The Board shall set the agenda by establishing it as posted.  Changes to the posted agenda may only occur as permitted by Education and Government Code including the Brown Act or as described in Board Bylaws.  Permitted revisions to the posted agenda include the movement of items from consent to action or reordering the sequence of agenda items.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

As part of the County Board of Education Student Recognition Program, the Santa Clara County Office of Education (SCCOE) recognizes four students each year who have overcome significant obstacles to reach their personal and academic goals. Alex Vargas is being honored as the Student of the Year for Migrant Education for his academic achievements, leadership skills, good attendance, citizenship and character, and perseverance in pursuing his goals.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

Each year at the request of the California Department of Education (CDE), the County Superintendent invites submissions from county districts for the state "Classified School Employee of the Year" program.  A committee reviewed all submissions and selected one employee from each job classification.  The County Superintendent then forwarded these names to the CDE for consideration of statewide recognition. 

Today, May 15, 2019, we will honor the nominees. They are:

• Child Nutrition: Rosario Avalos of Lyndale Elementary School in Alum Rock Union Elementary School District.
• Maintenance, Operations, and Facilities: Carlos Jiron of the Saratoga Union School District.
• Office and Technical: Broderick Jones of Del Mar High School in Campbell Union High School District.
• Paraeducator and Instructional Assistance: Ramona Paiva of Foothill Elementary School in Saratoga Union School District.
• Services and Security: Blanca Diaz of Del Mar High School in Campbell Union High School District.

At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item.  No action can be taken on an item not on the agenda at this time but may be referred to the administration or put on a future agenda.  Individual remarks will be limited to 1 minute unless otherwise stipulated.

A timing/lighting system will be activated at the beginning of each individual's presentation.  A green light will indicate the beginning of the time period; a yellow light will appear when 30 seconds remain; a red light will appear and a buzzer will sound when the time has lapsed.  Time limits will be strictly enforced by the Board President to ensure equal opportunity and treatment of all speakers.  

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Dr. Anna Marie Villalobos, Director, Special Education Projects

Additional Presenters

Trudy Gross, Associate Superintendent, Teaching and Learning, Fremont Union High School District

Jane Floethe-Ford, Director, Education Services, Parents Helping Parents

Barbara Moore, Director, Special Services, East Side Union High School District

Background

The Santa Clara County Office of Education undertook this study of the continuum of services for students with disabilities within Santa Clara County. This year long process sought input from a variety of stakeholders using a number of metrics (California Special Education Management Information System (CASEMIS) data, California Dashboard data, survey data, and qualitative information from focus groups).

The study had four focus areas:

• Establish a countywide Task Force consisting of a variety of stakeholders to analyze the data, the research, and the fiscal impact on best practices in inclusion
• Use quantitative and qualitative research methods to assess the current landscape of services for students with disabilities from birth to age 22 in Santa Clara County
• Identify high quality inclusion programs in the county and state that can act as models for schools and districts
• Identify research based best practices that can assist districts and programs to increase their capacity to use inclusive practices

Throughout this process the study was guided by the SCCOE Task Force which consisted of a group of stakeholders representing districts, charter schools, parents, community organizations, and agencies. The Task Force assisted in the development of the stakeholder survey and then met to review the data on the least restrictive environment for students with disabilities, to discuss the California Dashboard data, to review the survey results and the focus group session results, and to develop their vision for students with disabilities throughout Santa Clara County. Total School Solutions (TSS) provided facilitation and technical assistance to the Task Force and assisted with the study.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The County Board will hold a hearing and take action on an interdistrict attendance appeal filed on behalf of a student; Resident District: Santa Clara Unified School District, Desired District: Saratoga Union School District

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The County Board will hold a hearing and take action on an interdistrict attendance appeal filed on behalf of a student; Resident District: Pajaro Valley Unified School District, Desired District: Loma Prieta Joint Union School District

Report of Actions Taken in Closed Session

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Khristel Johnson, Director, Charter Schools Department

Background

On April 30, 2019, the Charter Schools Department of the Santa Clara County Office of Education received a material revision request to charter petition from Opportunity Youth Academy Charter School (O.Y.A.).  O.Y.A. is seeking approval to materially revise its Charter to conform with any new laws which have been enacted since the petition was last reviewed, adjust its governance structure and professional agreement with Work2Future Foundation, update its safety plan, and add three positions and corresponding job descriptions.  Opportunity Youth Academy was initially approved as a countywide SCCOE dependent charter on August 16, 2016, to serve students aged 16-24.

California Education Code Sections 47607 and 47605.6 require that “no later than 60 days after receiving a petition” the County Board of Education “shall hold a public hearing on the provisions of the charter, at which time the County Board of Education shall consider the level of support for the material revision to the charter petition by teachers, parents or guardians, and the school districts where the charter school petitioner proposes to place school facilities.”

