The Board shall set the agenda by establishing it as posted. Changes to the posted agenda may only occur as permitted by Education and Government Code including the Brown Act or as described in Board Bylaws. Permitted revisions to the posted agenda include the movement of items from consent to action or reordering the sequence of agenda items.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The Santa Clara County Board of Education (SCCBOE) recognizes ten employees each year for outstanding service to students, parents, coworkers, and customers. Catherine McClenahen, a Paraeducator at Monticello School, is being honored as the Employee of the Month for outstanding skills and accomplishments on the job, dedication to exceptional service, and commitment to excellence.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Gary Waddell, Ed.D., Assistant Superintendent, Equity & Educational Progress Division
Background
As part of its commitment to Civic Engagement and Education, the Santa Clara County Office of Education recognizes the student winners of the Santa Clara County National History Day competition held on February 23, 2019. The student winners of the local competition will attend the state level competition in May 2019.
After selecting a historical topic that relates to an annual theme, students conduct extensive research by using libraries, archives, museums, and oral history interviews. They analyze and interpret their findings, draw conclusions about their topics’ significance in history, and create final projects that present their work. These projects can be entered into a series of competitions, from the local to the national level, where they are evaluated by professional historians and educators.
The theme for 2019 is Triumph and Tragedy in History.
Student Impact
Civic education teaches important life and leadership skills. National History Day provides students with an opportunity to demonstrate their abilities to apply learned information through authentic assessment in student-outcome products and can easily be integrated into the everyday classroom curriculum.
At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item. No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda. In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The County Board will hold a hearing and take action on an interdistrict attendance appeal filed on behalf of a student; Resident District: Redwood City School District, Desired District: Palo Alto Unified School District.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The County Board will hold a Closed Session to consider the following item:
CONFERENCE WITH LEGAL COUNSEL -- ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9: 1 Case
The Board will hold a Closed Session to discuss the following item:
Public Employee Performance Evaluation
Title: County Superintendent of Schools
(Government Code Section 54957(b)(1))
Report of Actions Taken in Closed Session
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
A vacancy occurred on the Mt. Pleasant School District Board due to the election of Peter Ortiz to the Santa Clara County Board of Education. Pursuant to Education Code Section 5091 the Mt. Pleasant School Board had 60 days from the date of the vacancy to appoint or order an election to fill the vacancy; the Mt. Pleasant Board failed to do so. Due to the Board's failure to appoint or order an election, the County Superintendent must order an election to fill the vacancy at the next regularly scheduled election on November 5, 2019.
In order to avoid the cost of an election and provide the Mt. Pleasant School Board additional time to appoint a Board member, the County Superintendent is requesting that the Santa Clara County Board of Education request a waiver of a portion of Education Code Section 5091 to extend the timeline for appointment by the Mt. Pleasant School Board to July 15, 2019 with the understanding that if they fail to appoint, the election for November 5, 2019 stands.
County Boards of Education, under Education Code section 33050, may request the State Board of Education to waive all or part of the code.
This presentation provides an overview of the applicable education codes and the key issues underlying the waiver request.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
A vacancy occurred on the Mt. Pleasant School District Board due to the election of Peter Ortiz to the Santa Clara County Board of Education. Pursuant to Education Code Section 5091 the Mt. Pleasant School Board had 60 days from the date of the vacancy to appoint or order an election to fill the vacancy; the Mt. Pleasant Board failed to do so. Due to the Board's failure to appoint or order an election, the County Superintendent must order an election to fill the vacancy at the next regularly scheduled election on November 5, 2019.
In order to avoid the cost of an election and provide the Mt. Pleasant School Board additional time to appoint a Board member, the County Superintendent is requesting that the Santa Clara County Board of Education request a waiver of a portion of Education Code Section 5091 to extend the timeline for appointment by the Mt. Pleasant School Board to July 15, 2019 with the understanding that if they fail to appoint, the election for November 5, 2019 stands.
County Boards of Education, under Education Code section 33050, may request the State Board of Education to waive all or part of the code.
As part of the process for requesting a waiver from the State Board of Education, the County Board of Education must hold a public hearing prior to submitting a waiver request. If approved by the County Board of Education, the item will be on the May agenda of the State Board of Education.
Education Code 5091.
(a) (1) If a vacancy occurs, or if a resignation has been filed with the county superintendent of schools containing a deferred effective date, the school district or community college district governing board shall, within 60 days of the vacancy or the filing of the deferred resignation, either order an election or make a provisional appointment to fill the vacancy. A governing board member may not defer the effective date of his or her resignation for more than 60 days after he or she files the resignation with the county superintendent of schools.
