Administrator
Mary Ann Dewan, Ph.D., Interim County Superintendent of Schools
Peter Daniels, Chief Public Affairs Officer
Background
The Santa Clara County Board of Education (SCCOE) recognizes ten employees each year for outstanding service to students, parents, coworkers, and customers. Lisa Rogers, a deaf and hard of hearing teacher at Chandler Tripp Elementary School, is being honored as the Employee of the Month for outstanding skills and accomplishments on the job, dedication to exceptional service, and commitment to excellence.
Administrator
Mary Ann Dewan, Ph. D., Interim County Superintendent of Schools
Megan K. Reilly, Chief Business Officer, Business Services Branch
Laurie Sauro, Director, Internal Business Services
T.Ki Lam, Controller, Internal Business Services
Background
Education Code Section 41020.3 states that by January 31 of each year, the governing body of each local education agency shall review, at a public meeting, the annual audit of the local education agency for the prior year, any audit exceptions identified in that audit, the recommendations or findings of any management letter issued by the auditor, and any description of correction or plans to correct any exceptions or management letter issue.
In accordance with Board Policy (BP) 3460(a) and Education Code 41020.3, an annual audit of the financial records of the Santa Clara County Office of Education (SCCOE) was conducted for the fiscal year ended June 30, 2017.
The SCCOE auditor, Crowe Horwath, LLP issued an opinion that the financial statements are presented fairly, in all material respects, the respective financial position of the governmental activities, each major fund, and the aggregate remaining fund information of Santa Clara County Office of Education as of June 30, 2017.
The 2016-17 audit report finding and recommendation along with the SCCOE's response are reported in the 'Schedule of Audit Findings and Questioned Costs' section of the audit report on page 75.
At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item. No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda. In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.
Administrator
Mary Ann Dewan, Ph.D., Interim County Superintendent of Schools
Background
The County Board will hold a hearing and take action on an interdistrict attendance appeal filed on behalf of a student; Resident District: Luther Burbank School District, Desired District: San Jose Unified School District.
The Board will hold a Closed Session to discuss the following item:
PUBLIC EMPLOYEE APPOINTMENT (Govt. Code § 54954.5(e); 54957(b)(1))
(County Superintendent of Schools)
Report of Actions Taken in Closed Session
The Interim County Superintendent of Schools may give a report on any activities related to her duties.
The members of the Board may give reports on any activities related to their duties as members of the Santa Clara County Board of Education.
Request Approval of Minutes of Regular Board Meeting of December 13, 2017.
Administrator
Mary Ann Dewan, Ph.D., Interim County Superintendent of Schools
Background
The following donations were made to the Santa Clara County Office of Education:
| Program: | Special Education - Student Services |
| Donor: | Various Post Secondary Parents |
| Donation: | $500 |
| Program: | Special Education - Student Services |
| Donor: | Tabata Trust |
| Donation: | $1086.47 |
| Program: | Special Education - Student Services |
| Donor: | Tabata Trust |
| Donation: | $1086.47 |
Fiscal Implications
The above donations will be deposited in the respective program accounts.
Administrator
Mary Ann Dewan, Ph.D., Interim County Superintendent of Schools
Peter Daniels, Chief Public Affairs Officer
Background
Governor Brown released his proposed budget on January 10, 2018. While his proposed budget adds $3.1 billion to the Porposition 98 guarantee, California education funding remains woefully behind the national public school funding averages and our state ranks near the bottom in per pupil funding and other financial indicators.
The California School Boards Association (CSBA) has crafted the attached resolution and is asking school districts, county boards, and other education partners to adopt it. As one of the largest early learning providers in the state as well as providing direct support to special education students and alternative education, full and fair funding is a priority issue for the Santa Clara County Office of Education (SCCOE). As we continue to strive for access to high-quality educational programs for Santa Clara County students, a significant increase in public school funding would provide the necessary resources.
