The Board shall set the agenda by establishing it as posted. Changes to the posted agenda may only occur as permitted by Education and Government Code including the Brown Act or as described in Board Bylaws. Permitted revisions to the posted agenda include the movement of items from consent to action or reordering the sequence of agenda items.
At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item. No action can be taken on an item not on the agenda at this time but may be referred to the administration or put on a future agenda. Individual remarks will be limited to 1 minute unless otherwise stipulated.
A timing/lighting system will be activated at the beginning of each individual's presentation. A green light will indicate the beginning of the time period; a yellow light will appear when 30 seconds remain; a red light will appear and a buzzer will sound when the time has lapsed. Time limits will be strictly enforced by the Board President to ensure equal opportunity and treatment of all speakers.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The County Board will hold a hearing and take action on an interdistrict attendance appeal filed on behalf of a student; Resident District: San Jose Unified School District, Desired District: Palo Alto Unified School District.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The County Board will hold a hearing and take action on an interdistrict attendance appeal filed on behalf of a student; Resident District: Sequoia Union High School District, Desired District: Palo Alto Unified School District.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The County Board will hold a hearing and take action on an interdistrict attendance appeal filed on behalf of a student; Resident District: Berryessa School District, Desired District: Campbell Union School District.
Report of Actions Taken in Closed Session
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Michelle Johnson, Ed.D., Interim Director, Charter Schools Department
Background
On July 5, 2019, the Charter Schools Department of the Santa Clara County Office of Education received a petition for the Eureka! Inclusive Charter School, a district appeal TK - 6th grade charter school which is proposed to serve 186 students for all grades in year 2020-21 and grow to 320 students at full capacity. Eureka! Inclusive plans to be located in the San Jose Unified School District. Eureka! Inclusive was denied by San Jose Unified School District on June 27, 2019, by a vote of 3-2. It submitted its petition to the SCCOE and plans to open its doors during the fall of 2020.
California Education Code Sections 47605 requires that “no later than 30 days after receiving a petition” the County Board of Education “shall hold a public hearing on provisions of the charter petition and the level of support for the petition by teachers, parents or guardians, and the school districts where the charter school petitioner proposes to place school facilities.”
The Education Code further stipulates that the County Board of Education “shall either grant or deny the charter within 60 days of receipt of the petition. However, this date may be extended by an additional 30 days if both parties agree to the extension.” This item will be placed on the August 7, 2019, Board agenda for decision on the petition.
The complete petition is available for review here.
Student Impact
The Charter Schools Department provides oversight and monitoring for 21 County Board of Education authorized charter schools. Eureka! Inclusive Charter School proposes to serve 320 students.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Steve Olmos, Ed.D., Chief Schools Officer
Background
The Consolidated Application (ConApp) is used by the California Department of Education (CDE) to distribute categorical funds from various state and federal programs to county offices, school districts, and direct-funded charter schools throughout California.
Annually, each local educational agency (LEA) submits the spring release of the application to document participation in these programs and provide assurances that the district will comply with the legal requirements of each program. Program entitlements are determined by formulas contained in the laws that created the programs.
Student Impact
The Consolidated Application directly impacts the Santa Clara County Office of Education (SCCOE) students. The Consolidated Application is submitted annually to the California Department of Education and in the process, districts and County Office of Educations (COEs) apply for federal funds to include Title I, II, and III. Title I funds support low-income students and provide supplemental services and support to meet academic and social and emotional needs of students to include homeless youth. Title II funds support the development of highly qualified teachers and Title III funds provide supplemental support for English Learners.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Requested Action
Approve minutes of Regular Board Meeting of June 12, 2019 (#2244).
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Requested Action
Approve minutes of Regular Board Meeting of June 19, 2019 (#2245).
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Steve Olmos, Ed.D., Assistant Superintendent, Student Services & Support Division
Background
The Office of Head Start (OHS), Administration for Children and Families (ACF) Department of Health and Human Services funded a grant to the Santa Clara County Office of Education (SCCOE) to increase dosage to 200 preschool children and facilities to begin implementation in program year 2017-18. The initial application was approved by the Board on June 15, 2016, and Policy Council on May 17, 2016.
