1. CALL TO ORDER
Subject
A. Roll Call (Including Action on Absences if Necessary)
Meeting
Jun 20, 2018 - Regular Board Agenda (#2225)
Category
1. CALL TO ORDER
Type
Information
Subject
B. Set the Agenda
Meeting
Jun 20, 2018 - Regular Board Agenda (#2225)
Category
1. CALL TO ORDER
Type
Action

 

The Board shall set the agenda by establishing it as posted.  Changes to the posted agenda may only occur as permitted by Education and Government Code including the Brown Act or as described in Board Bylaws.  Permitted revisions to the posted agenda include the movement of items from consent to action or reordering the sequence of agenda items.

Subject
C. Pledge of Allegiance
Meeting
Jun 20, 2018 - Regular Board Agenda (#2225)
Category
1. CALL TO ORDER
Type
Procedural

 

 

2. STUDENT RECOGNITION
Subject
A. Student of the Year Recognition of Denise Lopez, a Student at Opportunity Youth Academy
Meeting
Jun 20, 2018 - Regular Board Agenda (#2225)
Category
2. STUDENT RECOGNITION
Type
Recognition
Goals
Santa Clara County Office of Education Goal #2

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Peter Daniels, Chief Public Affairs Officer

 

Background

As part of the County Board of Education Student Recognition Program, the Santa Clara County Office of Education (SCCOE) recognizes four students each year who have overcome significant obstacles to reach their personal and academic goals. Denise Lopez is being honored as the Student of the Year for Opportunity Youth Academy for her academic achievements, leadership skills, good attendance, citizenship and character and perseverance in pursuing her goals.

3. SPECIAL RECOGNITION
Subject
A. Recognition of Student Winner of Law Day Essay Competition and Luther Burbank School District Civic Learning Award
Meeting
Jun 20, 2018 - Regular Board Agenda (#2225)
Category
3. SPECIAL RECOGNITION
Type
Recognition
Goals
Santa Clara County Office of Education Goal #2
Santa Clara County Office of Education Goal #1
Mission Statement of the County Office of Education

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Peter Daniels, Chief Public Affairs Officer

 

Background

In partnership with Santa Clara Bar Association, Santa Clara County Superior Court, the SCCOE sponsors an annual Eighth Grade Law Day Essay Competition. This year's topic was "What Role Should Public Opinion Have on the Three Branches of Government." While numerous submissions were received from across the County, the top three essays came from Luther Burbank Middle School. In addition to honor the student winner, Luther Burbank is being honored with a Civic Learning Award for its efforts to help students understand and participate in democracy.

 

Fiscal Implications

None

 

Student Impact

Providing students with high-quality civics education instruction and opportunities to engage in student activities, events, and competitions, Santa Clara County students are developing the skills and knowledge necessary to be contributing citizens in our democracy.

 

4. PUBLIC COMMENTS OF PERSONS DESIRING TO ADDRESS THE BOARD
Subject
A. At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item.
Meeting
Jun 20, 2018 - Regular Board Agenda (#2225)
Category
4. PUBLIC COMMENTS OF PERSONS DESIRING TO ADDRESS THE BOARD
Type
Procedural

At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item.  No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda.  In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.

 

 

 

5. CLOSED SESSION
Subject
A. Interdistrict Attendance Appeal Filed on Behalf of Student, Resident District: San Jose Unified School District, Desired District: Campbell Union High School District
Meeting
Jun 20, 2018 - Regular Board Agenda (#2225)
Category
5. CLOSED SESSION
Type
Action
Preferred Date
Jun 20, 2018
Absolute Date
Jun 20, 2018

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

 

Background

 

The County Board will hold a hearing and take action on an interdistrict attendance appeal filed on behalf of a student: Resident District: San Jose Unified School District, Desired District: Campbell Union High School District.

