Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Peter Daniels, Chief Public Affairs Officer
Background
As part of the County Board of Education Student Recognition Program, the Santa Clara County Office of Education (SCCOE) recognizes four students each year who have overcome significant obstacles to reach their personal and academic goals. Rolando Pablo Lorenzo is being honored as the Student of the Year for Alternative Education for his academic achievements, leadership skills, good attendance, citizenship and character and perseverance in pursuing his goals.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Peter Daniels, Chief Public Affairs Officer
Background
Each year at the request of the California Department of Education (CDE), the County Superintendent invites submissions from county districts for the state "Classified School Employee of the Year" program. A committee composed of one Santa Clara County Office of Education employee and two community partner organizations reviewed all submissions and selected one employee from each job classification. The County Superintendent then forwarded these names to the CDE for consideration of statewide recognition.
Today, May 16, 2018, we will honor the nominees. They are:
At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item. No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda. In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The County Board will hold a hearing and take action on an interdistrict attendance appeal filed on behalf of a student; Resident District: Santa Clara Unified School District, Desired District: Luther Burbank School District.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The County Board will hold a hearing and take action on an interdistrict attendance appeal filed on behalf of a student; Resident District: Luther Burbank School District, Desired District: San Jose Unified School District.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
Expulsion Appeal Filed on Behalf of Student - Resident District: Campbell Union High School District
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
The Board will hold a Closed Session to consider the following item:
CONFERENCE WITH LEGAL COUNSEL -- ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2) and (e)(1): 1 case
Report of Actions Taken in Closed Session
The superintendent may give a report on any activities related to her duties.
The members of the Board may give reports on any activities related to their duties as members of the Santa Clara County Board of Education.
Request Approval of Minutes of Regular Board Meeting of May 21, 2018.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Peter Daniels, Chief Public Affairs Officer
Background
May is National Foster Care Awareness Month, a month set aside to acknowledge foster parents, family members, volunteers, mentors, policymakers, child welfare professionals, and other members of the community who help children in foster care find permanent homes, healthy connections, and the resources to lead a successful and rewarding life.
Fiscal Implications
None
Student Impact
The many services offered by the SCCOE contribute to supporting students who are foster youth and assist in meeting the office's efforts to provide equity, inclusion, and access for all students.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
Whenever a school district election is scheduled to be held on the same day and in the same territory (or in territory that is part of the same) as elections of other political subdivisions, the district election may be either completely or partially consolidated with other elections.
The attached resolutions request that the Board of Supervisors of Santa Clara County and Santa Cruz County completely consolidate the November 6, 2018 County Board of Education election with other elections.
Fiscal Implications
The County Registrar of Voters for Santa Clara County estimates the cost for the County Board of Education election to be approximately $650,000 (this does not include the cost increase effective July 1, 2018 or the candidate statement costs). The Santa Cruz Elections Department estimates the cost of the County Board of Education election for the portion of Trustee Area 2 that falls within Santa Cruz County to be $8,200 (this estimate does not include the cost of the candidate statement).
If the County Board of Education election is not consolidated with other elections, a special election will have to be conducted for the County Board of Education. Special election costs charged to the County Office of Education would be considerably higher than consolidated costs.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Megan K. Reilly, Chief Business Officer, Business Services Branch
Laurie Sauro, Director, Internal Business Services
Background
This brief will provide information on Other Post Employment Benefits (OPEB). The report will describe what OPEB is, how it impacts the budget development process, and what options exist to address this liability.
OPEB stands for Other (than pension) Post Employment Benefits that employees earn during employment but take after the employment has ended. They are part of the total compensation offered by employers to attract and retain the services of qualified employees. OPEB can include pharmaceutical costs, health care, dental, vision, life, long-term disability, and long-term care benefits provided for retiree and promised to future retirees.
The options for how to fund and meet the financial liability will be discussed.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Megan K. Reilly, Chief Business Officer, Business Services Branch
Laurie Sauro, Director, Internal Business Services
Background
Request to approve 3 items necessary to establish an irrevocable OPEB trust
Education Code Section 42850 authorizes the establishment of a fund for pension and other employee benefits to accumulate restricted moneys from salary reduction agreements, other contributions for employee retirement benefit payments, or both. Staff recommends the SCCOE participate in the California Employer’s Retiree Benefit Trust (CERBT) Program as part of the SCCOE’s plan to address OPEB costs.
The CERBT has approximately 500 contracted public agencies, including 55 K-12 school districts, community college districts, and offices of education. The program is low cost (currently 10 basis points), and provides GASB-compliant reporting support for employers.
The attached CalPERS documents authorize the SCCOE’s participation in the CERBT Program, and delegate authority for program disbursements to the Superintendent and Chief Business Officer. Additionally there is a resolution to establish a new Fund 710 Retiree Benefit Trust Fund.
Requested Action
Approve agreement with California Public Employees’ Retirement System to participate in the California Employer’s Retiree Benefit Trust Program for the prefunding of retiree health benefits and delegate authority for program disbursements. Adopt the resolution to establish Fund 710, a Retiree Benefit Trust Fund, and Authorize the County Superintendent to sign the agreement to Prefund Other Post Employment Benefits.
Fiscal Implication
By establishing the Retiree Benefit Irrevocable Trust Fund, the estimated cost per full time equivalent (FTE) will be reduced due to a higher discount rate, therefore creating savings to program.
Student Impact
This action may lead to a reduction in the amount needed per FTE for OPEB liabilities and therefore, should provide additional resources for programs and services which benefit students.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Megan K. Reilly, Chief Business Officer, Business Services Branch
Laurie Sauro, Director, Internal Business Services
Background
This report reflects budget revisions for the month of April 2018. If an expenditure budget is increased, it is supported either by an increase in revenue, a decrease in carryover (use of carryover), a decrease in fund balance or any combination of the three. If an expenditure budget is decreased, the result could be due to a decrease to estimated revenue, or an increase to credit it back to fund balance.