The Head Start Program is requesting Board approval to submit to the Regional Office a request to carry over funds to fiscal year 2020. Facilities will be in operation for program year 2019-20. These funds were awarded to support increase duration of services and startup fund for staff development and facility projects which include:
Calaveras Elementary
Stonegate Elementary
Fiscal Implications
Funds for these expenditures are incorporated in the Head Start FY 2019-20 budget.
|
Fund |
Source |
|
Approved Budget |
Requested (Decrease)/Increase |
Proposed Carry Over to FY 19-20 |
|
860 |
Personnel |
|
- |
- |
- |
|
860 |
Fringe Benefits |
|
- |
- |
- |
|
860 |
Equipment |
|
(75,644.94) |
(75,644.94) |
|
|
860 |
Supplies |
|
|
|
|
|
860 |
Construction |
|
3,030,615.00 |
(1,803,696.59) |
1,226,918.41 |
|
860 |
Contractual |
|
- |
- |
- |
|
860 |
Other |
|
- |
- |
- |
|
Total Direct Cost |
|
3,030,615.00 |
(1,879,341.53) |
1,151,273.47 |
|
|
Indirect Cost 10.44% |
|
||||
|
Total |
|
$3,030,615.00 |
$(1,879,341.53) |
$1,151,273.47 |
|
Approved by Stephanie Gomez on 7/3/19
Student Impact
The Head Start/Early Head Start Program is federally funded to serve 1,946 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. These services are provided in Santa Clara and San Benito Counties.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
On June 12, 2019 the Policy Subcommittee met and approved the revisions for BP 1312.3 Uniform Complaint Procedures. This policy was presented to the Board on June 19, 2019 for first reading.
BP 1312.3 Uniform Complaint Procedures
Policy updated to reflect new laws authorizing the use of UCP to resolve allegations of noncompliance with accommodations for pregnant and parenting students (AB 2289), the development and adoption of an Local Control Formula Funding (LCFF) budget overview for parents/guardian (AB 1808), the development of a school plan for student achievement (AB 716), and specified educational rights of migrant students and immigrant students enrolled in a newcomer program (AB 2121).
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
On June 12, 2019 the Policy Subcommittee met and approved the revisions for BP 5113.1. This policy was presented to the Board on June 19, 2019 for first reading.
BP 5113.1 Chronic Absence and Truancy
Policy updated to reflect the inclusion of a chronic absence indicator in the California School Dashboard effective in the fall of 2018 and add examples of interventions for attendance problems.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
On June 12, 2019 the Policy Subcommittee met and approved the revisions for BP 5145.3. This policy was presented to the Board on June 19, 2019 for first reading.
BP 5145.3 Nondiscrimination/Harassment
Policy revised to comply with new law and include information based on California School Boards Association (CSBA) template for county offices. Specific revisions include adding immigration status and military status to protected groups, information on protections in regard to gender identity, and adding a section on County Superintendent's anti-discrimination measures.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
On June 12, 2019 the Policy Subcommittee met and approved the revisions for BP 5145.7. This policy was presented to the Board on June 19, 2019 for first reading.
BP 5145.7 Sexual Harassment
Policy revised to include the use of Uniformed Complaint Procedure (UCP) for complaints of sexual harassment, discipline for students found to have engaged in sexual harassment, and notification of the Santa Clara County Office of Education's (SCCOE) policy.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
On June 12, 2019 the Policy Subcommittee met and approved the revisions for BB 9100 Organization. This bylaw was presented to the Board on June 19, 2019 for first reading.
BB 9100 Organization
Bylaw updated to reflect new law which amends the date on which newly elected county board members assume office and the date on which the county board's organizational meeting must be held.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
On June 12, 2019 the Policy Subcommittee met and approved the revisions for BB 9322. This bylaw was presented to the Board on June 19, 2019 for first reading.
