1. CALL TO ORDER
Subject
A. Roll Call (Including Action on Absences if Necessary)
Meeting
Oct 18, 2017 - Regular Board Agenda (#2211)
Category
1. CALL TO ORDER
Type
Information
Subject
B. Adoption of Agenda
Meeting
Oct 18, 2017 - Regular Board Agenda (#2211)
Category
1. CALL TO ORDER
Type
Action

 

 

Subject
C. Pledge of Allegiance
Meeting
Oct 18, 2017 - Regular Board Agenda (#2211)
Category
1. CALL TO ORDER
Type
Procedural

 

 

2. EMPLOYEE OF THE MONTH
Subject
A. The Santa Clara County Office of Education recognizes ten employees each year. Linda Nguyen from Print Services is being honored as the Employee of the Month for the month of October 2017.
Meeting
Oct 18, 2017 - Regular Board Agenda (#2211)
Category
2. EMPLOYEE OF THE MONTH
Type
Recognition
Goals
Santa Clara County Office of Education Goal #3
Mission Statement of the County Office of Education

Administrator

Jon R. Gundry, County Superintendent of Schools

Peter Daniels, Chief of Public Affairs

 

Background

The Santa Clara County Office of Education recognizes ten employees each year for outstanding service to students, parents, coworkers, and customers. Linda Nguyen from Print Services is being honored as the Employee of the Month for outstanding skills and accomplishments on the job, dedication to exceptional service, and commitment to excellence.

 

3. SPECIAL RECOGNITION
Subject
A. Awarding of Certificates of Completion of the School Board Leadership Academy, Cohort 1
Meeting
Oct 18, 2017 - Regular Board Agenda (#2211)
Category
3. SPECIAL RECOGNITION
Type
Recognition
Goals
Santa Clara County Office of Education Goal #2

Administrator

Jon R. Gundry, County Superintendent of Schools

Jeanette Rodriguez-Chien, Ed.D., Chief Academic Officer

 

Background

American Leadership Forum of Silicon Valley (ALF) offers a unique peer-leadership forum for newly elected, appointed, or current school board members in both the public and charter school space. The forum offers a rich learning environment to become more effective as a school board member. The goals of the forum are that participants will explore innovations that are working in the county; develop perspective and empathy for diverse experiences; and learn new approaches to help them with their specific challenges in their districts. The focus is on both relationship-building as well as instruction on board governance and leadership in education. The program is conducted in partnership with the Santa Clara County Office of Education (SCCOE) as a 48-hour certification program. ALF develops the agendas and meeting content for the quarterly meetings in collaboration with the class participants.

 

Fiscal Implications

SCCOE provided funding for this program in the 2016-2017 fiscal year in the amount of $15,100 and $15,000 for fiscal year 2017-2018.

4. PUBLIC COMMENTS OF PERSONS DESIRING TO ADDRESS THE BOARD
Subject
A. At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item.
Meeting
Oct 18, 2017 - Regular Board Agenda (#2211)
Category
4. PUBLIC COMMENTS OF PERSONS DESIRING TO ADDRESS THE BOARD
Type
Procedural

At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item.  No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda.  In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.

 

 

 

5. CLOSED SESSION
Subject
A. Interdistrict Attendance Appeal on Behalf of Student, Resident District: Mtn. View-Los Altos High School District, Desired District: Palo Alto Unified School District
Meeting
Oct 18, 2017 - Regular Board Agenda (#2211)
Category
5. CLOSED SESSION
Type
Action
Preferred Date
Oct 18, 2017
Absolute Date
Oct 18, 2017
Fiscal Impact
No

Administrator

Jon R. Gundry, County Superintendent of Schools

Dr. Mary Ann Dewan, Deputy Superintendent

 

Background

The County Board will hold a hearing on an interdistrict attendance appeal on behalf of a student, Resident District: Mtn. View-Los Altos High School District, Desired District: Palo Alto Unified School District.

