1. CALL TO ORDER
Subject
A. Roll Call (Including Action on Absences if Necessary)
Meeting
Aug 16, 2017 - Regular Board Agenda (#2208)
Category
1. CALL TO ORDER
Type
Information
Subject
B. Adoption of Agenda
Meeting
Aug 16, 2017 - Regular Board Agenda (#2208)
Category
1. CALL TO ORDER
Type
Action

 

 

Subject
C. Pledge of Allegiance
Meeting
Aug 16, 2017 - Regular Board Agenda (#2208)
Category
1. CALL TO ORDER
Type
Procedural

 

 

2. PUBLIC COMMENTS OF PERSONS DESIRING TO ADDRESS THE BOARD
Subject
A. At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item.
Meeting
Aug 16, 2017 - Regular Board Agenda (#2208)
Category
2. PUBLIC COMMENTS OF PERSONS DESIRING TO ADDRESS THE BOARD
Type
Procedural

At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item.  No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda.  In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.

 

 

 

3. INFORMATION ITEM
Subject
A. College Readiness Report
Meeting
Aug 16, 2017 - Regular Board Agenda (#2208)
Category
3. INFORMATION ITEM
Type
Information

Administrator

Jon R. Gundry, County Superintendent of Schools

Mary Ann Dewan, Ph.D., Deputy Superintendent

 

Background

San Jose State University (SJSU) Provost, Dr. Andy Feinstein, will introduce a presentation about College Readiness. Dr. Stacy Gleixner, Interim Assoc. VP for Student and Faculty Success,  and Dr. Debra Griffith, Associate Vice President for Transition and Retention Services, the SJSU staff who are leading student success initiatives, will provide a brief report. At the spring 2017 Student Success Summit, SJSU shared some of the student success data that has been gathered which led to the idea of sharing this information with K-12 institutions. The goal of the presentation is to broaden the shared understanding of student success.

 

Additionally, recently, the CSU Chancellor issued an executive order around college readiness, EO 1110, describing that changes to admission requirements are pending. The guest presenters will address questions regarding the pending changes. 

 

Trustee Di Salvo requested this report be agendized for the County Board of Education to raise awareness regarding the state of College Readiness for our county.

4. CLOSED SESSION
Subject
A. Interdistrict Attendance Appeal on Behalf of Student, Resident District: San Jose Unified School District, Desired District: Campbell Union High School District
Meeting
Aug 16, 2017 - Regular Board Agenda (#2208)
Category
4. CLOSED SESSION
Type
Action
Preferred Date
Aug 16, 2017
Absolute Date
Aug 16, 2017
Fiscal Impact
No

Administrator

Jon R. Gundry, County Superintendent of Schools

Dr. Mary Ann Dewan, Deputy Superintendent

 

Background

The County Board will hold a hearing and take action on an interdistrict attendance appeal filed on behalf of a student; Resident District: San Jose Unified School District, Desired District: Campbell Union High School District.

 

 

 

Subject
B. Interdistrict Attendance Appeal Filed on Behalf of Student, Resident District: Oak Grove School District, Desired District: Milpitas Unified School District
Meeting
Aug 16, 2017 - Regular Board Agenda (#2208)
Category
4. CLOSED SESSION
Type
Action
Preferred Date
Aug 16, 2017
Absolute Date
Aug 16, 2017
Fiscal Impact
No

Administrator

Jon R. Gundry, County Superintendent of Schools

Dr. Mary Ann Dewan, Deputy Superintendent

 

Background

The County Board will hold a hearing to take action on an interdistrict attendance appeal filed on behalf of a student, Resident District: Oak Grove School District, Desired District: Milpitas Unified School District

5. OPEN SESSION (Immediately Following Closed Session -- Approximately 7:00 p.m.) (San Jose Room)
Subject
A. Report of Actions Taken in Closed Session
Meeting
Aug 16, 2017 - Regular Board Agenda (#2208)
Category
5. OPEN SESSION (Immediately Following Closed Session -- Approximately 7:00 p.m.) (San Jose Room)
Type
Information

Report of Actions Taken in Closed Session

6. PUBLIC COMMENTS OF PERSONS DESIRING TO ADDRESS THE BOARD
Subject
A. Members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item.
Meeting
Aug 16, 2017 - Regular Board Agenda (#2208)
Category
6. PUBLIC COMMENTS OF PERSONS DESIRING TO ADDRESS THE BOARD
Type
Procedural

At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item.  No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda.  In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.

7. SUPERINTENDENT'S REPORT
Subject
A. The superintendent may give a report on any activities related to his duties.
Meeting
Aug 16, 2017 - Regular Board Agenda (#2208)
Category
7. SUPERINTENDENT'S REPORT
Type
Information

The superintendent may give a report on any activities related to his duties.