 

Subject
B. Interdistrict Attendance Appeal Filed on Behalf of Student, Resident District: San Jose Unified School District, Desired District: Santa Clara Unified School District
Meeting
Jun 20, 2018 - Regular Board Agenda (#2225)
Category
5. CLOSED SESSION
Type
Action
Preferred Date
Jun 20, 2018
Absolute Date
Jun 20, 2018
Fiscal Impact
No

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

 

Background

 

The County Board will hold a hearing and take action on an interdistrict attendance appeal filed on behalf of a student; Resident District: San Jose Unified School District, Desired District: Santa Clara Unified School District.

 

 

Subject
C. Expulsion Appeal Filed on Behalf of Student - Resident District: Campbell Union High School District
Meeting
Jun 20, 2018 - Regular Board Agenda (#2225)
Category
5. CLOSED SESSION
Type
Action
Preferred Date
Jun 20, 2018
Absolute Date
Jun 20, 2018

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

 

Background

 

Expulsion Appeal Filed on Behalf of Student - Resident District: Campbell Union High School District

 

Subject
D. CONFERENCE WITH LEGAL COUNSEL -- ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9: 1 case
Meeting
Jun 20, 2018 - Regular Board Agenda (#2225)
Category
5. CLOSED SESSION
Type
Discussion

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

 

CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION

 

Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9: 1 case

6. OPEN SESSION (Immediately Following Closed Session -- Approximately 8:00 p.m.) (San Jose Room)
Subject
A. Report of Actions Taken in Closed Session
Meeting
Jun 20, 2018 - Regular Board Agenda (#2225)
Category
6. OPEN SESSION (Immediately Following Closed Session -- Approximately 8:00 p.m.) (San Jose Room)
Type
Information

Report of Actions Taken in Closed Session

7. SUPERINTENDENT'S REPORT
Subject
A. The superintendent may give a report on any activities related to her duties.
Meeting
Jun 20, 2018 - Regular Board Agenda (#2225)
Category
7. SUPERINTENDENT'S REPORT
Type
Information

The superintendent may give a report on any activities related to her duties.

8. COUNTY BOARD OF EDUCATION MEMBER REPORTS
Subject
A. The members of the Board may give reports on any activities related to their duties as members of the Santa Clara County Board of Education.
Meeting
Jun 20, 2018 - Regular Board Agenda (#2225)
Category
8. COUNTY BOARD OF EDUCATION MEMBER REPORTS
Type
Information, Reports

The members of the Board may give reports on any activities related to their duties as members of the Santa Clara County Board of Education.

9. CONSENT ACTION ITEMS
Subject
A. Santa Clara County Office of Education’s 2018 Countywide Plans for Provision of Educational Services to Expelled Students
Meeting
Jun 20, 2018 - Regular Board Agenda (#2225)
Category
9. CONSENT ACTION ITEMS
Type
Action (Consent)
Preferred Date
Jun 20, 2018
Absolute Date
Jun 20, 2018
Goals
Santa Clara County Office of Education Goal #2

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Steve Olmos, Ed.D., Chief Schools Officer

 

Background

California Education Code (EC) Section 48926 requires county superintendents, in conjunction with superintendents of the school districts within the county, to develop a plan for providing educational services to all expelled pupils in that county. The initial plan was to be adopted by the governing board of each school district within the county and by the county board of education, and submitted to the State Superintendent of Public Instruction (SSPI) in 1997. EC Section 48926 also requires that each county superintendent of schools, in conjunction with district superintendents in the county, submit a triennial update to that plan to the SSPI.

 

Student Impact

SCCOE will collaborate with districts to ensure students have access to a free and appropriate public education.

