Administrator
Mary Ann Dewan, Ph.D., Interim County Superintendent of Schools
Peter Daniels, Chief Public Affairs Officer
Background
The Santa Clara County Board of Education (SCCOE) recognizes ten employees each year for outstanding service to students, parents, coworkers, and customers. Kellie Pena, a paraprofessional at Gateway School, is being honored as the Employee of the Month for outstanding skills and accomplishments on the job, dedication to exceptional service, and commitment to excellence.
Administrator
Mary Ann Dewan, Ph.D., Interim County Superintendent of Schools
Peter Daniels, Chief Public Affairs Officer
Background
George C. Payne Elementary School, Moreland School District, is one of only 342 schools to be recognized as a National Blue Ribbon School. We are recognizing this outstanding accomplishment by honoring Superintendent Mary Kay Going and Principal Cathy Bailey.
Student Impact
Payne Elementary and it's laser-like focus on reading serves as a model for other schools in Santa Clara County to learn best practices to improve student achievement.
At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item. No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda. In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.
The Board will hold a Closed Session to consider the following item:
CONFERENCE WITH LEGAL COUNSEL Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) and (e) of Government Code Section 54956.9: 1 Case
The Board will hold a Closed Session to discuss the following item:
CONFERENCE WITH LEGAL COUNSEL -- PENDING LITIGATION
[Government Code sections 54956.9(a); 54956.9(d)(1)]
Ochoa v. Santa Clara County Office of Education, et al., Case No. 5:16-cv-03283-HRL
Administrator
Mary Ann Dewan, Ph.D., Interim County Superintendent of Schools
Background
The County Board will hold a hearing and take action on an interdistrict attendance appeal filed on behalf of a student, Resident District: San Benito High School District, Desired District: Campbell Union High School District.
The Board will hold a Closed Session to discuss the following item:
PUBLIC EMPLOYEE APPOINTMENT (Govt. Code § 54954.5(e); 54957(b)(1))
(County Superintendent of Schools)
Report of Actions Taken in Closed Session
The superintendent may give a report on any activities related to her duties.
The members of the Board may give reports on any activities related to their duties as members of the Santa Clara County Board of Education.
Request Approval of Minutes of Regular Board Meeting of January 17, 2018.
Request approval of minutes of special board meeting of January 27, 2018 (#2115-S1)
Administrator
Mary Ann Dewan, Ph.D., Interim County Superintendent of Schools
Background
On December 13, 2017 the Policy Development Subcommittee met and approved the revised version of BP 3100 - Budget. The policy was presented to the Board for first reading on January 17, 2018.
BP 3100 Budget
Policy updated to include language on LCAP, clarify process for administration of the budget, clarify public hearing process, update language on fund reserve, delete section on deferred maintenance, update language on Budget Study Committee structure, and general clarification of language so that the policy aligns with the education code and practice.
Requested Action
Request second reading and adoption of Board Policy 3100 -- Budget
Administrator
Mary Ann Dewan, Ph.D., Interim County Superintendent of Schools
Peter Daniels, Chief Public Affairs Officer
Background
February is designated as Black History Month and the 2018 theme “African Americans in Times of War,” commemorates the centennial of the end of the First World War in 1918, and explores the complex meanings and implications of this international struggle and its aftermath. As we continue to honor the contributions of African Americans, the County Office also partners with community organizations to improve educational outcomes for black students.
Requested Action
Adoption of Resolution to Recognize Black History Month
Student Impact
Black History Month is designed to raise awareness and to provide examples to students of the contributions of African Americans, highlight role models for students, and increase an appreciation for diversity and equity in Santa Clara County.
Administrator
Mary Ann Dewan, Ph.D., Interim County Superintendent of Schools
Background
The following donations were made to the Santa Clara County Office of Education:
| Program: | Workforce and Organization Development Department- Human Resources |
| Donor: | AALRR |
| Donation: | $800.00 - To support Every Student Succeeding Breakfast Event |
| Program: | Walden West - Student Services |
| Donor: | Walden West Foundation |
| Donation: | $2,000.00 - 2017 Summer Program Scholarships |
Fiscal Implications
The above donations will be deposited in the respective program accounts.
