At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item. No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda. In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.
Administrator
Jon R. Gundry, County Superintendent of Schools
Dr. Mary Ann Dewan, Deputy Superintendent
Background
The County Board will hold a hearing and take action on an interdistrict attendance appeal on behalf of a student, Resident District: Ravenswood City School District, Desired District: Palo Alto Unified School District.
CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Section 54956.9) Name of case: Medina (16-CV-297462)
CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2) and (e)(1): 1 case
Report of Actions Taken in Closed Session
The superintendent may give a report on any activities related to his duties.
The members of the Board may give reports on any activities related to their duties as members of the Santa Clara County Board of Education.
Administrator
Jon R. Gundry, County Superintendent of Schools
Megan K. Reilly, Chief Business Officer
Laurie Book, Director, Internal Business Services
Background
On November 6, 1979, the voters of the State of California approved Proposition 4/Gann Initiative. This initiative added Article XIII-B to the State Constitution which has the effect of placing a limit on the amount of proceeds from taxes governmental entities may authorize for expenditure during each fiscal year.
Calculations of 2016-17 and the estimated 2017-18 Gann Appropriations Limits have been made on the attached forms provided by the State Department of Education.
The 2016-17 Gann Appropriations Limit has been calculated using actual proceeds of taxes for comparison with the 2016-17 limit. The SCCOE is within the 2016-17 limit of $206,709,071.
The 2017-18 Gann Appropriations Limit has been calculated at $314,348,524.
The attached forms were made available to the public for review on September 20, 2017 at the main office of the Santa Clara County Office of Education at 1290 Ridder Park Drive, San Jose, CA 95131. The Board of Education is required to have a public hearing and then adopt a resolution to establish the 2017-18 Gann Appropriations Limit.
Requested Action
Conduct a public hearing and adopt the resolution for the 2016-17 Gann Appropriations Limit and the estimated Gann Appropriations Limit for 2017-18.
Administrator
Jon R. Gundry, County Superintendent of Schools
Mary Ann Dewan, Ph.D., Deputy Superintendent
Khristel Johnson, Director, Charter Schools
Background
On September 1, 2017, the Charter Schools Office of the Santa Clara County Office of Education received a charter petition renewal request from Voices College Bound Language Academy at Morgan Hill. On September 14, 2017, Voices Morgan Hill withdrew and resubmitted their renewal petition. Voices Morgan Hill is seeking approval to renew a district appeal public charter, which is currently serving students in grades TK-3 for a continuing charter term of five years beginning July 2018 to continue to grow to serve students TK-8th. Voices Morgan Hill was initially approved on appeal from Morgan Hill Unified School District as a grade TK-8 charter school in November 2014 for a three-year term. Current enrollment is 199 students (grades TK-3) with capacity at 504 students (grades TK-8) by 2023. Voices’ mission is to prepare all students for the challenges of higher education through the context of an academically rigorous dual-language program. In addition, Voices will ensure students demonstrate high academic achievement and apply critical thinking skills while making sense of their role within their own culture and the greater society.
California Education Code Sections 47605 and 47607, and California Code of Regulations 11967 requires that “no later than 30 days after receiving a petition” the County Board of Education “shall hold a public hearing on the provisions of the charter, at which time the County Board of Education shall consider the level of support for the renewal petition by teachers, parents or guardians, and the school districts where the charter school petitioner proposes to place school facilities.”
The Education Code further stipulates that the County Board of Education “shall either grant or deny the charter within 60 days of receipt of the petition." However, this date may be extended by an additional 30 days if both parties agree to the extension.” With written agreement from Voices Morgan Hill, this item has been placed on the November 15, 2017, board agenda for decision.
The complete petition is attached to this agenda and is also available for review at: http://www.sccoe.org/supoffice/charter-schools-office/Pending/Voices%20Morgan%20Hill%20Renewal%209-14-17.pdf
Administrator
Jon R. Gundry, County Superintendent of Schools
Mary Ann Dewan, Ph.D., Deputy Superintendent
Khristel Johnson, Director, Charter Schools
Background
On September 5, 2017, the Charter Schools Office of the Santa Clara County Office of Education received an initial Petition for the KIPP East Side High School, a district appeal 9th-12th grade charter school which is proposed to serve 500 students and will be located in East Side Union High School District. KIPP East Side HS was denied by East Side Union High School District on August 17, 2017. It submitted its petition to the SCCOE and plans to open its doors for the fall of 2018.