 

10. ACTION ITEMS
Subject
A. Request Adoption of the 2018-19 Resolution According to the Provisions of Article XIII, Section 36 of the State to Approve the Spending Plan for the Education Protection Account (EPA) for 2018-19
Meeting
Jun 20, 2018 - Regular Board Agenda (#2225)
Category
10. ACTION ITEMS
Type
Action
Preferred Date
Jun 20, 2018
Absolute Date
Jun 20, 2018
Fiscal Impact
No
Budgeted
No

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Megan K. Reilly, Chief Business Officer, Business Services Branch

Laurie Sauro, Director, Internal Business Services

 

Background

On November 6, 2012, the voters of California approved Proposition 30, which temporarily increases the state’s sales tax and the personal income tax rates for upper-income taxpayers. Part of the revenue generated would be used to support increased Local Educational Agency (LEA) funding, with the remainder helping to balance the state budget.

 

Revenues generated from Proposition 30 are deposited into a newly created state account called the Education Protection Account (EPA). EPA began January 1, 2012 and continues for seven years (December 31, 2018), during the time that Proposition 30 will be effective. Proposition 55 was approved on November 8, 2016 which extends the EPA account through 2030.

 

Current Status

The creation of the EPA by Proposition 30 also comes with some accountability components. One requirement is having the spending plan approved by the governing board during a public meeting. Another requirement is that the LEA must publish on its website (each year) an accounting of the estimated revenue it will receive from EPA and how much will be expended. In addition, EPA funds cannot be used for the salaries or benefits of administrators or any other administrative costs.

 

Attached are Santa Clara County Office of Education’s estimated EPA revenue and expenditure and spending plan for 2018-19 (Resolution).

 

Requested Action

Adopt the 2018-19 resolution to approve the spending plan for the Education Protection Account (EPA).

 

Subject
B. Adoption of the 2018-19 SCCOE Local Control Accountability Plan (LCAP)
Meeting
Jun 20, 2018 - Regular Board Agenda (#2225)
Category
10. ACTION ITEMS
Type
Action
Preferred Date
Jun 20, 2018
Absolute Date
Jun 20, 2018
Goals
Santa Clara County Office of Education Goal #1

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Steve Olmos, Ed.D., Chief Schools Officer

 

Background

Pursuant to Education Code (EC) 52068(b)(1), the Santa Clara County Office of Education held a public hearing to solicit recommendations and comments of members of the public regarding the specific actions and expenditures proposed to be included in the Local Control Accountability Plan (LCAP). This public hearing was held on June 13, 2018.

 

Current Status

The SCCOE’s Local Control Accountability Plan was developed with guidance from the California Department of Education and utilized the process and template adopted by the State Board of Education. Stakeholders participated in the development of the LCAP pursuant to the regulation. The LCAP was presented to the parent advisory committee and to the English learner parent advisory committee pursuant to EC Section 52063. The LCAP was posted on the SCCOE web page for public comment on June 14, 2018.

 

 

Subject
C. Request Adoption of the Santa Clara County Office of Education Annual Budget for 2018-19
Meeting
Jun 20, 2018 - Regular Board Agenda (#2225)
Category
10. ACTION ITEMS
Type
Action
Preferred Date
Jun 20, 2018
Absolute Date
Jun 20, 2018
Fiscal Impact
No
Budgeted
No

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Megan K. Reilly, Chief Business Officer, Business Services Branch

Laurie Sauro, Director, Internal Business Services

 

Background

Education Code 1622 states that on or before July 1 of each fiscal year, the county board of education shall adopt an annual budget for the budget year and shall file the budget with the Superintendent of Public Instruction.

 

For the 2018-19 fiscal year and each fiscal year thereafter, the county board of education shall adopt a budget after the county board of education adopts a local control and accountability plan (LCAP) or approves an update to an existing LCAP if an existing LCAP or update to a LCAP is not effective during the budget year.

 

In addition, the adoption of the LCAP and budget may be held no sooner than one day after the public hearing for the LCAP and budget.  On June 13, 2018, the public hearing for the 2018-19 LCAP and Budget was held.  In addition, on June 13, 2018, the Administration provided the Board of Education with the 2018-19 budget presentation.

 

Since the State budget has not been approved yet, the budget is developed based on a set of assumptions and the most up-to-date information available. The County Office of Education has 45-days from the date the State budget is approved to make revisions to its Adopted Budget.

