Roll Call will be taken and action may be taken on absences if necessary.

The Board shall set the agenda by establishing it as posted.  Changes to the posted agenda may only occur as permitted by Education and Government Code including the Brown Act or as described in Board Bylaws.  Permitted revisions to the posted agenda include the movement of items from consent to action or reordering the sequence of agenda items.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Peter Daniels, Chief Public Affairs Officer

Background

The Santa Clara County Board of Education (SCCBOE) recognizes ten employees each year for outstanding service to students, parents, coworkers, and customers. Veronica Hernandez, a paraeducator for Carson Elementary, is being honored as the Employee of the Month for outstanding skills and accomplishments on the job, dedication to exceptional service, and commitment to excellence.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Peter Daniels, Chief Public Affairs Officer

Background

As part of its commitment to promoting student success the Santa Clara County Office of Education recognizes Aziza Mohammed, a Santa Clara County student and winner of the California State Elementary Spelling Bee.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The Santa Clara County Office of Education (SCCOE) values its substitutes and recognizes substitutes are important in an overall quality education. SCCOE substitutes have a genuine interest in the well-being of students and support the SCCOE mission, vision and goals by sharing their skills and experiences with our students and staff. Throughout the school year, they serve as teachers, classroom aides, office workers and custodians. SCCOE substitutes provide continuity of service in the absence of staff and help enhance student potential and achievement. These honorees exhibit the following attributes which led to their nomination and recognition tonight.

• Outstanding performance in carrying out duties
• Enriching and improving the work environment
• Personal characteristics

Today, June 13, 2018, we will honor Vanessa Namowicz (Substitute Alternative Education Aide), Stacey McCabe (Substitute Alternative Education Teacher), Mercedes Sanchez (Substitute Early Learning Services Aide), Phoebe Keen (Substitute Special Education Aide), Jennifer Murdock, (Substitute Special Education Teacher) and Norma Goddard (Substitute Office Worker) as the Santa Clara County Office of Education Substitutes of the Year.

Student Impact

The Human Resources Branch ensures our students receive quality instruction through the selection, assignment and support of qualified leaders, teachers and staff.

At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item.  No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda.  In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The County Board will hold a hearing and take action on an interdistrict attendance appeal filed on behalf of a student; Resident District: East Side Union High School District, Desired District: Campbell Union High School District.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

Expulsion Appeal Filed on Behalf of Student - Resident District: Gilroy Unified School District

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The Board will hold a Closed Session to discuss the following item:

A.  CONFERENCE WITH LEGAL COUNSEL -- ANTICIPATED LITIGATION

     Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2) and (e)(1):  2 cases

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The Board will hold a Closed Session to discuss the following item:

Government Code section 54957 PUBLIC EMPLOYEE PERFORMANCE EVALUATION Title: (County Superintendent of Schools) 

Report of Actions Taken in Closed Session

The superintendent may give a report on any activities related to her duties.

The members of the Board may give reports on any activities related to their duties as members of the Santa Clara County Board of Education.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Steve Olmos, Ed.D., Chief Schools Officer

Background

Pursuant to Education Code (EC) 52068(b)(1), school districts and county offices are required to hold a public hearing to solicit the recommendations and comments of members of the public regarding the specific actions and expenditures proposed to be included in the Local Control Accountability Plan (LCAP). The public hearing shall be held at the same meeting as the public hearing required by EC 1622 for the County Office of Education Budget to be adopted for the subsequent fiscal year. 

Recommendations and comments can be emailed to LCAP_Comments@sccoe.org.

The adoption of the LCAP may be held no sooner than one day after the public hearing for the LCAP. The adoption of the LCAP is scheduled for the June 20, 2018 meeting of the Board.

Current Status

The SCCOE’s Local Control Accountability Plan was developed with guidance from the California Department of Education and utilized the process and template adopted by the State Board of Education. Stakeholders participated in the development of the LCAP by attending in three evening leadership meetings. The LCAP Advisory Team met 17 times to prepare the leadership meetings and ultimately the LCAP. The LCAP was presented to the parent advisory committee and to the English learner parent advisory committee pursuant to EC Section 52063.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Megan K. Reilly, Chief Business Officer, Business Services Branch

Laurie Book, Director, Internal Business Services

Background

Education Code 1622 states that on or before July 1 of each fiscal year, the county board of education shall adopt an annual budget for the budget year and shall file the budget with the Superintendent of Public Instruction.

Pursuant to Education Code 1620, the county board of education is required to hold a public hearing to allow comments of the public regarding the proposed budget or any item therein.

For the 2018-19 fiscal year and each fiscal year thereafter, the county board of education shall adopt a budget after the county board of education adopts a Local Control and Accountability Plan (LCAP) or approves an update to an existing LCAP, if an existing LCAP or update to a LCAP is not effective during the budget year.