Fiscal Implications
None
Administrator
Mary Ann Dewan, Ph.D., Interim County Superintendent of Schools
Background
The Interim County Superintendent of Schools is submitting her financial activity report from November 2017 to the Board for review and approval on job-related expenditures.
| Date | Description | Justification/Details | Amount |
| November 21 | Registration |
Association of California School Administrators (ACSA) 2018 Superintendents' Symposium, January 24-26, San Jose, CA |
$798.00 |
| November 22 | Registration | California County Superintendents Educational Services Association (CCSESA) Meeting, January 22-24, Monterey, CA | $350.00 |
| November 28 | Hotel |
California School Boards Association (CSBA) Annual Education Conference, November 29-December 2, San Diego, CA |
$808.77 |
| November 29 |
Garage Parking |
California School Boards Association (CSBA) Annual Education Conference, November 29-December 2, San Diego, CA |
$66.00 |
| November 30 | Taxi |
California School Boards Association (CSBA) Annual Education Conference, November 29-December 2, San Diego, CA |
$17.00 |
| November 30 | Taxi |
California School Boards Association (CSBA) Annual Education Conference, November 29-December 2, San Diego, CA |
$5.50 |
Fiscal Implications
Funds have been incorporated into the 2017-2018 budget
Administrator
Mary Ann Dewan, Ph.D., Interim County Superintendent of Schools
Background
On December 19, 2017 the Trustee Area 2 seat was vacated when Board Member Michael Chang submitted his resignation to the County Superintendent. Given Board Member Chang's resignation, the Board is charged to determine how the vacancy will be filled. The procedure for filling a vacancy on the County Board of Education is established by Education Code section 1008 and 5090-5093 and the process is set forth in Board Bylaw 9223 which requires that the Board order an election or make a provisional appointment within 60 days of the vacancy. As the vacancy occurred on December 19, 2017, the Board must order an election or make a provisional appointment by February 17, 2018.
Trustee Area 2 is comprised of Cupertino Union, Lakeside Joint Union, Loma Prieta Joint Union, Los Gatos Union, Saratoga Union, and Los Gatos-Saratoga Joint Union High School District and small portions of Santa Clara Unified and Sunnyvale and the corresponding portion of Fremont Union High. A portion of Trustee Area 2 is within Santa Cruz County.
Board Action
In order for the Board to discuss whether to order a special election or make a provisional appointment, the item has been placed on the agenda and the discussion must be held in open session. The Board may choose to take action in one of the following ways:
Option 1: Call for an Election to fill Vacancy
When an election is ordered, the election must be held on the next established election date not less than 130 days after the election is ordered. If the Board decides to order an election on January 17, 2018, the election date would be June 5, 2018.
The financial impact of Option 1 includes the cost of advertising in local media and the cost of holding an election. The estimated cost of advertising in the local media is $3,500. The estimated combined cost of a June 5, 2018 election in both Santa Clara County and Santa Cruz County is $250,000.
Option 2: Pursue a Provisional Appointment and Designate a Board Subcommittee to Review Applicants for Provisional Appointment
If the Board chooses to make a provisional appointment, they must advertise in the local media to solicit Board candidate applicants and nominations; form a committee consisting of less than a quorum of the Board to review eligible applicants; interview the candidates at a public meeting and select the provisional appointee by majority vote. If the Board chooses to make a provisional appointment it must do so by February 17, 2018.
The financial impact of Option 2 includes the cost of advertising in local media which is estimated to be $3,500.
If the Board fails to act within the 60-day period, the County Superintendent shall order an election to fill the vacancy.
Attached is Board Bylaw 9223 and a memorandum that provides a complete description of the process, timelines, and financial implications.
The Board will discuss and elect their Vice-President for 2018.
Administrator
Mary Ann Dewan, Ph.D., Interim County Superintendent of Schools
Megan K. Reilly, Chief Business Officer, Business Services Branch
Laurie Sauro, Director, Internal Business Services
Background
This report reflects budget revisions for the month of December 2017. If an expenditure budget is increased, it is supported either by an increase in revenue, a decrease in carryover (use of carryover), a decrease in fund balance or any combination of the three. If an expenditure budget is decreased, the result could be due to a decrease to estimated revenue, or an increase to credit it back to fund balance.
During the month of December 2017, we increased expenditure budgets by $1,085,697, increased revenue by $1,121,326, and increased fund balance by $35,629.
Requested Action
Approve the Budget Revisions for the Month of December 2017.
Administrator
Mary Ann Dewan, Ph.D., Interim County Superintendent of Schools
Steve Olmos, Ed.D., Chief Schools Officer
Background
The Early Learning Services Department has received notification from the Administration of Children and Families (ACF) and the Department of Health and Human Services that the Santa Clara County Office of Education (SCCOE) is eligible to apply for the annual Head Start/Early Head Start grant in the amount of $25,529,463. As shared previously via communications, there are several key changes in the FY 2017-18 grant application.
