Administrator
Jon R. Gundry, County Superintendent of Schools
Peter Daniels, Chief Public Affairs Officer
Background
As part of the County Board of Education Student Recognition Program, the Santa Clara County Office of Education (SCCOE) recognizes four students each year who have overcome significant obstacles to reach their personal and academic goals. Kenith Cardenas is being honored as the Student of the Year for Opportunity Youth Academy for his academic achievements, leadership skills, good attendance, citizenship and character, and perseverance in pursuing his goals.
Administrator
Jon R. Gundry, County Superintendent of Schools
Background
As part of the County Board of Education Student Recognition Program, the Santa Clara County Office of Education (SCCOE) recognizes two OYA student interns who have displayed leadership, academic achievement, good attendance/behavior, character development/citizenship, and perseverance through an internship or job training program.
At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item. No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda. In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.
Administrator
Jon R. Gundry, County Superintendent of Schools
Mary Ann Dewan, Ph.D., Deputy Superintendent
Background
The County Board will hold a hearing and take action on an interdistrict transfer appeal filed on behalf of a student; Resident District: Lakeside Joint Union School District, Desired District: Loma Prieta Joint Union School District.
Report of Actions Taken in Closed Session
At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item. No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda. In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.
The superintendent may give a report on any activities related to his duties.
The members of the Board may give reports on any activities related to their duties as members of the Santa Clara County Board of Education.
Administrator
Jon R. Gundry, County Superintendent of Schools
Steve Olmos, Ed.D., Chief Schools Officer
Background
The California Public Schools Accountability Act of 1999 established the Alternative Schools Accountability Model (ASAM) which provides school-level accountability for alternative schools serving highly mobile and at-risk students.
Schools participating in the ASAM are required to meet all federal Elementary and Secondary Education Act of 2001 accountability requirements, specifically Adequate Yearly Progress (AYP) and Academic Performance Index (API) criteria for AYP.
ASAM schools receive API reports under the API system starting with the Base API and including growth targets. The CDE does not provide ASAM schools with API ranks consistent with EC Section 52052(h) exempting ASAM schools from receiving API ranks.
ASAM regulations require the ASAM application to be approved by the Board of the charter authorizer and Board minutes need to be submitted as evidence of approval.
Administrator
Jon R. Gundry, County Superintendent of Schools
Mary Ann Dewan, Ph.D., Deputy Superintendent
Background
The following donation was made to the Santa Clara County Office of Education:
| Program: | Communications - Office of the Superintendent |
| Donor: | Sixth District PTA |
| Donation: | Monetary Donation - $1,000 for Teacher Recognition Event |
Fiscal Implications
The above donation will be deposited in the respective program account.
Administrator
Jon R. Gundry, County Superintendent of Schools
Steve Olmos, Ed.D., Chief Schools Officer
Background
The California Department of Education, Early Education and Support Division contracts with the Santa Clara County Office of Education require that the State Preschool Program conduct an annual Program Self-Evaluation (PSE) and share results of the Program Self-Evaluation to the Governing Board. The Program Self-Evaluation Process involved analysis of results from the Desired Results Parent Survey, the Environmental Rating Scales, and the Desired Results Developmental Profiles and DRDPtech Program Reports.
Administrator
Jon R. Gundry, County Superintendent of Schools
Steve Olmos, Ed.D., Chief Schools Officer
Background
California Education Code sections 41507 and 41572 require each school to consolidate all school plans for programs funded through the Consolidated Application and Reporting System, into the Single Plan for Student Achievement (SPSA).
Included is the revised 2016-17 SPSA with the updated Title I funds. The original plan was approved on May 4, 2016.
The School Site Councils from three of the Santa Clara County Office of Education’s (SCCOE) schools, (County Community Schools, Court Schools, and Special Education) revised and approved their SPSAs to include updated budget information.