The Education Code further stipulates that the County Board of Education “shall either grant or deny the charter within 90 days of receipt of the petition.  However, this date may be extended by an additional 30 days if both parties agree to the extension.” 

The complete petition is attached to this agenda and is also available for review by selecting here

Student Impact

The Charter Schools Department provides oversight and monitoring for 21 County Board of Education authorized charter schools. Opportunity Youth Academy was authorized in 2016 and currently serves 300 students.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Requested Action

Approve minutes of Regular Board Meeting of May 1, 2019 (#2242).

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Megan K. Reilly, Chief Business Officer

Background

The Santa Clara County Office of Education is a member of the South Bay Area School’s Insurance Authority (SBASIA) for property and liability insurance.  SBASIA’s Excess Liability coverage for claims over $5 million is currently placed with the Schools Excess Liability Fund (SELF).

In December as a precondition of the SELF subcontract under the JPA and necessary to see if there were more cost effective options available, the Board passed a resolution giving notice of withdrawal to SELF in order to market the Excess Liability coverage to ensure the most competitive rate.  Multiple markets (a total of 14) were approached, but SELF remains the most competitive option and SBASIA is rescinding its notice of withdrawal effective July 1, 2019.

SELF requires that each individual member have its Board adopt a Resolution rescinding the notice of withdrawal.

Fiscal Implications

The Resolution Rescinding Withdrawal from SELF Excess Liability Program has no fiscal implications.

Student Impact

The Resolution Rescinding Withdrawal from SELF Excess Liability Program has no student implications.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

Trustee Di Salvo was invited to a NewSchools Summit conference which is an annual invitation-only gathering for education leaders who bring important and diverse perspectives in PreK-12 education innovation.  The Summit took place on May 8-9, 2019. Trustee Di Salvo received the invitation a day before the May 1 board meeting, and therefore there was not sufficient time to place this item on the May 1 agenda.  Registration fee is $995.

The New Schools Summit is not on the Board's pre-approval travel item list (Annual Addendum to BB 9250). Therefore, in accordance with BB 9250, a request for registration and for travel expenses reimbursement is being brought to the Board for approval.  Attached is the Annual Addendum to BB 9250 for the Board's review along with the agenda of the Venture Fund 2019 Summit.

Fiscal Implications

Travel expenses would be applied to the Board's travel budget.

Requested Action

Approve Travel and Expense Reimbursement for Invited Board Member(s) to the New Schools Venture Fund 2019 Summit

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Megan K. Reilly, Chief Business Officer, Business, Facilities & Operations Division

Stephanie Gomez, Director, Internal Business Services

Background

This report reflects budget revisions for the month of April 2019.  If an expenditure budget is increased, it is supported by an increase in revenue, use of carryover funds, or fund balance.  If an expenditure budget is decreased, it may be due to a decrease in estimated revenue, or an increase to fund balance.

During the month of April 2019, we increased expenditure budgets by $1,669,785, increased revenue by $1,544,833, and decreased fund balance by $124,952.

Requested Action

Approve the Budget Revisions for the Month of April 2019.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Khristel Johnson, Director, Charter Schools Department

Background

A Charter Schools Update is provided as a standing agenda item at each regular Board Meeting.

Data Book

An update on the 2019 Charter Schools Data Book will be provided.

CARSNet Boot Camp and COE Charter Authorizer Forum

The SCCOE's Charter Schools Department will be hosting the Charter Accountability Resource and Support Network's (CARSNet) Authorizer Boot Camp on October 16-17 and the CARSNet County Office of Education Authorizer Forum on October 18, 2019.

End of Year Charter School Activities

The Charter Schools team members will be attending end of year activities for the SCCBOE authorized charter schools.

Student Impact

The Charter Schools Department provides monitoring and oversight for 21 County Board of Education authorized charter schools serving approximately 10,000 students.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Steve Olmos, Ed.D., Assistant Superintendent, Student Services & Support Division

Background

As per the Head Start Act, all Head Start agencies are required to provide program information to the Board of Education. Attached are the following reports:

• Program Information Report 2017-18 (PIR) –March 2019 Provides information on progress of services provided to children and families to meet required timelines as per specific indicators and thresholds
   

• Financial Report – HS Basic/EHS Basic Total Grant Award –March 2019
  Provides the status of program budget and financial oversight
   

• In-Kind Contribution Required –March 2019
  Indicates the progress of required matching contribution required by grant ($6,676,866)
   

• Administration Cost Limitation –March 2019
  Limits the amounts of funds charged as development and administrative costs to 15%
   

• Purchase Card Summary –March 2019

  Serves as an oversight check of program expenses
   

• California Child Food Program Summary Reports (USDA) –March 2019

  Serves as an oversight check of program expense

• Enrollment Report –March 2019
  Summarizes the year to date enrollment activity in the Head Start Program to comply with enrollment requirements Summarizes

Student Impact

The Head Start/Early Head Start Program is federally funded to serve 1,946 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. These services are provided in Santa Clara and San Benito Counties.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Anisha Munshi, Ed.D., Assistant Superintendent-Personnel Services

Background

Education Code 1302(a) requires any salary increase of $10,000 or more to be discussed by the County Board of Education at a regularly scheduled meeting.  A recent promotion will result in excess of the $10,000 limit for (1) employee.

