At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item. No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda. In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.
Administrator
Jon R. Gundry, County Superintendent of Schools
Dr. Mary Ann Dewan, Deputy Superintendent
Background
The County Board will hold a hearing and take action on an interdistrict attendance appeal Filed on behalf of a student; Resident District: Fremont Union High School District, Desired District: Los Gatos-Saratoga Joint Union High School District.
Expulsion Appeal Filed on Behalf of Student - Resident District: Oak Grove School District
Report of Actions Taken in Closed Session
At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item. No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda. In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.
The superintendent may give a report on any activities related to his duties.
The members of the Board may give reports on any activities related to their duties as members of the Santa Clara County Board of Education.
Administrator
Jon R. Gundry, County Superintendent of Schools
Mary Ann Dewan, Ph.D.,Deputy Superintendent
Background
On June 30, 2017, the Charter Schools Office of the Santa Clara County Office of Education received a Petition for the Perseverance Preparatory School, a district appeal 5th-8th grade charter school which is proposed to serve 512 students and will be located in San Jose Unified School District. Perseverance Prep was denied by San Jose Unified on May 18, 2017. Perseverance Preparatory School plans to open its doors during the fall of 2018.
California Education Code Sections 47605 requires that “no later than 30 days after receiving a petition” the County Board of Education shall hold a public hearing on the level of support from the public and the provisions of the charter petition.
The Education Code further stipulates that the County Board of Education “shall either grant or deny the charter within 60 days of receipt of the petition. However, this date may be extended by an additional 30 days if both parties agree to the extension.” This item will be placed on the August 16, 2017, board agenda for decision on the petition.
The complete petition is available for review at http://www.sccoe.org/supoffice/charter-schools-office/Pending/Perseverance%20Preparatory%20School.pdf
Background
The County Superintendent of Schools is submitting his financial activity report on travel/conferences and out-of-county mileage expenses for May 2017 to the Board for review and approval on job-related expenditures
| Description | Justification/Details | Amount |
| Cab | Multiple Paths of Biliteracy--SCCOE recognition award, Anaheim, CA, 3/31 | $11.90 |
| Hotel Reservation | Multiple Paths of Biliteracy--SCCOE recognition award, Anaheim, CA, 3/31 | $202.55 |
| Cab | Multiple Paths of Biliteracy--SCCOE recognition award, Anaheim, CA, 3/31 |
$9.35
|
| Hotel Reservation | California County Superintendents Education Services Association (CCSESA) General Membership meeting, Palm Desert, CA, 4/2-3 | $524.12 |
| Conference Registration | CCSESA General Membership meeting, Carlsbad, CA, 6/25-26 | $350.00 |
| Lunch Meeting | Megan Reilly-CBO and Ken Shelton-Consultant, San Jose, CA, 4/19 | $40.00 |
| Lunch meeting | Trustee Joseph Di Salvo, San Jose, CA, 4/20 | $49.00 |
| Southwest Airline Reservations | International Society for Technology in Education (ITSE) conference, San Antonio, TX, 6/26-28 | $476.96 |
| Southwest Airline Reservations | EdLeader21 Leadership Academy, Phoenix, AZ, 7/23-26 | $245.96 |
Fiscal Implications
Funds have been incorporated into the 2016-17 budget.
Request approval of minutes of regular board meeting of June 14, 2017 (#2017)
Request Approval of Minutes of Regular Board Meeting of June 21, 2017.
Policy Subcommittee Chair
Rosemary Kamei
Administrator
Jon R. Gundry, County Superintendent of Schools
Dr. Mary Ann Dewan, Deputy Superintendent
Background
On June 14, 2017 the Policy Development Subcommittee met and approved Board Policy 5131.3 Anti-Bullying, Board Policy 5145.3 Nondiscrimination and Harassment, and Board Policy 5157 Gender Identity and Access.
BP 5131.3 - Anti-Bullying
Policy revised to update language on bullying and harassment and to include new language on bullying prevention and intervention.
BP 5145.3 - Nondiscrimination and Harassment
Policy updated to reflect the statutory right of a transgender student to participate in sex-segregated educational programs and use facilities consistent with his/her gender identity as specified in Education Code 221.5 and best practices based on existing state and federal law. Additional updates address prohibiting, at school or in any school activity related to school attendance or under the authority of the district, discrimination, including discriminatory harassment, intimidation, and bullying, based on race, color, national origin, sex, disability, and age.
BP 5157 - Gender Identity and Access (NEW)
New policy designed to support students who identify as transgender and to provide guidance on how to support transgender youth. New policy also addresses AB 1266 "School Opportunity and Success Act" which allows students who identify as transgender to use school facilities and participate on sports teams that correspond with their gender identity. Corresponding AR 5157.
