The Board shall set the agenda by establishing it as posted. Changes to the posted agenda may only occur as permitted by Education and Government Code including the Brown Act or as described in Board Bylaws. Permitted revisions to the posted agenda include the movement of items from consent to action or reordering the sequence of agenda items.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
As part of the County Board of Education Student Recognition Program, the Santa Clara County Office of Education (SCCOE) recognizes four students each year who have overcome significant obstacles to reach their personal and academic goals. Zayra Dagio-Barajas is being honored as the Student of the Year for Opportunity Youth Academy for her academic achievements, leadership skills, good attendance, citizenship, character and perseverance in pursuing her goals.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Gary Waddell, Ed.D., Assistant Superintendent, Equity and Educational Progress
Background
As part of its commitment to promoting student success the Santa Clara County Office of Education recognizes Vayun Krishna, winner of the California State Elementary Spelling Bee and Rishik Gandhasri, winner of the National Scripps Spelling Bee.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Megan K. Reilly, Chief Business Officer
Background
Last year at June’s board meeting Vice President Song asked for a report on how Redevelopment Agency (RDA) funds are being spent to help local school districts in our county. This presentation will provide the information on who receives RDA funds, the framework around the funding, and how they benefited those districts in Santa Clara County.
Student Impact
Students benefit locally from the investment of funds through programs, services, and quality educational facilities.
At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item. No action can be taken on an item not on the agenda at this time but may be referred to the administration or put on a future agenda. Individual remarks will be limited to 1 minute unless otherwise stipulated.
A timing/lighting system will be activated at the beginning of each individual's presentation. A green light will indicate the beginning of the time period; a yellow light will appear when 30 seconds remain; a red light will appear and a buzzer will sound when the time has lapsed. Time limits will be strictly enforced by the Board President to ensure equal opportunity and treatment of all speakers.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The County Board will hold a hearing and take action on an interdistrict attendance appeal filed on behalf of a student, Resident District: Sequoia Union High School District, Desired District: Palo Alto Unified School District.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
The Board will hold a Closed Session to discuss the following item:
Government Code section 54957 PUBLIC EMPLOYEE PERFORMANCE EVALUATION Title: (County Superintendent of Schools)
Report of Actions Taken in Closed Session
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Steve Olmos, Ed.D., Assistant Superintendent, Student Services & Support Division
Background
California Education Code sections 41507 and 41572 require each school to consolidate all school plans for programs funded through the Consolidated Application and Reporting System, into the School Plan for Student Achievement (SPSA).
The School Site Councils from three of the Santa Clara County Office of Education’s (SCCOE) schools, (County Community Schools, Court Schools, and Special Education) revised and approved their SPSAs to include updated budget information.
Student Impact
The School Plan for Student Achievement (SPSA), formerly known as the Single Plan for Student Achievement is completed annually by school sites accepting federal funds. Through a stakeholder engagement process including staff, students, and parents, each school site sets goals and budgets funds to support student achievement and student and parent engagement. SPSAs directly impact SCCOE students through a focus on programming, direct service to students and parents, and professional development. SPSA goals are aligned with the SCCOE LCAP goals.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Steve Olmos, Ed.D., Assistant Superintendent, Student Services & Support Division
Background
The Local Control Accountability Plan (LCAP) Federal Addendum provides an overview of the SCCOE Student Services and Support Division’s alignment of federal funds (Title I, II, III) with of Local Control Funding Formula (LCFF) goals and expenditures. The purpose of the California LCAP Federal Addendum is to address the district’s attention to: education of English Learners and homeless students, parent and family engagement, support for incarcerated, delinquent, and socially economically disadvantaged youth, and training for highly qualified staff as defined in the Every Student Succeeds Act (ESSA). The LCAP Federal Addendum is submitted annually to the California Department of Education after Local Governing Board approval.
Impact Statement
The LCAP Federal Addendum content directly impacts the academic and social emotional needs of SCCOE students and families. The LCAP Addendum defines district use of federal funds and their alignment with Local Control Funding Formula (LCFF) goals and funding. This alignment impacts SCCOE students through focus on: (a) rigorous, relevant, and engaging instruction, (b) a successful transition to college and/or career, and (c) a culturally responsive and safe learning environment grounded in partnership with community and family members.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
Ethnic Studies are critical to providing high quality educational opportunities to all students. They allow marginalized students to regain their histories, challenge dominate narratives, and see themselves in our taught curriculum. They also provide critical learning about our shared histories for all students, acknowledging the priorities of social justice and equity within Santa Clara County and throughout California.