 

 

 

6. OPEN SESSION (Immediately Following Closed Session -- Approximately 6:30 p.m.) (San Jose Room)
Subject
A. Report of Actions Taken in Closed Session
Meeting
Oct 18, 2017 - Regular Board Agenda (#2211)
Category
6. OPEN SESSION (Immediately Following Closed Session -- Approximately 6:30 p.m.) (San Jose Room)
Type
Information

Report of Actions Taken in Closed Session

7. SUPERINTENDENT'S REPORT
Subject
A. The superintendent may give a report on any activities related to his duties.
Meeting
Oct 18, 2017 - Regular Board Agenda (#2211)
Category
7. SUPERINTENDENT'S REPORT
Type
Information

The superintendent may give a report on any activities related to his duties.

8. COUNTY BOARD OF EDUCATION MEMBER REPORTS
Subject
A. The members of the Board may give reports on any activities related to their duties as members of the Santa Clara County Board of Education.
Meeting
Oct 18, 2017 - Regular Board Agenda (#2211)
Category
8. COUNTY BOARD OF EDUCATION MEMBER REPORTS
Type
Information, Reports

The members of the Board may give reports on any activities related to their duties as members of the Santa Clara County Board of Education.

9. CONSENT ACTION ITEMS
Subject
A. Request Approval of Minutes of Regular Board Meeting of September 20, 2017 (#2210)
Meeting
Oct 18, 2017 - Regular Board Agenda (#2211)
Category
9. CONSENT ACTION ITEMS
Type
Action (Consent)

Request Approval of Minutes of Regular Board Meeting of September 20, 2017 (#2210).

Subject
B. Request Approval of Minutes of Special Board Meeting of September 25, 2017 (#2210-S1)
Meeting
Oct 18, 2017 - Regular Board Agenda (#2211)
Category
9. CONSENT ACTION ITEMS
Type
Action (Consent)

Request Approval of Minutes of Special Board Meeting of September 25, 2017 (#2210-S1).

Subject
C. Request Approval of Minutes of Special Board Meeting of September 27, 2017 (#2210-S2)
Meeting
Oct 18, 2017 - Regular Board Agenda (#2211)
Category
9. CONSENT ACTION ITEMS
Type
Action (Consent)

Request Approval of Minutes of Special Board Meeting of September 27, 2017 (#2210-S2)

 

Subject
D. Request Approval of Minutes of Special Board Meeting of October 4, 2017 (#2210-S3)
Meeting
Oct 18, 2017 - Regular Board Agenda (#2211)
Category
9. CONSENT ACTION ITEMS
Type
Action (Consent)

Request Approval of Minutes of Special Board Meeting of October 4, 2017 (#2210-S3).

 

Subject
E. Ratify Commissioner Reappointment: Libby Spector, Personnel Commissioner
Meeting
Oct 18, 2017 - Regular Board Agenda (#2211)
Category
9. CONSENT ACTION ITEMS
Type
Action (Consent)
Preferred Date
Oct 18, 2017
Absolute Date
Oct 18, 2017
Fiscal Impact
No
Goals
Santa Clara County Office of Education Goal #3

Administrator

Jon R. Gundry, County Superintendent of Schools

Philip J. Gordillo, Chief Human Resources Officer

 

Background

The Personnel Commission is an independent body comprised of three individuals, appointed on a rotational basis, for three-year terms.  Each position is appointed by a different entity: the Board of Education, the classified employees, appointed by the union, and a joint appointee, appointed by two Commissioners. This year, the appointment falls to the classified employees’ union, SEIU.

 

SEIU announced their intent to reappoint Ms. Libby Spector to the Personnel Commission, for an eighth, three-year term. At the Personnel Commission meeting on September 13, 2017, Ms. Spector accepted the reappointment by SEIU.  Pursuant to the California Education Code, section 45246, the Board of Education, in open session, must ratify the classified employee appointment.

 

To qualify as a Personnel Commissioner, California law requires that individual be a resident and registered voter of Santa Clara County, and a known adherent of the merit system.