8. COUNTY BOARD OF EDUCATION MEMBER REPORTS
Subject
A. The members of the Board may give reports on any activities related to their duties as members of the Santa Clara County Board of Education.
Meeting
Aug 16, 2017 - Regular Board Agenda (#2208)
Category
8. COUNTY BOARD OF EDUCATION MEMBER REPORTS
Type
Information, Reports

The members of the Board may give reports on any activities related to their duties as members of the Santa Clara County Board of Education.

9. CONSENT ACTION ITEMS
Subject
A. Request Approval of Minutes of Regular Board Meeting of August 2, 2017 (#2207)
Meeting
Aug 16, 2017 - Regular Board Agenda (#2208)
Category
9. CONSENT ACTION ITEMS
Type
Action (Consent)

Request Approval of Minutes of Regular Board Meeting of August 2, 2017.

Subject
B. Request Approval of County Superintendent of Schools Financial Activity Report for the Month of June
Meeting
Aug 16, 2017 - Regular Board Agenda (#2208)
Category
9. CONSENT ACTION ITEMS
Type
Action (Consent)
Goals
Santa Clara County Office of Education Goal #1

Administrator

Jon R. Gundry, County Superintendent of Schools

 

 

Background

The County Superintendent of Schools is submitting his financial activity report on travel/conferences and mileage expenses for June 2017 on job related expenditures

 

 

Description Justification/Details Amount
Meal Dinner while attending the Strong Start Coalition Advocacy meeting, Sacramento, CA, May 22

$31.50

Hotel Reservation Hotel stay while attending the Strong Start Coalition Advocacy meeting and the California County Superintendents Educational Services Association (CCSESA) general meeting, Sacramento, CA, May 21-22 

$610.50

Conference Registration Registration for the upcoming California School Boards Association (CSBA) conference, San Diego, CA, Nov 29-Dec 2

$495.00

Conference Registration Upcoming Association of California School Administrators (ACSA) Superintendent's Luncheon at the CSBA conference, San Diego, CA, Dec 1 2017 $79.00
Conference Registration Upcoming Education Summit, Mt. View, CA, Aug 10 $95.94
Business Meal One-on-one meeting with Trustee Rosemary Kamei, San Jose, CA, June 16 $35.33
Business Meal One-on-one meeting with Trustee Joseph Di Salvo, San Jose, CA, June 19 $27.00
Business Meal One-on-one meeting with Trustee Darcie Green, San Jose, CA, June 21 $25.00
Airfare Reservation Airfare from San Jose to Burbank for CCSESA meeting, Burbank, CA, June 23 $173.98
Business Meal One-on-one meeting with Trustee Mah, Los Altos, CA, June 22 $29.00
Meal Dinner while attending CCSESA, Carlsbad, CA, June 25 $50.80
Transportation Taxi from Carlsbad (CCSESA conference) to San Diego Airport, June 26

$114.00

 

Transportation Taxi from San Antonio, TX Airport to Hotel for the International Society for Technology in Education (ISTE) Conference, San Antonio, TX, June 26 $32.77
Meal Dinner while attending the ISTE Conference, San Antonio, TX, June 26 $13.44
Meal Lunch while attending the ISTE Conference, San Antonio, TX, June 26 $20.00
Hotel Reservation CCSESA Conference, Carlsbad, CA, June 25 $271.00
Meal Dinner while attending ISTE Conferrence, San Antonio, TX, June 28 $13.00
Hotel Reservation ISTE Conference, San Antonio, TX, June 26-27 $488.02

 

Fiscal Implications

Funds have been incorporated into the 2016-2017 budget.

Subject
C. Second Reading and Approval of Board Bylaw 9020 Head Start/Early Head Start Programs
Meeting
Aug 16, 2017 - Regular Board Agenda (#2208)
Category
9. CONSENT ACTION ITEMS
Type
Action (Consent)
Preferred Date
Aug 16, 2017
Absolute Date
Aug 16, 2017
Fiscal Impact
No
Goals

Policy Subcommittee Chair

Rosemary Kamei

 

Administrator

Jon R. Gundry, County Superintendent of Schools

Dr. Mary Ann Dewan, Deputy Superintendent of Schools

 

Background

On July 19, 2017 the Policy Development Subcommittee met and approved Board Bylaw 9020 Head Start/Early Head Start Programs.

 

BB 9020 - Head Start/Early Head Start Programs

Federal guidelines state that Head Start Grantees that receive Head Start funding must establish written procedures for resolving internal disputes between the Governing Board and Policy Council. A new bylaw has been drafted to address these guidelines.