Student Impact
The resolution acknowledges and supports Ethnic Studies curricula and pedagogy in Santa Clara County and furthers the goal of ensuring inclusive, relevant, and culturally-informed learning for all students.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The following donations were made to the Santa Clara County Office of Education:
| Program: | Special Education, Students Services & Support Division |
| Donor: | Maria Vazquez |
| Donation: | $300 |
| Program: | Safe and Healthy Schools, Professional Learning & Instructional Support |
| Donor: | Santa Clara University |
| Donation: | $700 |
| Program: | Teacher Recognition, Equity and Educational Progress |
| Donor: | Texas Instrument Corporation |
| Donation: | $25,000 |
| Program: | Silicon Valley Reads |
| Donor: | Dr. Mary Ann Dewan |
| Donation: | $350 gift cards for student winners |
Fiscal Implications
The above donations will be accepted for Special Education, Safe and Healthy Schools, and Teacher Recognition Event.
Requested Action
Accept donations to the Santa Clara County Office of Education
Student Impact
The above donations will be used for post-secondary student events, catering for foster youth events, teacher recognition celebration, and Silicon Valley reads student honorees.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Steve Olmos, Ed.D., Assistant Superintendent, Student Services & Support Division
Background
Pursuant to Education Code (EC) 52068(b)(1), the Santa Clara County Office of Education held a public hearing to solicit recommendations and comments of members of the public regarding the specific actions and expenditures proposed to be included in the Local Control Accountability Plan (LCAP). This public hearing was held on June 12, 2019.
Current Status
The SCCOE’s Local Control Accountability Plan was developed with guidance from the California Department of Education and utilized the process and template adopted by the State Board of Education. Stakeholders participated in the development of the LCAP pursuant to the regulation. The LCAP was presented to the parent advisory committee and to the English learner parent advisory committee pursuant to EC Section 52063. The LCAP was posted on the SCCOE web page for public comment on May 28, 2019.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Megan K. Reilly, Chief Business Officer, Business, Facilities, and Operations Division
Stephanie Gomez, Director, Internal Business Services
Background
Education Code 1622 states that on or before July 1 of each fiscal year, the county board of education shall adopt an annual budget for the budget year and shall file the budget with the Superintendent of Public Instruction.
For the 2019-20 fiscal year and each fiscal year thereafter, the county board of education shall adopt a budget after the county board of education adopts a local control and accountability plan (LCAP) or approves an update to an existing LCAP if an existing LCAP or update to a LCAP is not effective during the budget year.
In addition, the adoption of the LCAP and budget may be held no sooner than one day after the public hearing for the LCAP and budget. On June 12, 2019, the public hearing for the 2019-20 LCAP and Budget was held. In addition, on June 12, 2019, the Administration provided the Board of Education with the 2019-20 budget presentation.
Since the State budget has not been approved yet, the budget is developed based on a set of assumptions and the most up-to-date information available. The County Office of Education has 45-days from the date the State budget is approved to make revisions to its Adopted Budget.
Budget Summary
The County School Service Fund (or General Fund) is made up of unrestricted and restricted funds. Restricted funds are accounted separately because they are earmarked dollars for specific purposes.
For the County School Service Fund in 2019-20, total projected revenues (including Transfers-in) are approximately $254.03M and projected expenditures (including Transfers-out) are approximately $266.9M. The Santa Clara County Office of Education's (SCCOE) 2019-20 projected reserve for economic uncertainty, after removing certain assignments, is approximately $10.68M.
The projected beginning fund balance for 2019-20 is approximately $75.54M. The actual beginning fund balance will be determined after the fiscal books for 2018-19 are closed in late August/early September.
The State requires at least 2% minimum reserve. The SCCOE's "unassigned ending fund balance" (reserve) meets the State mandated reserve requirement of 2%, and SCCOE is able to maintain the additional 2% reserve requirement as set forth by Board Policy, for 2019-20 and the two subsequent fiscal years.
SCCOE is required to prepare a multi-year budget projection to determine if the County Office will be able to meet its financial commitments for the two projected out years, 2020-21 and 2021-22. In preparing the Multi-Year Projections (MYP), the County Office has to develop assumptions based on the most recent available information to drive the projection. Based on these assumptions, SCCOE reserve is projected at 6.89% and 5.57% for 2020-21 and 2021-22, respectively.