Administrator
Jon R. Gundry, County Superintendent of Schools
Megan K. Reilly, Chief Business Officer
Laurie Book, Director, Internal Business Services
Background
This report reflects budget revisions for the month of May 2017. If an expenditure budget is increased, it is supported either by an increase in revenue, a decrease in carryover (use of carryover), a decrease in fund balance or any combination of the three. If an expenditure budget is decreased, the result could be due to a decrease to estimated revenue, or an increase to credit it back to fund balance.
During the month of May 2017, we decreased expenditure budgets by $806,274, increased revenue by $1,372,925 and increased fund balance by $2,179,199.
Requested Action
Approve the Budget Revisions for the Month of May 2017.
Administrator
Jon R. Gundry, County Superintendent of Schools
Megan K. Reilly, Chief Business Officer
Laurie Book, Director, Internal Business Services
Background
On November 6, 2012, the voters of California approved Proposition 30, which temporarily increases the state’s sales tax and the personal income tax rates for upper-income taxpayers. Part of the revenue generated would be used to support increased Local Educational Agency (LEA) funding, with the remainder helping to balance the state budget.
Revenues generated from Proposition 30 are deposited into a newly created state account called the Education Protection Account (EPA). EPA began January 1, 2012 and continues for seven years (December 31, 2018), during the time that Proposition 30 will be effective. Proposition 55 was approved on November 8, 2016 which extends the EPA account through 2030.
Current Status
The creation of the EPA by Proposition 30 also comes with some accountability components. One requirement is having the spending plan approved by the governing board during a public meeting. Another requirement is that the LEA must publish on its website (each year) an accounting of the estimated revenue it will receive from EPA and how much will be expended. In addition, EPA funds cannot be used for the salaries or benefits of administrators or any other administrative costs.
Attached are Santa Clara County Office of Education’s estimated EPA revenue and expenditure and spending plan for 2017-18 (Resolution).
Administrator
Jon R. Gundry, County Superintendent of Schools
Megan K. Reilly, Chief Business Officer
Laurie Book, Director of Internal Business Services
Background
With the refinancing of our certificate of participation (debt payment for the Ridder Park site), the external auditors for the SCCOE recommend we establish a separate fund, Fund 560, a Debt Service Fund to record the payment of principal and interest on general long-term debt. Currently Fund 560 is set-up as a sub-fund, that rolls up to our County School Service Fund.
Requested Action
Adopt the Resolution to Close Fund 560, Debt Service Fund, A Sub-Fund of County School Services Fund.
Administrator
Jon R. Gundry, County Superintendent of Schools
Megan K. Reilly, Chief Business Officer
Laurie Book, Director of Internal Business Services
Background
Education Code Section 17075.15 requires the establishment of a separate fund where the accumulation of restricted, committed, or assigned resources for, and the payment of principal and interest on general long-term may be recorded.
This establishes a new Fund 560 that is not a sub-fund under County School Service Fund.
Requested Action
Adopt the Resolution to Establish Fund 560, a Debt Service Fund
Administrator
Jon R. Gundry, County Superintendent of Schools
Steve Olmos, Ed.D., Chief School Officer
Background
Pursuant to Education Code (EC) 52068(b)(1), the Santa Clara County Office of Education held a public hearing to solicit recommendations and comments of members of the public regarding the specific actions and expenditures proposed to be included in the Local Control Accountability Plan (LCAP). This public hearing was held on June 14, 2017.
Current Status
The SCCOE’s Local Control Accountability Plan was developed with guidance from the California Department of Education and utilized the process and template adopted by the State Board of Education. Stakeholders participated in the development of the LCAP pursuant to the regulation. The LCAP was presented to the parent advisory committee and to the English learner parent advisory committee pursuant to EC Section 52063. The LCAP was posted on the SCCOE web page for public comment on June 1, 2017.
Requested Action
Adopt the 2017-2018 SCCOE Local Control Accountability Plan (LCAP)
Administrator
Jon R. Gundry, County Superintendent of Schools
Megan K. Reilly, Chief Business Officer
Laurie Book, Director, Internal Business Services
Background
Education Code 1622 states that on or before July 1 of each fiscal year, the county board of education shall adopt an annual budget for the budget year and shall file the budget with the Superintendent of Public Instruction.
