The Board shall set the agenda by establishing it as posted. Changes to the posted agenda may only occur as permitted by Education and Government Code including the Brown Act or as described in Board Bylaws. Permitted revisions to the posted agenda include the movement of items from consent to action or reordering the sequence of agenda items.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Gary Waddell, Ed. D., Assistant Superintendent Equity and Educational Progress
Background
The Santa Clara County Board of Education (SCCBOE) recognizes ten employees each year for outstanding service to students, parents, coworkers, and customers. Alice Serraon, Administrative Assistant IV, from the Workforce and Organizational Development in Human Resources is being honored as the Employee of the Month for outstanding skills and accomplishments on the job, dedication to exceptional service, and commitment to excellence.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Dr. Gary Waddell, Assistant Superintendent, Equity & Educational Progress Division
Background
Beginning with the March 3, 2020, Presidential Primary Election Santa Clara County residents will have the opportunity to choose when, where, and how to vote. The Santa Clara County Office of Education supports the Santa Clara County Registrar of Voters in this Initiative as it aligns with our Civic Engagement Initiative: The Power of Democracy. The "Power of Democracy: Civic Engagement Initiative" is a multi-sector coalition facilitated by the Santa Clara County Office of Education. The Initiative is designed to foster an understanding of the structures and processes of our democracy, share resources and best practices, encourage informed and multifaceted civic participation, and build stronger communities.
Through the joint promotion efforts, the county-wide goal is to ensure that eligible voters are aware of the new voter experience under the California Voter's Choice Act as implemented in Santa Clara County that provides greater flexibility and convenience for voters.
Rachel Jung of the Santa Clara County Registrar of Voters will present this information to the Santa Clara County Board of Education.
Student Impact
Young people can play a critical role in our democracy by helping to choose the people who will lead us and by voicing their opinions on the issues that are important to them. To meet this need, we created a voter education campaign driven by professional development for teachers and targeting young adults to increase voter turnout. To support this campaign, we are partnering with the community, registrar of voters and others, to visit high schools throughout Santa Clara and register and pre-register young voters. First-time voters, which includes students, benefit from the changes to the voting system in Santa Clara County.
At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item. No action can be taken on an item not on the agenda at this time but may be referred to the administration or put on a future agenda. Individual remarks will be limited to 1 minute unless otherwise stipulated.
A timing/lighting system will be activated at the beginning of each individual's presentation. A green light will indicate the beginning of the time period; a yellow light will appear when 30 seconds remain; a red light will appear and a buzzer will sound when the time has lapsed. Time limits will be strictly enforced by the Board President to ensure equal opportunity and treatment of all speakers.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Steve Olmos, Ed.D., Assistant Superintendent, Student Services & Support Division
Background
Education Code 60119 requires that, in order to receive instructional materials funding, the Board of Education must hold a public hearing each year to determine whether students have sufficient textbooks and instructional materials. Further, the Board of Education must affirm in a resolution that sufficient supplies exist at all sites operated by the Santa Clara County Office of Education and that it has adopted textbooks and instructional materials that are consistent with the state curricular frameworks and standards.
Education Code 60119 was amended recently to implement the provisions of the Williams Settlement. The amendment extends the definition of “sufficient textbooks or instructional materials” to mean that each pupil, including English learners, has textbooks and instructional materials, or both, to use in class and to take home.
Principals in Alternative Education, Special Education and the Opportunity Youth Academy undertook a review and determined textbooks and materials to be sufficient.
Student Impact
Instructional materials consistent with the state curricular framework and standards supports the improvement and access to inclusive, equitable, and high quality education. Students have access to print and online materials that support their educational goals across all core academic content areas.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Michelle Johnson, Ed.D., Interim Director Charter Schools Department
Background
On September 9, 2019, the Charter Schools Department of the Santa Clara County Office of Education (SCCOE) received a charter petition renewal request from University Preparatory Academy (UPA). UPA is seeking approval to renew a countywide public charter, which is currently serving students in grades 7-12 for a continuing charter term of five years beginning in July 2020. UPA was initially approved on August 23, 2006, as a countywide charter school for a three-year term. Current enrollment is approximately 700 students (grades 7-12).