(2) In the event that a governing board fails to make a provisional appointment or order an election within the prescribed 60-day period as required by this section, the county superintendent of schools shall order an election to fill the vacancy.
Fiscal Implications
There are no fiscal implications of requesting a waiver to the SCCOE.
Requested Action
Approve the request to waive Education Code section 5091 requiring the filing of a vacancy within 60 days.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Khristel Johnson, Director, Charter Schools Department
Background
On February 8, 2019, the Charter Schools Department of the Santa Clara County Office of Education received a charter petition renewal request from Discovery I Charter School. Discovery I is seeking approval to renew a district appeal public charter, which is currently serving 563 students in grades K-8 for a continuing charter term of five years beginning in July 2019 through 2023. Discovery I was initially approved on appeal from Moreland School District as a grade K-8 charter school on February 1, 2006, for a five-year term.
California Education Code Sections 47605 and 47607, and section 11966.4 of the California Code of Regulations, Title 5 requires that “no later than 30 days after receiving a petition” the County Board of Education “shall hold a public hearing on the provisions of the charter, at which time the county board of education shall consider the level of support for the petition by district teachers, other district employees, and parents or guardians.”
The Education Code further stipulates that the County Board of Education “shall either grant or deny the charter within 60 days of receipt of the petition. However, this date may be extended by an additional 30 days if both parties agree to the extension.”
The complete petition is attached to this agenda and is also available for review by selecting here.
Student Impact
The Charter Schools Department provides oversight and monitoring for 22 County Board of Education authorized charter schools. Discovery I was authorized in 2006 and currently serves 563 students.
Request approval of minutes of Board Retreat Meeting of February 9, 2019 (#2236-S1)
Request Approval of Minutes of Regular Board meeting of February 20, 2019.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Steve Olmos, Ed.D., Assistant Superintendent Student Services & Support Division
Background
Per Education Code Section 32281 (b) (1) Except as provided in subdivision (d) with regard to a small school district, the School Site Council established pursuant to former Section 52012, as it existed before July 1, 2005, or Section 52852 shall write and develop a comprehensive school safety plan relevant to the needs and resources of that particular school or the School Site Council may delegate this responsibility to a school site safety planning committee.
The revised 2018-2019 School Safety Plans for Santa Clara County Office of Education Schools (Santa Clara County Community School, Santa Clara County Court Schools, and Santa Clara County Special Education) outline site-specific programs and procedures required by Education Code Section 32280, et seq. These programs and plans are mandated by the state law and address issues regarding safety, emergencies, discipline, visitation, codes of conduct, and have been approved by School Site Councils in accordance with California statutory law.
Student Impact
The Comprehensive School Safety Plan provides a cohesive approach to prevent, respond, and to minimize safety issues, natural disasters, and unplanned events on campus. Keeping schools safe allows children to look forward to being in an encouraging environment that promotes social and creative learning. When their basic safety needs aren't met, children are at risk for not feeling comfortable at school and may stop showing up, or they may remain on edge throughout the day. Promoting school safety creates an open space for kids to explore, learn and grow.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
On February 6, 2019 the Policy Subcommittee met and approved the revisions for BP 6146.3 - Reciprocity of Academic Credit and BB 9270 - Conflict of Interest. These policies were presented to the Board on February 20, 2019 for first reading.
BP 6146.3 Reciprocity of Academic Credit
Revised policy to reflect new law (AB 167) and include new language regarding graduation requirement exemptions and grade placement for foster youth, homeless youth, children in the juvenile justice system, children of military families, and children of migratory families who transfer after completion of their second year in high school and are at risk of not completing additional graduation requirements. Policy also reflects the new Dashboard Alternative School Status that replaced the Alternative Schools Accountability Model.
BB/Exhibit 9270 Conflict of Interest
Updated exhibit reflects position title changes, new titles, and eliminated positions.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The following donations were made to the Santa Clara County Office of Education:
| Program: | Safe and Healthy Schools, Professional Learning & Instructional Support Division |
| Donor: | Merry Mart Uniforms |
| Donation: | Donation valued at $1,300 for 50 Brand Uniform Pants for Homeless Youth |
| Program: | Special Education, Students Services & Support Division |
| Donor: | Benevity |
| Donation: | $372 for Preschool class at Argonaut Elementary |
Fiscal Implications
The above donations will be deposited in the respective program account.