The Head Start program will submit its fourth year of a five year grant application for FY 2018-19. This grant application must include five-year goals and Year 4 objectives. Funding is guaranteed for Years 4 through 5, so long as the program remains in full compliance with Head Start regulations. The program is scheduled for a federal review in program year 2018.
The FY 2018-19 grant application includes several key changes to address challenges related to increasing personnel and indirect costs. These challenges must be resolved before the upcoming federal review to avoid findings which could threaten ongoing funding.
The SCCOE Head Start program currently serves 1,946 children (1,690 preschoolers and 256 infants/toddlers) and families in Santa Clara and San Benito counties. As a result of program fiscal implications in FY 2017-18, the program design is being modified. The FY 2018-19 grant application proposes to balance the budget through staff reductions. In addition, the program will transfer 80 Full Day Head Start preschool slots from Directly Operated to be served by Partner agencies.
The Head Start program has had meetings and discussions with key partners (internal and external) to help review the five-year goals and Year 4 objectives for the grant, and to vet the proposed enrollment reduction and conversion option described above to serve eligible children and families. Meetings that have been held include, but are not limited to, the following:
Head Start Family Services/School Readiness Committee: November 14, 2017
Head Start Health Advisory Committee: November 15, 2017
Head Start Parent Policy Council: November 21, 2017 and December 19, 2017
SCCOE Budget Study Committee: December 13, 2017
Head Start Management: November 28, 2017
Meetings will be held with staff members to review proposed changes and recommendation for the grant application for program year 2018-19.
Attached are the executive summary and PowerPoint presentation, which provides more details on the changes noted above, as well as a summary of the overall grant application.
Fiscal Implications
These funds will be available May 1, 2018 and will cover program operations through April 30, 2019.
|
BUDGET |
|
|
Personnel |
$10,854,849 |
|
Fringe Benefits |
$6,114,458 |
|
Travel |
$101,441 |
|
Equipment |
0 |
|
Supplies |
$547,894 |
|
Contractual** |
$4,606,129 |
|
Others |
$871,989 |
|
Indirect Cost (12.48%) |
$2,432,703 |
|
Total |
$25,529,463 |
** Contracts with partner agencies are not subject to full indirect.
Approved by Megan Riley and Cindy Nguyen on 1-12-18
Administrator
Mary Ann Dewan, Ph.D., Interim County Superintendent of Schools
Khristel Johnson, Director, Charter Schools
Background
The charter for Spark Charter School (Spark) expires on June 30, 2018. On November 17, 2017, Spark delivered to the Charter Schools Office of the Santa Clara County Office of Education a renewal petition for a Santa Clara County Office of Education (SCCOE) authorized independent, district appeal charter school for the Spark Charter School. Spark is seeking approval for renewal of a public charter elementary school, serving students in grades K-8 for a renewal charter term of five years beginning in July 2018. Spark currently serves 249 students and is located in Sunnyvale School District (SSD). Spark was initially approved on October 1, 2014, and opened in August of 2015.
On December 13, 2017, the Santa Clara County Board of Education (SCCBOE) held a public hearing on the Spark Charter Renewal Petition. On December 14, 2017, SCCOE Charter School staff conducted a comprehensive site visit and interviewed, parents, teachers, and staff.
The Education Code requires that the County Board of Education “shall either grant or deny the charter renewal within 60 days of receipt of the petition (California Code of Regulations, Title 5, §11966.4). However, this date may be extended by an additional 30 days if both parties agree to the extension.”
At the Board meeting, the Board was presented a list of concerns with safety and governance implications from Sunnyvale School District. SCCBOE tasked Spark Charter with providing responses prior to the Decision Hearing.