During the budget hearing last week, Trustee Mah inquired about the capital projects that are budgeted for Walden West.
The following capital projects are budgeted for Walden West during the 2019-2020 fiscal year and are focused on emergency preparedness and safety:
Trustee Mah inquired about the Services provided to smaller districts and requested a comparison of the budgeted expenditures from fiscal year 2018-2019 and 2019-2020. In fiscal year 2018-19 the Adopted Budget and First Interim were estimating $170,000 in expenditures. It is our goal to utilize services in lieu of direct funding whenever possible. In the area of special education, it has been increasingly more challenging for both the SCCOE and the districts to staff. Therefore, in Second Interim this amount was increased to $485,018 to provide additional support to district’s in need of Special Education Services such as Speech-Language Pathologist and Psychologist services. The majority of the increase is due to the increased costs for essential special education services.
|
Reporting Period |
Estimated |
Estimated |
Estimated |
Estimated |
|
2018-19 Adopted |
$170,000 |
$0 |
$0 |
n/a |
|
2018-19 First Interim |
$170,000 |
$0 |
$0 |
n/a |
|
2018-19 Second Interim |
$485,018 |
$520,000 |
$0 |
n/a |
|
2019-20 Proposed Budget |
n/a |
$521,508 |
TBD |
TBD |
This table reflects the actual amount of expenditures that were incurred in fiscal years 2015-16 through 2017-2018, the budgeted amount for fiscal year 2018-19 and the proposed budget for fiscal year 2019-2020.
|
2015-16 |
$200,873 |
|
2016-17 |
$256,050 |
|
2017-18 |
$217,731 |
|
2018-19 (Budget) |
$485,018 |
|
2019-20 (Projected) |
$521,508 |
Requested Action
Adopt the SCCOE 2019-20 Annual Budget
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Megan K. Reilly, Chief Business Officer, Business, Facilities & Operations Division
Stephanie Gomez, Director, Internal Business Services
Background
This report reflects budget revisions for the month of May 2019. If an expenditure budget is increased, it is supported by an increase in revenue, use of carryover funds, or fund balance. If an expenditure budget is decreased, it may be due to a decrease in estimated revenue, or an increase to fund balance.
During the month of May 2019, we increased expenditure budgets by $3,511,769, increased revenue by $3,351,176, and decreased fund balance by $160,593.
Requested Action
Approve the Budget Revisions for the Month of May 2019.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Khristel Johnson, Director, Charter Schools Department
Background
The Opportunity Youth Academy Countywide Dependent Charter School Petition (ages 16-24) was approved by the Santa Clara County Board of Education on August 17, 2016, and began operation in August 2016.
On April 30, 2019, the Santa Clara County Board of Education received a request for a material revision from Opportunity Youth Academy Charter School to revise its charter. Specifically, OYA is seeking approval to add a governance council, establishing the professional agreement with Work2Future Foundation, adding 2 positions and adjusting 1 position and job descriptions, updating the safety plan, and updating its Charter to conform to any new laws which have been enacted since the petition was last reviewed.
A Public Hearing on the requested revision was held on May 15, 2019.
The complete revised petition is available for review here.
SCCOE and OYA will develop a Memorandum of Understanding (MOU), which governs the respective fiscal, operational, and administrative responsibilities, legal relationships, and other matters not otherwise addressed or resolved by the terms of the Charter to bring the charter into full compliance with the law.
Consideration for Board Decision
Pursuant to Education Code §47607(a)(1), the County Board must consider whether to approve the material revision. Material revisions for countywide charters are governed by the standards and criteria in Education Code §47605 and 47605.6. Therefore, if the County Board should decide to deny the Opportunity Youth Academy Charter material revision, the Board must make “written factual findings, specific to the particular petition, setting for specific facts to support one or more of the following findings:
Review of Petition
Staff reviewed the Material Revision to the Petition using the criteria established in California Education Code 47605.6 and 47607 and found:
1. Unsound Educational Program
OYA updated its professional agreement with Work2Future Foundation to be in conformity with Education Code 47612.1. This will not change the educational structure, just the technical language of the professional agreement. Staff found no basis for denial.
2. Demonstrably Unlikely to Implement the Program
Staff found no basis for denial.