 

Budget Summary

The County School Service Fund (or General Fund) is made up of unrestricted and restricted funds.  Restricted funds are accounted separately because they are earmarked dollars for specific purposes.

 

For the County School Service Fund in 2018-19, total projected revenues (including Transfers-in) are approximately $249.1M and projected expenditures (including Transfers-out) are approximately $250.8M.  The Santa Clara County Office of Education's (SCCOE) 2018-19 projected reserve for economic uncertainty, after removing certain assignments, is approximately $10M.

 

The projected beginning fund balance for 2018-19 is approximately $92.3M.  The actual beginning fund balance will be determined after the fiscal books for 2017-18 are closed in late August/early September.

 

The State requires at least 2% minimum reserve.  The SCCOE's "unassigned ending fund balance" (reserve) meets the State mandated reserve requirement of 2%, and SCCOE is able to maintain the additional 2% reserve requirement as set forth by Board Policy, for 2018-19 and the two subsequent fiscal years.

 

SCCOE is required to prepare a multi-year budget projection to determine if the County Office will be able to meet its financial commitments for the two projected out years, 2019-20 and 2020-21.  In preparing the Multi-Year Projections (MYP), the County Office has to develop assumptions based on the most recent available information to drive the projection.  Based on these assumptions, SCCOE reserve is projected at 9.11% and 9.57% for 2019-20 and 2020-21, respectively.

 

Requested Action

Adopt the SCCOE 2018-19 Annual Budget

 

 

Subject
D. Request Adoption of Resolution Determining that SCCOE Facilities and Facilities Expenditures Benefit Redevelopment Project Areas that Generate AB 1290 Pass-Throughs
Meeting
Jun 20, 2018 - Regular Board Agenda (#2225)
Category
10. ACTION ITEMS
Type
Action
Preferred Date
Jun 20, 2018
Absolute Date
Jun 20, 2018
Fiscal Impact
No
Budgeted
No
Budget Source
n/a

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Megan K. Reilly, Chief Business Officer, Business Services Branch

Laurie Sauro, Director, Internal Business Services

 

Background

There are three (3) types of redevelopment pass-through funding and all have functional restrictions on usage. In addition AB 1290 Redevelopment (RDA) Pass-Throughs are also geographically restricted by statute, unless County Board of Education by resolution determines that the expenditures are of benefit to the project area.

 

This resolution provides the rationale for the expenditures using AB 1290 Pass-Through funds.

 

Requested Action

Adopt Resolution for SCCOE Redevelopment AB 1290 Pass-Throughs.

 

Subject
E. Selection of Vice-President of the County Board of Education
Meeting
Jun 20, 2018 - Regular Board Agenda (#2225)
Category
10. ACTION ITEMS
Type
Action

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

 

Background

The Board will discuss and consider the appointment of a Vice-President for 2018.

 

 

The Vice-President of the County Board of Education has the following duties:

 

1. In the absence of the President, perform the duties and obligations of the President, and have the authorities, rights, and privileges of the President.

 

2. In the absence of the President, preside at all meetings and rule on parliamentary rules.

 

3. Serve as chairperson of the Policy Development Subcommittee of the Santa Clara County Board of Education

 

4. Serve as clerk to the Board.

 

Term

 

The term of Vice-President shall be for the current calendar year. No County Board member may serve as Vice-President for more than one (1) consecutive term.

11. INFORMATION ITEMS
Subject
A. Head Start/Early Head Start Monthly Board Reports
Meeting
Jun 20, 2018 - Regular Board Agenda (#2225)
Category
11. INFORMATION ITEMS
Type
Information
Goals

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Steve Olmos, Ed.D., Chief Schools Officer

 

Background

As per the Head Start Act, all Head Start agencies are required to provide program information to the Board of Education. Attached are the following reports:

 

Student Impact

The Head Start/Early Head Start Program is federally funded to serve 1,946 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. These services are provided in Santa Clara and San Benito Counties.