As per Board Policy 0420.4, Spark and SCCOE met to discuss a "Memorandum of Understanding" (MOU) which addresses SCCOE’s best practices regarding the respective fiscal, operational, and administrative responsibilities, and legal relationships. Any other matters not otherwise addressed or resolved by the terms of the Charter, correcting any deficiencies in the Charter, or any conditions which may be imposed by SCCBOE will need to be addressed in an addendum to the MOU after the SCCBOE has taken action. While agreement on the verbiage in the MOU has been reached, as of January 12, 2018, petitioners have yet to sign the MOU. Please note, and Spark was clearly informed, that the MOU developed to date addresses only some of the SCCOE’s general best practices and does not address more particular concerns raised by Spark’s Charter and performance to date. If the SCCBOE acts to approve the Spark Charter renewal, as Spark is also a school of SCCOE for special education purposes, it will be necessary for the parties to develop an addendum to remediate and resolve issues and address the provisions of special education services as well as to remediate and resolve the concerns and issues particular to Spark, specifically including the concerns, deficiencies, and factual findings set forth below.
A copy of the renewal petition can be found at: https://www.sccoe.org/supoffice/charter-schools-office/Pending/Spark%20Charter%20Renewal%20Petition%202018-23.pdf
CRITERIA FOR RENEWAL OF A CHARTER PETITION
A petition submitted for renewal per Education Code § 47607 shall be considered by the governing board upon receipt with all of the following requirements (California Code of Regulations, Title 5, §11966.4)
CRITERIA FOR APPROVAL OF A CHARTER PETITION RENEWAL
Education Code § 47605 (b) makes clear that governing boards are to be aware “of the intent of the Legislature that charter schools are and should become an integral part of the California educational system and that [renewal] of charter schools should be encouraged. The [County Board of Education] shall grant a charter for the operation of a school under this part if it is satisfied that granting the charter is consistent with sound educational practice. The [County Board of Education] shall not deny a petition for the [renewal] of a charter school unless it makes written factual findings to support one or more of the following findings”:
REVIEW OF THE PETITION
Staff reviewed the Petition using the criteria established in California Education Code 47605 (b), 47607, California Code of Regulation Title V, section 11966.4 and County Board Policy 0420.4 (c) and found:
1. Determination of Academic Performance
|
CAASPP Results (% Meets/Exceed Standards) |
||||
|
|
2015-16 |
2016-17 |
||
|
|
ELA |
MATH |
ELA |
MATH |
|
Spark |
73 |
65 |
58 |
55 |
|
District |
55 |
58 |
51 |
57 |
|
Bishop |
39 |
36 |
40 |
35 |
|
Ellis |
47 |
52 |
48 |
49 |
|
Fairwood |
65 |
66 |
64 |
60 |
|
Cumberland |
79 |
87 |
82 |
87 |
|
State |
49 |
37 |
49 |
37 |
The Table above reflects the CAASPP information provided by Spark Charter that Spark asserts fulfills its renewal request and indicates student performance that meets/exceeds those of the Sunnyvale School District, and the schools that Spark identified as its comparable schools. However, this data reflects a significant decline in year-over-year student performance for Spark students both in comparison to its own prior performance and as compared to the other samples.
Staff finds that Spark Charter School DOES NOT meet the criteria for renewal.
2. Review of the Charter Petition
a. Unsound Educational Program
The CAASPP data establishes that Spark has failed to make appropriate academic improvement, either schoolwide or for its numerically significant pupil subgroups.
Spark’s financial issues, miscalculations, and economic instability put the entire program and Spark’s ability successfully to provide and implement the educational program proposed in the Charter at risk and make the provision of a sound educational program unlikely.
Spark’s English Learner (EL) program is inadequate and Spark has not demonstrated that is has the required knowledge and expertise to properly serve EL students. There is no evidence of a designated EL program nor any indication of such time in the school schedule. In addition, use of EL strategies to support access to the content instruction were not observed during classroom visits, suggesting limited integrated EL supports for the 22.2% of Spark students classified as English Learners. While the Charter refers to an EL Support Team, there was no such team in place at the time of SCCOE Staff’s renewal visit to Spark.
Staff concluded that Spark DOES NOT provide sufficient information in the renewal Petition to substantiate all of the required elements for a sound educational program.
b. Demonstrably Unlikely to Implement the Program
Since Spark’s inception, it has faced challenges, from administration, staff, and board member turnover to challenging financial practices to maintain fiscal stability. During the last 2.5 years, Spark has had three different administrators, all but one board member has changed, and for 9 months Spark maintained a board of four while struggling to find a fifth board member. Additionally, Spark has had significant staff turnover, namely 71% in 2016-17 and 40% in 2017-18. On a fiscal front, due to miscalculations and cashflow management issues, Spark has needed additional financial support by way of personal loans from board members and selling future revenues as short-term loans for cash management.