 

10. ACTION ITEMS
Subject
A. Decision on Initial Charter Petition for Perseverance Preparatory School
Meeting
Aug 16, 2017 - Regular Board Agenda (#2208)
Category
10. ACTION ITEMS
Type
Action
Goals
Santa Clara County Office of Education Goal #1
Santa Clara County Office of Education Goal #2

Administrator

Jon R. Gundry, County Superintendent of Schools

Mary Ann Dewan, Ph.D., Deputy Superintendent

Khristel Johnson, Director, Charter Schools

 

Background

On June 30, 2017, the Charter Schools Office of the Santa Clara County Office of Education received a Petition for the Perseverance Preparatory School (“Petition”), a district appeal 5th – 8th grade charter school proposing to serve 512 students and to be located in San Jose Unified School District.  Perseverance Prep was denied by San Jose Unified on May 18, 2017.  It appealed its petition to the SCCOE and plans to open its doors during the fall of 2018. 

 

On July 19, 2017, the County Board of Education held a public hearing on the Perseverance Preparatory School petition.

 

California Education Code Sections 47605 requires that “no later than 30 days after receiving a petition” the County Board of Education shall hold a public hearing on the provisions of the charter petition at which time it is to consider the level of support from the public. The Education Code further directs that the County Board of Education “shall either grant or deny the charter within 60 days of receipt of the petition.  However, this date may be extended by an additional 30 days if both parties agree to the extension.” 

 

 

CRITERIA FOR APPROVAL OF A CHARTER PETITION

 

 

Education Code § 47605 (b) makes clear that governing boards are to be aware “of the intent of the Legislature that charter schools are and should become an integral part of the California educational system and that establishment of charter schools should be encouraged. The [County Board of Education] shall grant a charter for the operation of a school under this part if it is satisfied that granting the charter is consistent with sound educational practice. The [County Board of Education] shall not deny a petition for the establishment of a charter school unless it makes written factual findings to support one or more of the following findings”:

  1. The charter school presents an unsound educational program for the pupils to be enrolled in the charter school.
  2. The petitioners are demonstrably unlikely to successfully implement the program set forth in the petition.
  3. The petition does not contain the number of signatures required by statute.
  4. The petition does not contain an affirmation of each of the conditions required by statute.
  5. The petition does not contain reasonably comprehensive descriptions of the required elements.
  6. The petition does not contain a declaration of whether or not the charter school shall be deemed the exclusive public employer of the employees of the charter school for the purposes of the Educational Employees Relations Act (EERA).

 

 

REVIEW OF THE PETITION

 

 

Staff reviewed the Petition using the criteria established in California Education Code 47605(b) and County Board Policy 0420.4 (c) and found:

 

1.   Required signatures: The signature requirement set forth in Education Code Section 47605 (b) (3).

Staff found that the Petition contains the required signatures.

 

2.    Affirmation that the charter school shall be nonsectarian

Staff found that the Petition contains the required affirmation.

 

3.    Affirmation that the charter school shall not discriminate against pupils

Staff found that the Petition contains the required affirmation.

 

4.    Affirmation that the charter school shall not charge tuition

Staff found that the Petition contains the required affirmation, although mandatory school uniforms with logos are impermissible pupil fees and effectively constitute tuition.

 

5.    Reasonably comprehensive description of the required elements

Staff found that the petition DID NOT contain a reasonably comprehensive description of all of the required elements as there were significant inconsistencies, omissions, legal concerns, and questions in the required elements, including but not limited to the educational program, measurable student outcomes, methods by which pupil progress will be measured, employee qualifications, health and safety, and student expulsion and suspension procedures.  Some of the key elements and issues are summarized below with greater detail in the Staff Analysis and Proposed Findings of Fact dated August 16, 2017.

 

Educational Program:  Key elements include (1) Lacks detail on “rotational model” of instruction.  (2) Lacks details on working specifically with students aged 11-14.  (3) Lacks coherence on the integration, and implementation of a sound educational program with the required core subjects and the multitude of additional emphasis areas. (4) Fails to include verifiable written assurances that it will participate as a local educational agency in a SELPA for IDEIA compliance, but proposes serving as its own LEA. Lacks details on understanding of the relationship between SELPA and charter school. (5) Lacks details on compliant and effective programs addressing special education and English Learner needs. (6) Lacks details on “non-core” staff’s role and process of delivery of the additional emphasis areas.

 

Measurable Student Outcomes:  Lacks details in the required metrics to determine performance and progress for targeted students.

 

Method for Measuring Progress:  Lacks details on the development of a cogent approach in integrating, analyzing, and validating student data to inform instruction.

 

Employee Qualifications: Lacks clarity on types of credentials required for implementation of program.  Further, requires more stringent qualifications for Assistant Director than the Executive Director and overall the administrator qualifications do not appear adequate for the job expectations of the positions or the academic and fiscal integrity of the proposed school.

 

Health and Safety:  Lacks clarity between the Petition, Safety Plan, and the Student and Family Handbook.  Also contains violations of mandated reporter laws.