California Education Code Sections 47605 requires that “no later than 30 days after receiving a petition” the County Board of Education shall hold a public hearing on the level of support from the public and the provisions of the charter petition.
The Education Code further stipulates that the County Board of Education “shall either grant or deny the charter within 60 days of receipt of the petition. However, this date may be extended by an additional 30 days if both parties agree to the extension.” This item will be placed on the November 1, 2017, board agenda for decision on the petition.
The complete petition is available for review at http://www.sccoe.org/supoffice/charter-schools-office/Pending/KIPP%20East%20Side%20High%20School%20Charter%20Petition.pdf
Request Approval of Minutes of Regular Board Meeting of September 6, 2017.
Backtround
The County Superintendent of Schools is submitting his financial activity report on travel/conferences and out-of-county mileage expenses for July 2017 to the Board for review and approval on job-related expenditures.
There is no financial activity on travel/conferences for the month of July 2017.
Fiscal Implications
Funds have been incorporated into the 2017-18 budget.
Background
The County Superintendent of Schools is submitting his financial activity report on travel/conferences and out-of-county mileage expenses for August 2017 to the Board for review and approval on job-related expenditures.
| Description | Justification/Details | Amount |
| Parking | Visit to Juvenile Hall, San Jose, CA, July 20 | $ 7.50 |
| Parking | Foster Youth Task Force meeting, San Jose, CA, Aug 17 | $ 15.00 |
| Parking | California County Superintendents Education Services Association (CCSESA) Board of Directors meeting, Sacramento, CA, Aug 7 | $ 8.00 |
| Lunch and incidentals | CCSESA Board of Directors meeting, Sacramento, CA, Aug 7 | $ 24.68 |
| Conference Registration | Upcoming CCSESA Board of Directors meeting, Olympic Valley, CA, Oct 22-24 | $350.00 |
| Hotel Reservation | Hotel deposit for upcoming CCSESA Board of Directors meeting, Olympic Valley, CA, Oct | $197.44 |
| Lunch | 4Cs Leadership Academy meeting, Scottsdale, AZ, July 26 (Lunch w/Dr. Jeanette Rodriguez-Chien, Melissa Christie, Dr. Yee Wan and Jeff Schmidt.) | $ 47.49 |
| Dinner | 4Cs Leadership Academy meeting, Scottsdale, AZ, July 26 | $ 30.00 |
| Bottled Water in hotel room | 4Cs Leadership Academy meeting, Scottsdale, AZ, July 26 | $ 5.12 |
| Hotel Reservation | 4Cs Leadership Academy meeting, Scottsdale, AZ, July 23-25 | $442.61 |
| Taxi, airport to hotel | 4Cs Leadership Academy meeting, Scottsdale, AZ, July 23 | $ 29.00 |
| Mileage reimbursement | CCSESA Board of Directors meeting, Sacramento, CA, Aug 7 | $117.70 |
Fiscal Implications
Funds have been incorporated into the 2017-18 budget.
Administrator
Jon R. Gundry, County Superintendent of Schools
Mary Ann Dewan, Ph.D., Deputy Superintendent
Background
The following donations were made to the Santa Clara County Office of Education:
| Program: | Communications - Public Affairs Branch |
| Donor: | County Federal Credit Union |
| Donation: | $7,500 for Teacher Recognition Event |
| Program: | Special Education - Student Services |
| Donor: | Italian Catholic Federation |
| Donation: | $1,000 for Classroom at Carson Elementary |
| Program: | Administration - Office of the Superintendent |
| Donor: | Silicon Valley Education Foundation |
| Donation: | $250 for Civics Engagement Event |
| Program: | Workforce and Organization Development - Human Resources |
| Donor: | Provident Credit Union |
| Donation: | $1,000 for Annual Wellness Event |
| Program: | Workforce and Organization Development - Human Resources |
| Donor: | Employee Benefits Service |
| Donation: | $1,000 for Annual Wellness Event |
Fiscal Implications
The above donations will be deposited in the respective program accounts.