BB 9322 Agenda/Meeting Materials
Bylaw updated to add requirement effective January 1, 2019 that the County Office of Educations (COEs) post on their homepage a direct link to agendas or an agenda management platform. Language updated regarding the timeframe of posting the agenda. Revisions also include new law that minutes not reflect directory or personal information of students and parents/guardians.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
On June 12, 2019 the Policy Subcommittee met and approved the revisions for BB 9324. This bylaw was presented to the Board on June 19, 2019 for first reading.
BB 9324 Minutes and Recordings
Bylaw updated to reflect new law that the minutes not reflect directory or personal information of students and parents/guardians. Revisions also include language that clarifies procedures for minutes.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Michelle Johnson, Ed.D., Interim Director, Charter Schools Department
Background
A Charter Schools Update is provided as a standing agenda item at each regular Board Meeting.
Local Control and Accountability Plans (LCAPs)
Education Code 47604.33 requires that all charter schools submit to their authorizer and to the County Superintendent of Schools or only the County Superintendent of Schools if the County is their authorizer, their preliminary budget and LCAP by July 1 each year. The Charter Schools Department has received all of the Santa Clara County Board of Education's (SCCBOE) authorized budgets and Local Control Accountability Plans (LCAPs) as required, as well as several other charter schools. Staff is contacting the remaining charter schools in Santa Clara County for the remainder of the necessary documents.
Student Impact
The Charter Schools Department provides monitoring and oversight for 21 County Board of Education authorized charter schools serving approximately 10,000 students.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Steve Olmos, Ed.D., Assistant Superintendent, Student Services & Support Division
Background
Head Start/Early Head Start (HS/EHS) programs are required by federal regulations to conduct Ongoing Monitoring of all component areas for program oversight, ongoing monitoring, and continuous improvement. A HS/EHS Self-Assessment Action Plan was presented and approved by the Board of Trustees on March 20, 2019. The HS/EHS Self-Assessment Action Plan was also approved by the HS/EHS Policy Council on March 19, 2019.
The HS/EHS Ongoing Monitoring Summary Update is an informational item to the Board of Education for activities in the 2017-2018 academic school year. Please refer to the attached HS/EHS Ongoing Monitoring Summary Update.
Student Impact
Head Start and Early Head Start are federally funded programs that use ongoing monitoring to continually assess progress toward meeting program school readiness goals and objectives, as well as compliance with regulatory requirements that promote school readiness.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Stephanie Gomez, Director, Internal Business Services
Background
Each year budget revisions for the month of June continue to be processed through August in the financial system until the final closing of the books.
Due to this fiscal year-end closing process, the monthly budget revision report for June 2019 will be submitted at the September 18, 2019 Board meeting.
In August, you will start seeing the new fiscal year budget revision reports starting with the July 2019 report.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Steve Olmos, Ed.D., Assistant Superintendent, Student Services & Support Division
Background
Complaints filed for SCCOE school sites under the Williams Settlement are limited to insufficient textbooks or instructional materials, unsafe or unhealthy facility conditions or teacher vacancies or mis-assignments.
Williams Complaint Procedures are posted in all classrooms to inform parents, students and teachers of the procedure for making such complaints.
No Williams complaints were received during the April through June 2019 reporting period.
Student Impact
The Williams Report documents complaints about textbooks & instructional materials, teacher assignments & their credentials, and the conditions of our facilities. No complaints were filed this quarter. Through the hard work of involved staff, students are receiving a quality education in these areas.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Steve Olmos, Ed.D., Assistant Superintendent, Student Services & Support Division
Background
As per the Head Start Act, all Head Start agencies are required to provide program information to the Board of Education. Attached are the following reports:
Program Information Report 2018-19 (PIR) –May 2019
Provides information on progress of services provided to children and families to meet required timelines as per specific indicators and thresholds
Financial Report – HS Basic/EHS Basic Total Grant Award –May 2019
Provides the status of program budget and financial oversight
In-Kind Contribution Required –May 2019
Indicates the progress of required matching contribution required by grant ($6,676,866)
Administration Cost Limitation –May 2019
Limits the amounts of funds charged as development and administrative costs to 15%
Purchase Card Summary –May 2019
Serves as an oversight check of program expenses
California Child Food Program Summary Reports (USDA) –May 2019
Serves as an oversight check of program expense
Enrollment Report –May 2019
Summarizes the year to date enrollment activity in the Head Start Program to comply with enrollment requirements
Student Impact
The Head Start/Early Head Start Program is federally funded to serve 1,946 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. These services are provided in Santa Clara and San Benito Counties.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Anisha Munshi, Ed.D., Assistant Superintendent-Personnel Services
Background
Education Code 1302(a) requires any salary increase of $10,000 or more to be discussed by the County Board of Education at a regularly scheduled meeting. Recent promotions will result in excess of the $10,000 limit for three employees.
