The Board shall set the agenda by establishing it as posted. Changes to the posted agenda may only occur as permitted by Education and Government Code including the Brown Act or as described in Board Bylaws. Permitted revisions to the posted agenda include the movement of items from consent to action or reordering the sequence of agenda items.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
As part of the County Board of Education Student Recognition Program, the Santa Clara County Office of Education (SCCOE) recognizes four students each year who have overcome significant obstacles to reach their personal and academic goals. Julissa Farias is being honored as the Student of the Year for Alternative Education for her academic achievements, leadership skills, good attendance, citizenship and character and perseverance in pursuing her goals.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Anisha Munshi, Ed.D., Assistant Superintendent-Personnel Services
Background
Alex Hubris wants to be involved in his children's lives as much as he possibly can. With this in mind, he has committed his valuable time to helping his children and their teachers in their classrooms. Today, we will honor Alex Hubris as the Santa Clara County Office of Education Volunteer of the Year.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The California Distinguished Schools Program sponsored by the California Department of Education recognizes outstanding education programs and practices. Schools are awarded for achieving exceptional student performance for two consecutive school years or closing the achievement gap between two school years.
Chaboya Middle School and Quimby Oak Middle School both in Evergreen School District and Bernal Intermediate and Leonard Herman Intermediate both in Oak Grove School District are four of the ten schools in Santa Clara County to be recognized as a California Distinguished Schools. We are recognizing this outstanding accomplishment by honoring the district as a part of our County Board agenda.
Student Impact
The California Distinguished Schools serve as a model for other schools to learn best practices to improve student achievement.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
Lee Angela Reid and Nick Romley from Capitol Advisors Group will present an update on the following to the County Board of Education:
• Ensure that districts, special education entities, and other important local agencies have a seat at the LPC and are included in decision-making on Early Childcare and Education (ECE) programs.
• Align ECE planning with the K12 calendar and create opportunities for ECE/K12 transition planning.
• Streamline the existing ECE needs assessment and facilitate access to data across various health, human services, and ECE programs.
• Align the LPC with other quality investments and bodies, including Quality Counts California.
• Give the County Board of Education and the Board of Supervisors additional authority over ECE planning.
2. Update on Special Education Funding Measures
3. AB 776 (Kalra) providing for Unique Student IDs for early learners
4. Status of education funding measures and state budget for education
At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item. No action can be taken on an item not on the agenda at this time, but may be referred to the administration or put on a future agenda. In accordance with Board Bylaw 9323, individual remarks will be limited to 3 minutes each, unless otherwise stipulated.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The County Board will hold a Closed Session to consider the following item:
CONFERENCE WITH LEGAL COUNSEL -- ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9: 2 Cases
Report of Actions Taken in Closed Session
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Requested Action
Request approval of minutes of Regular Board Meeting of March 20, 2019 (#2240).
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
As the statewide primary and general elections approach in June and November, it is important to ensure our students are learning to become active and engaged participants in our democracy. California Education Code designates the last two weeks of April and September as "High School Voter Education Weeks" and authorizes schools to designate students as "voter outreach coordinators." With county election officials as partners, voter registration resources are made available to schools to easily pre-register eligible students for voting.
Student Impact
High School Voter Education Weeks from April 15-26 helps put students on the path of a lifetime of civic engagement and voting. With pre-registration available for sixteen- and seventeen-year-olds, it is easier than ever to get students prepared to cast their own ballots. Once pre-registered, they will automatically become registered voters on their 18th birthday.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The following donation was made to the Santa Clara County Office of Education:
| Program: | Alternative Education, Students Services & Support Division |
| Donor: | Maxine Amundson, Ed.D. |
| Donation: | $5,000 |
Fiscal Implications
The above donation will be accepted for the Alternative Education, Student Services College Scholarship Fund.
Requested Action
Request acceptance of donation to the Santa Clara County Office of Education
Student Impact
The above donation will provide support for students that apply for the Student Services College Scholarship. Students need to illustrate a financial need, have a college/enrollment (UC, CSU, Community College, private, trades, etc.) and have a post-secondary educational plan.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Megan K. Reilly, Chief Business Officer, Business, Facilities & Operations Division
Stephanie Gomez, Director, Internal Business Services
Background
This report reflects budget revisions for the month of March 2019. If an expenditure budget is increased, it is supported by an increase in revenue, use of carryover funds, or fund balance. If an expenditure budget is decreased, it may be due to a decrease in estimated revenue, or an increase to fund balance.
During the month of March 2019, we increased expenditure budgets by $428,895, increased revenue by $274,840, and decreased fund balance by $154,055.
Requested Action
Approve the Budget Revisions for the Month of March 2019.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Khristel Johnson, Director, Charter Schools Department
Background
A Charter Schools Update is provided as a standing agenda item at each regular Board Meeting.
Annual Data Book
An update will be given on the 2018-2019 Data Book
Charter Schools Department Web Page
An update will be given on the Frequently Asked Questions section on the department's web page.
Student Impact
The Charter Schools Department provides monitoring and oversight for 21 County Board of Education authorized charter schools serving approximately 10,000 students.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Steve Olmos, Ed.D., Assistant Superintendent, Student Services & Support Division
Background
As per the Head Start Act, all Head Start agencies are required to provide program information to the Board of Education. Attached are the following reports:
Provides information on progress of services provided to children and families to meet required timelines as per specific indicators and thresholds
Provides the status of program budget and financial oversight
Indicates the progress of required matching contribution required by grant ($6,676,866)
Limits the amounts of funds charged as development and administrative costs to 15%
Serves as an oversight check of program expenses
Serves as an oversight check of program expense
Summarizes the year to date enrollment activity in the Head Start Program to comply with enrollment requirements
Student Impact
The Head Start/Early Head Start Program is federally funded to serve 1,946 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. These services are provided in Santa Clara and San Benito Counties.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Steve Olmos, Ed.D., Assistant Superintendent, Student Services & Support Division
Background
Complaints filed for SCCOE school sites under the Williams Settlement are limited to insufficient textbooks or instructional materials, unsafe or unhealthy facility conditions or teacher vacancies or mis-assignments.
Williams Complaint Procedures are posted in all classrooms to inform parents, students and teachers of the procedure for making such complaints.
No Williams complaints were received during the January through March 2019 reporting period.
Student Impact
The Williams Report documents complaints about textbooks & instructional materials, teacher assignments & their credentials, and the conditions of our facilities. No complaints were filed this quarter. Through the hard work of involved staff, students are receiving a quality education in these areas.
The superintendent may give a report on any activities related to her duties.
The members of the Board may give reports on any activities related to their duties as members of the Santa Clara County Board of Education.
Permanent Standing Committees of the Board
Joint, Partner and Membership Committees and Activities
Liaison Committees, Workgroups, and Community Activities
Refer to Board Bylaw 9322 Agenda/Meeting Materials for specific information related to the preparation of County Board of Education agendas. Excepting agenda items otherwise permissible by Education Code, Brown Act or other rules, regulations, or policies for the Board to place on the agenda, a County Board member may request an item within the jurisdiction of the County Board be placed on the agenda. A process for reviewing requested agenda items is described in the board bylaw. In summary, the process includes a review to determine if the item is within the Board's jurisdiction, where it could be placed on the agenda and an assessment of the resource impact of preparing the item.
The next Santa Clara County Board of Education regular meeting is scheduled for May 1, 2019.