3. Affirmations of Each of the Conditions Required by Statute 47605.6(b)(4)
Staff found the requisite affirmations.
4. Reasonably Comprehensive Description of the Required Elements
Staff found that the material revision petition did contain a reasonably comprehensive description of all of the required. Some key elements and issues are summarized below with greater detail in the Staff Analysis and Proposed Findings of Fact dated June 19, 2019.
Educational Program
OYA updated its professional agreement with Work2Future Foundation to be in conformity with Education Code 47612.1. This will not change the educational structure, just the technical language of the professional agreement.
Governance Structure
To provide greater opportunity for community input, OYA updated this section to establish a formal “Governance Council” with designated members, bylaws and specific guidance to provide advice to the County Superintendent of Schools as the OYA Board. The OYA Board will continue to hold meetings in accordance with the Brown Act. The new Governance Council will also hold meetings in accordance with the Brown Act.
Employee Qualifications
OYA updated this section to revise the Principal position to be a Director/Principal position as OYA has now grown to 6 sites with the intent to continue to grow. OYA also included an Assistant Principal and a Registrar to manage the day-to-day operations.
Health and Safety
OYA updated this section to comply with new laws and adopted its own School Safety Plan rather than being part of SCCOE’s Alternative Education Department Plan.
Admissions Policies and Procedures
OYA updated this section in an effort to comply with the new laws enacted as of January 1, 2018.
Student Suspension/Expulsion Procedures
OYA updated this section in an effort to comply with the new laws enacted as of January 1, 2018.
5. Exclusive Employer
No changes.
6. Requirements for Grade-Levels Served, Facility Location, and Students Served
No changes.
7. Other Criteria in Statute
OYA clarified insurance requirements in the petition to specify that as a dependent charter, at the SCCOE’s option, OYA may be covered under the SCCOE’s existing policies of insurance, or covered in the same manner and to the same extent as the SCCOE’s non-charter schools. Should OYA not be covered under the SCCOE’s insurance policy, OYA will comply with the insurance requirements as specified by SCCOE.
8. Any Other Basis that the County Board of Education Finds Justifies the Denial
Staff finds no basis for denial.
Requested Action
Staff reviewed the material revision request utilizing the criteria for approval set forth in Education Code Sections 47605.6 and 47607. Based upon its comprehensive review and analysis of the material revision, staff finds no bases for denial of the request for the material revision to adjust the Opportunity Youth Academy Charter. Accordingly, staff recommends that the Board approve the material revision.
Student Impact
The Charter Schools Department provides oversight and monitoring for 21 County Board of Education authorized charter schools. Opportunity Youth Academy was authorized in 2016 and currently serves 354 students.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Khristel Johnson, Director, Charter Schools Department
Background
A Charter Schools Update is provided as a standing agenda item at each regular Board Meeting.
Year-End Activities
An update on the year-end activities for the approved SCCBOE charter schools will be provided.
Student Impact
The Charter Schools Department provides monitoring and oversight for 21 County Board of Education authorized charter schools serving approximately 10,000 students.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
David Wu, Chief Technology Officer
Background
David Wu, Chief Technology Officer; Phil Benfield, Director of Technology Infrastructure & Support Services; Marcy Lauck, Director of Data Governance; and Craig Blackburn, Director of Educational Business & Web Technologies will present a primer on Student Data Privacy.
This presentation will cover student data in our schools, relevant student data privacy laws, and Santa Clara County Office of Education's approach.
Student Impact
Policy and program adherence will ensure the protection of student and organizational data.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
On June 12, 2019 the Policy Subcommittee met and approved the revisions for the following Board policies:
BP 1312.3 Uniform Complaint Procedures
Policy updated to reflect new laws authorizing the use of UCP to resolve allegations of noncompliance with accommodations for pregnant and parenting students (AB 2289), the development and adoption of an LCFF budget overview for parents/guardian (AB 1808), the development of a school plan for student achievement (AB 716), and specified educational rights of migrant students and immigrant students enrolled in a newcomer program (AB 2121).
BP 5113.1 Chronic Absence and Truancy
Policy updated to reflect the inclusion of a chronic absence indicator in the California School Dashboard effective in the fall of 2018 and add examples of interventions for attendance problems.