Fiscal Implications
There are no fiscal implications
Administrator
Jon R. Gundry, County Superintendent of Schools
Mary Ann Dewan, Ph.D., Deputy Superintendent
Background
The following donations were made to the Santa Clara County Office of Education:
| Program: | Special Education - Student Services |
| Donor: | Kathy Sugishita |
| Donation: | $16,181.82, check #2523 |
| Program: | Special Education - Student Services |
| Donor: | Kathy Sugishita |
| Donation: | $16,181.82, check #2524 |
| Program: | Special Education - Student Services |
| Donor: | Jeffrey P. Huget and Kristen Huget |
| Donation: | $250 |
| Program: | Talent Management (Wellness Event) - Human Resources |
| Donor | CONCERN EAP |
| Donation: | $1,000 |
Fiscal Implications
The above donations will be deposited in the respective program accounts.
Administrator
Jon R. Gundry, County Superintendent of Schools
Mary Ann Dewan, Ph.D., Deputy Superintendent
Background
A Charter Schools Update is provided as a standing informational item at each regular board meeting.
1. Promise Academy
SCCOE staff received the initial, district appeal, charter petition for Promise Academy on July 11, 2017. The public hearing is scheduled for August 2, 2017, and the decision hearing is scheduled for September 6, 2017.
2. Memorandum of Understanding (MOU) Status
This is a follow-up to the previous MOU updates from May and June. Of the 9 MOU's outstanding, 7 have been finalized.
3. 2017-18 Charter Schools Department Calendar
Enclosed is a copy of the 2017-18 Charter Schools Department Calendar.
Administrator
Jon R. Gundry, County Superintendent of Schools
Megan K. Reilly, Chief Business Officer
Background
Per Board Policy BP 3312 (a), contracts from $100,000 up to $250,000 are to be provided as one information item at a regular meeting of the Board.
For your information, the table below lists the contracts processed in the month of June 2017 from $100,000 up to $250,000.
Fiscal Implications
| Vendor | Description | Contract Type | Branch | Responsible Person | Contract Amount |
|---|---|---|---|---|---|
| American Fidelity Assurance Company | 2017-18 contract for Flexible Spending Account (FSA) benefit services and administration of an employee wellness reward program | Renewal | Human Resources | Philip J. Gordillo | $235,000 |
Administrator
Jon R. Gundry, County Superintendent of Schools
Megan K. Reilly, Chief Business Officer
Background
Per Board Policy BP 3312 (a), contract agreements estimated to exceed $250,000 shall be placed on the agenda of regular County Board meetings as individual information items.
The 2017-2018 Professional Service Agreement provides licensed Speech and Language Pathologists (SLPs) and Occupational Therapists (OTs). In consultation with the Special Education program staff, school and teaching staff, and parents, the licensed professionals provide services per each student's Individual Education Plan (IEP).
Fiscal Implications
| Vendor | Description | Contract Type | Branch | Responsible Person | Contract Amount |
| AlphaVista Services, Inc. | 2017-18 Professional Service Agreement for licensed Speech and Language Pathologists, and Occupational Therapists | Renewal | Student Services | Steve Olmos, Ed.D. | $1,250,000 |
Administrator
Jon R. Gundry, County Superintendent of Schools
Megan K. Reilly, Chief Business Officer
Background
Per Board Policy BP 3312 (a), contract agreements estimated to exceed $250,000 shall be placed on the agenda of regular County Board meetings as individual information items.
The Santa Clara County QUALITY MATTERS...A STRONG START for Kids Stipend Program (Quality Matters) is designed to provide financial incentives for program directors and teaching staff at Quality Rating and Improvement Systems (QRIS) sites in Santa Clara County to pursue their professional development through the completion of college coursework and/or training.
WestEd administers this stipend program, including verifying participants' employment and eligibility requirements, and completing all state reports as required by the California Department of Education.
This first amendment increases the existing contract to allow for higher stipends for Title 5 State subsidized providers in the Quality Matters Stipend Program, and to cover the additional administrative fee. The original contract amount was $150,000. This amendment adds $145,000, which brings the total value of the amended contract to $295,000.
Fiscal Implications
| Vendor | Description | Contract Type | Branch | Responsible Person | Contract Amount |
| WestEd | First amendment to the existing contract to allow for higher stipends for Title 5 State subsidized providers in the Quality Matters Stipend Program, and to cover the additional administrative fee. | Amendment | Student Services | Steve Olmos, Ed. D. | $295,000 |
Administrator
Jon R. Gundry, County Superintendent of Schools
Megan K. Reilly, Chief Business Officer
Background
Per Board Policy BP 3312 (a), contract agreements estimated to exceed $250,000 shall be placed on the agenda of regular County Board meetings as individual information items.
This is an amendment for the 2016-17 contract with Maxim Healthcare Services, for services rendered through June 30, 2017. Maxim Healthcare Services provide licensed care nursing services for Special Education students, as outlined in each student's Individual Education Plan (IEP). This third amendment adds to the existing 2016-17 contract for increased services. The original amount of the second amendment was $1,106,230. This amendment adds $229,900, which brings the total value of the amended contract to $1,336,130.