 

Subject
B. Charter Schools Update
Meeting
Jun 20, 2018 - Regular Board Agenda (#2225)
Category
11. INFORMATION ITEMS
Type
Information
Goals
Santa Clara County Office of Education Goal #1
Santa Clara County Office of Education Goal #2

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Khristel Johnson, Director, Charter Schools Department

 

2017-18 Data Book

The SCCOE Charter School staff has worked with the Charter Schools in the collection, preparation and presentation of the Charter School Annual Report.  During the June 13, 2018, SCCBOE meeting, requests for verification of data were made.  An update on these requests will be presented.

 

Student Impact

The Charter School Update provides information to the board related to the charter schools authorized by the Santa Clara Board of Education (SCCBOE) and items related to the Santa Clara County Office of Education's (SCCOE) role in oversight and monitoring. The County Board of Education has 23 authorized charter schools which serve approximately 10,000 students.

Subject
C. Legacy Academy Status Report
Meeting
Jun 20, 2018 - Regular Board Agenda (#2225)
Category
11. INFORMATION ITEMS
Type
Discussion, Information
Goals
Santa Clara County Office of Education Goal #1
Santa Clara County Office of Education Goal #2

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Khristel Johnson, Director Charter Schools

 

Background

Legacy Academy was approved by the SCCBOE on December 14, 2016, as a 6-8 grade countywide charter school to serve “at promise” students with an anticipated start date of August 2017.  In February 2017, and in accordance with the MOU, Legacy Academy self-selected to delay its opening until August 2018.  On May 25, 2018, SCCOE sent Legacy a "Letter of Concern."  At the June 13, 2018 Board Meeting, Charter Schools Update item, SCCBOE was provided a continuing update regarding Legacy, prompting this information item.

 

Student Impact

The Charter School office provides oversight and monitoring for 23 County Board of Education authorized charter schools. Legacy was authorized in 2016 and intends to serve "at promise" students beginning August 2018.

 

Subject
D. Contracts $100K - $250K
Meeting
Jun 20, 2018 - Regular Board Agenda (#2225)
Category
11. INFORMATION ITEMS
Type
Information
Goals
Santa Clara County Office of Education Goal #3
Santa Clara County Office of Education Goal #2
Santa Clara County Office of Education Goal #1

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Megan K. Reilly, Chief Business Officer

 

Background

Per Board Policy BP 3312 (a), contracts from $100,000 up to $250,000 are to be provided as one information item at a regular meeting of the Board.

 

For your information, the table below lists the contracts processed in the months of March 2018 – May 2018 from $100,000 up to $250,000. Per AR 3310, there are several award processes. It is noted in the table below whether the contract was awarded through:

Fiscal Implications

 

VENDOR

DESCRIPTION

AWARD PROCESS

CONTRACT TYPE

BRANCH

RESPONSIBLE PERSON

CONTRACT AMOUNT

Education & Leadership Foundation

Leadership and career development for Migrant students - Summer.

Best Source Justification

Amendment

Student Services

Steve Olmos

$138,600

Harbottle Law Group

Legal Services - Student Services Special Education Department.

RFQ

Amendment

Student Services

Steve Olmos

$100,000

New Direction Solutions LLC, dba: ProCare Therapy, Inc.

Special Education Contracted Speech Language Pathologists, Occupational Therapists & Psychologists.

Best Source Justification

Professional Services Agreement

Student Services

Steve Olmos

$135,000

John F. Font PHD and Associates, Inc. dba Beacon School

Non-Public School for Special Education Students (fully reimbursed by District).

N/A

Professional Services Agreement

Student Services

Steve Olmos

$200,000

Siras Systems, Inc.

 

2-year renewal of Student IEP system.

Best Source Justification

Professional Services Agreement

Student Services

Steve Olmos

$225,340

Stewards of Change Consulting, LLC

SVRDT Consulting - increasing amount of contract.