 

Admissions Requirements: Lacks clarity between internal documents and discription violates Charter Schools Act.

 

Student Suspension and Expulsion:  Inconsistent policies and practices on suspension and expulsion.

 

6.     Unsound Educational Program

Staff found several indicators of an unsound educational program, particularly in the areas of special education and English Learner services.

 

7.     Demonstrably Unlikely to Implement the Program

The concerns described throughout this document and the Staff Analysis and Proposed Findings of Fact regarding deficiencies in the description of the required charter elements, budget issues, issues regarding compliance with the law and other identified areas of concern serve to establish that the petitioner is demonstrably unlikely to successfully implement the program set forth in the petition.  For example, concerns in the area of revenues and expenditures include:  (1) Inconsistencies within submitted budget and budget reporting requirements.  (2) Inaccurate data in determining enrollment and attrition rates. (3) Inaccurate budgeting for staffing costs.  (4) Lack of details regarding Prop 39 requirements and lack of contingency plans for facility shortfall and (5) Lack of accurate cash flow due to miscalculations beginning year 0.

 

8.     Grade Level, Location, Students Served

The petition meets requirements to serve students in the grade levels specified and facilities to be located within San Jose Unified School District.

 

9.     Other Criteria in Statute

The Petition seeks what is effectively a six year term through June 30, 2023, though five years is the maximum term permitted pursuant to the Charter Schools Act.

 

 

REQUESTED ACTION

 

Staff reviewed the Petition utilizing the criteria for approval set forth in Education Code Section 47605.  Based upon its comprehensive review and analysis of the Petition, Staff finds that approving the Petition would not be consistent with sound educational practice because the Charter School presents an unsound educational program for the pupils to be enrolled in the Charter School; the petitioners are demonstrably unlikely to successfully implement the program set forth in the Petition; and the Petition does not contain reasonably comprehensive descriptions of all of the required elements, including but not limited to the Education Program, Measurable Pupil Outcomes, Method of Measuring Pupil Outcomes, Employee Qualifications, Health and Safety, Admissions Requirements, Student Suspension and Expulsion, and Fiscal and Budget Analysis. Accordingly, staff recommends that the Board take action to deny this Petition by adoption of the Resolution to Deny setting forth written factual findings and incorporating by reference the factual findings set forth in Staff Analysis and Proposed Findings of Fact dated August 16, 2017, specific to the Perseverance Preparatory School Charter Petition, supporting denial of the Charter.

 

Subject
B. Request Approval of the Budget Revisions for the Month of July 2017
Meeting
Aug 16, 2017 - Regular Board Agenda (#2208)
Category
10. ACTION ITEMS
Type
Action
Preferred Date
Aug 16, 2017
Absolute Date
Aug 16, 2017
Fiscal Impact
No
Budgeted
No
Budget Source
n/a

Administrator

Jon R. Gundry, County Superintendent of Schools

Megan K. Reilly, Chief Business Officer

Laurie Book, Director, Internal Business Services

 

Background

This report reflects budget revisions for the month of July 2017.  If an expenditure budget is increased, it is supported either by an increase in revenue, a decrease in carryover (use of carryover), a decrease in fund balance or any combination of the three.  If an expenditure budget is decreased, the result could be due to a decrease to estimated revenue, or an increase to credit it back to fund balance.

 

During the month of July 2017, we increased expenditure budgets by $3,980,298, increased revenue by $2,699,168 and reduced fund balance by $1,281,130.

 

Requested Action

Approve the Budget Revisions for the Month of July 2017.

 

 

11. INFORMATION ITEMS
Subject
A. Charter Schools Update
Meeting
Aug 16, 2017 - Regular Board Agenda (#2208)
Category
11. INFORMATION ITEMS
Type
Information
Goals
Santa Clara County Office of Education Goal #1
Santa Clara County Office of Education Goal #2

Administrator

Jon R. Gundry, County Superintendent of Schools

Mary Ann Dewan, Ph.D., Deputy Superintendent

Khristel Johnson, Director, Charter Schools

 

Background

 

A Charter Schools update is provided as a standing item at each regular meeting.

 

Public Choice Schools Symposium

 

An update on the current status of the Public Choice Schools Symposium preparations will be provided.

 

Voices Morgan Hill

 

Voices Morgan Hill was able to secure space in the building vacated by the closure of Silicon Valley Flex.  Voices Morgan Hill staff are in the process of relocating their school from the existing church property to the new building.

 

Summit Denali

 

Summit Denali continues to be in active discussion in securing a temporary site to house their high school class during the 2017-2018 school year; their permanent building will not be available until the beginning of the 2018-2019 school year.

 

MOU Update

 

An update on the current status of the MOU process will be provided.