 

Fiscal Implications

N/A

Subject
F. Accept Donations to the Santa Clara County Office of Education
Meeting
Oct 18, 2017 - Regular Board Agenda (#2211)
Category
9. CONSENT ACTION ITEMS
Type
Action (Consent)
Preferred Date
Oct 18, 2017
Absolute Date
Oct 18, 2017
Fiscal Impact
Yes
Dollar Amount
$101,597.67
Budgeted
Yes
Budget Source
Inclusion Collaborative and Walden West
Goals
Santa Clara County Office of Education Goal #2
Santa Clara County Office of Education Goal #1

Administrator

Jon R. Gundry, County Superintendent of Schools

Mary Ann Dewan, Ph.D., Deputy Superintendent

 

Background

The following donations were made to the Santa Clara County Office of Education:

 

Program: Inclusion Collaborative - Student Services
Donor: Charmaine Warmenhoven
Donation: $101,097.67 restricted to Inclusion Collaborative
   
Program: Walden West - Student Services
Donor: Anna Brosnahan
Donation: $500

 

 

Fiscal Implications

The above donations will be deposited in the respective program accounts.

 

Subject
G. Approval of Submission of Mild to Moderate Program to California Commission on Teacher Credentialing (CCTC)
Meeting
Oct 18, 2017 - Regular Board Agenda (#2211)
Category
9. CONSENT ACTION ITEMS
Type
Action (Consent)
Preferred Date
Oct 18, 2017
Absolute Date
Oct 18, 2017
Goals
Santa Clara County Office of Education Goal #2

Administrator

Jon R. Gundry, County Superintendent of Schools

Philip J. Gordillo, Chief Human Resources Officer

 

Background

SCCOE currently offers Education Preparation for Inclusive Classrooms (EPIC), a state accredited program sponsor, approved by the California Commission on Teacher Credentialing (CCTC) to prepare individuals in obtaining Education Specialist credentials serving Early Childhood Special Education and Moderate to Severe Disabilities.  The program prepares teacher interns to SCCOE programs and local school districts in the second year while they complete their program requirements.  Local school districts support the need to add a Mild to Moderate program in the 2018-19 year pending approval by CCTC.  The application for this program is being written and will be submitted to the Commission on Teacher Credentialing on December 1, 2017.  The application requires that school districts or county offices of education wishing to offer a professional preparation program submit verification of the governing board’s approval of sponsorship of the program. 

 

Fiscal Implications

The estimated revenue for the two-year program is $331,800 for the first cohort of 20 participants. Expenditures for implementing the program for this first cohort over two years is estimated at $290,900. 

Subject
H. Request Adoption of Resolution Declaring October National Disability Employment Awareness Month
Meeting
Oct 18, 2017 - Regular Board Agenda (#2211)
Category
9. CONSENT ACTION ITEMS
Type
Action (Consent)
Preferred Date
Oct 18, 2017
Absolute Date
Oct 18, 2017

Administrator

Jon R. Gundry, County Superintendent of Schools

Peter Daniels, Chief Public Affairs Officer

 

Background

Reflecting the important role that different perspectives play in workforce success, this year’s National Disability Employment Awareness Month (NDEAM) theme is “Inclusion Drives Innovation.” Observed each October, NDEAM celebrates the contributions of workers with disabilities and educates about the value of a workforce inclusive of their skills and talents.

Subject
I. Request Approval of County Superintendent of Schools Financial Activity Report for the Month of September 2017
Meeting
Oct 18, 2017 - Regular Board Agenda (#2211)
Category
9. CONSENT ACTION ITEMS
Type
Action (Consent)
Goals
Santa Clara County Office of Education Goal #1

 

Background

The County Superintendent of Schools is submitting his financial activity report on travel/conferences and out-of-county mileage expenses for September 2017 to the Board for review and approval on job-related expenditures.