Administrator
Jon R. Gundry, County Superintendent of Schools
Steve Olmos, Ed.D., Chief Schools Officer
Background
As per the Head Start Act §1302.101(b)(4), all Head Start agencies are required to have a program-wide coordinated approach that ensures the management of program data that is approved by the Board of Education. This requirement was detailed in the November 2016 revised Federal Head Start Performance Standards.
The new regulation requires that at the beginning of each program year, and on an ongoing basis throughout the year, a program must design and implement program-wide coordinated approaches that ensure the management of program data to effectively support the availability, usability, integrity, and security of data.
A program must establish procedures on data management, and have them approved by the governing body and policy council, in areas such as quality of data and effective use and sharing of data, while protecting the privacy of child records in accordance with applicable federal, state, and local regulations. In accordance with these requirements, the SCCOE Head Start/Early Head Start Program has developed the attached Data Management Procedures.
Administrator
Jon R. Gundry, County Superintendent of Schools
Megan K. Reilly, Chief Business Officer
Laurie Book, Director, Internal Business Services
Background
This report reflects budget revisions for the month of August 2017. If an expenditure budget is increased, it is supported either by an increase in revenue, a decrease in carryover (use of carryover), a decrease in fund balance or any combination of the three. If an expenditure budget is decreased, the result could be due to a decrease to estimated revenue, or an increase to credit it back to fund balance.
During the month of August 2017, we increased expenditure budgets by $5,707,107, increased revenue by $4,111,325, decreased carryover by $296,112 and reduced fund balance by $1,299,670.
Requested Action
Approve the Budget Revisions for the Month of August 2017.
Administrator
Jon R. Gundry, County Superintendent of Schools
Megan K. Reilly, Chief Business Officer
Laurie Book, Director, Internal Business Services
Background
This report reflects budget revisions for the month of June 2017. If an expenditure budget is increased, it is supported either by an increase in revenue, a decrease in carryover (use of carryover), a decrease in fund balance or any combination of the three. If an expenditure budget is decreased, the result could be due to a decrease to estimated revenue, or an increase to credit it back to fund balance.
During the month of June 2017, we increased expenditure budgets by $7,647,927, increased revenue by $8,649,691 and increased fund balance by $1,001,764.
Requested Action
Approve the Budget Revisions for the Month of June 2017.
Administrator
Jon R. Gundry, County Superintendent of Schools
Peter Daniels, Chief Public Affairs Officer
Background
A resolution recognizing September 15, 2017 as the start of National Hispanic Heritage Month; an opportunity to share information, partnerships, and programs the SCCOE implements to support Hispanic students and families.
Administrator
Jon R. Gundry, County Superintendent of Schools
Peter Daniels, Chief Public Affairs Officer
Background
On Sept. 5, 2017, the Department of Homeland Security (DHS) initiated the orderly phase out of the program known as Deferred Action for Childhood Arrivals (DACA). DHS will provide a limited, six-month window during which it will consider certain requests for DACA and applications for work authorization, under specific parameters. People whose permits are set to expire between now and March 5 have a window in which to apply for renewal if they haven’t already done so. The deadline is Oct. 5., U.S. Citizenship and Immigration Services says that 201,000 permits are set to expire and only about 55,000 renewal applications have been received.
Administrator
Jon R. Gundry, County Superintendent of Schools
Philip J. Gordillo, Chief Human Resources Officer
Background
Education Code 1302(a) requires any salary increase of $10,000 or more to be discussed by the County Board of Education at a regularly scheduled meeting. A recent promotion will result in excess of the $10,000 limit for one (1) employee.