Student Impact
The above donations will provide support to students at the Preschool class at Argonaut Elementary and uniforms for Homeless Youth.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Steve Olmos, Ed.D., Assistant Superintendent Student Services & Support Division
Background
The California Department of Education requires all California public & nonpublic, nonsectarian schools annually to provide information to the community to allow public comparison of schools for student achievement, environment, resources & demographics.
Student Impact
The School Accountability Report Card (SARC) provides parents, students, and community members the opportunity to view last year’s annual data in comparison to county and state averages.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
In 1987, the US Congress designated March as National Women’s History Month. This creates a special opportunity in our schools, our workplaces, and our communities to recognize and celebrate the often-overlooked achievements of American women. The 2019 National Women’s History theme,"Discover Her Story."
Student Impact
It is important that our students understand the importance women have played in history and have role models to emulate.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Megan K. Reilly, Chief Business Officer, Business, Facilities & Operations Division
Stephanie Gomez, Director, Internal Business Services
Background
This report reflects budget revisions for the month of January 2019. If an expenditure budget is increased, it is supported by an increase in revenue, use of carryover funds, or fund balance. If an expenditure budget is decreased, it may be due to a decrease in estimated revenue, or an increase to fund balance.
During the month of January 2019, we increased expenditure budgets by $2,061,888, increased revenue by $1,665,197, and decreased fund balance by $396,691.
Requested Action
Approve the Budget Revisions for the Month of January 2019.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Khristel Johnson, Director, Charter Schools Department
Background
A Charter Schools Update is provided as a standing agenda item at each regular Board Meeting.
Annual Visits
An update on the Annual Site Visits will be provided.
Legacy Academy
An update on the closure process for Legacy Academy will be provided.
Student Impact
The Charter Schools Department provides monitoring and oversight for 22 County Board of Education authorized charter schools serving approximately 10,000 students.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Khristel Johnson, Director, Charter Schools
Background
Education Codes 47605(m) and 47605.5(m) require that Charter Schools submit their annual fiscal audits to the California Department of Education (CDE), the State Controller, and the County Superintendent of Schools for the county in which the school is authorized by December 15th every year.
On December 14, 2018, Rocketship Public Schools requested an extension to submit its audit for 2017-18. It again requested extensions on January 10, 2019, and January 25, 2019. On January 29, 2019, SCCOE sent a Notice of Concern to Rocketship Mateo Sheedy, Sí Se Puede, Discovery Prep, Alma Academy, Brilliant Minds, Rising Stars, Fuerza, and Los Sueños charter schools due to Rocketship's failure to timely submit their annual financial audits by December 15, 2018. In those letters, SCCOE requested further information and clarification as to the reasons for delay and how Rocketship planned to solve this problem for the future by February 15, 2019.
Rocketship submitted its completed audit on February 4, 2019, to the CDE, the State Controller, and SCCOE. On February 11, 2019, the CDE requested additional information and clarification from Rocketship regarding the audit findings resolutions contained in the 2017-18 audit. On February 14, 2019, Rocketship also responded to SCCOE's Notice of Concern. During the February 20, 2019, Board Meeting an update was provided to the SCCBOE regarding the status of the Rocketship Audit and additional information was requested. This information item is in response to that request.
Representatives from Rocketship will be present to provide an update and address any questions of the board.
Student Impact
The Charter Schools Department provides monitoring and oversight for 22 County Board of Education authorized charter schools serving approximately 10,000 students. The eight (8) SCCOE authorized Rocketship charter schools serve approximately 4,000 students.
The superintendent may give a report on any activities related to her duties.
The members of the Board may give reports on any activities related to their duties as members of the Santa Clara County Board of Education.
Permanent Standing Committees of the Board
Joint, Partner and Membership Committees and Activities
Liaison Committees, Workgroups, and Community Activities
Refer to Board Bylaw 9322 Agenda/Meeting Materials for specific information related to the preparation of County Board of Education agendas. Excepting agenda items otherwise permissible by Education Code, Brown Act or other rules, regulations, or policies for the Board to place on the agenda, a County Board member may request an item within the jurisdiction of the County Board be placed on the agenda. A process for reviewing requested agenda items is described in the board bylaw. In summary, the process includes a review to determine if the item is within the Board's jurisdiction, where it could be placed on the agenda and an assessment of the resource impact of preparing the item.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
The next Santa Clara County Board of Education regular meeting is scheduled for March 20, 2019.