The Board shall set the agenda by establishing it as posted. Changes to the posted agenda may only occur as permitted by Education and Government Code including the Brown Act or as described in Board Bylaws. Permitted revisions to the posted agenda include the movement of items from consent to action or reordering the sequence of agenda items.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Peter Daniels, Chief Public Affairs Officer
Background
As part of the County Board of Education Student Recognition Program, the Santa Clara County Office of Education (SCCOE) recognizes four students each year who have overcome significant obstacles to reach their personal and academic goals. Denise Lopez is being honored as the Student of the Year for Opportunity Youth Academy for her academic achievements, leadership skills, good attendance, citizenship and character and perseverance in pursuing her goals.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Peter Daniels, Chief Public Affairs Officer
Background
In partnership with Santa Clara Bar Association, Santa Clara County Superior Court, the SCCOE sponsors an annual Eighth Grade Law Day Essay Competition. This year's topic was "What Role Should Public Opinion Have on the Three Branches of Government." While numerous submissions were received from across the County, the top three essays came from Luther Burbank Middle School. In addition to honor the student winner, Luther Burbank is being honored with a Civic Learning Award for its efforts to help students understand and participate in democracy.
Fiscal Implications
None
Student Impact
Providing students with high-quality civics education instruction and opportunities to engage in student activities, events, and competitions, Santa Clara County students are developing the skills and knowledge necessary to be contributing citizens in our democracy.
At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item. No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda. In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The County Board will hold a hearing and take action on an interdistrict attendance appeal filed on behalf of a student: Resident District: San Jose Unified School District, Desired District: Campbell Union High School District.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The County Board will hold a hearing and take action on an interdistrict attendance appeal filed on behalf of a student; Resident District: San Jose Unified School District, Desired District: Santa Clara Unified School District.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
Expulsion Appeal Filed on Behalf of Student - Resident District: Campbell Union High School District
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9: 1 case
Report of Actions Taken in Closed Session
The superintendent may give a report on any activities related to her duties.
The members of the Board may give reports on any activities related to their duties as members of the Santa Clara County Board of Education.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Steve Olmos, Ed.D., Chief Schools Officer
Background
California Education Code (EC) Section 48926 requires county superintendents, in conjunction with superintendents of the school districts within the county, to develop a plan for providing educational services to all expelled pupils in that county. The initial plan was to be adopted by the governing board of each school district within the county and by the county board of education, and submitted to the State Superintendent of Public Instruction (SSPI) in 1997. EC Section 48926 also requires that each county superintendent of schools, in conjunction with district superintendents in the county, submit a triennial update to that plan to the SSPI.
Student Impact
SCCOE will collaborate with districts to ensure students have access to a free and appropriate public education.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Megan K. Reilly, Chief Business Officer, Business Services Branch
Laurie Sauro, Director, Internal Business Services
Background
On November 6, 2012, the voters of California approved Proposition 30, which temporarily increases the state’s sales tax and the personal income tax rates for upper-income taxpayers. Part of the revenue generated would be used to support increased Local Educational Agency (LEA) funding, with the remainder helping to balance the state budget.
Revenues generated from Proposition 30 are deposited into a newly created state account called the Education Protection Account (EPA). EPA began January 1, 2012 and continues for seven years (December 31, 2018), during the time that Proposition 30 will be effective. Proposition 55 was approved on November 8, 2016 which extends the EPA account through 2030.
Current Status
The creation of the EPA by Proposition 30 also comes with some accountability components. One requirement is having the spending plan approved by the governing board during a public meeting. Another requirement is that the LEA must publish on its website (each year) an accounting of the estimated revenue it will receive from EPA and how much will be expended. In addition, EPA funds cannot be used for the salaries or benefits of administrators or any other administrative costs.
Attached are Santa Clara County Office of Education’s estimated EPA revenue and expenditure and spending plan for 2018-19 (Resolution).
Requested Action
Adopt the 2018-19 resolution to approve the spending plan for the Education Protection Account (EPA).
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Steve Olmos, Ed.D., Chief Schools Officer
Background
Pursuant to Education Code (EC) 52068(b)(1), the Santa Clara County Office of Education held a public hearing to solicit recommendations and comments of members of the public regarding the specific actions and expenditures proposed to be included in the Local Control Accountability Plan (LCAP). This public hearing was held on June 13, 2018.
Current Status
The SCCOE’s Local Control Accountability Plan was developed with guidance from the California Department of Education and utilized the process and template adopted by the State Board of Education. Stakeholders participated in the development of the LCAP pursuant to the regulation. The LCAP was presented to the parent advisory committee and to the English learner parent advisory committee pursuant to EC Section 52063. The LCAP was posted on the SCCOE web page for public comment on June 14, 2018.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Megan K. Reilly, Chief Business Officer, Business Services Branch
Laurie Sauro, Director, Internal Business Services
Background
Education Code 1622 states that on or before July 1 of each fiscal year, the county board of education shall adopt an annual budget for the budget year and shall file the budget with the Superintendent of Public Instruction.
