The Board shall set the agenda by establishing it as posted. Changes to the posted agenda may only occur as permitted by Education and Government Code including the Brown Act or as described in Board Bylaws. Permitted revisions to the posted agenda include the movement of items from consent to action or reordering the sequence of agenda items.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Gary Waddell, Ed. D., Assistant Superintendent Equity and Educational Progress
Background
The Santa Clara County Board of Education (SCCBOE) recognizes ten employees each year for outstanding service to students, parents, coworkers, and customers. Josephine Dalit, a Preschool Teacher/Coach for Head Start, is being honored as the Employee of the Month for outstanding skills and accomplishments on the job, dedication to exceptional service, and commitment to excellence.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The Brown Act or "Open Meeting Law" is officially known as the Ralph M. Brown Act and is found in the California Government Code § 54950 et seq. 1. The Brown Act was enacted in 1953 to guarantee the public’s right to attend and participate in meetings of local legislative bodies and as a response to growing concerns about local government officials’ practice of holding secret meetings that were not in compliance with advance public notice requirements. The Brown Act is pivotal in making public officials accountable for their actions and in allowing the public to participate in the decision-making process. The Brown Act governs local agencies, legislative bodies of local government agencies created by state or federal law and any standing committee of a covered board or legislative body, and governing bodies of non-profit corporations formed by a public agency.
Peter A. Schaffert, Senior Counsel from Atkinson, Andelson, Loya, Ruud & Romo (AALRR), will facilitate the Brown Act workshop.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Edith Mourtos, Assistant Superintendent, Professional Learning & Instructional Support Division
Background
Tobacco-Use Prevention Education (TUPE) is a comprehensive, evidence-based tobacco use prevention, youth development, intervention, and cessation program. The purpose of the TUPE program is to reduce youth tobacco use by helping students make healthy decisions through tobacco-specific educational instruction and activities that build knowledge as well as social skills and youth development assets. TUPE funding originates from tobacco tax revenue and provides prevention programs in grades six through twelve. Through TUPE, districts and school staff and administrators receive training and technical assistance in the following capacities:
Information regarding tobacco use will be presented by Sonia Gutierrez, Santa Clara County Office of Educations' Safe & Healthy Schools Supervisor, and Nicole Cox, Santa Clara County Public Health Department's Tobacco-Free Communities Program Manager.
Student Impact
All participating TUPE Tier II school districts administer a tobacco-use prevention curriculum to students. The curriculum is designed to inform youth of the dangers of smoking and increase awareness regarding the addictiveness of nicotine-based substances such as e-cigarettes, JUULs™, cigarettes, and smokeless chew tobacco. The Santa Clara County Office of Education uses a pre-and post-assessment design to determine if the curriculum is having an impact on student knowledge base, use attitudes, and beliefs about the dangers of smoking. A summary of key findings from year 2 of the program is provided below.
Santa Clara County Office of Education is providing support to districts by providing the following professional learning opportunities:
At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item. No action can be taken on an item not on the agenda at this time but may be referred to the administration or put on a future agenda. Individual remarks will be limited to 1 minute unless otherwise stipulated.
A timing/lighting system will be activated at the beginning of each individual's presentation. A green light will indicate the beginning of the time period; a yellow light will appear when 30 seconds remain; a red light will appear and a buzzer will sound when the time has lapsed. Time limits will be strictly enforced by the Board President to ensure equal opportunity and treatment of all speakers.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The County Board will hold a hearing and take action on an interdistrict attendance appeal filed on behalf of a student; Resident District: San Jose Unified School District, Desired District: Campbell Union High School District.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The County Board will hold a hearing and take action on an interdistrict attendance appeal filed on behalf of a student; Resident District: Campbell Union High School District, Desired District: Santa Clara Unified School District.
Report of Actions Taken in Closed Session
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Requested Action
Approve minutes of Regular Board Meeting of August 7, 2019 (#2247)
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Gary Waddell, Ed. D., Assistant Superintendent Equity and Educational Progress
Background
The Santa Clara County Office of Education (SCCOE) recognizes September 15, 2019, as the start of National Hispanic Heritage Month, honoring the invaluable contributions of Hispanic Americans. Every year, since 1968, from September 15 to October 15, our country has celebrated Hispanic culture and contributions to our community and nation. The 2019 theme for National Hispanic Heritage Month: A History of Serving Our Nation, brings focus to the essential contributions made by the Hispanic Americans in all aspects of the vibrant history and culture of our county, state, and country.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Gary Waddell, Ed. D., Assistant Superintendent Equity and Educational Progress
Background
Census 2020 is a nationwide census, mandated by the U.S. Constitution, taken every ten years to determine the number of congressional members each state has in the House of Representatives; to redraw state and local district lines, and determine federal program funding allocations. The census counted 1,781,642 inhabitants of Santa Clara County in 2010. It is believed this count missed “hard-to-count” residents, including individuals and families living in hard-to-find housing units, people who speak limited or no English, disabled and elderly residents, homeless communities and new immigrants. Santa Clara County Office of Education is actively engaged with California Complete Count and is dedicated to collaborating to ensure 100-percent of people living in Santa Clara County participate in the 2020 Census. The Santa Clara County Office of Education supports the work of Census 2020 through its Civic Engagement Leadership Group, Power of Democracy initiative, and the work of the SCCOE History/Social Science/Civic Engagement Program.
Student Impact
Census 2020 will impact funding for childcare, Head Start, Foster Care, School Lunch programs, Title I, Title III, and Special Education
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Gary Waddell, Ed.D., Assistant Superintendent Equity and Educational Progress
Background
In Santa Clara County, there are over 275,000 children and youth enrolled in Santa Clara County schools with an overall average of 9-percent of students chronically absent. However, this number may vary from district to district with some having a chronic absentee rate as high as 17.6-percent of students in the high school districts and 12.6-percent in the elementary districts.