For the 2017-18 fiscal year and each fiscal year thereafter, the county board of education shall adopt a budget after the county board of education adopts a local control and accountability plan (LCAP) or approves an update to an existing local control and accountability plan if an existing local control and accountability plan or update to a local control and accountability plan is not effective during the budget year.
In addition, the adoption of the LCAP and budget may be held no sooner than one day after the public hearing for the LCAP and budget. On June 14, 2017, the public hearing for the 2017-18 LCAP and Budget was held. In addition, on June 14, 2017, the Administration provided the Board of Education with the 2017-18 budget presentation.
Since the State budget has not been approved yet, the budget is developed based on a set of assumptions and the most up-to-date information available. The County Office of Education has 45 days from the date the State budget is approved to make revisions to its Adopted Budget.
Budget Summary
The County School Service Fund (or General Fund) is made up of unrestricted and restricted funds. Restricted funds are accounted separately because they are earmarked dollars for specific purposes.
For the County School Service Fund in 2017-18, total projected revenues (including Transfers-in) are approximately $237.4M and projected expenditures (including Transfers-out) are approximately $251.45M. The Santa Clara County Office of Education's (SCCOE) 2017-18 projected reserve for economic uncertainty, after removing certain assignments, is approximately $10M.
The projected beginning fund balance for 2017-18 is approximately $82M. The actual beginning fund balance will be determined after the fiscal books for 2016-17 are closed in late August/early September.
The State requires at least 2% minimum reserve. The SCCOE's "unassigned ending fund balance" (reserve) meets the State mandated reserve requirement of 2%, and SCCOE is able to maintain the additional 2% reserve requirement as set forth by Board Policy, for 2017-18 and the two subsequent fiscal years.
SCCOE is required to prepare a multi-year budget projection to determine if the County Office will be able to meet its financial commitments for the two projected out years, 2018-19 and 2019-20. In preparing the Multi-Year Projections (MYP), the County Office has to develop assumptions based on the most recent available information to drive the projection. Based on these assumptions, SCCOE reserve is projected at 4.02% and 4.01% for 2018-19 and 2019-20, respectively.
Requested Action
Adopt the SCCOE 2017-18 Annual Budget
Administrator
Jon R. Gundry, County Superintendent of Schools
Steve Olmos, Ed.D., Chief Schools Officer
Background
As per the Head Start Act, all Head Start agencies are required to provide program information to the Board of Education. Attached are the following reports:
Provides the status of program budget and financial oversight
Indicates the progress of required matching contribution required by grant ($6,676,866)
Serves as an oversight check of program expenses
Serves as an oversight check of program expense
Summarizes the year to date enrollment activity in the Head Start Program to comply with enrollment requirements
Administrator
Jon R. Gundry, County Superintendent of Schools
Philip J. Gordillo, Chief Human Resources Officer
Background
Two years ago, Superintendent Gundry formed a Teacher Pipeline work group to address the teacher shortage issue. Recruitment and retention are becoming more difficult in the Bay Area, and the teacher shortage issue will significantly grow in the next five to ten years. SCCOE, in cooperation with nonprofit and business partners, plays an important role in addressing this issue. Our workgroup has grown to approximately 26 cross-sector stakeholders working diligently to find solutions for the teacher shortage through recruitment and retention strategies, and public awareness campaigns.
The purpose of this presentation is to highlight the work of the teacher workgroup including outcomes and next steps.
Policy Subcommittee Chair
Rosemary Kamei
Administrator
Jon R. Gundry, County Superintendent of Schools
Dr. Mary Ann Dewan, Deputy Superintendent
Background
On June 14, 2017 the Policy Development Subcommittee met and approved Board Policy 5131.3 Anti-Bullying, Board Policy 5145.3 Nondiscrimination and Harassment, and Board Policy 5157 Gender Identity and Access.
