The Board shall set the agenda by establishing it as posted. Changes to the posted agenda may only occur as permitted by Education and Government Code including the Brown Act or as described in Board Bylaws. Permitted revisions to the posted agenda include the movement of items from consent to action or reordering the sequence of agenda items.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The Santa Clara County Board of Education (SCCBOE) recognizes ten employees each year for outstanding service to students, parents, coworkers, and customers. Grace Lacap, an Accountant II at Ridder Park, is being honored as the Employee of the Month for outstanding skills and accomplishments on the job, dedication to exceptional service, and commitment to excellence.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Anisha Munshi, Ed.D., Assistant Superintendent-Personnel Services
Background
The Santa Clara County Office of Education (SCCOE) values its substitutes and recognizes that substitutes are important in an overall quality education. SCCOE substitutes have a genuine interest in the well-being of students and support the SCCOE mission, vision, and goals by sharing their skills and experiences with our students and staff. Throughout the school year, they serve as teachers, classroom aides, office workers and custodians. SCCOE substitutes provide continuity of service in the absence of staff and help enhance student potential and achievement. These honorees exhibit the following attributes which led to their nomination and recognition tonight:
Today, June 12, 2019, we will honor Paul McConville (Substitute Teacher-Special Education), Ruby Radillo (Substitute Paraeducator-Special Education), Lan Tran (Substitute Teacher Assistant), Bryan Sablan (Substitute Environment Education Program-Specialist), and Silvia Avila (Substitute Office Worker) as the Santa Clara County Office of Education Substitutes of the Year.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
As part of its commitment to Civic Engagement and Education, the Santa Clara County Board of Education recognizes the top three finalists in the Law Day student essay contest
This year's essay awardees are:
This year's poetry winners are :
Student Impact
In partnership with the Santa Clara Bar Association and The Santa Clara County Office of Education, the Superior Court held a competition for eighth grade students in Santa Clara County that asked “What Role Should Public Opinion Have on the Three Branches of Government?” This year’s essay question was derived from the National Law Day theme “Separation of Powers; Framework for Freedom.”
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Gary Waddell, Ed.D., Assistant Superintendent, Equity and Educational Progress Division
Background
Based on a request from the community and with the support of the SCCBOE, the SCCOE facilitated a pilot project to explore the development of LCAP Executive Summaries for three local districts, Alum Rock Union Elementary School District, East Side Union High School District, and Franklin McKinley School District. Working with partners from Californians for Justice, Somos Mayfair, People Acting in Community Together (PACT)-San Jose, and the leadership of the pilot districts, SCCOE teams created sample LCAP Executive Summaries to serve as models. This report is brought forward by way of follow up as requested by Trustee Di Salvo and others.
This report will provide a summary and overview of the process as well as lessons learned. The community-based collaboration was powerful and informed the broader process. While statewide changes coming online from the CA State Board of Education this year, such as the mandatory Parent Budget Summary companion to the LCAP, will duplicate a number of our key outcomes from this project, the experience of collaboration and creation of useful tools for local communities was positive and will inform future district work to clearly communicate their LCAP goals and budgets.
Fiscal Implications
It is the intent that the lessons learned during this pilot project and the models that we created will serve as tools for local districts and communities in the future, alongside new statewide tools that will be implemented statewide in the coming year. Both our LCAP and Differentiated Assistance (DA) teams will provide support in training and implementation of these new tools.
The pilot project as it existed in the past Fiscal Year was resource intensive, requiring between 200-300 hours of staff time in addition to development and printing costs. While we do not anticipate directly replicating this project due to the duplication with new statewide tools and required resources, our plan is to partner with local communities and support local efforts, share models for plan summaries, and support both the development of, and communication about, new tools for transparent communication about LCAPs and district budgets. These services will be a component of the SCCOE support of local districts and communities and, as such, is expected to have minimal fiscal impact while still serving district and community needs.