Fiscal Implications
| Vendor | Description | Contract Type | Branch | Responsible Person | Contract Amount |
| Maxim Healthcare Services | Third amendment to the 2016-17 contract for increased licensed care nursing services for services rendered through June 30, 2017. | Amendment | Student Services | Steve Olmos, Ed.D. | $1,336,130 |
Administrator
Jon R. Gundry, County Superintendent of Schools
Megan K. Reilly, Chief Business Officer
Background
Per Board Policy BP 3312 (a), contract agreements estimated to exceed $250,000 shall be placed on the agenda of regular County Board meetings as individual information items.
Hopkins and Carley provides legal services regarding employment litigation. The amendment updates the existing 2015-17 contract with the new rate schedule. All other terms and conditions remain the same.
The amount of the third amendment was $475,000. The fourth amendment adds $75,000, which brings the total value of the amended contract to $550,000. Portions of this expenditure are reimbursable by South Bay Area Schools Insurance Authority (SBASIA), the Santa Clara County Office of Education (SCCOE) liability Joint Powers Authority (JPA).
Fiscal Implications
| Vendor | Description | Contract Type | Branch | Responsible Person | Contract Amount |
| Hopkins and Carley | Amendment to the 2015-17 contract for legal services regarding employment litigation, for an amended rate schedule. Portions of this expenditure are reimbursable by South Bay Area Schools Insurance Authority (SBASIA), the Santa Clara County Office of Education (SCCOE) liability Joint Powers Authority (JPA). | Amendment | Office of the Superintendent | Jon R. Gundry, County Supt. | $550,000 |
Administrator
Jon R. Gundry, County Superintendent of Schools
Philip J. Gordillo, Chief Human Resources Officer
Background
Education Code 1302(a) requires any salary increase of $10,000 or more to be discussed by the County Board of Education at a regularly scheduled meeting. Recent promotions and calendar increases will result in excess of the $10,000 limit for five (5) employees.
Fiscal Implications
The following chart outlines the employee name, prior position title, new position title, reason for the salary increase, prior annual salary, new annual salary and the salary increase for each employee. These employees are slated to receive a salary increase of $10,000 or more.
|
|
Last Name |
First Name |
Prior Position Title |
New Position Title |
Reason (See Legend) |
Prior Annual Salary |
New Annual Salary |
Salary Increase |
|
1 |
Brooks |
Kristin |
Project Specialist, Inclusion Collaborative |
Director II - Grant Projects |
C |
$126,084.12 |
$139,006.68 |
$12,922.56 |
| 2 | Bumbaca | Analyn | Teacher, State Preschool | Teacher, Early Childhood Special Education | C | $71,614.40 | $110,115.72 | $38,501.32 |
| 3 | Ho | Ellie | Teacher, Early Childhood, Special Education | Inclusion Training Specialist | C | $96,966.64 | $114,361.20 |
$17,394.56 |
| 4 | Leung | Dung | School Nurse | School Nurse | B | $105,526.28 | $124,459.60 | $18,933.32 |
| 5 | Scates | Mary | Teacher, Orthopedic Impairments | Teacher, Orthopedic Impairments | B | $105,526.28 | $124,459.60 | $18,933.32 |
LEGEND:
A: Interim promotion (temporary only)
B: Increase in calendar
C: Promotion
D: Position reinstatement
E: Promotion and increase in calendar
F: Position change and increase in calendar
G: Increase in FTE
H: Position reclassification
Requested Action
No action required
Administrator
Jon R. Gundry, County Superintendent of Schools
Steve Olmos, Ed.D., Chief Schools Officer
Background
As per the Head Start Act, all Head Start agencies are required to provide program information to the Board of Education. Attached are the following reports:
Provides the status of program budget and financial oversight
Indicates the progress of required matching contribution required by grant ($6,676,866)
Serves as an oversight check of program expenses
Serves as an oversight check of program expense
Administrator
Jon R. Gundry, County Superintendent of Schools
Steve Olmos, Ed.D., Chief Schools Officer
Background
Complaints filed for SCCOE school sites under the Williams Settlement are limited to insufficient textbooks or instructional materials, unsafe or unhealthy facility conditions or teacher vacancies or mis-assignments.
Williams Complaint Procedures are posted in all classrooms to inform parents, students and teachers of the procedure for making such complaints.
No Williams complaints were received during the April through June 2017 reporting period.
Administrator
Jon R. Gundry, County Superintendent of Schools
Megan K. Reilly, Chief Business Officer
Background
Due to the year-end closing process, the monthly budget revision report for June, 2017 will be submitted at the September Board meeting.
Each year budget revisions for the month of June continue to be processed through August in the financial system until the final closing of the books.
We will bring the final monthly budget revision report for June, 2017 to the September 20, 2017 Board meeting.
Upcoming Items:
2. College Readiness Presentation, August 16 (Trustee Di Salvo)
Pending Items:
At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board' consideration of the item. No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda. In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.
The Board will hold a Closed Session to consider the following item:
Public Employee Performance Evaluation
Title: County Superintendent of Schools
(Government Code Section 54957(b)(1))
The next Santa Clara County Board of Education meeting is schedule for August 2, 2017. For Board agendas and meeting minutes, please see our web site at www.sccoe.org under the County Board of Education page.