California Education Code Section 47605.6 requires that “no later than 30 days after receiving a petition” the County Board of Education “shall hold a public hearing on the provisions of the [renewal] charter, at which time the [County Board of Education] shall consider the level of support for the [renewal] petition by teachers, parents or guardians, and the school districts where the charter school petitioner proposes to place school facilities.”
The Education Code further stipulates that the County Board of Education “shall either grant or deny the charter within 60 days of receipt of the petition. However, this date may be extended by an additional 30 days if both parties agree to the extension.” This item will be placed on the November 6, 2019, board agenda for decision on the renewal.
The complete petition is attached to this agenda and is also available for review at: https://www.sccoe.org/supoffice/charter-schools/Pending/University%20Preparatory%20Academy%20Renewal%20Petition.pdf
Student Impact
The Charter School Department provides oversight and monitoring for 22 County Board of Education authorized charter schools. UPA currently serves approximately 700 students.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Requested Action
Approve minutes of Regular Board Meeting of September 18, 2019 (#2249).
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
James Novak, Ed.D., Chief Business Officer, Business, Facilities & Operations Division
Stephanie Gomez, Director, Internal Business Services
Background
On November 6, 1979, the voters of the State of California approved Proposition 4/Gann Initiative. This initiative added Article XIII-B to the State Constitution, which has the effect of placing a limit on the amount of proceeds from taxes governmental entities may authorize for expenditure during each fiscal year.
Pursuant to California Education Code 1629, on or before October 15 of each year, the Santa Clara County Board of Education shall adopt a resolution pursuant to Division 9 (commencing with Section 7900) of Title 1 of the Government Code, to identify the estimated appropriations limit for the county office of education for the current fiscal year and the actual appropriations limit for the preceding fiscal year. The resolution shall be adopted at a regular or special meeting of the Board. Section 7910 of the Government Code requires the documentation used in the identification of the appropriations limits be made available to the public fifteen days prior to the meeting. This documentation was made available for public review on September 6, 2019 at the main office of the Santa Clara County Office of Education at 1290 Ridder Park, San Jose, CA 95131.
Calculations of 2018-19 and the estimated 2019-20 Gann Appropriations Limits are reflected on the Unaudited Actuals for Fiscal Year 2018-2019 County Office Appropriations Limit Calculations report provided by the State Department of Education. The 2018-19 Gann Appropriations Limit has been calculated using actual proceeds of taxes for comparison with the 2018-19 limit. The SCCOE is within the 2018-19 Adjusted Appropriations Limit of $302,533,199. The 2019-20 Gann Appropriations Limit has been calculated at $314,174,270.
Requested Action
Request adoption of the resolution for the 2018-19 Gann Appropriations Limit and the estimated Gann Appropriations Limit for 2019-20.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Steve Olmos, Ed.D., Assistant Superintendent, Student Services & Support Division
Background
The Head Start Program requests a budget revision for the basic grant 2018-19 Award #9CH9192-04. The requested revision will allow the program to reallocate unspent budget from personnel/ fringe benefits, travel, contract and other categories to supplies and indirect categories to accomplish program objectives of meeting school readiness and health and safety goals.
This budget revision requires Board of Education and Policy Council approval. Once approved by the Board, it will be submitted to the Head Start Regional Office.
Student Impact
The Head Start/Early Head Start Program is federally funded to serve 1,946 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. These services are provided in Santa Clara and San Benito Counties.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
On September 4, 2019 the Policy Subcommittee met and approved the deletion of BP 1113 SCCOE Web Sites. This Board Policy was presented to the Board on September 18, 2019 for first reading for deletion.
BP 1113 SCCOE Web Sites
Request to delete current Board Policy in order to establish it as an Administrative Regulation as it is a procedural document describing the roles and duties of the SCCOE. Newly drafted Board Policy on Web Sites to be developed and presented at a future meeting.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The Board must approve certification of signature(s) of person or persons authorized to sign, in the absence of the County Superintendent of Schools, for orders drawn on the funds of the Santa Clara County Office of Education, notices of employment and contracts in accordance with the provisions of Education Code Sections 42632 and 42633.
