Administrator
Jon R. Gundry, County Superintendent of Schools
Peter Daniels, Chief of Public Affairs
Background
The Santa Clara County Office of Education recognizes ten employees each year for outstanding service to students, parents, coworkers, and customers. Linda Nguyen from Print Services is being honored as the Employee of the Month for outstanding skills and accomplishments on the job, dedication to exceptional service, and commitment to excellence.
Administrator
Jon R. Gundry, County Superintendent of Schools
Jeanette Rodriguez-Chien, Ed.D., Chief Academic Officer
Background
American Leadership Forum of Silicon Valley (ALF) offers a unique peer-leadership forum for newly elected, appointed, or current school board members in both the public and charter school space. The forum offers a rich learning environment to become more effective as a school board member. The goals of the forum are that participants will explore innovations that are working in the county; develop perspective and empathy for diverse experiences; and learn new approaches to help them with their specific challenges in their districts. The focus is on both relationship-building as well as instruction on board governance and leadership in education. The program is conducted in partnership with the Santa Clara County Office of Education (SCCOE) as a 48-hour certification program. ALF develops the agendas and meeting content for the quarterly meetings in collaboration with the class participants.
Fiscal Implications
SCCOE provided funding for this program in the 2016-2017 fiscal year in the amount of $15,100 and $15,000 for fiscal year 2017-2018.
At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item. No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda. In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.
Administrator
Jon R. Gundry, County Superintendent of Schools
Dr. Mary Ann Dewan, Deputy Superintendent
Background
The County Board will hold a hearing on an interdistrict attendance appeal on behalf of a student, Resident District: Mtn. View-Los Altos High School District, Desired District: Palo Alto Unified School District.
Report of Actions Taken in Closed Session
The superintendent may give a report on any activities related to his duties.
The members of the Board may give reports on any activities related to their duties as members of the Santa Clara County Board of Education.
Request Approval of Minutes of Regular Board Meeting of September 20, 2017 (#2210).
Request Approval of Minutes of Special Board Meeting of September 25, 2017 (#2210-S1).
Request Approval of Minutes of Special Board Meeting of September 27, 2017 (#2210-S2)
Request Approval of Minutes of Special Board Meeting of October 4, 2017 (#2210-S3).
Administrator
Jon R. Gundry, County Superintendent of Schools
Philip J. Gordillo, Chief Human Resources Officer
Background
The Personnel Commission is an independent body comprised of three individuals, appointed on a rotational basis, for three-year terms. Each position is appointed by a different entity: the Board of Education, the classified employees, appointed by the union, and a joint appointee, appointed by two Commissioners. This year, the appointment falls to the classified employees’ union, SEIU.
SEIU announced their intent to reappoint Ms. Libby Spector to the Personnel Commission, for an eighth, three-year term. At the Personnel Commission meeting on September 13, 2017, Ms. Spector accepted the reappointment by SEIU. Pursuant to the California Education Code, section 45246, the Board of Education, in open session, must ratify the classified employee appointment.
To qualify as a Personnel Commissioner, California law requires that individual be a resident and registered voter of Santa Clara County, and a known adherent of the merit system.
Fiscal Implications
N/A
Administrator
Jon R. Gundry, County Superintendent of Schools
Mary Ann Dewan, Ph.D., Deputy Superintendent
Background
The following donations were made to the Santa Clara County Office of Education:
Program: | Inclusion Collaborative - Student Services |
Donor: | Charmaine Warmenhoven |
Donation: | $101,097.67 restricted to Inclusion Collaborative |
Program: | Walden West - Student Services |
Donor: | Anna Brosnahan |
Donation: | $500 |
Fiscal Implications
The above donations will be deposited in the respective program accounts.