BP 5131.3 - Anti-Bullying
Policy revised to update language on bullying and harassment and to include new language on bullying prevention and intervention.
BP 5145.3 - Nondiscrimination and Harassment
Policy updated to reflect the statutory right of a transgender student to participate in sex-segregated educational programs and use facilities consistent with his/her gender identity as specified in Education Code 221.5 and best practices based on existing state and federal law. Additional updates address prohibiting, at school or in any school activity related to school attendance or under the authority of the district, discrimination, including discriminatory harassment, intimidation, and bullying, based on race, color, national origin, sex, disability, and age.
BP 5157 - Gender Identity and Access (NEW)
New policy designed to support students who identify as transgender and to provide guidance on how to support transgender youth. New policy also addresses AB 1266 "School Opportunity and Success Act" which allows students who identify as transgender to use school facilities and participate on sports teams that correspond with their gender identity. Corresponding AR 5157.
Fiscal Implications
There are no fiscal implications
Administrator
Jon R. Gundry, County Superintendent of Schools
Mary Ann Dewan, Ph.D., Deputy Superintendent
Khristel Johnson, Director of Charter Schools
Background
A Charter Schools Update is provided as a standing agenda item at each regular board meeting.
Charter Schools Memorandum of Understanding Updates
In response to the collective efforts of the Charter School leaders and the SCCOE Charter School team, we are happy to announce that we have come to a mutual agreement and secured signature on MOU’s from Rocketship Brilliant Minds, Rocketship Si Se Puede, Rocketship Discovery Prep and ACE Empower Academy. Meetings have been scheduled for the remaining schools with pending MOU’s in the days to follow. We anticipate that all pending MOU’s will be resolved by our targeted completion date of June 30, 2017.
Memorandum of Understanding Highlights
In response to discussions around during the May 17th and June 14th board meeting, the SCCOE Charter School staff has prepared a brief overview of key elements of our Memorandum of Understanding.
Data Book Annual Report
The SCCOE Charter School staff has worked with the Charter Schools in the collection, preparation and presentation of the Charter School Annual Report. In response to the 2016 SCCBOE recommendations from the June 8, 2016, board meeting, the Charter School team has incorporated additional longitudinal information by providing comparison data over two years of demographics for Charters and District information and included additional pages providing the new dashboard information for both Charters and Districts. The SCCBOE also requested to have a compilation of authorizer annual reports to show how each charter school was performing, to meet this request next year’s data book will also include the LCAP executive summary cover page from each Charter School’s LCAP.
Symposium Update
Following the June 14th board presentation the SCCOE Charter School staff has developed a revised flyer announcing SCCOE Public School symposium planned for November 8 and 9th of 2017. The Symposium will be structured to include panel presentations, workshops, site visits, and a special Board meeting allowing for discussions and input from all regarding SCCOE’s role in authorizing and monitoring of charter schools. “Save the Date” flyers will be sent out to districts, community organizations, school boards and charter leaders by June 22nd.
California Charter Authorizers Conference
The Third Annual California Charter Authorizers Conference is scheduled for September 11-13 at the Sacramento Riverfront Embassy Suites.
Administrator
Jon R. Gundry, County Superintendent of Schools
Steve Olmos, Ed.D., Chief Schools Officer
Background
Student Services Branch has been charged with providing a report of Branch programs and activities. This report of the Student Services Branch will focus on Alternative Education, Foster Youth Services and Opportunity Youth Academy.
The purpose of this presentation is to provide the Board with program information, an update of the status of key initiatives for the 2016-2017 school year, and to share the impact of our programs in the community.
Upcoming Items:
2. College Readiness Presentation, August 16 (Trustee Di Salvo)
Pending Items:
At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item. No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda. In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.
The Board will hold a Closed Session to consider the following item:
Public Employee Performance Evaluation
Title: County Superintendent of Schools
(Government Code Section 54957(b)(1))
The next Santa Clara County Board of Education meeting is schedule for July 19, 2017. For Board agendas and meeting minutes, please see our web site at www.sccoe.org under the County Board of Education page.