 

 

Subject
B. Student Services Branch Report: Part C Early Start Program (ESP)
Meeting
Aug 16, 2017 - Regular Board Agenda (#2208)
Category
11. INFORMATION ITEMS
Type
Information
Goals
Santa Clara County Office of Education Goal #2

Administrator

Jon R. Gundry, County Superintendent of Schools

Steve Olmos, Ed.D., Chief Schools Officer

 

Background

Student Services Branch has been charged with providing a report of Branch programs and activities.  This report of the Student Services Branch will focus on Part C Early Start Program (ESP).

 

The purpose of this presentation is to provide the Board with program information, an update of the status of key initiatives for the 2016-2017 school year, and to share the impact of our programs in the community.

 

Subject
C. Contracts $100k - $250k
Meeting
Aug 16, 2017 - Regular Board Agenda (#2208)
Category
11. INFORMATION ITEMS
Type
Information
Goals
Santa Clara County Office of Education Goal #1
Santa Clara County Office of Education Goal #2
Santa Clara County Office of Education Goal #3

Administrator

Jon R. Gundry, County Superintendent of Schools

Megan K. Reilly, Chief Business Officer

 

 

Background

Per Board Policy BP 3312 (a), contracts from $100,000 up to $250,000 are to be provided as one information item at a regular meeting of the Board.

 

For your information, the table below lists the contracts processed in the month of July 2017 from $100,000 up to $250,000.

 

Fiscal Implications

Vendor Description Contract Type Branch Responsible Person Contract Amount
101 Therapy Staffing, Inc. 2017-18 contract for California State certified Special Education teachers and Instructional Specialists (IA) staffing for Special Education students.   Renewal Student Services Steve Olmos, Ed.D. $250,000
Medical Eye Services, Inc. (MES) Contract through September 30, 2018, and for successive one-year periods unless terminated or not renewed, to provide for vision benefits for eligible employees and their families.   Renewal Human Resources Philip J. Gordillo $230,500
The Vitality Group, Inc. Third amendment to the 2016-17 contract, in order to support a higher staff engagement of over 1000 participants in Santa Clara County Office of Education's health and wellness program. The contract covers program administrative fees and rewards earned during the 2016-17 Vitality program year. This amendment adds $20,000, which brings the total value of the amended contract to $220,000. Amendment Human Resources Philip J. Gordillo $220,000
Kidango 2017-18 contract for meal service and delivery to Head Start Sites in Hollister and Gilroy, which includes Christopher Ranch, Glenview, Hollister and Leavesley sites. The projected meals include 168 breakfasts, 40 snacks, and 264 lunches. Renewal Student Services Steve Olmos, Ed.D. $192,544
Integrated Justice Information Systems Institute Second amendment for continued consultation with Silicon Valley Regional Data Trust (SVRDT) project on the requirements and design of information sharing and safeguarding of student data. This amendment adds $50,000, which brings the total value of the amended contract to $110,000.  The term is extended through August 31, 2017. Amendment Office of the Superintendent Mary Ann Dewan, Ph.D. $110,000
CareerStaff Unlimited, LLC 2017-18 Professional Service Agreement for licensed Speech and Language Pathologists, Occupational Therapists, Physical Therapists and Psychologists for the Special Education department. Renewal Student Services Steve Olmos, Ed.D. $100,000
Hopkins and Carley 2017-18 contract for legal services regarding employment litigation.  Portions of this expenditure are reimbursable by South Bay Area Schools Insurance Authority (SBASIA), and the Santa Clara County Office of Education's liability Joint Powers Authority (JPA). The contract is for a continuation of services.  The contract creates a new term and aligns expenditures for the new fiscal year.  Renewal Office of the Superintendent Jon R. Gundry $100,000

 

Subject
D. Contracts over $250k - The Vitality Group
Meeting
Aug 16, 2017 - Regular Board Agenda (#2208)
Category
11. INFORMATION ITEMS
Type
Information

Administrator

Jon R. Gundry, County Superintendent of Schools

Megan K. Reilly, Chief Business Officer

 

Background

Per Board Policy BP 3312 (a), contract agreements estimated to exceed $250,000 shall be placed on the agenda of regular County Board meetings as individual information items.

 

One of Santa Clara County Office of Education (SCCOE)'s goal is to be a premier employer, by continuing to improve wellness programs and encourage good health among employees. SCCOE uses Vitality to encourage healthy behaviors in employees.

 

The Vitality Group provides a personalized web portal experience for each employee to meet their health and wellness goals, monitors and tracks employee engagement, assists with targeted marketing communications, and manages and fulfills the incentive program.

 

Fiscal Implications

Vendor Description Contract Type Branch Responsible Person Contract Amount
The Vitality Group

2017-18 contract provides for an employee health and wellness program for Santa Clara County Office of Education's employees.  The contract covers program administrative fees and rewards earned during the 2017-18 Vitality program year, for 1667 regular staff, of which 997 are highly engaged.