 

Description Justification/Details Amount
Hotel  Advisory Commission on Charter Schools (ACCS) meeting, Aug 14, Sacramento, CA $214.80
Meal Empowerment 2020 Conference, Aug 26, San Francisco, CA $22.40
Meal Empowerment 2020 Conference, Aug 25, San Francisco, CA $16.00
Airfare EdLeader Conference, Sept 30 - Oct 5, Atlanta, GA $442.46
Airfare School Employees Association of California (SEAC) meeting, Sept 15, Irvine, CA (SJC to Orange County) $74.98
Hotel  Empowerment 2020 Conference, Aug 25, San Francisco, CA $266.88
Airfare SEAC meeting, Sept 17, Burbank to SJC $96.98
Cab fare Empowerment 2020 Conference, Aug 25, San Francisco, CA $8.45
Garage Parking Empowerment 2020 Conference, Aug 26, San Francisco, CA $44.00
Mileage Empowerment 2020 Conference, Aug 25-26, San Francisco, CA $34.24
Mileage California County Superintendents Educational Services Association (CCSESA) Board of Directors meeting, Sept 11, Sacramento $117.70

 

Fiscal Implications

Funds have been incorporated into the 2017-18 budget

10. PUBLIC HEARING AND ACTION
Subject
A. Conduct a Public Hearing and Request Adoption of Resolution Regarding Sufficiency of Textbooks and Instructional Materials
Meeting
Oct 18, 2017 - Regular Board Agenda (#2211)
Category
10. PUBLIC HEARING AND ACTION
Type
Action
Preferred Date
Oct 18, 2017
Absolute Date
Oct 18, 2017
Fiscal Impact
No
Goals
Santa Clara County Office of Education Goal #1
Santa Clara County Office of Education Goal #2

Administrator

Jon R. Gundry, County Superintendent of Schools

Steve Olmos, Ed.D., Chief Schools Officer

 

Background

Education Code 60119 requires that, in order to receive instructional materials funding, the Board of Education must hold a public hearing each year to determine whether students have sufficient textbooks and instructional materials. Further, the Board of Education must affirm in a resolution that sufficient supplies exist at all sites operated by the Santa Clara County Office of Education and that it has adopted textbooks and instructional materials that are consistent with the state curricular frameworks and standards.

 

Education Code 60119 was amended recently to implement the provisions of the Williams Settlement. The amendment extends the definition of “sufficient textbooks or instructional materials” to mean that each pupil, including English learners, has textbooks and instructional materials, or both, to use in class and to take home.

 

Principals in Alternative Education, Special Education and the Opportunity Youth Academy undertook a review and determined textbooks and materials to be sufficient.

 

Note: A list of the textbooks and instructional materials is available for viewing in the office of the Chief Schools Officer, Student Services Branch. It will also be available for public viewing the night of the Board meeting.

 

 

 

 

11. ACTION ITEMS
Subject
A. Request Approval of the Budget Revisions for the Month of September 2017
Meeting
Oct 18, 2017 - Regular Board Agenda (#2211)
Category
11. ACTION ITEMS
Type
Action
Preferred Date
Oct 18, 2017
Absolute Date
Oct 18, 2017
Fiscal Impact
No
Budgeted
No
Budget Source
n/a

Administrator

Jon R. Gundry, County Superintendent of Schools

Megan K. Reilly, Chief Business Officer

Laurie Sauro, Director, Internal Business Services

 

Background

This report reflects budget revisions for the month of September 2017.  If an expenditure budget is increased, it is supported either by an increase in revenue, a decrease in carryover (use of carryover), a decrease in fund balance or any combination of the three.  If an expenditure budget is decreased, the result could be due to a decrease to estimated revenue, or an increase to credit it back to fund balance.

 

During the month of September 2017, we increased expenditure budgets by $6,938,282, increased revenue by $2,549,462, decreased carryover by $3,961,197 and decreased fund balance by $427,623.

 

Requested Action

Approve the Budget Revisions for the Month of September 2017.

 

Subject
B. Request Approval of the 2016-17 Unaudited Actual Financial Report
Meeting
Oct 18, 2017 - Regular Board Agenda (#2211)
Category
11. ACTION ITEMS
Type
Action
Preferred Date
Oct 18, 2017
Absolute Date
Oct 18, 2017
Fiscal Impact
No
Budgeted
No
Budget Source
n/a

Administrator

Jon R. Gundry, County Superintendent of Schools

Megan K. Reilly, Chief Business Officer

Laurie Sauro, Director, Internal Business Services

 

Background

Education Code 1628 states that on or before October 15 of each year, the county superintendent of schools of each county office shall prepare and file, in a format prescribed by the Superintendent of Public Instruction, an annual statement of all receipts and expenditures of the county office for the preceding fiscal year and shall file the statement, along with the statement received pursuant to subdivision (b) of Section 42100, with the Superintendent of Public Instruction.