Administrator
Jon R. Gundry, County Superintendent of Schools
Philip J. Gordillo, Chief Human Resources Officer
Background
SCCOE currently offers Education Preparation for Inclusive Classrooms (EPIC), a state accredited program sponsor, approved by the California Commission on Teacher Credentialing (CCTC) to prepare individuals in obtaining Education Specialist credentials serving Early Childhood Special Education and Moderate to Severe Disabilities. The program prepares teacher interns to SCCOE programs and local school districts in the second year while they complete their program requirements. Local school districts support the need to add a Mild to Moderate program in the 2018-19 year pending approval by CCTC. The application for this program is being written and will be submitted to the Commission on Teacher Credentialing on December 1, 2017. The application requires that school districts or county offices of education wishing to offer a professional preparation program submit verification of the governing board’s approval of sponsorship of the program.
Fiscal Implications
The estimated revenue for the two-year program is $331,800 for the first cohort of 20 participants. Expenditures for implementing the program for this first cohort over two years is estimated at $290,900.
Administrator
Jon R. Gundry, County Superintendent of Schools
Peter Daniels, Chief Public Affairs Officer
Background
Reflecting the important role that different perspectives play in workforce success, this year’s National Disability Employment Awareness Month (NDEAM) theme is “Inclusion Drives Innovation.” Observed each October, NDEAM celebrates the contributions of workers with disabilities and educates about the value of a workforce inclusive of their skills and talents.
Background
The County Superintendent of Schools is submitting his financial activity report on travel/conferences and out-of-county mileage expenses for September 2017 to the Board for review and approval on job-related expenditures.
Description | Justification/Details | Amount |
Hotel | Advisory Commission on Charter Schools (ACCS) meeting, Aug 14, Sacramento, CA | $214.80 |
Meal | Empowerment 2020 Conference, Aug 26, San Francisco, CA | $22.40 |
Meal | Empowerment 2020 Conference, Aug 25, San Francisco, CA | $16.00 |
Airfare | EdLeader Conference, Sept 30 - Oct 5, Atlanta, GA | $442.46 |
Airfare | School Employees Association of California (SEAC) meeting, Sept 15, Irvine, CA (SJC to Orange County) | $74.98 |
Hotel | Empowerment 2020 Conference, Aug 25, San Francisco, CA | $266.88 |
Airfare | SEAC meeting, Sept 17, Burbank to SJC | $96.98 |
Cab fare | Empowerment 2020 Conference, Aug 25, San Francisco, CA | $8.45 |
Garage Parking | Empowerment 2020 Conference, Aug 26, San Francisco, CA | $44.00 |
Mileage | Empowerment 2020 Conference, Aug 25-26, San Francisco, CA | $34.24 |
Mileage | California County Superintendents Educational Services Association (CCSESA) Board of Directors meeting, Sept 11, Sacramento | $117.70 |
Fiscal Implications
Funds have been incorporated into the 2017-18 budget
Administrator
Jon R. Gundry, County Superintendent of Schools
Steve Olmos, Ed.D., Chief Schools Officer
Background
Education Code 60119 requires that, in order to receive instructional materials funding, the Board of Education must hold a public hearing each year to determine whether students have sufficient textbooks and instructional materials. Further, the Board of Education must affirm in a resolution that sufficient supplies exist at all sites operated by the Santa Clara County Office of Education and that it has adopted textbooks and instructional materials that are consistent with the state curricular frameworks and standards.
Education Code 60119 was amended recently to implement the provisions of the Williams Settlement. The amendment extends the definition of “sufficient textbooks or instructional materials” to mean that each pupil, including English learners, has textbooks and instructional materials, or both, to use in class and to take home.
Principals in Alternative Education, Special Education and the Opportunity Youth Academy undertook a review and determined textbooks and materials to be sufficient.
Note: A list of the textbooks and instructional materials is available for viewing in the office of the Chief Schools Officer, Student Services Branch. It will also be available for public viewing the night of the Board meeting.
Administrator
Jon R. Gundry, County Superintendent of Schools
Megan K. Reilly, Chief Business Officer
Laurie Sauro, Director, Internal Business Services
Background
This report reflects budget revisions for the month of September 2017. If an expenditure budget is increased, it is supported either by an increase in revenue, a decrease in carryover (use of carryover), a decrease in fund balance or any combination of the three. If an expenditure budget is decreased, the result could be due to a decrease to estimated revenue, or an increase to credit it back to fund balance.