Student Impact
The importance of clear and transparent communication about local district LCAPs and the collaboration that occurs as a consequence are direct drivers of strong local planning that has student outcomes at its heart. LCAPs throughout the county address the services provided for all students through the "base program" as well as increased and expanded services provided to unduplicated student groups through supplemental and concentration funds. The combination of stakeholder input, analysis of metrics, and assessment of needs all contribute to plans that enhance student learning. The LCAP Advisory Team and Differentiated Assistance and District Support departments of the Equity and Educational Progress Division have been designed to provide high caliber support, real time assistance, and expertise to support local districts in improving achievement for all students.
At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item. No action can be taken on an item not on the agenda at this time but may be referred to the administration or put on a future agenda. Individual remarks will be limited to 1 minute unless otherwise stipulated.
A timing/lighting system will be activated at the beginning of each individual's presentation. A green light will indicate the beginning of the time period; a yellow light will appear when 30 seconds remain; a red light will appear and a buzzer will sound when the time has lapsed. Time limits will be strictly enforced by the Board President to ensure equal opportunity and treatment of all speakers.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The County Board will hold a Closed Session to consider the following item:
Conference with Legal Counsel - Anticipated Litigation - Significant Exposure to Litigation pursuant to Govt. Code § 54956.9(d)(2)(e)(3): One case. Receipt of claim from Leal Trejo, APC and Maribel Medina.
Pursuant to Govt. Code § 54957.5. this claim is available for public inspection in the Office of the Superintendent during regular office hours at 1290 Ridder Park Drive, San Jose, CA 95131.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The County Board will hold a hearing and take action on an interdistrict attendance appeal filed on behalf of a student; Resident District: Berryessa School District, Desired District: Palo Alto Unified School District.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
The Board will hold a Closed Session to discuss the following item:
Government Code section 54957 PUBLIC EMPLOYEE PERFORMANCE EVALUATION Title: (County Superintendent of Schools)
Report of Actions Taken in Closed Session
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Steve Olmos, Ed.D., Assistant Superintendent, Student Services & Support Division
Background
Pursuant to Education Code (EC) 52068(b)(1), school districts and county offices are required to hold a public hearing to solicit the recommendations and comments of members of the public regarding the specific actions and expenditures proposed to be included in the Local Control Accountability Plan (LCAP). The public hearing shall be held at the same meeting as the public hearing required by EC 1622 for the County Office of Education Budget to be adopted for the subsequent fiscal year.
Recommendations and comments can be emailed to LCAP_Comments@sccoe.org.
The adoption of the LCAP may be held no sooner than one day after the public hearing for the LCAP. The adoption of the LCAP is scheduled for the June 19, 2019 meeting of the Board.
Current Status
The SCCOE’s Local Control Accountability Plan was developed with guidance from the California Department of Education and utilized the process and template adopted by the State Board of Education. Stakeholders participated in the development of the LCAP by attending in four evening leadership meetings. The LCAP Advisory Team met 17 times to prepare the leadership meetings and ultimately the LCAP. The LCAP was presented to the parent advisory committee and to the English learner parent advisory committee pursuant to EC Section 52063.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Megan K. Reilly, Chief Business Officer, Business, Facilities & Operations Division
Stephanie Gomez, Director, Internal Business Services
Background
Pursuant to Education Code (EC) 1620 on or before July 1 of each fiscal year, the county board of education shall hold a public hearing on the proposed county school service fund budget. The public hearing shall be held prior to the adoption of the budget by the county board of education, and shall occur not less than three days following the availability of the proposed budget for public inspection.
Pursuant to Education Code (EC) 52068 (b)(1), the public hearing for the Local Control and Accountability Plan (LCAP) shall be held at the same meeting as the public hearing required by Section 1620 for the proposed budget. The meeting for the adoption of the LCAP shall be held after, but not on the same day as the public hearing.
Education Code 1622 (a) states that on or before July 1 of each fiscal year, the county board of education shall adopt an annual budget for the budget year and shall file the budget with the Superintendent of Public Instruction. The county board of education shall not adopt a budget before the county board of education adopts a local control and accountability plan (LCAP).