In addition, the adoption of the LCAP and budget may be held no sooner than one day after the public hearing.

Budget Summary

The SCCOE’s 2018-19 Proposed Budget is developed based upon a set of assumptions and the most up-to-date information available, with guidance from organizations such as the California Department of Education and Department of Finance.

For the County School Service Fund in 2018-19, total projected revenues are approximately $249.1M and projected expenditures are approximately $250.8M. The SCCOE’s 2018-19 projected reserve for economic uncertainty, after removing certain designations, is approximately $10M. This is based on a projected beginning fund balance of approximately $92.3M. The actual beginning fund balance will be determined after the fiscal books for 2017-18 are closed in late August/early September.

The final budget will come to the Board of Education for approval on June 20, 2018.

Request Approval of Minutes of Regular Board Meeting of May 16, 2018.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The following donation was made to the Santa Clara County Office of Education:

Fiscal Implications

The above donation will be deposited in the respective program account.

Student Impact

The above donation will provide support for summer program scholarships.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Peter Daniels, Chief Public Affairs Officer

Background

Lesbian, Gay, Bisexual and Transgender, Queer Pride Month (LGBTQ Pride Month) is currently celebrated each year in the month of June. In cities across the nation, celebrations include pride parades, picnics, parties, workshops, symposia and concerts. Memorials are held during this month for those members of the community who have been lost to hate crimes or HIV/AIDS. LGBTQ History Month is also celebrated with annual month-long observances of lesbian, gay, bisexual and transgender history, along with the history of the gay rights and related civil rights movements.

Student Impact

The resolution acknowledges and supports our diverse student population in Santa Clara County and furthers the goal of creating safe, positive, and inclusive schools for all students.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Steve Olmos, Ed.D., Chief Schools Officer

Background

The Early Learning Services Department has received notification from the Administration for Children and Families, Health and Human Services Department that the Santa Clara County Office of Education is eligible to apply for a Head Start Funding Increase for a Cost of Living Adjustment and T&TA in the amount of $802,941.

The grant consists of a 2.6% COLA increase of $581,097 for Head Start and $77,379 for Early Head Start and $144,465 for Head Start Training and Technical Assistance.

A portion of the increase provides an adjustment to salaries, fringe benefits, partner contracts and to offset higher operating costs.

Fiscal Implications

These funds will be available in fiscal year 2018-2019 and will cover program operations through April 30, 2019. Signed by Cindy Nguyen and Laura Sauro.

Student Impact

The Head Start/Early Head Start Program is federally funded to serve 1,946 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. These services are provided in Santa Clara and San Benito Counties.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Megan K. Reilly, Chief Business Officer, Business Services Branch

Laurie Book, Director, Internal Business Services

Background

This report reflects budget revisions for the month of May 2018.  If an expenditure budget is increased, it is supported either by an increase in revenue, a decrease in carryover (use of carryover), a decrease in fund balance or any combination of the three.  If an expenditure budget is decreased, the result could be due to a decrease to estimated revenue, or an increase to credit it back to fund balance.

During the month of May 2018, we decreased expenditure budgets by $1,478,021, decreased revenue by $1,401,178 and increased fund balance by $76,843.

Requested Action

Approve the Budget Revisions for the Month of May 2018.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Khristel Johnson, Director, Charter Schools Department

Background

A Charter Schools Update is provided as a standing agenda item at each Board Meeting.

2017-18 Data Book

The SCCOE Charter School staff has worked with the Charter Schools in the collection, preparation and presentation of the Charter School Annual Report.  In response to the 2017 SCCBOE recommendations from the June 21, 2017, board meeting, the Charter School team has incorporated additional longitudinal information by providing comparison data over two years of demographics for Charters and District information and included additional pages providing the new dashboard information for both Charters and Districts.  The SCCBOE also requested to have a compilation of authorizer annual reports to show how each charter school was performing, as well as including school lunch program information.

Legacy Academy

Legacy Academy was approved by the SCCBOE on December 14, 2016, as a 6-8^th grade countywide charter school to serve “at promise” students with an anticipated start date of August 2017.  In February 2017, and in accordance with the MOU, Legacy Academy self-selected to delay its opening until August 2018.  On May 25, 2018, SCCOE sent Legacy Academy a Letter of Concern regarding anticipated enrollment, and met with Legacy on May 31, 2018, regarding such concerns. An update on Legacy’s progress toward opening will be provided.

Spark Charter School

On May 9, 2018, Spark Charter School appeared before the State Board of Education regarding its renewal appeal and denied Spark’s renewal on a vote of 7-2. SCCOE staff met with Spark Staff on May 30, 2018, to review closure procedures and next steps.