During the month of September 2017, we increased expenditure budgets by $6,938,282, increased revenue by $2,549,462, decreased carryover by $3,961,197 and decreased fund balance by $427,623.
Requested Action
Approve the Budget Revisions for the Month of September 2017.
Administrator
Jon R. Gundry, County Superintendent of Schools
Megan K. Reilly, Chief Business Officer
Laurie Sauro, Director, Internal Business Services
Background
Education Code 1628 states that on or before October 15 of each year, the county superintendent of schools of each county office shall prepare and file, in a format prescribed by the Superintendent of Public Instruction, an annual statement of all receipts and expenditures of the county office for the preceding fiscal year and shall file the statement, along with the statement received pursuant to subdivision (b) of Section 42100, with the Superintendent of Public Instruction.
Current Status
The attached Santa Clara County Office of Education's Unaudited Actual Financial Report provides 2016-17 actual revenues, expenditures, ending fund balances, and reserves.
In 2016-17, the total County School Service Fund revenues (including transfer-in) were approximately $238.6 million. Expenditures (including transfer-out) were approximately $232.6 million. The unassigned amount for 2016-17 is approximately $12 million, which includes the $9.3 million designated for Reserve for Economic Uncertainty (2% Minimum mandated by the State and 2% additional per SCCOE Board Policy 3100).
Requested Action
Approve the 2016-17 Unaudited Actual Financial Report
Administrator
Jon R. Gundry, County Superintendent of Schools
Steve Olmos, Ed.D., Chief Schools Officer
Background
Student Services Branch has been charged with providing a report of Branch programs and activities. This report of the Student Services Branch will focus on Migrant Education.
The purpose of this presentation is to provide the Board with program information, an update of the status of key initiatives for the 2017-2018 school year, and to share the impact of our programs in the community.
Administrator
Jon R. Gundry, County Superintendent of Schools
Jeanette Rodriguez-Chien, Ed.D., Chief Academic Officer
Background
Educational Services Branch has been charged with providing a report of branch programs and activities. This report of the Educational Services Branch will focus on ASAPconnect and Safe and Healthy Schools departments.
The purpose of this presentation is to provide the Board with program information, an update on the status of key initiatives for the 2017-2018 school year, and to share the impact of our programs in the community.
Administrator
Jon R. Gundry, County Superintendent of Schools
Philip J. Gordillo, Chief Human Resources Officer
Background
Education Code 1302(a) requires any salary increase of $10,000 or more to be discussed by the County Board of Education at a regularly scheduled meeting. Recent promotions will result in excess of the $10,000 limit for two (2) employees.
Fiscal Implications
The following chart outlines the employee name, prior position title, new position title, reason for the salary increase, prior annual salary, new annual salary and the salary increase for each employee. These employees are slated to receive a salary increase of $10,000 or more.
|
Last Name |
First Name |
Prior Position Title |
New Position Title |
Reason (See Legend) |
Prior Annual Salary |
New Annual Salary |
Salary Increase |
1 |
Olival |
Mary |
Human Resources Specialist II |
Manager - Human Resources/Employment Services |
C |
$74,345.38 |
$103,728.60 |
$29,383.22 |
2 |
Flores |
Meipo |
Staffing Specialist, Human Resources |
Interim Manager - Human Resources Analyst |
A |
$60,213.48 |
$98,789.64 |
$38,576.16 |
LEGEND:
A: Interim promotion (temporary only)
B: Increase in calendar
C: Promotion
D: Position reinstatement
E: Promotion and increase in calendar
F: Position change and increase in calendar
G: Increase in FTE
H: Position reclassification
Administrator
Jon R. Gundry, County Superintendent of Schools
Megan K. Reilly, Chief Business Officer
Background
Per Board Policy BP 3312 (a), contracts from $100,000 up to $250,000 are to be provided as one information item at a regular meeting of the Board.
For your information, the table below lists the contracts processed in the month of September 2017 from $100,000 up to $250,000.
