The Symposium is set for November 8th and 9th, and will allow opportunities for participants to develop and sustain the various choice options available in Santa Clara County. The Symposium will be structured to include panel presentations, workshops, site visits, and a special Board meeting allowing for discussions and input from all regarding SCCOE’s role in authorizing and monitoring of charter schools. “Save the Date” flyers will be sent out to districts, community organizations, school boards and charter leaders by June 15th.
Graduations, Board Meetings, Etc.
As part of the monitoring duties spelled out in Ed. Code 47604.32, Charter School staff has been visiting charter schools and attending events.
Upcoming Items:
2. College Readiness Presentation, August 16 (Trustee Di Salvo)
Pending Items:
At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item. No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda. In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.
The Board will hold a Closed Session to consider the following item:
Public Employee Performance Evaluation
Title: County Superintendent of Schools
(Government Code Section 54957(b)(1))
Report of Actions Taken in Closed Session
The next Santa Clara County Board of Education meeting is schedule for June 21, 2017. For Board agendas and meeting minutes, please see our web site at www.sccoe.org under the County Board of Education page.