For the 2018-19 fiscal year and each fiscal year thereafter, the county board of education shall adopt a budget after the county board of education adopts a local control and accountability plan (LCAP) or approves an update to an existing LCAP if an existing LCAP or update to a LCAP is not effective during the budget year.
In addition, the adoption of the LCAP and budget may be held no sooner than one day after the public hearing for the LCAP and budget. On June 13, 2018, the public hearing for the 2018-19 LCAP and Budget was held. In addition, on June 13, 2018, the Administration provided the Board of Education with the 2018-19 budget presentation.
Since the State budget has not been approved yet, the budget is developed based on a set of assumptions and the most up-to-date information available. The County Office of Education has 45-days from the date the State budget is approved to make revisions to its Adopted Budget.
Budget Summary
The County School Service Fund (or General Fund) is made up of unrestricted and restricted funds. Restricted funds are accounted separately because they are earmarked dollars for specific purposes.
For the County School Service Fund in 2018-19, total projected revenues (including Transfers-in) are approximately $249.1M and projected expenditures (including Transfers-out) are approximately $250.8M. The Santa Clara County Office of Education's (SCCOE) 2018-19 projected reserve for economic uncertainty, after removing certain assignments, is approximately $10M.
The projected beginning fund balance for 2018-19 is approximately $92.3M. The actual beginning fund balance will be determined after the fiscal books for 2017-18 are closed in late August/early September.
The State requires at least 2% minimum reserve. The SCCOE's "unassigned ending fund balance" (reserve) meets the State mandated reserve requirement of 2%, and SCCOE is able to maintain the additional 2% reserve requirement as set forth by Board Policy, for 2018-19 and the two subsequent fiscal years.
SCCOE is required to prepare a multi-year budget projection to determine if the County Office will be able to meet its financial commitments for the two projected out years, 2019-20 and 2020-21. In preparing the Multi-Year Projections (MYP), the County Office has to develop assumptions based on the most recent available information to drive the projection. Based on these assumptions, SCCOE reserve is projected at 9.11% and 9.57% for 2019-20 and 2020-21, respectively.
Requested Action
Adopt the SCCOE 2018-19 Annual Budget
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Megan K. Reilly, Chief Business Officer, Business Services Branch
Laurie Sauro, Director, Internal Business Services
Background
There are three (3) types of redevelopment pass-through funding and all have functional restrictions on usage. In addition AB 1290 Redevelopment (RDA) Pass-Throughs are also geographically restricted by statute, unless County Board of Education by resolution determines that the expenditures are of benefit to the project area.
This resolution provides the rationale for the expenditures using AB 1290 Pass-Through funds.
Requested Action
Adopt Resolution for SCCOE Redevelopment AB 1290 Pass-Throughs.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The Board will discuss and consider the appointment of a Vice-President for 2018.
The Vice-President of the County Board of Education has the following duties:
1. In the absence of the President, perform the duties and obligations of the President, and have the authorities, rights, and privileges of the President.
2. In the absence of the President, preside at all meetings and rule on parliamentary rules.
3. Serve as chairperson of the Policy Development Subcommittee of the Santa Clara County Board of Education
4. Serve as clerk to the Board.
Term
The term of Vice-President shall be for the current calendar year. No County Board member may serve as Vice-President for more than one (1) consecutive term.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Steve Olmos, Ed.D., Chief Schools Officer
Background
As per the Head Start Act, all Head Start agencies are required to provide program information to the Board of Education. Attached are the following reports:
Program Information Report 2017-18 (PIR) –April 2018
Provides information on progress of services provided to children and families to meet required timelines as per specific indicators and thresholds
Financial Report – HS Basic/EHS Basic Total Grant Award –April 2018
Provides the status of program budget and financial oversight
In-Kind Contribution Required –April 2018
Indicates the progress of required matching contribution required by grant ($6,676,866)
Administration Cost Limitation –April 2018
Limits the amounts of funds charged as development and administrative costs to 15%
Purchase Card Summary –April 2018
Serves as an oversight check of program expenses
California Child Food Program Summary Reports (USDA) –April 2018
Serves as an oversight check of program expense
Enrollment Report –April 2018
Summarizes the year to date enrollment activity in the Head Start Program to comply with enrollment requirements
Student Impact
The Head Start/Early Head Start Program is federally funded to serve 1,946 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. These services are provided in Santa Clara and San Benito Counties.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Khristel Johnson, Director, Charter Schools Department
2017-18 Data Book
The SCCOE Charter School staff has worked with the Charter Schools in the collection, preparation and presentation of the Charter School Annual Report. During the June 13, 2018, SCCBOE meeting, requests for verification of data were made. An update on these requests will be presented.