Fiscal Implications
Vendor | Description | Contract Type | Branch | Responsible Person | Contract Amount |
---|---|---|---|---|---|
Duplo, Inc. | The vendor will provide printing equipment, delivery, and installation for check printing needs for Santa Clara County Office of Education, the districts and schools, in a low-cost and fast-turnaround manner. The new equipment replaces older check printing equipment. Duplo was selected based on State of California's Multiple Award Schedule contract. Due to the new equipment's lower operating costs, it is expected to realize 10% in savings over the next five (5) years. | New | Public Affairs | Peter Daniels | $108,318 |
Xerox Corporation | The vendor will provide two (2) color copiers, delivery, and installation to accommodate high customer demand for color printing. The new equipment replaces existing black and white copiers, one of which lease is expired. Xerox was selected based on Region 4 Education Service Center (ESC) bid. | New | Public Affairs | Peter Daniels | $226,342 |
Administrator
Jon R. Gundry, County Superintendent of Schools
Megan K. Reilly, Chief Business Officer
Background
Per Board Policy BP 3312 (a), contract agreements estimated to exceed $250,000 shall be placed on the agenda of regular County Board meetings as individual information items.
This first amendment increases the existing 2017-18 contract with Hopkins and Carley for legal services regarding employment litigation. The amount of the original contract was $100,000. This amendment adds $190,621, which brings the total value of the amended contract to $290,621.
Hopkins and Carley provide legal services to the Office of the Superintendent in personnel and litigation matters. The firm may also direct the work of third-party providers as necessary and relevant, such as collection, analysis, processing, reconciliation, or digital/forensic acquisition of electronic and other records.
Fiscal Implications
Vendor | Description | Contract Type | Branch | Responsible Person | Contract Amount |
Hopkins and Carley | First amendment to the 2017-18 contract for legal services regarding employment litigation. Portions of this expenditure are reimbursable by South Bay Area Schools Insurance Authority (SBASIA), the Santa Clara County Office of Education (SCCOE) liability Joint Powers. | Renewal | Office of the Superintendent | Mary Ann Dewan, Ph.D. | $290,621 |
Administrator
Jon R. Gundry, County Superintendent of Schools
Megan K. Reilly, Chief Business Officer
Background
Per Board Policy BP 3312 (a), contract agreements estimated to exceed $250,000 shall be placed on the agenda of regular County Board meetings as individual information items.
Revolution Foods will provide meal service including breakfast, lunch, and snacks under the Child and Adult Care Food Program (CACFP) for ages 1-5 years old, and the National School Lunch Program (NSLP). Santa Clara County Office of Education has used this vendor since Fiscal Year 2013-14 for the Alternative Education program. The vendor has provided excellent service, delivery, and meals that meet the NSLP and CACFP requirements.
For this fiscal year, in addition to the Alternative Education program, the vendor will service Special Education, Head Start, and State Preschool programs.
Fiscal Implications
Vendor | Description | Contract Type | Branch | Responsible Person | Contract Amount |
Revolution Foods, Inc. | Contract through August 31, 2018, provides for meal service to Santa Clara County Office of Education's Alternative Education, Special Education, Head Start and State Preschool programs. | Renewal | Student Services | Steve Olmos, Ed. D. | $1,300,000.00 |
Administrator
Jon R. Gundry, County Superintendent of Schools
Steve Olmos, Ed.D., Cheif Schools Officer
Background
Complaints filed for SCCOE school sites under the Williams Settlement are limited to insufficient textbooks or instructional materials, unsafe or unhealthy facility conditions or teacher vacancies or misassignments.
Williams Complaint Procedures are posted in all classrooms to inform parents, students and teachers of the procedure for making such complaints.
No Williams complaints were received during the July through September 2017 reporting period.