Staff found facts that demonstrate that the Petitioners are NOT likely to successfully implement the program.
c. Affirmations of each of the conditions required by statute 47605(b)(4)
Staff found that the Petition does contain the required affirmations.
d. Reasonably comprehensive description of the required elements
Staff found that the petition for renewal DID NOT contain a reasonably comprehensive description of all the required elements as set forth in the Staff Analysis and Proposed Findings of Fact and set forth in the Proposed Resolution. These deficient areas include: educational program/plan for student academic achievement, method by which pupil progress in meeting outcomes will be measured, governance structure, health and safety, racial and ethnic balance, and admissions policies and procedures consistent with Education Code 47605(d).
e. Exclusive Employer
The renewal petition contains a statement specifying that Spark shall be the exclusive employer of employees of the charter school for purposes of the Educational Employment Relations Act.
f. Requirements for Grade-Levels Served, Facility Location, and Students Served
Spark currently serves K-8. According to the California Department of Education, the Transitional Kindergarten (TK) laws mandate that any school, including Charter Schools, which offer kindergarten must also offer TK. If the charter is renewed, Spark will need to materially revise its Charter to also include TK.
g. Other Criteria in Statute
Staff found the renewal petition meets other criteria set forth in the statute.
3. Increases in pupil academic achievement for all groups of pupils served by the charter school
The table below reflects SBAC year-over-year trend, by ethnicity and EL status. The decline in student performance in ELA and Math is shown, with White students reflecting a much lesser percentage of decline. The renewal Petition does not point out the decline, nor address any specific interventions or strategies to mitigate or resolve possible instructional issues, thus does not include future plans for improvement.
2015-16 2016-17
|
|
ELA |
Math |
ELA |
Math |
|
All |
73 |
65 |
57 |
55 |
|
Asian |
N/A |
N/A |
59 |
76 |
|
Hispanic |
31 |
23 |
27 |
13 |
|
White |
69 |
61 |
70 |
60 |
|
EL |
N/A |
N/A |
40 |
33 |
Spark has not met the criteria that “the authority that granted a charter is required to consider increases in pupil academic achievement for all numerically significant pupil subgroups as the most important factor in deciding whether to renew the Charter. (Education Code Section 47607(a)(3)).”
4. Past performance of the school’s academics, finances, and operation in evaluating the likelihood of future success, along with future plans for improvement if any
Spark exhibits a lack of proficiency in budgeting and cash management. Since their inception, Spark has struggled with cash flow. The state and federal funding appear to be adequate, however, knowledge of the timing of the distribution of funds has led to economic instability. This is evidenced by the necessity to obtain “short term” loans from individuals for the years 2016-17 and 2017-18. In addition to the no-interest loans, Spark sold their expected revenues to remain viable and to provide the funding for payroll in these corresponding years.
The misallocation of expenses and loans have demonstrated a lack of school finance classification and balance sheet knowledge. This brings into question the accuracy of their accounting documents and procedures.
For the past three years, Spark has either understated or overstated their average daily attendance (ADA) resulting in either costly penalties or under funding. The inability to accurately estimate ADA has impacted their cash flow and financial health.
While Spark states that it has and continues to project budget reserves, with a goal of an 11% reserve, in actuality Spark is surviving fiscally only by selling its future receivables, obtaining personal loans from board members, and juggling invoice payments on a monthly basis. As of November 2017, Spark had only $3,870 in a savings account, which is a reserve of 0.2%. Should Spark face an unanticipated or unusual expense, it will be unable to meet its financial obligations, including the provision of services to students.
Staff finds that Spark DOES NOT meet the criteria for renewal.
REQUESTED ACTION
Staff reviewed the renewal Petition for Spark Charter School utilizing the criteria for charter approval set forth in Education Code Sections 47605 and 47607 and California Code of Regulations, Title 5 Section 11966.5.
It is the recommendation of the Charter Staff to deny the Renewal Petition and adopt the Board Resolution for denial of renewal of Spark Charter School setting forth facts specific to the Spark Charter supporting the denial.
