The Board shall set the agenda by establishing it as posted. Changes to the posted agenda may only occur as permitted by Education and Government Code including the Brown Act or as described in Board Bylaws. Permitted revisions to the posted agenda include the movement of items from consent to action or reordering the sequence of agenda items.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Peter Daniels, Chief Public Affairs Officer
Background
The Santa Clara County Board of Education (SCCBOE) recognizes ten employees each year for outstanding service to students, parents, coworkers, and customers. Summer Reeves, Public Information Supervisor, is being honored as the Employee of the Month for outstanding skills and accomplishments on the job, dedication to exceptional service, and commitment to excellence.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Peter Daniels, Chief Public Affairs Officer
Background
Every fall the Teacher Recognition Celebration honors Santa Clara County's finest teachers, each selected by their respective school districts. The SCCOE produces the annual gala with the generous support of community partners Texas Instruments and Santa Clara County Federal Credit Union. A fine tradition enduring for almost 50 years, the Teacher Recognition Celebration is the oldest and largest celebration of teachers in California, and the most prestigious local award given to classroom teachers.
Today, October 10, 2018, we will honor Janet Blake: County Office of Education, Oster - Deaf and Hard of Hearing Program and Jessica DeAnda: County Authorized Charter School, Sunrise Middle School as the Santa Clara County Office of Education and County Authorized Charter School Teachers of the Year.
At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item. No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda. In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.
The superintendent may give a report on any activities related to her duties.
The members of the Board may give reports on any activities related to their duties as members of the Santa Clara County Board of Education.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Khristel Johnson, Director, Charter Schools Department
Background
On September 26, 2018, the Charter Schools Department of the Santa Clara County Office of Education received a Petition for Renewal from Sunrise Middle School (a district appeal grades 6-8 charter school) located in the San Jose Unified School District. Sunrise Middle School was approved on March 19, 2014, by SCCOE Board of Education, after having been denied for renewal by San Jose Unified School District on January 14, 2014. Sunrise serves 220 students. If approved, Sunrise shall be renewed for five more years beginning July 2019 through June 30, 2024. Sunrise is also seeking approval to increase its grade levels served by adding 5th grade starting July 2019.
California Education Code Sections 47605 and 47607, and section 11966.4 of the California Code of Regulations, Title 5 requires that “no later than 30 days after receiving a petition” the County Board of Education “shall hold a public hearing on the provisions of the renewal charter, at which time the county board of education shall consider the level of support for the petition by district teachers, other district employees, and parents or guardians.”
The Education Code further stipulates that the County Board of Education “shall either grant or deny the renewal charter within 60 days of receipt of the petition. However, this date may be extended by an additional 30 days if both parties agree to the extension.”
This item will be placed on the November 7, 2018, Board agenda for a decision.
The complete renewal petition is available for review here.
Student Impact
The Charter School office provides oversight and monitoring for 22 County Board of Education authorized charter schools. Sunrise was authorized in 2014 and currently serves 220 students.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Steve Olmos, Ed.D., Chief Schools Officer
Background
Education Code 60119 requires that, in order to receive instructional materials funding, the Board of Education must hold a public hearing each year to determine whether students have sufficient textbooks and instructional materials. Further, the Board of Education must affirm in a resolution that sufficient supplies exist at all sites operated by the Santa Clara County Office of Education and that it has adopted textbooks and instructional materials that are consistent with the state curricular frameworks and standards.
Education Code 60119 was amended recently to implement the provisions of the Williams Settlement. The amendment extends the definition of “sufficient textbooks or instructional materials” to mean that each pupil, including English learners, has textbooks and instructional materials, or both, to use in class and to take home.
Principals in Alternative Education, Special Education and the Opportunity Youth Academy undertook a review and determined textbooks and materials to be sufficient.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Megan Reilly, Chief Business Officer, Business, Facilities & Operations Division
Stephanie Gomez, Director, Internal Business Services
Background
On November 6, 1979, the voters of the State of California approved Proposition 4/Gann Initiative. This initiative added Article XIII-B to the State Constitution which has the effect of placing a limit on the amount of proceeds from taxes governmental entities may authorize for expenditure during each fiscal year.
Calculations of 2017-18 and the estimated 2018-19 Gann Appropriations Limits have been made on the attached forms provided by the State Department of Education.
The 2017-18 Gann Appropriations Limit has been calculated using actual proceeds of taxes for comparison with the 2017-18 limit. The SCCOE is within the 2017-18 limit of $208,010,087.
The 2018-19 Gann Appropriations Limit has been calculated at $305,404,071.
The attached forms were made available to the public for review on September 7, 2018 at the main office of the Santa Clara County Office of Education at 1290 Ridder Park Drive, San Jose, CA 95131. The Board of Education is required to have a public hearing and then adopt a resolution to establish the 2018-19 Gann Appropriations Limit.
Requested Action
Conduct a public hearing and adopt the resolution for the 2017-18 Gann Appropriations Limit and the estimated Gann Appropriations Limit for 2018-19.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Peter Daniels, Chief Public Affairs Officer
Background
Santa Clara County services currently funded by Measure A (2012) are scheduled for funding to end. The current Ballot Measure A (2018) will continue the existing one-eighth-cent sales tax to ensure local organizations that provide services to students and families within Santa Clara County.
Student Impact
Students and families receive services funded through Measure A. An extension of Measure A may allow those services to continue.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
On September 5, 2018 the Policy Development Subcommittee met and approved the revisions of the following Board policies. These policies were presented to the Board for first reading on September 19, 2018.