Student Impact
The Charter School Update provides information to the board related to the charter schools authorized by the Santa Clara Board of Education (SCCBOE) and items related to the Santa Clara County Office of Education's (SCCOE) role in oversight and monitoring. The County Board of Education has 23 authorized charter schools which serve approximately 10,000 students.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Khristel Johnson, Director Charter Schools
Background
Legacy Academy was approved by the SCCBOE on December 14, 2016, as a 6-8 grade countywide charter school to serve “at promise” students with an anticipated start date of August 2017. In February 2017, and in accordance with the MOU, Legacy Academy self-selected to delay its opening until August 2018. On May 25, 2018, SCCOE sent Legacy a "Letter of Concern." At the June 13, 2018 Board Meeting, Charter Schools Update item, SCCBOE was provided a continuing update regarding Legacy, prompting this information item.
Student Impact
The Charter School office provides oversight and monitoring for 23 County Board of Education authorized charter schools. Legacy was authorized in 2016 and intends to serve "at promise" students beginning August 2018.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Megan K. Reilly, Chief Business Officer
Background
Per Board Policy BP 3312 (a), contracts from $100,000 up to $250,000 are to be provided as one information item at a regular meeting of the Board.
For your information, the table below lists the contracts processed in the months of March 2018 – May 2018 from $100,000 up to $250,000. Per AR 3310, there are several award processes. It is noted in the table below whether the contract was awarded through:
Fiscal Implications
VENDOR |
DESCRIPTION |
AWARD PROCESS |
CONTRACT TYPE |
BRANCH |
RESPONSIBLE PERSON |
CONTRACT AMOUNT |
Education & Leadership Foundation |
Leadership and career development for Migrant students - Summer. |
Best Source Justification |
Amendment |
Student Services |
Steve Olmos |
$138,600 |
Harbottle Law Group |
Legal Services - Student Services Special Education Department. |
RFQ |
Amendment |
Student Services |
Steve Olmos |
$100,000 |
New Direction Solutions LLC, dba: ProCare Therapy, Inc. |
Special Education Contracted Speech Language Pathologists, Occupational Therapists & Psychologists. |
Best Source Justification |
Professional Services Agreement |
Student Services |
Steve Olmos |
$135,000 |
John F. Font PHD and Associates, Inc. dba Beacon School |
Non-Public School for Special Education Students (fully reimbursed by District). |
N/A |
Professional Services Agreement |
Student Services |
Steve Olmos |
$200,000 |
Siras Systems, Inc. |
2-year renewal of Student IEP system. |
Best Source Justification |
Professional Services Agreement |
Student Services |
Steve Olmos |
$225,340 |
Stewards of Change Consulting, LLC |
SVRDT Consulting - increasing amount of contract. |
Sole Source Justification |
Amendment |
Administration |
Mary Ann Dewan |
$202,310 |
Hoonuit I LLC |
ETL Implementation. |
Sole Source Justification |
Amendment |
Technology Services |
David Wu |
$100,000 |
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Megan K. Reilly, Chief Business Officer
Background
Per Board Policy BP 3312 (a), contract agreements estimated to exceed $250,000 shall be placed on the agenda of regular County Board meetings as individual information items.
Rockstar Recruiting LLC dba StaffRehab will provide contracted staff (Psychologists/Occupational/Physical/Speech Pathologist Therapists/ Special Education Teacher/Behaviorists) and licensed nursing care staff for assigned Santa Clara County Office of Education students.
Per AR 3310, there are several award processes. It is noted in the table below whether the contract was awarded through:
Fiscal Implications
VENDOR |
DESCRIPTION |
AWARD PROCESS |
CONTRACT TYPE |
BRANCH |
RESPONSIBLE PERSON |
CONTRACT AMOUNT |
Rockstar Recruiting LLC dba StaffRehab |
Provide contracted staff and licensed skilled nurses to service Santa Clara County Office of Education. |
Best Source Justification |
Amendment |
Student Services |
Steve Olmos |
$375,000 |
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Megan K. Reilly, Chief Business Officer
Background
Per Board Policy BP 3312 (a), contract agreements estimated to exceed $250,000 shall be placed on the agenda of regular County Board meetings as individual information items.
SVRDT Consulting; adding additional key personnel & increasing total contract amount.