Graduations, Board Meetings, Etc.

As part of the monitoring duties spelled out in Ed. Code 47604.32, Charter School staff has been visiting charter schools and attending events.

• Board Meetings:  Charter School staff will have participated (in person or telephonically) in the board meetings for all 23 authorized charter schools.
• Graduations:  Charter staff has been invited, and will have attended graduation or promotion ceremonies for most of the authorized charter schools

Upcoming Charter Renewals

SCCBOE has three schools which will be coming up for renewal in 2019: Discovery I, Sunrise Middle School, and Rocketship Fuerza Community Prep.  Charter Staff has met with all three schools to discuss preparations for the renewal process.

Student Impact

The Charter Schools Update provides information to the Board related to the charter schools authorized by the Santa Clara Board of Education (SCCBOE) and items related to the Santa Clara County Office of Education's (SCCOE) role in oversight and monitoring. The County Board of Education has twenty-three (23) authorized charter schools which serve approximately 10,000 students. 

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Steve Olmos, Ed.D., Chief Schools Officer

Background

State Preschool (CSPP/CCTR) programs are required by State regulations (California Code of Regulations, Title 5) to conduct a Program Self-Evaluation (PSE). The evaluation process includes the use of the Program Review Instrument, the Desired Results Parent Survey, the Desired Results Developmental Profiles (DRDP), and the Environment Rating Scales (ECERS/ITERS).

Sharing the Program Self-Evaluation with the Board of Education as an information item maintains Board awareness of the Program strengths and identified areas for continued improvement.

A summary of the Self Evaluation findings are presented on the follow page and the complete report is attached.

Student Impact

The State Preschools Program is funded by the California Department of Education to provide part-day and full-day developmentally appropriate programs designed to facilitate low-income young children’s transition to kindergarten.

1. Areas requiring improvements and Action Plan

   CCTR (Infant-Toddler)
   Instrument	Finding	Action Plan
   Environmental Rating Scale	One classroom did not provide enough indoor time to access learning materials & time spent indoors/outdoors was not balanced.	Supervisor will work with staff to create a daily schedule that provides appropriate balance.
   Desired Results Developmental Profile	Cognitive Domain was selected for program improvement with focus on Classification.	Professional development, appropriate materials, observation by coaches/supervisor and information to parents.
   CSPP (Preschool)
   Environmental Rating Scale	Inconsistent hand-washing in the subscale “Personal Care Routines”	Assuring that all staff are informed of appropriate hand-washing procedures, monitoring and supervisor support.
   Desired Results Developmental Profile	Literacy Domain was selected for program improvement with focus on Comprehension of Age Appropriate Text.	Professional development, purchase of story props, observation by coaches/supervisor and parent training activity.
   Program Wide
   Parent Survey	Lack of information to parents about child development at various ages, parenting skills & discipline problems	Creation of parent information handout in prevalent languages & consistent procedures where handout is provide at first parent conference

2.Areas of Strength and monitoring procedures to ensure that standards continue to be met

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

Education Code 1302(a) requires any salary increase of $10,000 or more to be discussed by the County Board of Education at a regularly scheduled meeting. Recent promotions will result in excess of the $10,000 limit for two (2) employees.

Fiscal Implications

The following chart outlines the employee name, prior position title, new position title, reason for the salary increase, prior annual salary, new annual salary and the salary increase for each employee. These employees are slated to receive a salary increase of $10,000 or more.

LEGEND:

A:  Interim promotion (temporary only)

B:  Increase in calendar

C:  Promotion

D:  Position reinstatement

E:  Promotion and increase in calendar

F:  Position change and increase in calendar

G:  Increase in FTE

H:  Position reclassification

Student Impact

The Human Resources Branch ensures our students receive quality instruction through the selection, assignment and support of qualified leaders, teachers and staff.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Megan K. Reilly, Chief Business Officer, Business Services Branch

Laurie Sauro, Director, Internal Business Services

Background

This information item is designed to provide an overview and to foster a general understanding of Redevelopment Funding pass through. There are three types of pass through funding and all have functional restrictions on usage. In addition there are other legal and contractual restrictions that can affect these funds.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Jonathan Muñoz, Director - HR/Classified Personnel Services

Background

The Merit System is a personnel system of rules and procedures administered by the Personnel Commission. It was established and enacted into law in 1935 to provide statutory protection to classified employees through the Education Code against politically or personally motivated employment, promotion, discipline, or dismissal actions.

The Merit System ensures fair and equitable treatment in all personnel management matters without regard to race, color, age, ancestry, religion, political affiliation, disability, marital status, medical condition, sexual orientation, or gender and with proper regard for individual privacy and constitutional rights.