BP 3100 - Budget
Updated to include superintendent consultant contracts and budget revision information; policy aligns with contracts policy.
BP 3312 - Contracts
Updated to streamline Board agenda items regarding contracts.
BP 5111 - Admission
New policy regarding admission to SCCOE programs that meets model policy developed by the California Attorney General, which prohibits the solicitation or collection of information regarding the immigration or citizenship status of students and their families, unless otherwise required by law.
Exhibit 9270 - Conflict of Interest
Exhibit updated to reflect changes in staffing and job titles.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The following donations were made to the Santa Clara County Office of Education:
| Program: | Teacher Recognition Event, Executive Services Division |
| Donor: | Santa Clara County Federal Credit Union |
| Donation: | $7,500.00 |
| Program: | Teacher Recognition Event, Executive Services Division |
| Donor: | Santa Clara County School Boards Association |
| Donation: | $1,000.00 |
Fiscal Implications
The above donations will be deposited in the respective program account.
Student Impact
The above donations will provide funds for the Teacher Recognition Event.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Megan Reilly, Chief Business Officer, Business, Facilities & Operations Division
Stephanie Gomez, Director, Internal Business Services
Background
Education Code 1628 states that on or before October 15 of each year, the county superintendent of schools of each county office shall prepare and file, in a format prescribed by the Superintendent of Public Instruction, an annual statement of all receipts and expenditures of the county office for the preceding fiscal year and shall file the statement, along with the statement received pursuant to subdivision (b) of Section 42100, with the Superintendent of Public Instruction.
Current Status
The attached Santa Clara County Office of Education's Unaudited Actual Financial Report provides 2017-18 actual revenues, expenditures, ending fund balances, and reserves.
In 2017-18, the total County School Service Fund revenues (including transfer-in) were approximately $249 million. Expenditures (including transfer-out) were approximately $242.6 million. The unassigned amount for 2017-18 is approximately $18.9 million, which includes the $9.7 million designated for Reserve for Economic Uncertainty (2% Minimum mandated by the State and 2% additional per SCCOE Board Policy 3100).
Requested Action
Approve the 2017-18 Unaudited Actual Financial Report
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Megan Reilly, Chief Business Officer, Business, Facilities & Operations Division
Stephanie Gomez, Director, Internal Business Services
Background
This report reflects budget revisions for the month of September 2018. If an expenditure budget is increased, it is supported either by an increase in revenue, a decrease in carryover (use of carryover), a decrease in fund balance or any combination of the three. If an expenditure budget is decreased, the result could be due to a decrease to estimated revenue, or an increase to credit it back to fund balance.
During the month of September 2018, we increased expenditure budgets by $5,175,239, increased revenue by $3,567,932, decreased carryover by $1,537,122 and decreased fund balance by $70,185.
Requested Action
Approve the Budget Revisions for the Month of September 2018.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Khristel Johnson, Director, Charter Schools Department
Background
A Charter Schools Update is provided at each regular meeting of the SCCBOE.
Rocketship Special Education
As part of its ongoing oversight and monitoring, Charter School staff will provide an update on its Special Education compliance reviews.
Student Impact
The Charter Schools Department provides monitoring and oversight for 22 County Board of Education authorized charter schools serving approximately 10,000 students.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
Education Code 1302(a) requires any salary increase of $10,000 or more to be discussed by the County Board of Education at a regularly scheduled meeting. Recent promotions will result in excess of the $10,000 limit for three (3) employees.
Fiscal Implications
The following chart outlines the employee name, prior position title, new position title, reason for the salary increase, prior annual salary, new annual salary and the salary increase for each employee. These employees are slated to receive a salary increase of $10,000 or more.
|
|
Last Name |
First Name |
Prior Position Title |
New Position Title |
Reason (See Legend) |
Prior Annual Salary |
New Annual Salary |
Salary Increase |
|
1 |
Nguyen |
Jennifer |
Paraeducator - Special Education |
Teacher - Severe Disabilities |
C |
$25,301.76 |
$60,785.45 |
$35,483.69 |
|
2 |
Reeves |
Summer |
Communications/Public Relations Specialist |
Supervisor - Public Information |
C |
$69,489.00 |
$102,247.32 |
$32,758.32 |
| 3 | Sar-Ayen | Christopher | Paraeducator - Special Education | Teacher - Severe Disabilities | C | $22,239.36 | $66,896.00 | $44,656.64 |
LEGEND:
A: Interim promotion (temporary only)
B: Increase in calendar
C: Promotion
D: Position reinstatement
E: Promotion and increase in calendar
F: Position change and increase in calendar
G: Increase in FTE
H: Position reclassification
Student Impact
Human Resources ensures our students receive quality instruction through the selection, assignment and support of qualified leaders, teachers and staff.
Refer to Board Bylaw 9322 Agenda/Meeting Materials for specific information related to the preparation of County Board of Education agendas. Excepting agenda items otherwise permissible by Education Code, Brown Act or other rules, regulations, or policies for the Board to place on the agenda, a County Board member may request an item within the jurisdiction of the County Board be placed on the agenda. A process for reviewing requested agenda items is described in the board bylaw. In summary, the process includes a review to determine if the item is within the Board's jurisdiction, where it could be placed on the agenda and an assessment of the resource impact of preparing the item.
The next Santa Clara County Board of Education meeting is scheduled for October 24, 2018. For Board agendas and meeting minutes, please see our web site at www.sccoe.org under the County Board of Education page.