For the 2019-20 fiscal year and each fiscal year thereafter, the county board of education shall adopt a budget after the county board of education adopts a Local Control and Accountability Plan (LCAP) or approves an update to an existing LCAP, if an existing LCAP or update to a LCAP is not effective during the budget year.
In addition, the adoption of the LCAP and budget may be held no sooner than one day after the public hearing.
Budget Summary
The SCCOE’s 2019-20 Proposed Budget is developed based upon a set of assumptions and the most up-to-date information available, with guidance from organizations such as the California Department of Education and Department of Finance.
For the County School Service Fund in 2019-20, total projected revenues are approximately $254.03M and projected expenditures are approximately $266.91M. The SCCOE’s 2019-20 projected reserve for economic uncertainty, after removing certain designations, is approximately $10.68M. This is based on a projected beginning fund balance of approximately $75.54M. The actual beginning fund balance will be determined after the fiscal books for 2018-19 are closed in late August/early September.
The final budget will come to the County Board of Education for approval on June 19, 2019.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Requested Action
Approve minutes of Regular Board Meeting of May 15, 2019 (#2243).
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
Lesbian, Gay, Bisexual and Transgender, Queer Pride Month (LGBTQ Pride Month) is currently celebrated each year in the month of June. In cities across the nation, celebrations include pride parades, picnics, parties, workshops, symposia and concerts. Memorials are held during this month for those members of the LGBTQ community who have been lost to hate crimes or HIV/AIDS. LGBTQ History Month is also celebrated with annual month-long observances of lesbian, gay, bisexual and transgender history, along with the history of the gay rights and related civil rights movements.
Student Impact
The resolution acknowledges and supports our diverse student population in Santa Clara County and furthers the goal of creating safe, positive, and inclusive schools for all students.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Khristel Johnson, Director, Charter Schools Department
Background
A Charter Schools Update is provided as a standing agenda item at each regular Board Meeting.
2018-19 Data Book
The Charter Schools staff has worked with the SCCBOE's approved charter schools in the collection, preparation and presentation of the Charter School Annual Report. In response to the 2018 SCCBOE recommendations from the June 13, 2018, board meeting, the Charter Schools team has incorporated additional longitudinal information by providing comparison data over two years of demographics for Charters and District information and included additional pages providing the new dashboard information for both Charters and Districts. LCAP executive summaries for each charter were not included in the 2018-19 Charter Schools Data Book as executive summaries are not a required element of the LCAP.
Upcoming Charter Renewals
SCCBOE has four schools which are up for renewal in 2020: University Preparatory Academy, Voices Mount Pleasant, Rocketship's Mateo Sheedy and Los Sueños. Staff will complete renewal meetings with representatives from all four schools by the end of the month.
Student Impact
The Charter Schools Department provides monitoring and oversight for 21 County Board of Education authorized charter schools serving approximately 10,000 students.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
President Kamei will discuss next steps regarding interest of SCCBOE members regarding a potential Ad Hoc Subcommittee on Alternative Education.
Fiscal Implications
Staff support and access to resources will be assessed to determine the financial impact of the ad hoc subcommittee.
Student Impact
The SCCOE directly serves students in alternative education programs. The impact of the Ad Hoc Subcommittee on students has not yet been determined.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Gary Waddell, Ed.D., Assistant Superintendent of Equity and Educational Progress Division
Background
California Ed Code requires that the County Superintendents of Schools provide support and oversight to district Local Control and Accountability Plans. Additionally, the County Superintendent provides support for districts that are identified by the State of California for Differentiated Assistance (DA). In the 2018-2019 school year, Santa Clara County Office of Education established the Equity and Educational Progress Division to provide high quality, service-oriented support to local districts in these areas, among others.