Attendance gaps among groups of students often turn into achievement gaps that undermine student success. Chronic absence particularly exacerbates the opportunity gap that separates students in low-income communities from their peers. Students from these communities are both more likely to be chronically absent and more likely to be affected academically by missing school.
The Santa Clara County Board of Education and the County Superintendent of Schools recognize the vital role attendance plays in student achievement and academic outcomes.
Student Impact
Attending school regularly teaches children life skills, such as the capacity to understand, follow directions, and plan for the future.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
On July 17, 2019 the Policy Subcommittee met and approved the revisions to Board Bylaw 9222. This Bylaw was presented to the Board on August 7, 2019 for first reading.
BB 9222 Resignation
Bylaw updated to include specific language and education code citation for the effective date of resignation of a county board member and the need for the board to fill the vacancy by ordering an election or by making a provisional appointment. Additional language added regarding notifying board president and County Superintendent of intended resignation.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The following donations were made to the Santa Clara County Office of Education:
| Program: | Special Education, Students Services & Support Division |
| Donor: | Maria Vasquez |
| Donation: |
$300 |
| Program: | Workforce and Organization Development, Human Resources |
| Donor: | American Fidelity |
| Donation: | $1,000 |
| Program: | Workforce and Organization Development, Human Resources |
| Donor: | Employee Benefits Services |
| Donation: | $1,000 |
Fiscal Implications
The above donations will be accepted for the Special Education post secondary at the Ridder Park Cluster and the Workforce and Organization Development departments.
Requested Action
Request acceptance of donations to the Santa Clara County Office of Education
Student Impact
The above donations will provide support for future student events in Special Education at the Ridder Park Cluster. Also, Workforce and Organization Development will be using the above donations for the staff wellness event. This promotes staff wellness to build stronger positive impact in classrooms and the communities we serve.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
James Novak, Ed.D., Chief Business Officer
Background
Board Policy 3312(a) - requires that leases be placed on the Board agenda for action. In accordance with BP 3312(a), we have compiled a list of leased properties. These properties are primarily used for the operations of student service programs.
Fiscal Implications
Funds have been incorporated into the 2019-20 budget for the leases.
Student Impact
To provide services to students, the SCCOE leases classrooms for Special Education, Alternative Education, Opportunity Youth Academy and Early Learning Services.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Michelle Johnson, Ed.D., Interim Director, Charter Schools Department
Background
A Charter Schools Update is provided as a standing agenda item at each regular Board Meeting, including but not limited to the following topics:
Eureka! Inclusive Charter School
During the August 7, 2019, board meeting, the SCCBOE conditionally approved the Eureka! Inclusive Charter School. An update will be provided on the status and progress to date.
Back-to-School
An update will be provided on the back-to-school process for the SCCBOE approved charter schools.
Student Impact
The Charter Schools Department provides monitoring and oversight for 22 County Board of Education authorized charter schools serving approximately 10,000 students.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Edith Mourtos, Assistant Superintendent
Background
Under AB 2815 the role of attendance supervisors has been redefined to include practices to address chronic absenteeism and truancy.
Reducing California's high chronic absenteeism rates is a priority in the Local Control and Accountability Plan (LCAP) and this update to California Education Code sections 48240-48244 is a tool for meeting local goals for reducing chronic absenteeism rates. These changes in attendance supervision practices help promote a culture of attendance and improve local systems to accurately track pupil attendance by grade level and pupil subgroup.
Santa Clara County Office of Education (SCCOE) staff in the Safe & Healthy Schools Department will conduct training and certification of attendance supervisors that have been identified by districts as well as training and support focused on reducing chronic absence. A list of attendance supervisors recommended for certification will be presented for approval by the Santa Clara County Board of Education in subsequent months. This presentation provides the background on the relevant Ed Code and focus on chronic absence.
Student Impact
Reduced chronic absenteeism rates, data-based problem solving, and positive family engagement.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
On July 17, 2019 the Policy Subcommittee met and approved the revisions to BB 9005.
BB 9005 Governance Standards
Revised bylaw includes added language regarding the duties and responsibilities of board members and addresses ethics in governance as well as board meeting conduct. Revisions reflect additional standards for County Board members regarding public statements and discussion of matters within the subject matter jurisdiction of the Board outside of regular board meeting.
Reference materials included in Policy Subcommittee discussions are attached.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
On August 7, 2019 the Policy Subcommittee met and approved the revisions to Exhibit 9270.
Exhibit 9270 Conflict of Interest Code
Exhibit revised to reflect updates to staff including new positions and position title changes.
The superintendent may give a report on any activities related to her duties.
The members of the Board may give reports on any activities related to their duties as members of the Santa Clara County Board of Education.
Permanent Standing Committees of the Board
Joint, Partner and Membership Committees and Activities
Liaison Committees, Workgroups, and Community Activities
Refer to Board Bylaw 9322 Agenda/Meeting Materials for specific information related to the preparation of County Board of Education agendas. Excepting agenda items otherwise permissible by Education Code, Brown Act or other rules, regulations, or policies for the Board to place on the agenda, a County Board member may request an item within the jurisdiction of the County Board be placed on the agenda. A process for reviewing requested agenda items is described in the board bylaw. In summary, the process includes a review to determine if the item is within the Board's jurisdiction, where it could be placed on the agenda and an assessment of the resource impact of preparing the item.
Note: Periodic updates will be provided to the Board and Community with regard to Census 2020 as a component of the SCCOE's outreach plan.
At the February Special Meeting of the Board, the board identified priorities. The top three Board Priority Topic Areas (BPT) are listed below.
The next Santa Clara County Board of Education regular meeting is scheduled for September 18, 2019.