Renewal Human Resources Philip J. Gordillo $279,000
Subject
E. Contracts over $250k - Trowbridge/Palace Business Solutions
Meeting
Aug 16, 2017 - Regular Board Agenda (#2208)
Category
11. INFORMATION ITEMS
Type
Information

Administrator

Jon R. Gundry, County Superintendent of Schools

Megan K. Reilly, Chief Business Officer

 

Background

Per Board Policy BP 3312 (a), contract agreements estimated to exceed $250,000 shall be placed on the agenda of regular County Board meetings as individual information items.

 

Trowbridge/Palace Business Solutions was selected as the "Just In Time" (JIT) supplier for office and custodial supplies, under East Side Union High School District's (ESUHSD) piggyback contract pricing. This vendor was selected for their competitive pricing, online ordering capability, just in time delivery, customer service, and other vendor qualifications.

 

The total value of the contract is an estimate based on spending levels for 2016-17 for office and custodial.  Santa Clara County Office of Education (SCCOE) makes no guarantee as to a specific dollar amount of business for a given fiscal year. Each department/branch orders online against their department/branch's Purchase Order (PO).

 

Fiscal Implications

Vendor Description Contract Type Branch Responsible Person Estimated Contract Amount
Trowbridge/Palace Business Solutions 2016-17 contract provides for "Just In Time" (JIT) delivery of office and custodial supplies, under East Side Union High School District's piggyback contract pricing. New Business Services Megan K. Reilly $1,268,710
Subject
F. Contracts over $250k - Leftridge Transportation, Inc.
Meeting
Aug 16, 2017 - Regular Board Agenda (#2208)
Category
11. INFORMATION ITEMS
Type
Information

Administrator

Jon R. Gundry, County Superintendent of Schools

Megan K. Reilly, Chief Business Officer

 

Background

Per Board Policy BP 3312 (a), contract agreements estimated to exceed $250,000 shall be placed on the agenda of regular County Board meetings as individual information items.

 

Leftridge Transportation provides round-trip transportation for two (2) special education students attending Non-Public Schools, upon approval by Special Education and in accordance with the 2017-18 school calendar. 

 

Fiscal Implications

Vendor Description Contract Type Branch Responsible Person Contract Amount
Leftridge Transportation, Inc. 2017-18 contract provides for round-trip transportation services for two (2) special education students residing in group homes and attending Non-Public School(s), as requested and approved by the Special Education department. Renewal Student Services Steven Olmos, Ed.D. $322,218
Subject
G. Contracts over $250k - Special Education Service Providers
Meeting
Aug 16, 2017 - Regular Board Agenda (#2208)
Category
11. INFORMATION ITEMS
Type
Information

Administrator

Jon R. Gundry, County Superintendent of Schools

Megan K. Reilly, Chief Business Officer

 

Background

Per Board Policy BP 3312 (a), contract agreements estimated to exceed $250,000 shall be placed on the agenda of regular County Board meetings as individual information items.

 

The table below summarizes the contracts processed in the month of July 2017 for Special Education service providers.

 

These contracts are for a three (3) year period through June 30, 2020. These contracts were developed by analyzing the 2016-17 expenditures to date, reviewing the Individual Education Program (IEP) service needs, and calculating the projected enrollment for the school year. These services are billed back to the Special Education for the respective Districts.  

 

These vendors were selected based upon their highly qualified staff, responsiveness to the department needs, competitive rates, and the overall quality of services they provide.

 

The contracts processed in the month of July are provided here. The total estimates exceed $250,000.

 

Fiscal Implications

Vendor Description Contract Type Branch Responsible Person Contract Amount
Maxim Healthcare Services Three (3) year contract for licensed care nursing services for 462 Special Education students. Renewal Student Services Steve Olmos, Ed.D. $2,100,000
NOVA Health Therapies, Inc. Three (3) year contract for speech and language pathologists, occupational therapists and physical therapists for thirty (30) Special Education students. Renewal Student Services Steve Olmos, Ed.D. $   600,000
Speech Pathology Group,  Inc. Three (3) year contract for speech and language therapy services for forty (40) Special Education students. Renewal Student Services Steve Olmos, Ed.D. $   450,000
Premier Healthcare Services Three (3) year contract for speech and language pathologists, occupational therapists, and physical therapists for three (3) Special Education students. Renewal Student Services Steve Olmos, Ed.D. $   260,000
Sub-Acute Saratoga Hospital Three (3) year contract for licensed care nursing services for five (5) students. Renewal Student Services Steve Olmos, Ed.D. $   195,000
  TOTAL:       $3,605,000
Subject
H. Contracts over $250k - Non-Public/Non-Sectarian School Agency Contracts
Meeting
Aug 16, 2017 - Regular Board Agenda (#2208)
Category
11. INFORMATION ITEMS
Type
Information

Administrator

Jon R. Gundry, County Superintendent of Schools

Megan K. Reilly, Chief Business Officer

 

Background

Per Board Policy BP 3312 (a), contract agreements estimated to exceed $250,000 shall be placed on the agenda of regular County Board meetings as individual information items.

