The Board shall set the agenda by establishing it as posted. Changes to the posted agenda may only occur as permitted by Education and Government Code including the Brown Act or as described in Board Bylaws. Permitted revisions to the posted agenda include the movement of items from consent to action or reordering the sequence of agenda items.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Gary Waddell, Ed. D., Assistant Superintendent of Equity and Educational Progress
Background
From time to time, the Santa Clara County Board of Education recognizes community members who demonstrate exceptional commitment to the Children of Santa Clara County. Charmaine Warmenhoven is one such exceptional individual. Ms. Warmenhoven is the primary benefactor of the Inclusion Collaborative, a program that supports efforts to support countywide efforts to include children with special needs in educational and community activities. Ms. Warmenhoven's commitment and donations of time and funding to the inclusion collaborative spans more than 10 years. She has had a significant impact across Santa Clara County.
Student Impact
The Inclusion Collaborative support schools and districts across Santa Clara County in designing and delivering high quality inclusion services and systems to serve students with disabilities countywide. Such programs make a significant impact in children's educational progress and social and emotional well-being.
At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item. No action can be taken on an item not on the agenda at this time but may be referred to the administration or put on a future agenda. Individual remarks will be limited to 1 minute unless otherwise stipulated.
A timing/lighting system will be activated at the beginning of each individual's presentation. A green light will indicate the beginning of the time period; a yellow light will appear when 30 seconds remain; a red light will appear and a buzzer will sound when the time has lapsed. Time limits will be strictly enforced by the Board President to ensure equal opportunity and treatment of all speakers.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
The County Board will hold a hearing to discuss the following item:
Significant exposure to litigation pursuant to paragraphs (d)(2) and (e)(3) of Government Code Section 54956.9: 2 cases
Report of Actions Taken in Closed Session
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Michelle Johnson, Ed.D., Interim Director Charter Schools Department
Background
On September 24, 2019, the Charter Schools Department of the Santa Clara County Office of Education (SCCOE) received a charter petition renewal request from Rocketship Mateo Sheedy Elementary (RMS). Rocketship Mateo Sheedy is seeking approval to renew a district appeal public charter, which is currently serving students in grades TK-5 for a continuing charter term of five years beginning in July 2020. Rocketship Mateo Sheedy was initially approved on appeal from San Jose Unified School District as a grade K-6 charter school in October 2006 for a three-year term and is now in its 13th year after renewals in 2010 and 2015. Current enrollment is approximately 521 students (grades TK-5).
California Education Code Section 47605 requires that “no later than 30 days after receiving a petition” the County Board of Education “shall hold a public hearing on the provisions of the charter, at which time the County Board of Education shall consider the level of support for the renewal petition by teachers, parents or guardians, and the school districts where the charter school petitioner proposes to place school facilities.”
The Education Code further stipulates that the County Board of Education “shall either grant or deny the charter within 60 days of receipt of the petition. However, this date may be extended by an additional 30 days if both parties agree to the extension.” This item will be placed on the November 20, 2019, board agenda for decision on the renewal.
The complete petition is attached to this agenda and is also available for review at: https://www.sccoe.org/supoffice/charter-schools-office/Pending/RS%20Mateo%20Sheedy%20Renewal%20Petition%202020-25.pdf
Student Impact
The Charter School office provides oversight and monitoring for the 22 Santa Clara County Board of Education authorized charter schools serving approximately 10,000 students. Rocketship Mateo Sheedy currently serves 521 students.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Gary Waddell, Ed.D., Equity and Educational Progress Division
Background
Annually, Ms. Charmaine Warmenhoven donates to the Inclusion Collaborative, Equity and Educational Progress Division. Ms. Warmenhoven, has donated $100,000.00 for fiscal year 2019-20 with the entire donation restricted to direct support of the Inclusion Collaborative.
Fiscal Implications
SCCOE Account Structure | Description | Amount |
---|---|---|
930-418032-8699-99 | Charmaine Warmenhoven donation | $100,000.00 |
Donation account not subject to indirect cost 0% | $0 | |
TOTAL | $100,000.00 |
Student Impact
This donation provides funding to offer free support, information and referrals for including children of all ages with disabilities and other needs in the community via the Inclusion Collaborative Warm Line. Other support offered by the Warm Line include:
Positive behavior support for parents and professionals
Referrals to local resources, agencies, and services
Developmental Screening for ages one month to 5 ½ years
Answers to questions and technical assistance regarding inclusive practices
Parent and educator resources (i.e. visual supports, social stories)
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Requested Action
Approve minutes of Regular Board Meeting of October 2, 2019 (#2250).
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Steve Olmos, Ed.D., Assistant Superintendent - Student Services & Support Division
Background
The California Department of Education has developed the School Dashboard Local Indicators to improve and emphasize equity by focusing on student group performance. This new multiple measures systems replaces the former Academic Performance Index (API), which was based solely on testing results, and the federal requirement to calculate Adequate Yearly Progress (AYP). These indicators include state and local indicators.