Fiscal Implications

The following chart outlines the employee name, prior and new position title, the reason for the salary increase, prior and new annual salary, and the overall salary increase.

LEGEND:

A: Interim

B: Increase in calendar

C: Promotion

D: Position reinstatement

E: Promotion and increase in calendar

F: Position change and increase in calendar

G: Increase in FTE

H: Position reclassification

Student Impact

Human Resources ensure our students receive quality instruction through the selection, assignment and support of qualified leaders, teachers and staff.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Megan K. Reilly, Chief Business Officer, Business, Facilities & Operations Division

Stephanie Gomez, Director, Internal Business Services

Background

Per Board Policy BP 3312 (a), contracts from $250,000 and over are to be provided as one information item at a regular meeting of the Board.

For your information, the table below lists the contracts processed from January 1, 2019 - March 31, 2019.

Per AR 3310, there are several award processes. It is noted in the table below whether the contract was awarded through:

• Bid: A competitive process in which a public entity publishes bid specifications and bidders submit proposals. In the competitive bid process a contract must be awarded to the lowest bidder.
• Request for Proposal (RFP): A public entity asks vendors to submit their own proposals as long as they meet certain general requirements. The contract award is based on expertise and established evaluation criteria in the RFP.
• Request for Quote (RFQ): Informal process under the bid threshold where a public entity asks vendors to submit their own proposals as long as they meet certain scope of work requirements. The contract award is based on price, expertise and overall proposal evaluation.
• Best Source Justification: A public entity selects services from a contractor that is deemed to be a "best source” as demonstrated by specific expertise; experience in providing such services; and the quality, cost, timeliness, and availability of such services.
• Sole Source Justification: A public entity contracts for goods or services with a contractor that is the only source of those items.

Fiscal Implications

The superintendent may give a report on any activities related to her duties.

The members of the Board may give reports on any activities related to their duties as members of the Santa Clara County Board of Education.

Permanent Standing Committees of the Board

• Policy Subcommittee:  June 12, 2019 (Vice President Song)
• Joint Legislative Advisory Committee (JLAC): Sept 18, 2019 (President Kamei)
• Budget Study Committee:  May 30 (County Superintendent of Schools)

Joint, Partner and Membership Committees and Activities

• Joint Committee on Child Care (JCCC):  TBD 2019 (Trustees Di Salvo and Rossi)
• California School Boards Association (CSBA) Delegate:  May 18-19, 2019 (President Kamei)
• California County Boards of Education (CCBE) Board of Directors:  May 19, 2019 (President Kamei)
• Santa Clara County School Boards Association (SCCSBA):  May 22, 2019 (Vice President Song)
• Head Start Policy Council:  June 18, 2019 (Trustee Mah)

Liaison Committees, Workgroups, and Community Activities

• Warmenhoven Inclusion Collaborative: Sept 19, 2019  (President Kamei)
• Strong Start Coalition:  June 11, 2019 (Trustee King)
• Silicon Valley Reads, TBD  (Trustee Ortiz)

Refer to Board Bylaw 9322 Agenda/Meeting Materials for specific information related to the preparation of County Board of Education agendas. Excepting agenda items otherwise permissible by Education Code, Brown Act or other rules, regulations, or policies for the Board to place on the agenda, a County Board member may request an item within the jurisdiction of the County Board be placed on the agenda.  A process for reviewing requested agenda items is described in the board bylaw. In summary, the process includes a review to determine if the item is within the Board's jurisdiction, where it could be placed on the agenda and an assessment of the resource impact of preparing the item. 

1. Summit Learning Platform, Spring 2019 (Trustee Di Salvo)
2. Discussion regarding the Attorney General's Opinion of County Board of Education involvement in personnel matters in Closed Session (Trustee Di Salvo)
3. History of SJ/SV 2020 (Trustee Di Salvo)
4. Discussion on developing a template as a model document for easily understood data on funding and achievement, the flow of LCFF funds, and availability of achievement LCAP outcomes data provided by CDE. (Trustee Di Salvo) June 2019
5. Discussion on California Voting Rights Act and at-large elections for seats on 31 school district boards (Trustee Di Salvo)
6. Report on how the Redevelopment Agency (RDA) funds are being spent to help local school districts (Vice President Song)
7. Teacher Housing (Trustee Mah)
8. Presentation of Civic Engagement (Trustee Di Salvo)
9. Juvenile Justice Engagement Study Session (Trustee Di Salvo)

Note: Periodic updates will be provided to the Board and Community with regard to Census 2020 as a component of the SCCOE's outreach plan.

The next Santa Clara County Board of Education regular meeting is scheduled for June 12, 2019.