BP 5145.3 Nondiscrimination/Harassment
Policy revised to comply with new law and include information based on CSBA template for county offices. Specific revisions include adding immigration status and military status to protected groups, information on protections in regard to gender identity, and adding a section on County Superintendent's anti-discrimination measures.
BP 5145.7 Sexual Harassment
Policy revised to include the use of UCP for complaints of sexual harassment, discipline for students found to have engaged in sexual harassment, and notification of the SCCOE's policy.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
On June 12, 2019 the Policy Subcommittee met and approved the revisions to the following Board bylaws:
BB 9100 Organization
Bylaw updated to reflect new law which amends the date on which newly elected county board members assume office and the date on which the county board's organizational meeting must be held.
BB 9222 Resignation
Bylaw updated to included specific language and education code citation for the effective date of resignation of a county board member and the need for the board to fill the vacancy by ordering an election or by making a provisional appointment.
BB 9322 Agenda/Meeting Materials
Bylaw updated to add requirement effective January 1, 2019 that the COE's post on their homepage a direct link to agendas or an agenda management platform. Language updated regarding the timeframe of posting the agenda. Revisions also include new law that minutes not reflect directory or personal information of students and parents/guardians.
BB 9324 Minutes and Recordings
Bylaw updated to reflect new law that the minutes not reflect directory or personal information of students and parents/guardians. Revisions also include language that clarifies procedures for minutes.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Steve Olmos, Ed.D, Assistant Superintendent, Student Services & Support Division
Background
State Preschool programs (CSPP/CCTR contracts) are required by State regulations (California Code of Regulations, Title 5) to conduct an annual Program Self-Evaluation (PSE). The evaluation process includes the use of the Program Review Instrument, the Desired Results Parent Survey, the Desired Results Developmental Profiles (DRDP) and the Environment Rating Scales (ECERS/ITERS). The annual sharing of the Program Self-Evaluation with the Board of Education maintains Board awareness of the Program strengths and identified areas for continued improvement.
Student Impact
The State Preschool program provides high quality full-day and part-day early childhood education services for 639 children in the San Jose area whose families meet the eligibility criteria. The program offers daily activities that support each child’s social, emotional, cognitive, and physical growth leading to school readiness.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Steve Olmos, Ed.D., Assistant Superintendent, Student Services & Support Division
Background
As per the Head Start Act, all Head Start agencies are required to provide program information to the Board of Education. Attached are the following reports:
Program Information Report 2018-19 (PIR) –April 2019
Provides information on progress of services provided to children and families to meet required timelines as per specific indicators and thresholds
Financial Report – HS Basic/EHS Basic Total Grant Award –April 2019
Provides the status of program budget and financial oversight
In-Kind Contribution Required –April 2019
Indicates the progress of required matching contribution required by grant ($6,676,866)
Administration Cost Limitation –April 2019
Limits the amounts of funds charged as development and administrative costs to 15%
Purchase Card Summary –April 2019
Serves as an oversight check of program expenses
California Child Food Program Summary Reports (USDA) –April 2019
Serves as an oversight check of program expense
Enrollment Report –April 2019
Summarizes the year to date enrollment activity in the Head Start Program to comply with enrollment requirements
Student Impact
The Head Start/Early Head Start Program is federally funded to serve 1,946 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. These services are provided in Santa Clara and San Benito Counties.
The superintendent may give a report on any activities related to her duties.
The members of the Board may give reports on any activities related to their duties as members of the Santa Clara County Board of Education.
Permanent Standing Committees of the Board
Joint, Partner and Membership Committees and Activities
Liaison Committees, Workgroups, and Community Activities
Refer to Board Bylaw 9322 Agenda/Meeting Materials for specific information related to the preparation of County Board of Education agendas. Excepting agenda items otherwise permissible by Education Code, Brown Act or other rules, regulations, or policies for the Board to place on the agenda, a County Board member may request an item within the jurisdiction of the County Board be placed on the agenda. A process for reviewing requested agenda items is described in the board bylaw. In summary, the process includes a review to determine if the item is within the Board's jurisdiction, where it could be placed on the agenda and an assessment of the resource impact of preparing the item.
Note: Periodic updates will be provided to the Board and Community with regard to Census 2020 as a component of the SCCOE's outreach plan.
At the February Special Meeting of the Board, the board identified priorities. The top three Board Priority Topic Areas (BPT) are listed below.
The next Santa Clara County Board of Education regular meeting is scheduled for July 17, 2019.