Student Impact
These donations will be used to promote students' educational success and improve academic performance.
Administrator
Mary Ann Dewan, Ph.D., Interim County Superintendent of Schools
Steve Olmos Ed.D., Chief Schools Officer
Background
The Tiny House project was started in the spring of 2015 with the intention of increasing student learning, to pilot a career pathway in construction, and to promote social justice at Blue Ridge School at James Ranch. The Tiny House was constructed on an 8’ x 24’ trailer, using building plans from TumbleWeed, Tiny House Company. The initial cost for the project was estimated at $30,000. There was no stated intended use for a competed Tiny House at the time the project started.
The construction of the Tiny House started in December 2015 and was completed in April of 2017. The total cost of the project was approximately $45,000. This amount does not include the value of labor.
The Tiny House has a defined living space, a kitchen, a bathroom, and two sleeping areas. The approximate size of the Tiny House is about 272 square feet which includes 96 square feet in the sleeping loft. After the Tiny House was completed the SCCOE convened multiple meeting with various homeless advocates with the potential of using the Tiny House to address the homeless issues in our community.
The Gilroy Compassion Center (GCC) expressed interest in acquirin the Tiny House. They are willing to assume full responsibility and liability for the property. The GCC has partnered with the Morgan Hill Police Department to create a State Park Program at the local church in Morgan Hill. They have identified several homeless families that could potentially live in the Tiny House if GCC were to acquire it.
The SCCOE has determined that the Tiny House is unusable, that it is not sellable on the regular market, and is vulnerable to deteriation as it remains in storage. Therefore, the SCCOE is proposing transfering the Tiny HOuse to the GCC for $1.00. The Purchaser and Seller acknowledge that the Seller is transferring the Property at a reduced cost as this transfer of property allows its use for a public purpose that is in keeping with Seller’s purpose, which includes ensuring that homeless children and youth have access to free and appropriate education, and collaborating with other agencies to ensure that homeless children and youth are provided appropriate services.
Per BP 3270 when any Santa Clara County Office of Education instructional materials, equipment, supplies, or other personal property with a value less than $25,000 becomes unusable, obsolete, or no longer needed, the Santa Clara County Superintendent of Schools or designee shall notify the Santa Clara County Board of Education by submitting a quarterly report of recorded sales. The report shall include a list of the items sold, income received, and the method of sale. When surplus property items worth in excess of $25,000 are proposed for sale by Business Services, the County Superintendent or designee shall obtain approval of the County Board before the items are sold. This applies to items purchased using non-federal dollars. The value of the Tiny House is based solely upon the cost of the materials.
Per policy, a unanimous vote of the board is needed for the sale to proceed. The proposed sale has been reviewed by counsel. Counsel has advised that the transfer/sale meets the criteria as required by law.
The Tiny House is currently being stored at Blue Ridge School.
Recommended Action
Approve the bill of sale for the transfer of the Tiny House to the Gilroy Compassion Center.
Student Impact
The Tiny House project was started with the intention of increasing student learning, to pilot a career pathway in construction, and to promote social justice at Blue Ridge School at James Ranch. Our students learned valuable construction skills during the build. They also learned about social issues and homelessness in our community.
Administrator
Mary Ann Dewan, Ph.D., Interim County Superintendent of Schools
Background
The Board will hold a special meeting on Tuesday, February 13, 2018 to interview eligible candidates for the open Board seat in Trustee Area 2. The process for interviewing candidates and for making a provisional appointment shall be approved by the Board. The ad hoc subcommittee, which included Trustees DiSalvo, Mah, and Song, developed this process after a review of BP and processes used in past years.
Requested Action
Recommend approval for the Trustee Area 2 vacancy interview process.