Per AR 3310, there are several award processes. It is noted in the table below whether the contract was awarded through:
Fiscal Implications
VENDOR |
DESCRIPTION |
AWARD PROCESS |
CONTRACT TYPE |
BRANCH |
RESPONSIBLE PERSON |
CONTRACT AMOUNT |
Integrated Justice information Systems Institute/SVRDT Consulting |
Provide expert consultation and convening facilitation to the SVRDT Consulting Management Team and Executive Work Group. |
Sole Source Justification |
Amendment |
Administration |
Mary Ann Dewan |
$600,000 |
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Megan K. Reilly, Chief Business Officer
Background
Per Board Policy BP 3312 (a), contract agreements estimated to exceed $250,000 shall be placed on the agenda of a regular County Board meeting as a individual information items.
Roofing repairs for Chandler Tripp, McKinley, San Antonio and Franklin Schools.
Per AR 3310, there are several award processes. It is noted in the table below whether the contract was awarded through:
Fiscal Implications
VENDOR |
DESCRIPTION |
AWARD PROCESS |
CONTRACT TYPE |
BRANCH |
RESPONSIBLE PERSON |
CONTRACT AMOUNT |
Brazos Urethane, Inc. |
Construction - Head Start sites roof repair. |
*Request for Proposal |
Professional Services Agreement/New |
Student Services |
Steve Olmos |
$293,872 |
*One response received -- awarded
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Megan K. Reilly, Chief Business Officer
Background
Per Board Policy BP 3312 (a), contract agreements estimated to exceed $250,000 shall be placed on the agenda of regular County Board meetings as individual information items.
FY 2018-19 QSS Maintenance.
Per AR 3310, there are several award processes. It is noted in the table below whether the contract was awarded through:
Fiscal Implications
VENDOR |
DESCRIPTION |
AWARD PROCESS |
CONTRACT TYPE |
BRANCH |
RESPONSIBLE PERSON |
CONTRACT AMOUNT |
Quintessential School Systems, a division of Harris School Solutions |
FY 2018-19 QSS maintenance. |
Sole Source Justification |
Renewal |
Technology Services |
David Wu |
$254,088.87 |
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Megan K. Reilly, Chief Business Officer
Background
Per Board Policy BP 3312 (a), contract agreements estimated to exceed $250,000 shall be placed on the agenda of regular County Board meetings as individual information items.
Provide general terms, conditions and a framework within which Customer may from time to time purchase certain telecommunications and related infrastructure services ("Services") from Zayo for its use and/or for resale to its customers ("End User Customers").
Per AR 3310, there are several award processes. It is noted in the table below whether the contract was awarded through:
Fiscal Implications
VENDOR |
DESCRIPTION |
AWARD PROCESS |
CONTRACT TYPE |
BRANCH |
RESPONSIBLE PERSON |
CONTRACT AMOUNT |
Zayo Group LLC |
Telecommunication services and infrastructure. |
*Request for Proposal |
New |
Technology Services |
David Wu |
$461,304 |
*Two responses received -- awarded to lowest bidder
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Megan K. Reilly, Chief Business Officer
Background
Per Board Policy BP 3312 (a), contract agreements estimated to exceed $250,000 shall be placed on the agenda of regular County Board meetings as individual information items.
Delivery of dairy, food goods, and produce for the SCCOE programs at Walden West, Head Start and State Preschool.
Per AR 3310, there are several award processes. It is noted in the table below whether the contract was awarded through:
VENDOR |
DESCRIPTION |
AWARD PROCESS |
CONTRACT TYPE |
BRANCH |
RESPONSIBLE PERSON |
CONTRACT AMOUNT |
Sysco Foods |
Delivery of dairy, food goods, and produce for Walden West, Head Start and State Preschool. |
*Request for Proposal |
Professional Services Agreement/Renewal |
Business Services |
Megan K. Reilly |
$271,436.44 |
*Eight responses received -- awarded to the lowest bidder
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
Pursuant to Education code and beginning with the 2018-19 fiscal year, the County Superintendent of Schools is to provide a summary for the County Board of Education regarding the LCAP review process and related technical assistance. A brief summary will be provided.
Refer to Board Bylaw 9322 Agenda/Meeting Materials for specific information related to the preparation of County Board of Education agendas. Excepting agenda items otherwise permissible by Education Code, Brown Act or other rules, regulations, or policies for the Board to place on the agenda, a County Board member may request an item within the jurisdiction of the County Board be placed on the agenda. A process for reviewing requested agenda items is described in the board bylaw. In summary, the process includes a review to determine if the item is within the Board's jurisdiction, where it could be placed on the agenda and an assessment of the resource impact of preparing the item.
Requested Items:
The next Santa Clara County Board of Education meeting is scheduled for July 18, 2018 . For Board agendas and meeting minutes, please see our website at www.sccoe.org under the County Board of Education page.