The State Indicators in the New State and Federal Accountability System
Schools, student groups (e.g., race/ethnicity, socioeconomically disadvantaged, English Language Learners, Foster Youth, homeless, and students with disabilities), and progress on the indicators LEAs. The criteria established for the state indicators include: (1) being valid and reliable measures, (2) having comparable, state-level data, and (3) the ability to disaggregate data by student groups. These criteria ensure a common and comparable way of measuring performance on the indicators across the state. The state indicators apply to all Local Education Agencies (is reported through the Dashboard.
Local Indicators in the New State and Federal Accountability
There are several Local Control Funding Formula (LCFF) priority areas that do not meet the criteria established for the state indicators. These remaining priority areas are considered local indicators. Standard can be reported as Met if the LEA gathers the applicable local data and reports the results at a regularly scheduled public meeting of the local governing board. The local indicators only apply at the LEA level. LEAs will use the local indicators to evaluate and report their progress on priority area. The local indicators will only appear on the LEA Dashboard.
The information in the attachment will be reported to the California Department of Education prior to November 1, 2019.
Student Impact
The Alternative Education and Special Education Department within the Student Services Branch provide individualized educational settings for some of the most diverse students within Santa Clara County in collaboration with local districts, community partners, and county agencies. The LCAP and California School Dashboard illustrate, inform, and highlight our unique programs that ensure inclusion, equity, and high-quality education for all of our students in addition to Foster Youth, homeless, and expelled youth services throughout Santa Clara County.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Gary Waddell, Ed. D., Assistant Superintendent Equity and Educational Progress
Background
Smoking is the leading preventable cause of death and disease. Within Santa Clara County, direct health care costs and indirect costs (such as lost productivity) due to smoking, account for costs of $700 million dollars annually within the County. Its customers succumb to tobacco-related illness and death, the tobacco industry continually adapts to changing regulatory and market environments, innovating around electronic smoking devices and flavored tobacco products to create a new, younger generation of customers. The 2018, The National Youth Tobacco Survey reported a surge in e-cigarette use among middle and high school students (1.5 million students reported using e-cigarettes in 2018 vs. 2017). Currently, the Centers for Disease Control and Prevention (CDC) is working with the Food and Drug Administration (FDA), state health departments, and public health and clinical partners to investigate the multi-state outbreak of lung injury associated with e-cigarette use, or vaping. Centers for Disease Control and Prevention (CDC) has declared vaping a public health crisis.
Student Impact
The tobacco industry targets young people and vulnerable communities with the marketing of tobacco products that mask the harsh taste of tobacco with flavors highly appealing to youth and with advertising designed to attract young people. From 2017 to 2018, current e-cigarette use by high school students increased 78 percent, from 11.7 to 20.8 percent, accounting for a troubling 3.05 million American high school students using e-cigarettes in 2018. According to the California Student Tobacco Survey (2017-2018), 13.2% of Santa Clara County high school students report using E-cigarettes or vapes. Currently, there are over 15,000 tobacco flavors on the market and 82.3% using a flavored tobacco product. Over one in four (28.0%) high school students in Santa Clara County reported being offered e- cigarettes, cigarettes, LCC, or hookah in the last 30 days and over one in ten (13.5%) students who had never used these products reported being offered one in the last 30 days.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The following donation was made to the Santa Clara County Office of Education:
Program: | Workforce and Organization Development, Human Resources |
Donor: | Provident Credit Union |
Donation: |
$1,000 |
Fiscal Implications
The above donation will be accepted for the Workforce and Organization Development department.
Student Impact
The above donation will provide support for the staff wellness event, which promotes staff wellness to build stronger positive impact in classrooms and the communities we serve.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
James Novak, Ed.D., Chief Business Officer, Business, Facilities & Operations Division
Stephanie Gomez, Director, Internal Business Services
Background
This report reflects budget revisions for the month of September 2019. If an expenditure budget is increased, it is supported either by an increase in revenue, a decrease in carryover (use of carryover), a decrease in fund balance or any combination of the three. If an expenditure budget is decreased, the result could be due to a decrease to estimated revenue, or an increase to credit it back to fund balance.
During the month of September 2019, expenditure budgets were increased by $5,285,475, increased revenue by $2,892,574 decreased carryover by $1,704,461 and decreased fund balance by $688,440.
Requested Action
Approve the Budget Revisions for the Month of September 2019.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Edith Mourtos, Assistant Superintendent, Professional Learning & Instructional Support Division
Background
In 2018-2019 the Santa Clara County Office of Education (SCCOE) partnered with the Morgan Family Foundation and Santa Clara Valley Water District to create and conduct a landscape analysis and survey of environmental literacy within Santa Clara County school districts. The SCCOE's Innovation & Instructional Support Department entered into contracts with two professional experts, funded by a grant from the Morgan Family Foundation and Santa Clara Valley Water District, to administer the analysis and survey. The landscape analysis involved interviews with district administrators, site leaders and classroom teachers. The online survey for teachers was sent out to all districts and was open to all educators in our districts from May 2019 through September 2019. The final report of findings from both the analysis and survey will be completed on October 15, 2019 and will be sent to printing for publication. The SCCOE Environmental Literacy Initiative has components other than the landscape analysis that involve professional learning opportunities for educators, resources for educators, an online list of local environmental education support providers, support for Walden West outdoor school, and the SCCOE's participation in the development of environmental literacy recommendations by various state and regional committees.