 

Current Status

The attached Santa Clara County Office of Education's Unaudited Actual Financial Report provides 2016-17 actual revenues, expenditures, ending fund balances, and reserves.

 

In 2016-17, the total County School Service Fund revenues (including transfer-in) were approximately $238.6 million.  Expenditures (including transfer-out) were approximately $232.6 million.  The unassigned amount for 2016-17 is approximately $12 million, which includes the $9.3 million designated for Reserve for Economic Uncertainty (2% Minimum mandated by the State and 2% additional per SCCOE Board Policy 3100).

 

Requested Action

Approve the 2016-17 Unaudited Actual Financial Report

 

12. INFORMATION ITEMS
Subject
A. Student Services Branch Report: Migrant Education
Meeting
Oct 18, 2017 - Regular Board Agenda (#2211)
Category
12. INFORMATION ITEMS
Type
Information
Goals
Santa Clara County Office of Education Goal #2

Administrator
Jon R. Gundry, County Superintendent of Schools

Steve Olmos, Ed.D., Chief Schools Officer

 


Background
Student Services Branch has been charged with providing a report of Branch programs and activities.  This report of the Student Services Branch will focus on Migrant Education.

 

The purpose of this presentation is to provide the Board with program information, an update of the status of key initiatives for the 2017-2018 school year, and to share the impact of our programs in the community.

 

 

Subject
B. Educational Services Branch Report: ASAPconnect and Safe & Healthy Schools
Meeting
Oct 18, 2017 - Regular Board Agenda (#2211)
Category
12. INFORMATION ITEMS
Type
Information
Goals
Santa Clara County Office of Education Goal #2
Santa Clara County Office of Education Goal #1

Administrator

Jon R. Gundry, County Superintendent of Schools

Jeanette Rodriguez-Chien, Ed.D., Chief Academic Officer

 

Background

Educational Services Branch has been charged with providing a report of branch programs and activities. This report of the Educational Services Branch will focus on ASAPconnect and Safe and Healthy Schools departments.

 

The purpose of this presentation is to provide the Board with program information, an update on the status of key initiatives for the 2017-2018 school year, and to share the impact of our programs in the community.

 

Subject
C. Employee Compensation Increase Exceeds the EC 1302(a) Limit
Meeting
Oct 18, 2017 - Regular Board Agenda (#2211)
Category
12. INFORMATION ITEMS
Type
Information
Goals
Santa Clara County Office of Education Goal #3

Administrator

Jon R. Gundry, County Superintendent of Schools

Philip J. Gordillo, Chief Human Resources Officer

 

Background

Education Code 1302(a) requires any salary increase of $10,000 or more to be discussed by the County Board of Education at a regularly scheduled meeting. Recent promotions will result in excess of the $10,000 limit for two (2) employees.

 

Fiscal Implications

The following chart outlines the employee name, prior position title, new position title, reason for the salary increase, prior annual salary, new annual salary and the salary increase for each employee. These employees are slated to receive a salary increase of $10,000 or more.

 

 

 

Last Name

First Name

Prior Position Title

New Position Title

Reason

(See Legend)

Prior

Annual Salary

New Annual Salary

Salary

Increase

1

Olival

Mary

Human Resources Specialist II

Manager - Human Resources/Employment Services

C

$74,345.38

$103,728.60

$29,383.22

2

Flores

Meipo

Staffing Specialist, Human Resources

Interim Manager - Human Resources Analyst

A

$60,213.48

$98,789.64

$38,576.16

 

 

LEGEND:

A:  Interim promotion (temporary only)