Sole Source

Justification

Amendment

Administration

Mary Ann Dewan

$202,310

Hoonuit I LLC

ETL Implementation.

Sole Source

Justification

Amendment

Technology Services

David Wu

$100,000

 

 

 

Subject
E. Contracts over $250K - Rockstar Recruiting LLC dba StaffRehab
Meeting
Jun 20, 2018 - Regular Board Agenda (#2225)
Category
11. INFORMATION ITEMS
Type
Information
Goals
Mission Statement of the County Office of Education
Santa Clara County Office of Education Goal #1
Santa Clara County Office of Education Goal #2
Santa Clara County Office of Education Goal #3

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Megan K. Reilly, Chief Business Officer

 

Background

Per Board Policy BP 3312 (a), contract agreements estimated to exceed $250,000 shall be placed on the agenda of regular County Board meetings as individual information items.

 

Rockstar Recruiting LLC dba StaffRehab will provide contracted staff (Psychologists/Occupational/Physical/Speech Pathologist Therapists/ Special Education Teacher/Behaviorists) and licensed nursing care staff for assigned Santa Clara County Office of Education students.

 

Per AR 3310, there are several award processes. It is noted in the table below whether the contract was awarded through:

Fiscal Implications

 

VENDOR

DESCRIPTION

AWARD PROCESS

CONTRACT TYPE

BRANCH

RESPONSIBLE PERSON

CONTRACT AMOUNT

Rockstar Recruiting LLC dba StaffRehab

Provide contracted staff and licensed skilled nurses to service Santa Clara County Office of Education.

Best Source Justification

Amendment

Student Services

Steve Olmos

$375,000

 

Subject
F. Contracts over $250K - Integrated Justice information Systems Institute/SVRDT Consulting
Meeting
Jun 20, 2018 - Regular Board Agenda (#2225)
Category
11. INFORMATION ITEMS
Type
Information
Goals
Santa Clara County Office of Education Goal #3
Santa Clara County Office of Education Goal #2
Santa Clara County Office of Education Goal #1
Mission Statement of the County Office of Education

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Megan K. Reilly, Chief Business Officer

 

Background

Per Board Policy BP 3312 (a), contract agreements estimated to exceed $250,000 shall be placed on the agenda of regular County Board meetings as individual information items.

 

SVRDT Consulting; adding additional key personnel & increasing total contract amount.

 

Per AR 3310, there are several award processes. It is noted in the table below whether the contract was awarded through:

Fiscal Implications

 

VENDOR

DESCRIPTION

AWARD PROCESS

CONTRACT TYPE

BRANCH

RESPONSIBLE PERSON

CONTRACT AMOUNT

Integrated Justice information Systems Institute/SVRDT Consulting

Provide expert consultation and convening facilitation to the SVRDT Consulting Management Team and Executive Work Group.

Sole Source Justification

Amendment

Administration

Mary Ann Dewan

$600,000

 

Subject
G. Contracts over $250K - Brazos Urethane, Inc.
Meeting
Jun 20, 2018 - Regular Board Agenda (#2225)
Category
11. INFORMATION ITEMS
Type
Information
Goals
Mission Statement of the County Office of Education
Santa Clara County Office of Education Goal #1
Santa Clara County Office of Education Goal #2
Santa Clara County Office of Education Goal #3

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Megan K. Reilly, Chief Business Officer

 

Background

Per Board Policy BP 3312 (a), contract agreements estimated to exceed $250,000 shall be placed on the agenda of a regular County Board meeting as a individual information items.

 

Roofing repairs for Chandler Tripp, McKinley, San Antonio and Franklin Schools.

 

Per AR 3310, there are several award processes. It is noted in the table below whether the contract was awarded through:

Fiscal Implications

 

VENDOR

DESCRIPTION

AWARD PROCESS

CONTRACT TYPE

BRANCH

RESPONSIBLE PERSON

CONTRACT AMOUNT

Brazos Urethane, Inc.