During the month of April 2018, we decreased expenditure budgets by $77,542, decreased revenue by $110,118, and decreased fund balance by $32,576.
Requested Action
Approve the Budget Revisions for the Month of April 2018.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The Board will discuss and consider the appointment of a Vice-President for 2018.
The Vice-President of the County Board of Education has the following duties:
1. In the absence of the President, perform the duties and obligations of the President, and have the authorities, rights, and privileges of the President.
2. In the absence of the President, preside at all meetings and rule on parliamentary rules.
3. Serve as chairperson of the Policy Development Subcommittee of the Santa Clara County Board of Education
4. Serve as clerk to the Board.
Term
The term of Vice-President shall be for the current calendar year. No County Board member may serve as Vice-President for more than one (1) consecutive term.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Khristel Johnson, Director of Charter Schools
Background
A Charter Schools Update is provided as a standing agenda item at each Board Meeting.
Legacy Academy
Legacy Academy was approved by the SCCBOE on December 14, 2016, as a 6-8th grade countywide charter school to serve “at promise” students with an anticipated start date of August 2017. In February 2017, and in accordance with the MOU, Legacy Academy self-selected to delay its opening until August 2018. An update on Legacy’s progress toward opening will be provided.
Spark Charter School
On May 9, 2018, Spark Charter School appeared before the State Board of Education regarding its renewal appeal. The SCCBOE denied Spark’s renewal petition on January 17, 2018, in a vote of 4-1 with one absent. In April, the Advisory Commission on Charter Schools voted against the CDE staff recommendation to deny, and recommended approval to the State Board on a vote of 7-1. The State Board of Education however accepted the CDE’s recommendation and denied Spark’s renewal on a vote of 7-2.
Student Impact
The Charter School Update provides information to the board related to the charter schools authorized by the Santa Clara Board of Education (SCCBOE) and items related to the Santa Clara County Office of Education's (SCCOE) role in oversight and monitoring. The County Board of Education has 23 authorized charter schools which serve approximately 10,000 students.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
Education Code 1302(a) requires any salary increase of $10,000 or more to be discussed by the County Board of Education at a regularly scheduled meeting. Recent promotions and calendar increases will result in excess of the $10,000 limit for one (1) employee.
Fiscal Implications
The following chart outlines the employee name, prior position title, new position title, reason for the salary increase, prior annual salary, new annual salary and the salary increase for each employee. This employee is slated to receive a salary increase of $10,000 or more.
|
|
Last Name |
First Name |
Prior Position Title |
New Position Title |
Reason (See Legend) |
Prior Annual Salary |
New Annual Salary |
Salary Increase |
|
1 |
Muñoz |
Jonathan |
Supervisor-Classification & Recruitment |
Director III-HR/Classified Personnel Services |
C |
$108,916.08 |
$130,497.12 |
$21,581.04 |
LEGEND:
A: Interim promotion (temporary only)
B: Increase in calendar
C: Promotion
D: Position reinstatement
E: Promotion and increase in calendar
F: Position change and increase in calendar
G: Increase in FTE
H: Position reclassification
Student Impact
The Human Resources Branch ensures our students receive quality instruction through the selection, assignment and support of qualified leaders, teachers and staff.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Steve Olmos, Ed.D., Chief Schools Officer
Background
As per the Head Start Act, all Head Start agencies are required to provide program information to the Board of Education. Attached are the following reports:
Program Information Report 2017-18 (PIR) –March 2018
Provides information on progress of services provided to children and families to meet required timelines as per specific indicators and thresholds
Financial Report – HS Basic/EHS Basic Total Grant Award –March 2018
Provides the status of program budget and financial oversight
In-Kind Contribution Required –March 2018
Indicates the progress of required matching contribution required by grant ($6,676,86)
Administration Cost Limitation –March 2018
Limits the amounts of funds charged as development and administrative costs to 15%
Purchase Card Summary –March 2018
Serves as an oversight check of program expenses
California Child Food Program Summary Reports (USDA) –March 2018
Serves as an oversight check of program expense
Enrollment Report –March 2018
Summarizes the year to date enrollment activity in the Head Start Program to comply with enrollment requirements
Student Impact
The Head Start/Early Head Start Program is federally funded to serve 1,946 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. These services are provided in Santa Clara and San Benito Counties.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Megan K. Reilly, Chief Business Officer
Background
The Business Services Branch is the Santa Clara County Office of Education’s (SCCOE) financial, facilities, and assets manager; and the school districts' business support office.
This presentation will provide the Board with information about who we are and what services we provide in support of the SCCOE's Mission, Vision, Values and Goals.
https://drive.google.com/file/d/1ilWbR9FoRAR8ZOHJN1N27U3O-xOv4iXp/view?usp=sharing
Refer to Board Bylaw 9322 Agenda/Meeting Materials for specific information related to the preparation of County Board of Education agendas. Excepting agenda items otherwise permissible by Education Code, Brown Act or other rules, regulations, or policies for the Board to place on the agenda, a County Board member may request an item within the jurisdiction of the County Board be placed on the agenda. A process for reviewing requested agenda items is described in the board bylaw. In summary, the process includes a review to determine if the item is within the Board's jurisdiction, where it could be placed on the agenda and an assessment of the resource impact of preparing the item.
Requested Items:
The next Santa Clara County Board of Education meeting is scheduled for June 13, 2018. For Board agendas and meeting minutes, please see our website at www.sccoe.org under the County Board of Education page.