Administrator
Mary Ann Dewan, Ph.D., Interim County Superintendent of Schools
Megan K. Reilly, Chief Business Officer
Background
Per Board Policy BP 3312 (a), contracts from $100,000 up to $250,000 are to be provided as one information item at a regular meeting of the Board.
For your information, the table below lists the contracts processed in the month of December 2017 from $100,000 up to $250,000.
Fiscal Implications
| Vendor | Description | Contract Type | Branch | Responsible Person | Contract Amount |
|---|---|---|---|---|---|
| Ron Paris Construction Company, Inc. | Per the SCCOE Bid process, Bid-01-17-18 for Sunol Community School Accessibility improvements was awarded to Ron Paris Construction Company, Inc. The 2017-18 contract provides for Building A restroom ADA (Americans with Disability Act) renovations, fire alarm upgrade in the restroom area, new accessible parking spaces, and new and replaced concrete for an accessible path to the existing building. | New | Business Services | Megan K. Reilly | $224,576 |
| Atkinson, Andelson, Loya, Ruud & Romo | First amendment to an existing 2017-18 contract with Atkinson, Andelson, Loya, Ruud and Romo. They provide legal services on charter school matters, including review and recommendation of Charter School petitions, renewals, and petition revision requests; review and development of memorandum of understanding between the charter authorizer and charter operator; development of policies and procedures for Charter Schools oversight; and representation in any litigation regarding Charter School matters. This first amendment adds $80,000 to the existing contract, which brings the total value of the amended contract to $170,000. | Amendment | Office of the Superintendent | Mary Ann Dewan, Ph.D. | $170,000 |
| Integrated Justice Information System Institute | First amendment to an existing 2017-18 contract, with Integrated Justice Information System Institute, who has been consulting on a data management and safeguarding requirements project. This amendment enables additional key personnel for the development of implementation of Phase 1 Data Architecture and Data Management. This amendment adds $75,000 to the existing contract, which brings the total value of the amended contract to $150,000. All costs associated with this contract are paid from grant funds. | Amendment | Office of the Superintendent | Mary Ann Dewan, Ph.D. | $150,000 |
| Stewards of Change Consulting, LLC | Second amendment to an existing contract with the vendor, who provides consulting and facilitation regarding data sharing agreements with key Silicon Valley Regional Data Trust (SVRDT) stakeholders and legal counsels. The amendment allows continued work for 2017-18, and adds $50,000 to the contract, which brings the total value of the amended contract to $143,333. All costs associated with this contract are paid from grant funds. | Amendment | Office of the Superintendent | Mary Ann Dewan, Ph.D. | $143,333 |
Administrator
Mary Ann Dewan, Ph.D., Interim County Superintendent of Schools
Megan K. Reilly, Chief Business Officer
Background
Per Board Policy BP 3312 (a), contract agreements estimated to exceed $250,000 shall be placed on the agenda of regular County Board meetings as individual information items.
The Silicon Valley Children's Fund (SVCF) was awarded this contract as a sole source provider pursuant to AR 3310 and has been partnering with Santa Clara County Office of Education's Foster Youth Services Coordinating Program (SCCOE-FYSCP) to provide high qualified services and experiences that address the needs of mentoring, transitioning, emancipation and counseling services for foster youth. SVCF has extensive experience in working with foster youth with academic, behavioral, emotional and developmental difficulties. They possess the knowledge and experience in working with county, school and community-based organizations. SVCF is experienced in developing curriculum and training staff. They have the experience to coordinate education services for foster youth, as well as provide guidance to problem-solve difficult situations.
Over the years in working with SVCF, the program continues to expand and serve more foster youth, as well as provide positive outcomes. The program supports foster youth from 8th-12th grades, emphasizing 8th grade transition into high school, support for graduating high school, preparing for post-secondary education and employment preparation. There are 1,275 eligible students of which 995 are Juvenile Justice involved.
Fiscal Implications
| Vendor | Description | Contract Type | Branch | Responsible Person | Contract Amount |
| Silicon Valley Children's Fund | 2017-18 contract to provide program coordination, monitoring and development of the Emerging Scholars Program, StepUp Program, as well as providing general services with Technical Assistance and the Records Review Project for foster youth. | Renewal | Student Services | Steve Olmos, Ed.D. | $295,315 |
Administrator
Mary Ann Dewan, Ph.D., Interim County Superintendent of Schools
Megan K. Reilly, Chief Business Officer
Background
Per Board Policy BP 3312 (a), contract agreements estimated to exceed $250,000 shall be placed on the agenda of regular County Board meetings as individual information items.