Fiscal Implications
The following chart outlines the employee name, prior position title, new position title, reason for the salary increase, prior annual salary, new annual salary and the salary increase for the employee. This employee is slated to receive a salary increase of $10,000 or more.
|
|
Last Name |
First Name |
Prior Position Title |
New Position Title |
Reason (See Legend) |
Prior Annual Salary |
New Annual Salary |
Salary Increase |
|
1 |
Den Arend |
Mareh |
Paraeducator, Special Education |
Teacher, Severe Disabilities |
C |
$24,946.35 |
$61,782.60 |
$36,836.25 |
LEGEND:
A: Interim promotion (temporary only)
B: Increase in calendar
C: Promotion
D: Position reinstatement
E: Promotion and increase in calendar
F: Position change and increase in calendar
G: Increase in FTE
H: Position reclassification
Requested Action
No action required
Administrator
Jon R. Gundry, County Superintendent of Schools
Megan K. Reilly, Chief Business Officer
Background
Per Board Policy BP 3312 (a), contract agreements estimated to exceed $250,000 shall be placed on the agenda of regular County Board meetings as individual information items.
The table below summarizes the contracts processed in the month of August 2017 for Special Education service providers.
These contracts are for a three (3) year period through June 30, 2020. These contracts were developed by analyzing the 2016-17 expenditures to date, reviewing the Individual Education Program (IEP) service needs, and calculating the projected enrollment for the school year. Services are billed back to Special Education for the respective Districts.
Vendors were selected based upon their highly qualified staff, responsiveness to the department needs, competitive rates, and the overall quality of services they provide.
The contracts processed in the month of August are provided here. The total estimates exceed $250,000.
Fiscal Implications
| Vendor | Description | Contract Type | Branch | Responsible Person | Contract Amount |
| Rockstar Recruiting LLC, dba StaffRehab | Three (3) year agreement for contracted psychologists, occupational therapists, physical therapists, speech and language pathologists, Special Education teachers, behaviorists and licensed nursing care, currently serving 80 students. | New | Student Services | Steve Olmos, Ed.D. | $ 600,000 |
| EBS Healthcare Staffing Services | Three (3) year contract for speech and language pathologists, occupational therapists, physical therapists and Special Education teachers, currently serving 40 students. This agency assists during the school year, as well as during the extended school year. | Renewal | Student Services | Steve Olmos, Ed.D. | $ 450,000 |
| TOTAL: | $1,050,000 |
Administrator
Jon R. Gundry, County Superintendent of Schools
Megan K. Reilly, Chief Business Officer
Background
Per Board Policy BP 3312 (a), contract agreements estimated to exceed $250,000 shall be placed on the agenda of regular County Board meetings as individual information items.
Kidango, Inc. will administer and operate a full-day/full-year and part-day/part-year comprehensive early childhood care and education services program for families who meet the Federal income guideline and eligibility requirements of the Federal Head Start program. Full-day/full-year operate up to nine (9) hours per day (minimum of six (6) hours per day) for 241 days of the year. Part-day/part-year operate at 3.5 hours per day for 175 days of the year.
The contract term is from July 1, 2017 to June 30, 2018. The 2017-18 contract provides services for 128 Head Start children for part-day/part-year, 100 Head Start children for full-day/full-year, and 8 Early Head Start children for full-day/full-year.
Fiscal Implications
| Vendor | Description | Contract Type | Branch | Responsible Person | Contract Amount |
| Kidango, Inc. | 2017-18 contract to provide Preschool services meeting Head Start requirements to 236 children. | Renewal | Student Services | Steve Olmos, Ed.D. | $786,876.40 |
Administrator
Jon R. Gundry, County Superintendent of Schools
Megan K. Reilly, Chief Business Officer
Background
Per Board Policy BP 3312 (a), contract agreements estimated to exceed $250,000 shall be placed on the agenda of regular County Board meetings as individual information items.
SJB Child Development Centers will administer and operate a full-day/full-year and part-day/part-year comprehensive early childhood care and education services program for families who meet the Federal income guideline and eligibility requirements of the Federal Head Start program. Full-day/full-year operate up to nine (9) hours per day (minimum of six (6) hours per day) for 241 days of the year. Part-day/part-year operate at 3.5 hours per day for 175 days of the year.