Attached is a revised "Certification of Signatures for 2019" for the Board's review.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Gary Waddell, Ed. D., Assistant Superintendent Equity and Educational Progress
Background
Nationwide approximately 37 percent of non-institutionalized adults over the age of 21 with a disability were employed in 2017. In California, the rate was similar and their median annual income was $47,500. The U.S. Equal Employment Opportunity Commission’s LEAD (Leadership for the Employment of Americans with Disabilities) Initiative is working to address the declining number of employees with disabilities in the workforce through a national education and outreach campaign.
Student Impact
Santa Clara County Office of Education’s Special Education department partners with county schools to provide a variety of services for children and students with severe or low-incidence disabilities through instructional and vocational programs. These vocational programs include CONNECT (Community Opportunities for Navigating and Networking Educational and Career Transitions) and Workability I, both assisting students with the transition from school to work.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
James Novak, Ed.D., Chief Business Officer, Business, Facilities & Operations Division
Stephanie Gomez, Director, Internal Business Services
Background
Education Code 1628 states that on or before October 15 of each year, the county superintendent of schools of each county office shall prepare and file, in a format prescribed by the Superintendent of Public Instruction, an annual statement of all receipts and expenditures of the county office for the preceding fiscal year, and shall file the statement, along with the statements received pursuant to subdivision (b) of Section 42100, with the Superintendent of Public Instruction.
Current Status
Santa Clara County Office of Education's 2018-19 Unaudited Actuals Financial Report provides actual revenues, expenditures, ending fund balances, and reserves for the period of July 1, 2018 through June 30, 2019.
In fiscal year 2018-19, the total County School Service Fund revenues (including transfers-in) were approximately $266.4 million. Expenditures (including transfers-out) were approximately $256.3 million. The unassigned amount for Fiscal Year 2018-19 is approximately $14.9 million and $10.3 million is designated for the Reserve for Economic Uncertainties (2% minimum mandated by the State and 2% additional per SCCOE Board Policy 3100).
Requested Action
Approve the 2018-19 Unaudited Actuals Financial Report.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Michelle Johnson, Ed.D., Interim Director, Charter Schools Department
Background
A Charter Schools Update is provided as a standing agenda item at each regular Board Meeting, including but not limited to the following topics:
Eureka! Inclusive Charter School
During the August 7, 2019, board meeting, the SCCBOE conditionally approved the Eureka! Inclusive Charter School. An update will be provided on the status and progress to date.
Summit Public Schools: Denali
An update will be provided on the status of the community complaint regarding Summit Denali which was presented during the July 17, 2019, SCCBOE meeting.
CARSNet Conference and Authorizer Boot Camp
An update will be provided on the Charter Accountability Resource Support Network (CARSNet) Conference (September 23-25) and the CARSNet Boot Camp to be hosted and held at SCCOE October 16-17, 2019.
Student Impact
The Charter Schools Department provides monitoring and oversight for 22 County Board of Education authorized charter schools serving approximately 10,000 students.
The superintendent may give a report on any activities related to her duties.
The members of the Board may give reports on any activities related to their duties as members of the Santa Clara County Board of Education.
Permanent Standing Committees of the Board
Joint, Partner and Membership Committees and Activities
Liaison Committees, Workgroups, and Community Activities
Refer to Board Bylaw 9322 Agenda/Meeting Materials for specific information related to the preparation of County Board of Education agendas. Excepting agenda items otherwise permissible by Education Code, Brown Act or other rules, regulations, or policies for the Board to place on the agenda, a County Board member may request an item within the jurisdiction of the County Board be placed on the agenda. A process for reviewing requested agenda items is described in the board bylaw. In summary, the process includes a review to determine if the item is within the Board's jurisdiction, where it could be placed on the agenda and an assessment of the resource impact of preparing the item.
Note: Periodic updates will be provided to the Board and Community with regard to Census 2020 as a component of the SCCOE's outreach plan.
At the February Special Meeting of the Board, the board identified priorities. The top three Board Priority Topic Areas (BPT) are listed below.
The next Santa Clara County Board of Education regular meeting is scheduled for October 16, 2019.