Fiscal Implications
The following chart outlines the employee name, prior and new position title, the reason for the salary increase, prior and new annual salary, and the overall salary increase.
| # | Last Name | First Name | Prior Position Title | New Position Title | Reason(see Legend) |
Prior Annual Salary |
New Annual Salary |
Salary Increase |
| 1 | Nguyen | Phuong | Accountant II | Supervisor-Accounting Services | C | $82,136.28 | $102,247.32 | $20,111.04 |
| 2 | Hassan | Zeeshan | Paraeducator-Special Education | Teacher-Severe Disabilities | C | $23,010.24 | $ 62,128.55 | $39,118.31 |
| 3 | Bennett | Karen | Administrative IV | Senior Executive Assistant | C | $76,385.28 | $ 88,325.16 | $11,939.88 |
LEGEND:
A: Interim
B: Increase in calendar
C: Promotion
D: Position reinstatement
E: Promotion and increase in calendar
F: Position change and increase in calendar
G: Increase in FTE
H: Position reclassification
Student Impact
Human Resources ensures our students receive quality instruction through the selection, assignment and support of qualified leaders, teachers and staff.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Steve Olmos, Ed.D., Assistant Superintendent, Student Services & Support Division
Background
Early Services Department programs promote school readiness in the areas of Social and Emotional Development, Language and Literacy Development, Approaches to Learning, Perceptual, Motor, and Physical Development. Our teachers implement Creative Curriculum as the framework injunction with the Head Start Early Learning Outcomes Framework and California Preschool Learning Foundations. The Desired Results Developmental Profile (DRDP) is utilized as an on-going means of assessment for preschool programs.
The Head Start/Early Head Start Program Summary Report is an informational item to the Board of Education and the Head Start Policy Council for the 2018-2019 academic school year. Please refer to the attached 2018-19 Preschool DRDP Program Summary Report.
Student Impact
The Head Start/Early Head Start Program is federally funded to serve 1,946 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. These services are provided in Santa Clara and San Benito Counties.
The superintendent may give a report on any activities related to her duties.
The members of the Board may give reports on any activities related to their duties as members of the Santa Clara County Board of Education.
Permanent Standing Committees of the Board
Joint, Partner and Membership Committees and Activities
Liaison Committees, Workgroups, and Community Activities
Refer to Board Bylaw 9322 Agenda/Meeting Materials for specific information related to the preparation of County Board of Education agendas. Excepting agenda items otherwise permissible by Education Code, Brown Act or other rules, regulations, or policies for the Board to place on the agenda, a County Board member may request an item within the jurisdiction of the County Board be placed on the agenda. A process for reviewing requested agenda items is described in the board bylaw. In summary, the process includes a review to determine if the item is within the Board's jurisdiction, where it could be placed on the agenda and an assessment of the resource impact of preparing the item.
Note: Periodic updates will be provided to the Board and Community with regard to Census 2020 as a component of the SCCOE's outreach plan.
At the February Special Meeting of the Board, the board identified priorities. The top three Board Priority Topic Areas (BPT) are listed below.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
The Board will hold a Closed Session to discuss the following item:
Government Code section 54957 PUBLIC EMPLOYEE PERFORMANCE EVALUATION Title: (County Superintendent of Schools)
Report of Actions Taken in Closed Session
The next Santa Clara County Board of Education regular meeting is scheduled for August 7, 2019.