B:  Increase in calendar

C:  Promotion

D:  Position reinstatement

E:  Promotion and increase in calendar

F:  Position change and increase in calendar

G:  Increase in FTE

H:  Position reclassification

 

 

 

 

 

Subject
D. Contracts $100k - $250k
Meeting
Oct 18, 2017 - Regular Board Agenda (#2211)
Category
12. INFORMATION ITEMS
Type
Information
Goals
Santa Clara County Office of Education Goal #1
Santa Clara County Office of Education Goal #2
Santa Clara County Office of Education Goal #3

Administrator

Jon R. Gundry, County Superintendent of Schools

Megan K. Reilly, Chief Business Officer

 

 

Background

Per Board Policy BP 3312 (a), contracts from $100,000 up to $250,000 are to be provided as one information item at a regular meeting of the Board.

 

For your information, the table below lists the contracts processed in the month of September 2017 from $100,000 up to $250,000.

 

Fiscal Implications

Vendor Description Contract Type Branch Responsible Person Contract Amount
Duplo, Inc. The vendor will provide printing equipment, delivery, and installation for check printing needs for Santa Clara County Office of Education, the districts and schools, in a low-cost and fast-turnaround manner. The new equipment replaces older check printing equipment. Duplo was selected based on State of California's Multiple Award Schedule contract. Due to the new equipment's lower operating costs, it is expected to realize 10% in savings over the next five (5) years. New Public Affairs Peter Daniels $108,318
Xerox Corporation The vendor will provide two (2) color copiers, delivery, and installation to accommodate high customer demand for color printing. The new equipment replaces existing black and white copiers, one of which lease is expired. Xerox was selected based on Region 4 Education Service Center (ESC) bid.  New Public Affairs Peter Daniels $226,342

 

Subject
E. Contracts over $250k - Hopkins and Carley
Meeting
Oct 18, 2017 - Regular Board Agenda (#2211)
Category
12. INFORMATION ITEMS
Type
Information

Administrator

Jon R. Gundry, County Superintendent of Schools

Megan K. Reilly, Chief Business Officer

 

Background

Per Board Policy BP 3312 (a), contract agreements estimated to exceed $250,000 shall be placed on the agenda of regular County Board meetings as individual information items.

 

This first amendment increases the existing 2017-18 contract with Hopkins and Carley for legal services regarding employment litigation. The amount of the original contract was $100,000. This amendment adds $190,621, which brings the total value of the amended contract to $290,621. 

 

Hopkins and Carley provide legal services to the Office of the Superintendent in personnel and litigation matters. The firm may also direct the work of third-party providers as necessary and relevant, such as collection, analysis, processing, reconciliation, or digital/forensic acquisition of electronic and other records.

 

Fiscal Implications

Vendor Description Contract Type Branch Responsible Person Contract Amount
Hopkins and Carley First amendment to the 2017-18 contract for legal services regarding employment litigation. Portions of this expenditure are reimbursable by South Bay Area Schools Insurance Authority (SBASIA), the Santa Clara County Office of Education (SCCOE) liability Joint Powers. Renewal Office of the Superintendent Mary Ann Dewan, Ph.D. $290,621
Subject
F. Contracts over $250k - Revolution Foods, Inc.
Meeting
Oct 18, 2017 - Regular Board Agenda (#2211)
Category
12. INFORMATION ITEMS
Type
Information

Administrator

Jon R. Gundry, County Superintendent of Schools

Megan K. Reilly, Chief Business Officer

 

Background

Per Board Policy BP 3312 (a), contract agreements estimated to exceed $250,000 shall be placed on the agenda of regular County Board meetings as individual information items.

 

Revolution Foods will provide meal service including breakfast, lunch, and snacks under the Child and Adult Care Food Program (CACFP) for ages 1-5 years old, and the National School Lunch Program (NSLP). Santa Clara County Office of Education has used this vendor since Fiscal Year 2013-14 for the Alternative Education program. The vendor has provided excellent service, delivery, and meals that meet the NSLP and CACFP requirements. 

 

For this fiscal year, in addition to the Alternative Education program, the vendor will service Special Education, Head Start, and State Preschool programs.