The Personnel Commission is an independent body comprised of three representatives that are appointed for three-year terms. Commissioners must be residents and registered voters of the County of Santa Clara, and, in addition, be known adherents to the principles of merit. Each member is appointed in a different manner.

• Nicholas Gervase, President, is retired from the Santa Clara Unified School District and serves as the Superintendent’s appointee to the Commission. During his 38-year career in public education, Commissioner Gervase served in both teaching and administrative positions including District Superintendent and Associate Superintendent - Personnel/Employee Relations for the Santa Clara Unified School District.

Commissioner Gervase was originally seated on the Commission in March 1999. His current term expires December 2018.

• Rodney Martin, Vice-President, is a retired facilities, maintenance, and operations manager from the Oak Grove School District, and serves as the Commission’s Joint Appointee. Meaning, the Superintendent's Commission appointee, and the classified employees’ Commission appointee, jointly appoint this Commissioner position. Commissioner Martin has also held principal and teaching positions for the Santa Clara Unified School District.

Commissioner Martin was originally seated on the Commission in January 2002. His current term expires December 2019.

• Libby Spector, Member, is a retired Field Representative from the Service Employees' International Union (SEIU) Local 521, and serves as the classified employees' appointee to the Commission. In addition to her Commission responsibilities, Commissioner Spector is a past member of the Personnel Board for the County of Santa Clara.

Commissioner Spector was originally seated on the Commission in March 1996. Her current term expires December 2020.

The Personnel Commission establishes, amends, and interprets rules and regulations to ensure the efficiency of the classified service. Also, the Commission conducts recruitment from all segments of society and advancement on the basis of relative ability, knowledge, and skill, provides for the selection and retention of classified employees upon a basis of merit and fitness, and maintains a classification plan that allocates positions into classifications on the basis of duties and responsibilities assigned by the County Superintendent of Schools.

The Santa Clara County Office of Education's Merit System and its Personnel Commission were established on July 1, 1973, when the County Office of Education formally separated from the County Board of Supervisors and the County of Santa Clara.

Student Impact

The Human Resources Branch ensures our students receive quality instruction through the selection, assignment and support of qualified leaders, teachers and staff.

1. Budget Study Committee:  next meeting TBD (County Superintendent of Schools)
2. California County Boards of Education (CCBE) Board of Directors:  Sept 14-16 (Trustee Kamei)
3. California School Boards Association (CSBA) Delegate:  Nov 28-29 (Trustee Kamei)
4. Head Start Policy Council:  June 19 (Trustee Mah)
5. Joint Committee on Child Care (JCCC):  June 28 (Trustees Di Salvo and Rossi)
6. Joint Legislative Advisory Committee (JLAC): Sept 19 (Trustee Mah)
7. Policy Subcommittee:  July 18 (Trustee Song)
8. Santa Clara County School Boards Association (SCCSBA):  Sept 26  (Trustee Song)
9. Warmenhoven Inclusion Collaborative:  Sept 20  (Trustee Kamei)

Refer to Board Bylaw 9322 Agenda/Meeting Materials for specific information related to the preparation of County Board of Education agendas. Excepting agenda items otherwise permissible by Education Code, Brown Act or other rules, regulations, or policies for the Board to place on the agenda, a County Board member may request an item within the jurisdiction of the County Board be placed on the agenda.  A process for reviewing requested agenda items is described in the board bylaw. In summary, the process includes a review to determine if the item is within the Board's jurisdiction, where it could be placed on the agenda and an assessment of the resource impact of preparing the item. 

Requested Items:

1. Food instability for children in Santa Clara County, Summer 2018 (Trustee Mah)
2. Best Practices for Students with Mental Health Issues in Elementary, Middle School, and High School, Summer 2018 (Trustee Di Salvo)
3. Discussion on chronic absenteeism, Fall 2018 (Trustee Mah)
4. Summit Learning Platform, Fall 2018 (Trustee Di Salvo)
5. Data Trust Project, Fall 2018 (Trustee Mah)
6. Equity for API students in higher education (Trustee Song)
7. Discussion regarding the Attorney General's Opinion of County Board of Education involvement in personnel matters in Closed Session (Trustee Di Salvo)
8. History of SJ/SV 2020 (Trustee Di Salvo)
9. Discussion on Achievement Data Dashboard for each school and district from LCAPs and data stored in CDE (Trustee Di Salvo)
10. Discussion on developing a template as a model document for easily understood data on achievement and the flow of LCCF funds (Trustee Di Salvo)
11. Discussion on California Voting Rights Law and at-large elections for seats on 31 school district boards (Trustee Di Salvo)

The next Santa Clara County Board of Education meeting is scheduled for June 20m, 2018.  For Board agendas and meeting minutes, please see our website at www.sccoe.org under the County Board of Education page.