 

Construction - Head Start sites roof repair.

*Request for Proposal

Professional Services Agreement/New

Student Services

Steve Olmos

$293,872

 

*One response received -- awarded

 

Subject
H. Contracts over $250K - Quintessential School Systems, a division of Harris School Solutions
Meeting
Jun 20, 2018 - Regular Board Agenda (#2225)
Category
11. INFORMATION ITEMS
Type
Information
Goals
Santa Clara County Office of Education Goal #3
Santa Clara County Office of Education Goal #2
Santa Clara County Office of Education Goal #1
Mission Statement of the County Office of Education

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Megan K. Reilly, Chief Business Officer

 

Background

Per Board Policy BP 3312 (a), contract agreements estimated to exceed $250,000 shall be placed on the agenda of regular County Board meetings as individual information items.

 

FY 2018-19 QSS Maintenance.

 

Per AR 3310, there are several award processes. It is noted in the table below whether the contract was awarded through:

Fiscal Implications

 

VENDOR

DESCRIPTION

AWARD PROCESS

CONTRACT TYPE

BRANCH

RESPONSIBLE PERSON

CONTRACT AMOUNT

Quintessential School Systems, a division of Harris School Solutions

FY 2018-19 QSS maintenance.

Sole Source Justification

Renewal

Technology Services

David Wu

$254,088.87

 

Subject
I. Contracts over $250K - Zayo Group, LLC
Meeting
Jun 20, 2018 - Regular Board Agenda (#2225)
Category
11. INFORMATION ITEMS
Type
Information
Goals
Santa Clara County Office of Education Goal #3
Santa Clara County Office of Education Goal #2
Santa Clara County Office of Education Goal #1
Mission Statement of the County Office of Education

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Megan K. Reilly, Chief Business Officer

 

Background

Per Board Policy BP 3312 (a), contract agreements estimated to exceed $250,000 shall be placed on the agenda of regular County Board meetings as individual information items.

 

Provide general terms, conditions and a framework within which Customer may from time to time purchase certain telecommunications and related infrastructure services ("Services") from Zayo for its use and/or for resale to its customers ("End User Customers").

 

Per AR 3310, there are several award processes. It is noted in the table below whether the contract was awarded through:

Fiscal Implications

 

VENDOR

DESCRIPTION

AWARD PROCESS

CONTRACT TYPE

BRANCH

RESPONSIBLE PERSON

CONTRACT AMOUNT

Zayo Group LLC

Telecommunication services and infrastructure.

*Request for Proposal

New

Technology Services

David Wu

$461,304

 

*Two responses received -- awarded to lowest bidder

Subject
J. Contracts over $250K - Sysco
Meeting
Jun 20, 2018 - Regular Board Agenda (#2225)
Category
11. INFORMATION ITEMS
Type
Information
Goals
Mission Statement of the County Office of Education
Santa Clara County Office of Education Goal #1
Santa Clara County Office of Education Goal #2
Santa Clara County Office of Education Goal #3

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Megan K. Reilly, Chief Business Officer

 

Background

Per Board Policy BP 3312 (a), contract agreements estimated to exceed $250,000 shall be placed on the agenda of regular County Board meetings as individual information items.

 

Delivery of dairy, food goods, and produce for the SCCOE programs at Walden West, Head Start and State Preschool.

 

Per AR 3310, there are several award processes. It is noted in the table below whether the contract was awarded through:

 

 

VENDOR

DESCRIPTION

AWARD PROCESS

CONTRACT TYPE

BRANCH

RESPONSIBLE PERSON

CONTRACT AMOUNT

Sysco Foods

Delivery of dairy, food goods, and produce for Walden West, Head Start and State Preschool.