Administrator
Jon R. Gundry, County Superintendent of Schools
Steve Olmos, Ed.D., Chief Schools Officer
Background
As per the Head Start Act, all Head Start agencies are required to provide program information to the Board of Education. Attached are the following reports:
Program Information Report 2016-17 (PIR) – August 2017
Provides information on progress of services provided to children and families to meet required timelines as per specific indicators and thresholds
Financial Report – HS Basic/EHS Basic Total Grant Award – August 2017
Provides the status of program budget and financial oversight
In-Kind Contribution Required
Indicates the progress of required matching contribution required by grant ($6,676,866)
Purchase Card Summary – August 2017
Serves as an oversight check of program expenses
California Child Food Program Summary Reports (USDA) – August 2017
Serves as an oversight check of program expense
Enrollment Report – August 2017
Summarizes the year to date enrollment activity in the Head Start Program to comply with enrollment requirements
Administrator
Jon R. Gundry, County Superintendent of Schools
Mary Ann Dewan, Ph.D., Deputy Superintendent
Matthew Tinsley, Ph.D., Director, Strong Start
Background
Between 2009 and 2010, the Santa Clara County Office of Education (SCCOE), along with approximately 100 early care and education (ECE) professionals, child development advocates, community members, and civic leaders, developed an Early Learning Master Plan (ELMP) for Santa Clara County, which described the state of the county’s ECE system across six key areas and outlined goals and metrics to build upon assets, and address needs, by the year 2017.
In 2016, as the seventh and final year of the 2010 ELMP’s projected goals drew near, SCCOE sought to analyze the degree to which of the 2010 ELMP goals were achieved, determine which goals needed to be adjusted to reflect changing circumstances in the county and state, and, based upon these findings, develop a plan for the next seven years. This 2017 ELMP presents both a snapshot of the state of ECE in Santa Clara County as of 2017 and a roadmap for the future, with goals, milestones, and actions aimed to address the needs of children ages birth to eight, their families, and the ECE providers who teach and care for them.
The ELMP addresses strengths and challenges in six major areas of the early learning system – Access; Articulation, Alignment, and Data Systems; Facilities; Family Engagement; Program Quality; and Workforce Development. The principles are:
• embracing ECE as a developmental continuum from birth to age eight,
• creating equitable and inclusive access to quality ECE opportunities for all children in our community,
• collaborative implementation by all stakeholders in the ECE sector,
• supporting our existing diverse delivery system,
• fostering innovation as a means to achieve our goals, and
• emphasizing program quality as the key ingredient in achieving the outcomes our children deserve.
The ELMP is intended to provide a strategic framework that supports and aligns the stakeholders’ individual and joint efforts.
The ELMP was launched at an event held on September 29, 2017. The abstract of the plan was distributed and is attached to this agenda item. The full report of the ELMP is scheduled to be posted on or before November 15, 2017.
Administrator
Jon R. Gundry, County Superintendent of Schools
Mary Ann Dewan, Ph.D., Deputy Superintendent
Khristel Johnson, Director of Charter Schools
Background
A Charter Schools update is provided as a standing item at each regular meeting.
Public Choice Schools Symposium
Over two dozen Districts and Charter Schools representatives throughout Santa Clara County will be participating in the two-day symposium on November 8 and 9th. The Charter Schools staff has developed a website at www.sccoe.org/supoffice/charter-schools-office. The website will provide a comprehensive list of planned activities that will include informational meetings, student panel, keynote speaker, school visits and breakout sessions. Invitations have been extended to the SCCOE community including, Districts and Charters leaders, Santa Clara County School Boards Association, California Teachers Association, California Charter Schools Association and NAACP representative(s).
Special Board Meeting
SCCOE Charter School staff in collaboration with the Charter School subcommittee are finalizing plans for the Special Board meeting on November 8th starting at 5 pm. Invitations have been extended to Santa Clara County community members. More information on the Special Board meeting will be provided at the November 1st Board meeting.
Upcoming Items:
Pending Items:
The Board will hold a Closed Session to consider the following item:
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9: 1 Case - employment terms from Jon Gundry
The next Santa Clara County Board of Education meeting is scheduled for November 1, 2017. For Board agendas and meeting minutes, please see our website at www.sccoe.org under the County Board of Education page.