Administrator
Mary Ann Dewan, Ph.D., Interim County Superintendent of Schools
Steve Olmos, Ed.D., Chief Schools Officer
Background
Student Services Branch has been charged with providing a report of Branch programs and activities. This report of the Student Services Branch will focus on the Head Start - State Preschool- Educare - Early Learning Services.
The purpose of this presentation is to provide the Board with program information, an update of the status of key initiatives for the 2017-18 school year, and to share the impact of our programs in the community.
Student Impact
The Head Start/Early Head Start Program is federally funded to serve 1,946 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. These services are provided in Santa Clara and San Benito Counties.
The State Preschool Program is state funded to provide preschool and child care services to 455 children, ages 2-5, from low-income families to facilitate their transition to kindergarten and provide child care for families. These services are provided in San José.
Educare is a model child development program serving 168 children, ages 0-5, from very low-income families. Educare seeks to narrow the achievement gap and ensure that children are ready for school success. SCCOE directly serves 136 children at Educare and provides Head Start/Early Head Start funding for all enrolled children. These services are provided at Santee School in the Franklin-McKinley School District in east San José.
Administrator
Mary Ann Dewan, Ph.D., Interim County Superintendent of Schools
Steve Olmos, Ed.D., Chief Schools Officer
Background
Student Services Branch has been charged with providing a report of Branch programs and activities. This report of the Student Services Branch will focus on the Walden West Environmental Education.
The purpose of this presentation is to provide the Board with program information, an update of the status of key initiatives for the 2017-18 school year, and to share the impact of our programs in the community.
Student Impact
Walden West has a life changing impact on almost 15,000 students every year. This quote was taken from the weekly student exit survey for the week of January 23-26, 2018.
Question: Are you having fun?
“This is better than Disneyland. I love nature and everything !”
-Student, Laurelwood School, Evergreen SD
Administrator
Mary Ann Dewan, Ph.D., Interim County Superintendent of Schools
Khristel Johnson, Director, Charter Schools
Background
A Charter Schools Update is provided as a standing agenda item at each regular board meeting.
State Board of Education Charter Appeals
Promise Academy and Perseverance Preparatory School
Charter Staff attended the State Board of Education meeting on January 19, 2018, for the Promise Academy and the Perseverance Preparatory School charter appeals. This is the final step for both schools. The State Board of Education (SBE) voted to approve Promise Academy as a TK-8 school and approve Perseverance Preparatory School for grades 5-8. It is anticipated that both Promise and Perseverance will open in August 2018.
Spark Charter School
On January 30, 2018, SCCOE Charter Staff was notified by the California Department of Education that Spark Charter School submitted its appeal to the SBE for the May SBE board meeting.
Charter Authorizers Meeting
On January 30, 2018, SCCOE Charter Staff and representatives from Morgan Hill Unified, Alum Rock School District, East Side Union High School District and Sunnyvale School District met as Charter School Authorizers. Topics for the meeting included building trust across authorizers, calibrating best practices in charter school oversight and monitoring, shared interests, and topics for future meetings. All present felt it was a good step in collaboration and plan to invite other authorizers to the table for future meetings.
Student Impact
The Charter School Update provides information to the board related to the charter schools authorized by the Santa Clara Board of Education and items related to the Santa Clara County Office of Education's role in oversight and monitoring. The County Board of Education has 23 authorized charter schools who serve approximately 10,000 students.
Administrator
Mary Ann Dewan, Ph.D., Interim County Superintendent of Schools
Background
The Board President will present an updated appointment list of the County Board Subcommittees for the 2018 calendar year.
Administrator
Mary Ann Dewan, Ph.D., Interim County Superintendent of Schools
Background
A discussion will be led by Board President Rosemary Kamei to review protocols and procedures related to Board Bylaw 9010 - Public Statements.
Upcoming Items:
Pending Items:
The next Santa Clara County Board of Education meeting is a Special Board meeting scheduled for February 13 and the next Regular Board meeting is scheduled for February 21, 2018.