*Request for Proposal

Professional Services Agreement/Renewal

Business Services

Megan K. Reilly

$271,436.44

 

*Eight responses received -- awarded to the lowest bidder

Subject
K. Summary Report of Local Control Accountability Plan (LCAP) Support Provided to School Districts
Meeting
Jun 20, 2018 - Regular Board Agenda (#2225)
Category
11. INFORMATION ITEMS
Type

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

 

Background

Pursuant to Education code and beginning with the 2018-19 fiscal year, the County Superintendent of Schools is to provide a summary for the County Board of Education regarding the LCAP review process and related technical assistance.  A brief summary will be provided.

12. BOARD COMMITTEE REPORTS
Subject
A. Committee members may provide or report on recent committee activities.
Meeting
Jun 20, 2018 - Regular Board Agenda (#2225)
Category
12. BOARD COMMITTEE REPORTS
Type
Information

  1. Budget Study Committee:  next meeting TBD (County Superintendent of Schools)
  2. California County Boards of Education (CCBE) Board of Directors:  Sept 14-16 (Trustee Kamei)
  3. California School Boards Association (CSBA) Delegate:  Nov 28-29 (Trustee Kamei)
  4. Head Start Policy Council:  July 17 (Trustee Mah)
  5. Joint Committee on Child Care (JCCC):  June 28 (Trustees Di Salvo and Rossi)
  6. Joint Legislative Advisory Committee (JLAC): Sept 19 (Trustee Mah)
  7. Policy Subcommittee:  July 18 (Trustee Song)
  8. Santa Clara County School Boards Association (SCCSBA):  Sept 26  (Trustee Song)
  9. Warmenhoven Inclusion Collaborative:  Sept 20  (Trustee Kamei)
13. FUTURE AGENDA ITEMS
Subject
A. Requested items by Board members may be addressed at this time.
Meeting
Jun 20, 2018 - Regular Board Agenda (#2225)
Category
13. FUTURE AGENDA ITEMS
Type
Information

Refer to Board Bylaw 9322 Agenda/Meeting Materials for specific information related to the preparation of County Board of Education agendas. Excepting agenda items otherwise permissible by Education Code, Brown Act or other rules, regulations, or policies for the Board to place on the agenda, a County Board member may request an item within the jurisdiction of the County Board be placed on the agenda.  A process for reviewing requested agenda items is described in the board bylaw. In summary, the process includes a review to determine if the item is within the Board's jurisdiction, where it could be placed on the agenda and an assessment of the resource impact of preparing the item. 

 

 

Requested Items:

  1. Food instability for children in Santa Clara County, Summer 2018 (Trustee Mah)
  2. Best Practices for Students with Mental Health Issues in Elementary, Middle School, and High School, Summer 2018 (Trustee Di Salvo)
  3. Discussion on chronic absenteeism, Fall 2018 (Trustee Mah)
  4. Summit Learning Platform, Fall 2018 (Trustee Di Salvo)
  5. Data Trust Project, Fall 2018 (Trustee Mah)
  6. Equity for API students in higher education (Trustee Song)
  7. Discussion regarding the Attorney General's Opinion of County Board of Education involvement in personnel matters in Closed Session (Trustee Di Salvo)
  8. History of SJ/SV 2020 (Trustee Di Salvo)
  9. Discussion on developing a template as a model document for easily understood data on funding and achievement, the flow of LCCF funds, and availability of achievement LCAP outcomes data provided by CDE. (Trustee Di Salvo)
  10. Discussion on California Voting Rights Act and at-large elections for seats on 31 school district boards (Trustee Di Salvo)
  11. Overview of Educare Model (Trustee Song)
  12. Report on how Redevelopment Agency (RDA) funds are being spent to help local school districts (Trustee Song)

 

14. ADJOURNMENT
Subject
A. The next Santa Clara County Board of Education meeting is scheduled for July 18, 2018.
Meeting
Jun 20, 2018 - Regular Board Agenda (#2225)
Category
14. ADJOURNMENT
Type
Information

The next Santa Clara County Board of Education meeting is scheduled for July 18, 2018 .  For Board agendas and meeting minutes, please see our website at www.sccoe.org under the County Board of Education page.