Cell Contracting Services provides construction management, design build and general contracting services. Cell Contracting Services hold California Unlimited General Contractors License as well as Electrical C-10 & C-7 licenses.
Per the SCCOE Bid process, Bid 02-17-18 for Hester Classroom Modernization was awarded to Cell Contracting Services Corporation.
Fiscal Implications
| Vendor | Description | Contract Type | Branch | Responsible Person | Contract Amount |
| Cell Contracting Services Corporation | Per the SCCOE Bid process, Bid 02-17-18 for Hester Classroom Modernization was awarded to Cell Contracting Services Corporation. The 2017-18 Contract provides for construction of six new accessible restrooms and converting an existing classroom to a Life Skills Lab, which includes items common in an apartment such as sink, stove, oven, microwave, washer dryer, refrigerator, and dishwasher. | New | Business Services | Megan K. Reilly | $267,750 |
Administrator
Mary Ann Dewan, Ph.D., Interim County Superintendent of Schools
Background
On December 13, 2017 the Policy Development Subcommittee met and approved the revisions to Board Policy 3100 - Budget.
BP 3100 Budget
Policy updated to include language on LCAP, clarify process for administration of the budget, clarify public hearing process for adoption of the budget, update language on fund reserve, delete section on deferred maintenance, and general clarification of language so that the policy aligns with education code and government code where applicable. Delete the section on Budget Study Committee as there is a separate policy that addresses this, to avoid confusion, and to eliminate redundancies in the policies.
Administrator
Mary Ann Dewan, Ph.D., Interim County Superintendent of Schools
Steve Olmos, Ed.D., Chief Schools Officer
Background
As per the Head Start Act, all Head Start agencies are required to provide program information to the Board of Education. Attached are the following reports:
Program Information Report 2017-18 (PIR) – November 2017
Provides information on progress of services provided to children and families to meet required timelines as per specific indicators and thresholds
Financial Report – HS Basic/EHS Basic Total Grant Award – November 2017
Provides the status of program budget and financial oversight
In-Kind Contribution Required
Indicates the progress of required matching contribution required by grant ($6,676,866)
Purchase Card Summary – November 2017
Serves as an oversight check of program expenses
California Child Food Program Summary Reports (USDA) – November 2017
Serves as an oversight check of program expense
Enrollment Report – November 2017
Summarizes the year to date enrollment activity in the Head Start Program to comply with enrollment requirements
Annual PIR – 2016-17
Indicates program results in comparison to State, Regional and National levels
Administrator
Mary Ann Dewan, Ph.D., Interim County Superintendent of Schools
Steve Olmos, Ed.D., Chief Schools Officer
Background
Complaints filed for SCCOE school sites under the Williams Settlement are limited to insufficient textbooks or instructional materials, unsafe or unhealthy facility conditions or teacher vacancies or mis-assignments.
Williams Complaint Procedures are posted in all classrooms to inform parents, students and teachers of the procedure for making such complaints.
No Williams complaints were received during the October through December 2017 reporting period.
Administrator
Mary Ann Dewan, Ph.D., Interim County Superintendent of Schools
Khristel Johnson, Director, Charter Schools Department
Background
A Charter Schools Update is provided as a standing agenda item at each regular board meeting.
State Board of Education Charter Appeals
Promise Academy and Perseverance Preparatory School's charter appeals to the State Board of Education decision hearing will take place on January 19, 2018. KIPP East Side Charter High School's appeal to the State Board will go through its' first step with the Charter Commission on February 7, 2018. SCCOE Charter Staff will attend both sets of hearings.
Discovery II
The Charter School Department received written notification from Discovery II on 1/11/2018 stating that they are withdrawing their Petition at this time and would be resubmitting it to our office at a later date.
Administrator
Mary Ann Dewan, Ph.D., Interim County Superintendent of Schools
Background
The Board President will present the appointments to the County Board Committees for the 2018 calendar year.
Board Committee appointments pending
Upcoming Items:
Pending Items:
The next Santa Clara County Board of Education meeting is scheduled for a special meeting on January 27, 2018. For Board agendas and meeting minutes, please see our website at www.sccoe.org under the County Board of Education page.