The contract term is from September 1, 2017 to August 30, 2018. The 2017-18 contract provides services for 120 Head Start children for full-day/full-year, and 32 Early Head Start children for full-day/full-year.
Fiscal Implications
| Vendor | Description | Contract Type | Branch | Responsible Person | Contract Amount |
| SJB Child Development Centers | 2017-18 contract to provide Preschool services meeting Head Start/Early Head Start requirements to 152 children. | Renewal | Student Services | Steve Olmos, Ed.D. | $585,862 |
Administrator
Jon R. Gundry, County Superintendent of Schools
Megan K. Reilly, Chief Business Officer
Background
Per Board Policy BP 3312 (a), contract agreements estimated to exceed $250,000 shall be placed on the agenda of regular County Board meetings as individual information items.
The table below summarizes the contracts processed in the month of August 2017 for the Special Education Local Plan Area (SELPA) program for Non-Public Schools (NPS) for the 2017-18 school year.
Each master contract between Santa Clara County Office of Education (SCCOE) and the vendor provides special education and/or related services to individuals with disabilities under the authorization of Education Code Sections 56157, and 56365-56366.7. The contracts specify the rates to be charged for the services provided. Services are identified in the student's Individual Education Plans (IEPs).
An Individual Service Agreement (ISA) for Non-Public/Non-Sectarian School/Agency (NPS/NPA) Services are part of the master contract, as determined by SCCOE. ISAs are issued for those pupils enrolled with the approval of SCCOE.
The SCCOE Special Education Department is responsible for students residing in group homes that attend Licensed Children's Institutions.
The estimated contract amounts were determined based upon a review of past year services and anticipated charges for 2017-18. The costs are fully reimbursed by the student's district of residence. The total estimate for all Non-Public Schools exceed $250,000. The contracts processed in the month of August are provided here. Attached is the template for the Master Contract for Non-Sectarian, Non-Public School and Agency Services for the 2017-18 school year.
Fiscal Implications
| Vendor | Description | Contract Type | Branch | Responsible Person | Contract Amount |
| Spectrum Center | 2017-18 Master SELPA contract for Non-Public, Non-Sectarian School/Agency Services, currently serving 12 students | Renewal | Student Services | Steve Olmos, Ed.D. | $1,200,000 |
| Pacific Autism Center for Education | 2017-18 Master SELPA contract for Non-Public, Non-Sectarian School/Agency Services, currently serving 7 students | Renewal | Student Services | Steve Olmos, Ed.D. | $ 854,060 |
| Morgan Autism Center | 2017-18 Master SELPA contract for Non-Public, Non-Sectarian School/Agency Services, currently serving 6 students | Renewal | Student Services | Steve Olmos, Ed.D. | $ 600,000 |
| Creative Learning Center | 2017-18 Master SELPA contract for Non-Public, Non-Sectarian School/Agency Services, currently serving 1 student | Renewal | Student Services | Steve Olmos, Ed.D. | $ 71,489 |
| Estimated Contract Total Amount | $2,725,549 |
Administrator
Jon R. Gundry, County Superintendent of Schools
Steve Olmos, Ed.D., Chief Schools Officer
Background
As per the Head Start Act, all Head Start agencies are required to provide program information to the Board of Education. Attached are the following reports:
Provides the status of program budget and financial oversight
Indicates the progress of required matching contribution required by grant ($6,676,866)
Serves as an oversight check of program expenses
Serves as an oversight check of program expense
Summarizes the year to date enrollment activity in the Head Start Program to comply with enrollment requirements
Administrator
Jon R. Gundry, County Superintendent of Schools
Mary Ann Dewan, Ph.D, Deputy Superintendent
Khristel Johnson, Director, Charter Schools
Background
A Charter Schools update is provided as a standing item at each regular meeting.
Public Choice Schools Symposium
An update on the current status of the Public Choice Schools Symposium preparations will be provided.
Upcoming Items:
Pending Items:
The next Santa Clara County Board of Education meeting is schedule for October 18, 2017. For Board agendas and meeting minutes, please see our web site at www.sccoe.org under the County Board of Education page.