This report provides a summary of our plan for providing these services in the 2019-2020 school year, as provided by Ed Code 52066. This plan includes:
(A) A description of continuous improvement services provided to districts within the Santa Clara County, including measures that will be undertaken to collaborate with the California Collaborative for Educational Excellence (CCEE), the California Department of Education (CDE), and other state agencies and County Offices of Education.
(B) A description of plans of the Santa Clara County Office of Education to assist each school district identified for technical assistance identified by the state of California for Differentiated Assistance in improving pupil outcomes, including identification of the activities being performed by the county office of education and the source of funding for those activities. This description includes actions that local school districts will take independent of the county superintendent of schools to improve pupil outcomes.
Fiscal Implications
Beginning in the 2018-2019 school year, the Santa Clara County Office of Education began receiving resources from the State of California to deliver these services. These funds have been applied to the establishment of the Equity and Educational Progress Division in order to provide these mandated services, as well as to support some additional programs and activities to support districts in addressing pupil performance.
Student Impact
The intent of the Local Control Accountability Plans is to align district budgets with programming to ensure the success of students in identified state priority areas. Beginning with stakeholder input, districts assess their student performance data and create local plans of identified goals, actions, and services to address student performance across each district.
Districts who are identified for Differentiated Assistance, due to the performance of subgroups of students on the California School Dashboard, are eligible to receive targeted assistance from the County Office of Education. This assistance is built on the principles of Improvement Science and involves County Office of Education staff working in individual inquiry and planning with each identified district to understand the causes of the student performance for which they were identified as well as to develop plans to address these areas. Both of these types of activities are specifically intended to impact student performance in local schools and districts.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Anisha Munshi, Ed.D., Assistant Superintendent-Personnel Services
Background
Education Code 1302(a) requires any salary increase of $10,000 or more to be discussed by the County Board of Education at a regularly scheduled meeting. Recent promotions will result in excess of the $10,000 limit for (2) employees.
Fiscal Implications
The following chart outlines the employee name, prior and new position title, the reason for the salary increase, prior and new annual salary, and the overall salary increase.
| # | Last Name | First Name | Prior Position Title | New Position Title | Reason(see Legend) |
Prior Annual Salary |
New Annual Salary |
Salary Increase |
| 1 | Montiel | Juvencio | Custodian | Custodian-Lead | C | $42,609.60 | $56,509.44 | $13,899.84 |
| 2 | Wei | Xia (Donna) | Web Developer/Programmer | Web Developer/Programmer-Senior | C | $111,774.00 | $125,685.96 | $13,911.96 |
LEGEND:
A: Interim
B: Increase in calendar
C: Promotion
D: Position reinstatement
E: Promotion and increase in calendar
F: Position change and increase in calendar
G: Increase in FTE
H: Position reclassification
Student Impact
Human Resources ensures our students receive quality instruction through the selection, assignment and support of qualified leaders, teachers and staff.
The superintendent may give a report on any activities related to her duties.
The members of the Board may give reports on any activities related to their duties as members of the Santa Clara County Board of Education.
Permanent Standing Committees of the Board
Joint, Partner and Membership Committees and Activities
Liaison Committees, Workgroups, and Community Activities
Refer to Board Bylaw 9322 Agenda/Meeting Materials for specific information related to the preparation of County Board of Education agendas. Excepting agenda items otherwise permissible by Education Code, Brown Act or other rules, regulations, or policies for the Board to place on the agenda, a County Board member may request an item within the jurisdiction of the County Board be placed on the agenda. A process for reviewing requested agenda items is described in the board bylaw. In summary, the process includes a review to determine if the item is within the Board's jurisdiction, where it could be placed on the agenda and an assessment of the resource impact of preparing the item.
Note: Periodic updates will be provided to the Board and Community with regard to Census 2020 as a component of the SCCOE's outreach plan.
At the February Special Meeting of the Board, the board identified priorities. The top three Board Priority Topic Areas (BPT) are listed below.
The next Santa Clara County Board of Education regular meeting is scheduled for June 19, 2019.