 

Fiscal Implications

Vendor Description Contract Type Branch Responsible Person Contract Amount
Revolution Foods, Inc. Contract through August 31, 2018, provides for meal service to Santa Clara County Office of Education's Alternative Education, Special Education, Head Start and State Preschool programs. Renewal Student Services Steve Olmos, Ed. D. $1,300,000.00
Subject
G. Williams Complaint Report
Meeting
Oct 18, 2017 - Regular Board Agenda (#2211)
Category
12. INFORMATION ITEMS
Type
Action (Consent)
Preferred Date
Oct 18, 2017
Goals
Santa Clara County Office of Education Goal #1

Administrator

Jon R. Gundry, County Superintendent of Schools

Steve Olmos, Ed.D., Cheif Schools Officer

 

Background

Complaints filed for SCCOE school sites under the Williams Settlement are limited to insufficient textbooks or instructional materials, unsafe or unhealthy facility conditions or teacher vacancies or misassignments.

 

Williams Complaint Procedures are posted in all classrooms to inform parents, students and teachers of the procedure for making such complaints.

 

No Williams complaints were received during the July through September 2017 reporting period.

 

 

 

 

Subject
H. Head Start/Early Head Start Monthly Board Reports
Meeting
Oct 18, 2017 - Regular Board Agenda (#2211)
Category
12. INFORMATION ITEMS
Type
Information

Administrator

Jon R. Gundry, County Superintendent of Schools

Steve Olmos, Ed.D., Chief Schools Officer

 

Background

As per the Head Start Act, all Head Start agencies are required to provide program information to the Board of Education. Attached are the following reports:

 

 

 

 

Subject
I. Early Learning Master Plan
Meeting
Oct 18, 2017 - Regular Board Agenda (#2211)
Category
12. INFORMATION ITEMS
Type
Information

Administrator

Jon R. Gundry, County Superintendent of Schools

Mary Ann Dewan, Ph.D., Deputy Superintendent

Matthew Tinsley, Ph.D., Director, Strong Start

 

Background

Between 2009 and 2010, the Santa Clara County Office of Education (SCCOE), along with approximately 100 early care and education (ECE) professionals, child development advocates, community members, and civic leaders, developed an Early Learning Master Plan (ELMP) for Santa Clara County, which described the state of the county’s ECE system across six key areas and outlined goals and metrics to build upon assets, and address needs, by the year 2017.

 

In 2016, as the seventh and final year of the 2010 ELMP’s projected goals drew near, SCCOE sought to analyze the degree to which of the 2010 ELMP goals were achieved, determine which goals needed to be adjusted to reflect changing circumstances in the county and state, and, based upon these findings, develop a plan for the next seven years. This 2017 ELMP presents both a snapshot of the state of ECE in Santa Clara County as of 2017 and a roadmap for the future, with goals, milestones, and actions aimed to address the needs of children ages birth to eight, their families, and the ECE providers who teach and care for them.

 

The ELMP addresses strengths and challenges in six major areas of the early learning system – Access; Articulation, Alignment, and Data Systems; Facilities; Family Engagement; Program Quality; and Workforce Development. The principles are:

• embracing ECE as a developmental continuum from birth to age eight,

• creating equitable and inclusive access to quality ECE opportunities for all children in our community,

• collaborative implementation by all stakeholders in the ECE sector,

• supporting our existing diverse delivery system,

• fostering innovation as a means to achieve our goals, and

• emphasizing program quality as the key ingredient in achieving the outcomes our children deserve.

The ELMP is intended to provide a strategic framework that supports and aligns the stakeholders’ individual and joint efforts.

The ELMP was launched at an event held on September 29, 2017. The abstract of the plan was distributed and is attached to this agenda item. The full report of the ELMP is scheduled to be posted on or before November 15, 2017. 