 

The table below summarizes the contracts processed in the month of July 2017 for the Special Education Local Plan Area (SELPA) program for Non-Public Schools (NPS) for the 2017-18 school year.

 

Each master contract between Santa Clara County Office of Education (SCCOE) and the vendor provides special education and/or related services to individuals with disabilities under the authorization of Education Code Sections 56157, and 56365-56366.7.  The contracts specify the rates to be charged for the services provided. Services are identified in the student's Individual Education Plans (IEPs).

 

An Individual Service Agreement (ISA) for Non-Public/Non-Sectarian School/Agency (NPS/NPA) Services are part of the master contract, as determined by SCCOE. ISAs are issued for those pupils enrolled with the approval of SCCOE.

 

The estimated contract amounts were determined based upon a review of past year services and anticipated charges for 2017-18. The total estimates for all Non-Public Schools exceed $250,000. These contracts processed in the month of July are provided here.  Attached is the template for the Master Contract for Non-Sectarian, Non-Public School and Agency Services for the 2017-18 school year.

 

Fiscal Implications

Vendor Description Contract Type Branch Responsible Person Contract Amount
AchieveKids 2017-18 Master contract for Non-Public, Non-Sectarian School/Agency Services Renewal Student Services Steve Olmos, Ed.D.

$1,600,000

Beacon School 2017-18 Master contract for Non-Public, Non-Sectarian School/Agency Services Renewal Student Services Steve Olmos, Ed.D. $   208,760
Rebekah Children's Services 2017-18 Master contract for Non-Public, Non-Sectarian School/Agency Services Renewal Student Services Steve Olmos, Ed.D. $     93,240
Seneca Family of Agencies  2017-18 Master contract for Non-Public, Non-Sectarian School/Agency Services Renewal Student Services Steve Olmos, Ed.D. $     86,940
Children's Health Council at Esther B. Clark 2017-18 Master contract for Non-Public, Non-Sectarian School/Agency Services Renewal Student Services Steve Olmos, Ed.D. $     70,000
Palo Alto Prep School  2017-18 Master contract for Non-Public, Non-Sectarian School/Agency Services Renewal Student Services Steve Olmos, Ed.D. $     53,200
           
  Estimated Contract Total Amount       $2,112,140
Subject
I. Employee Compensation Increase Exceeds the EC 1302(a) Limit
Meeting
Aug 16, 2017 - Regular Board Agenda (#2208)
Category
11. INFORMATION ITEMS
Type
Information
Goals
Santa Clara County Office of Education Goal #3

Administrator

Jon R. Gundry, County Superintendent of Schools

Philip J. Gordillo, Chief Human Resources Officer

 

Background

Education Code 1302(a) requires any salary increase of $10,000 or more to be discussed by the County Board of Education at a regularly scheduled meeting. Recent promotions will result in excess of the $10,000 limit for three (3) employees.

 

Fiscal Implications

The following chart outlines the employee name, prior position title, new position title, reason for the salary increase, prior annual salary, new annual salary and the salary increase for each employee. These employees are slated to receive a salary increase of $10,000 or more.

 

 

 

Last Name

First Name

Prior Position Title

New Position Title

Reason

(See Legend)

Prior

Annual Salary

New Annual Salary

Salary

Increase

1

Fresquez

Mark

Paraeducator, Special Education

Teacher, Severe Disabilities

C

$23,981.10

$58,474.80

$34,493.70

2

Fuentes

Antonio

Head Start Program Analyst-Restricted

Manager-Program & Quality Assurance

C

$104,344.56

$114,361.20

$10,016.64

3 Leones Angelita Paraeducator, Special Education Teacher, Severe Disabilities C $23,981.10 $61,690.09 $37,708.99

 

 

LEGEND:

A:  Interim promotion (temporary only)

B:  Increase in calendar

C:  Promotion

D:  Position reinstatement

E:  Promotion and increase in calendar

F:  Position change and increase in calendar

G:  Increase in FTE

H:  Position reclassification

 

Requested Action

No action required

 

 

 

Subject
J. Head Start/Early Head Start Monthly Board Reports
Meeting
Aug 16, 2017 - Regular Board Agenda (#2208)
Category
11. INFORMATION ITEMS
Type
Information

Administrator

Jon R. Gundry, County Superintendent of Schools

Steve Olmos, Ed.D., Chief Schools Officer

 

 

Background

As per the Head Start Act, all Head Start agencies are required to provide program information to the Board of Education.  Attached are the following reports:

 

 

 

 

Subject
K. First Reading of Board Policy 5030 - Student Wellness and Board Policy 6142.93 - Science Instruction
Meeting
Aug 16, 2017 - Regular Board Agenda (#2208)
Category
11. INFORMATION ITEMS
Type
Information
Goals

Policy Subcommittee Chair

Rosemary Kamei

 

Administrator

Jon R. Gundry, County Superintendent of Schools

Dr. Mary Ann Dewan, Deputy Superintendent

 

Background

On August 2, 2017 the Policy Development Subcommittee met and approved revisions for Board Policy 5030 - Student Wellness and Board Policy 6142.93 - Science Instruction.