 

Subject
J. Charter Schools Update
Meeting
Oct 18, 2017 - Regular Board Agenda (#2211)
Category
12. INFORMATION ITEMS
Type
Information
Goals
Santa Clara County Office of Education Goal #1
Santa Clara County Office of Education Goal #2

Administrator

Jon R. Gundry, County Superintendent of Schools

Mary Ann Dewan, Ph.D., Deputy Superintendent

Khristel Johnson, Director of Charter Schools

 

Background

A Charter Schools update is provided as a standing item at each regular meeting.

 

Public Choice Schools Symposium

Over two dozen Districts and Charter Schools representatives throughout Santa Clara County will be participating in the two-day symposium on November 8 and 9th.  The Charter Schools staff has developed a website at www.sccoe.org/supoffice/charter-schools-office.  The website will provide a comprehensive list of planned activities that will include informational meetings, student panel, keynote speaker, school visits and breakout sessions. Invitations have been extended to the SCCOE community including, Districts and Charters leaders, Santa Clara County School Boards Association, California Teachers Association, California Charter Schools Association and NAACP representative(s).

 

Special Board Meeting

SCCOE Charter School staff in collaboration with the Charter School subcommittee are finalizing plans for the Special Board meeting on November 8th starting at 5 pm.  Invitations have been extended to Santa Clara County community members. More information on the Special Board meeting will be provided at the November 1st Board meeting. 

 

 

 

 

 

 

13. BOARD COMMITTEE REPORTS
Subject
A. Committee members may provide or report on recent committee activities.
Meeting
Oct 18, 2017 - Regular Board Agenda (#2211)
Category
13. BOARD COMMITTEE REPORTS
Type
Information

 

  1. Policy Subcommittee, Nov 1 (Trustee Kamei, Chair)
  2. Budget Study Committee, Nov 9 (Superintendent Gundry, Chair)
  3. Joint Legislative Advisory Committee (JLAC), Nov 15 (Trustee Di Salvo, Chair)
  4. Joint Committee on Child Care (JCCC), Dec 13 (Trustees Green and Rossi)
  5. Head Start Policy Council, Nov 21(Trustee Green)
  6. Santa Clara County School Boards Association (SCCSBA), Oct 25 (Trustee Kamei)
  7. Warmenhoven Inclusion Collaborative, Feb 23, 2018 (Trustee Di Salvo)
  8. California School Boards Association (CSBA) Delegate, Nov 30-Dec 1 (Trustee Kamei)
  9. California County Boards of Education (CCBE) Board of Directors, Nov 30 (Trustee Kamei)
  10. Ad Hoc Charter Schools Committee TBD (Trustees Mah, Kamei, and Rossi)
14. FUTURE AGENDA ITEMS
Subject
A. Requested items by Board members may be addressed at this time.
Meeting
Oct 18, 2017 - Regular Board Agenda (#2211)
Category
14. FUTURE AGENDA ITEMS
Type
Information

Upcoming Items:

  1. Branch Reports (Trustee Mah) 

 

  Pending Items:

  1. Equity for API students in higher education (Trustee Song)
  2. Iteration of National Education Technology Plan--Equity Issues (Trustee Di Salvo)
  3. Discussion regarding the Attorney General's Opinion of county board of education involvement in Closed Session
15. CLOSED SESSION
Subject
A. Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9: 1 Case - employment terms from Jon Gundry
Meeting
Oct 18, 2017 - Regular Board Agenda (#2211)
Category
15. CLOSED SESSION
Type
Discussion

The Board will hold a Closed Session to consider the following item:

 

 Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9:  1 Case - employment terms from Jon Gundry

16. OPEN SESSION (Immediately Following Closed Session)
Subject
A. Report of Actions Taken in Closed Session
Meeting
Oct 18, 2017 - Regular Board Agenda (#2211)
Category
16. OPEN SESSION (Immediately Following Closed Session)
Type
17. ADJOURNMENT
Subject
A. The next Santa Clara County Board of Education meeting is scheduled for November 1, 2017.
Meeting
Oct 18, 2017 - Regular Board Agenda (#2211)
Category
17. ADJOURNMENT
Type
Information

The next Santa Clara County Board of Education meeting is scheduled for November 1, 2017.  For Board agendas and meeting minutes, please see our website at www.sccoe.org under the County Board of Education page.