 

BP 5030 - Student Wellness

Policy updated to reflect new federal regulations which address the content of the wellness policy, assurance of stakeholder participation in the development and updates of the policy, and periodic assessment and disclosure of compliance.  Policy also reflects new state law which no longer requires posting of policy on nutrition and physical activity within cafeterias/eating areas, but does require annually informing the public of the content and implementation of the policy.

 

BP 6142.93 - Science Instruction

Policy updated to reflect the new curriculum framework for science instruction adopted by the State Board of Education in November 2016 and the Next Generation Science Standards.  Policy also adds new material related to the required course of study, science courses required fo high school graduation, staff development, program evaluation, and safety in science laboratories.

 

 

 

12. BOARD COMMITTEE REPORTS
Subject
A. Committee members may provide or report on recent committee activities.
Meeting
Aug 16, 2017 - Regular Board Agenda (#2208)
Category
12. BOARD COMMITTEE REPORTS
Type
Information

 

  1. Policy Subcommittee, Sept 6 (Trustee Kamei,Chair)
  2. Budget Study Committee, Sept 7 and Nov 9 (Superintendent Gundry, Chair)
  3. Joint Legislative Advisory Committee (JLAC), Sept 20 (Trustee Di Salvo, Chair)
  4. Joint Committee on Child Care (JCCC), Sept 20 (Trustees Green and Rossi)
  5. Head Start Policy Council, Sept 26 (Trustee Green)
  6. Santa Clara County School Boards Association (SCCSBA), Sept 27 (Trustee Kamei)
  7. Warmenhoven Inclusion Collaborative, Oct 6 (Trustee Di Salvo)
  8. California School Boards Association (CSBA) Delegate, Nov 30-Dec 1 (Trustee Kamei)
  9. California County Boards of Education (CCBE) Board of Directors, Sept 9 (Trustee Kamei)
  10. Ad Hoc Charter Schools Committee, Aug 16 (Trustees Mah, Kamei and Rossi)
13. FUTURE AGENDA ITEMS
Subject
A. Requested items by Board members may be addressed at this time.
Meeting
Aug 16, 2017 - Regular Board Agenda (#2208)
Category
13. FUTURE AGENDA ITEMS
Type
Information

Upcoming Items:

  1. Branch Reports (Trustee Mah) 

 

  Pending Items:

  1. Equity for API students in higher education (Trustee Song)
  2. Iteration of National Education Technology Plan--Equity Issues (Trustee Di Salvo)
  3. Discussion regarding the Attorney General's Opinion of county board of education involvement in Closed Session to consider salaries or compensation for certificated and/or classified employees of the County Superintendent of Schools  (Trustee Di Salvo)

 

14. PUBLIC COMMENTS OF PERSONS DESIRING TO ADDRESS THE BOARD
Subject
A. Members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item.
Meeting
Aug 16, 2017 - Regular Board Agenda (#2208)
Category
14. PUBLIC COMMENTS OF PERSONS DESIRING TO ADDRESS THE BOARD
Type
Procedural

At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item.  No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda.  In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.

15. CLOSED SESSION
Subject
A. Public Employee Performance Evaluation, Title: County Superintendent of Schools
Meeting
Aug 16, 2017 - Regular Board Agenda (#2208)
Category
15. CLOSED SESSION
Type
Discussion

The Board will hold a Closed Session to consider the following item:

 

Public Employee Performance Evaluation 

Title:  County Superintendent of Schools

(Government Code Section 54957(b)(1))

16. OPEN SESSION (Immediately Following Closed Session)
Subject
A. Report of Actions Taken in Closed Session
Meeting
Aug 16, 2017 - Regular Board Agenda (#2208)
Category
16. OPEN SESSION (Immediately Following Closed Session)
Type
17. ADJOURNMENT
Subject
A. The next Santa Clara County Board of Education meeting is scheduled for September 6, 2017.
Meeting
Aug 16, 2017 - Regular Board Agenda (#2208)
Category
17. ADJOURNMENT
Type
Information

The next Santa Clara County Board of Education meeting is scheduled for September 6, 2017.  For Board agendas and meeting minutes, please see our web site at www.sccoe.org under the County Board of Education page.