Student Impact
The environmental literacy landscape analysis and survey do not reflect any student impact at this point, as the final document will be completed October 15, 2019. However, other components have positive student impact. The Garden Curriculum at Walden West, developed by an SCCOE science coordinator, addresses environmental literacy connections to the Next Generation Science Standards (NGSS) and has been implemented with various student groups. Another benefit to students and teachers from this initiative is the website that was created to provide a list of environmental education providers so districts and sites may avail themselves of local environmental resources.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Michelle Johnson, Ed.D., Interim Director, Charter Schools Department
Background
A Charter Schools Update is provided as a standing agenda item at each regular Board Meeting, including but not limited to the following topics:
Eureka! Inclusive Charter School
During the August 7, 2019, board meeting, the SCCBOE conditionally approved the Eureka! Inclusive Charter School. An update will be provided on the status and progress to date.
Charter Renewal Calendar Update and New Petitions
There are four charters up for renewal this year: Voice Mount Pleasant, University Prep Academy, Rocketship Mateo Sheedy, and Rocketship Los Sueños. Three of these petitions are either completed or in the pipeline. Rocketship Los Sueños has a new principal (Gabriela Gordon) and therefore decided to wait on bringing this petition until January 2020. Here is a breakdown of the current board meeting schedule:
School |
Public Hearing |
Decision Hearing |
Voices Mount Pleasant |
Completed |
Completed |
University Prep Academy |
Completed |
November 6, 2019 |
Rocketship Mateo Sheedy |
October 16, 2019 |
November 20, 2019 |
Rocketship Los Sueños |
TBD |
TBD |
Student Impact
The Charter Schools Department provides monitoring and oversight for 22 County Board of Education authorized charter schools serving approximately 10,000 students.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
On October 2, 2019 the Policy Subcommittee met and approved the revisions to BP 0420.4.
BP 0420.4 Charter Schools
Policy revised to update language and include new information to align with education trailer bill. Specific updates include new language on criteria for denial, charter Board meeting requirements, academic performance criteria for charter renewal, standard conditions for authorization, oversight, new language on for-profit corporations and educational management organizations, and MOU addendums.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Anisha Munshi, Ed.D., Assistant Superintendent - Personnel Services
Background
Education Code 1302(a) requires any salary increase of $10,000 or more to be shared with the County Board of Education at a regularly scheduled meeting. Recent promotions will result in excess of the $10,000 limit for 1 employee.
Fiscal Implications
The following chart outlines the employee name, prior and new position title, the reason for the salary increase, prior and new annual salary, and the overall salary increase.
# | Last Name | First Name | Prior Position Title | New Position Title | Reason(see Legend) |
Prior Annual Salary |
New Annual Salary |
Salary Increase |
1 | Villegas | David | Research Analyst, Associate | Research Analyst, Senior | C | $109,172.88 | $122,751.00 | $13,578.12 |
LEGEND:
A: Interim
B: Increase in calendar
C: Promotion
D: Position reinstatement
E: Promotion and increase in calendar
F: Position change and increase in calendar
G: Increase in FTE
H: Position reclassification
Student Impact
Human Resources ensures our students receive quality instruction through the selection, assignment and support of qualified leaders, teachers and staff.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Steve Olmos, Ed.D., Assistant Superintendent, Student Services & Support Division
Background
As per the Head Start Act, all Head Start agencies are required to provide program information to the Board of Education. Attached are the following reports:
Program Information Report 2018-19 (PIR) –August 2019
Provides information on progress of services provided to children and families to meet required timelines as per specific indicators and thresholds
Financial Report – HS Basic/EHS Basic Total Grant Award –August 2019
Provides the status of program budget and financial oversight
In-Kind Contribution Required –August 2019
Indicates the progress of required matching contribution required by grant ($6,676,866)
Administration Cost Limitation –August 2019
Limits the amounts of funds charged as development and administrative costs to 15%
Purchase Card Summary –August 2019
Serves as an oversight check of program expenses
California Child Food Program Summary Reports (USDA) – July 2019
Serves as an oversight check of program expense
(August 2019 will be reported the following month once the invoice is received)
Enrollment Report –August 2019
Summarizes the year to date enrollment activity in the Head Start Program to comply with enrollment requirements
Student Impact
The Head Start/Early Head Start Program is federally funded to serve 1,946 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. These services are provided in Santa Clara and San Benito Counties.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
James Novak, Ed.D., Chief Business Officer
Jas Sohal, Manager-Purchasing Services
Background
Per Board Policy BP 3270, when any Santa Clara County Office of Education instructional materials, equipment, supplies, or other personal property with a value less than $25,000 becomes unusable, obsolete, or no longer needed, the Santa Clara County Superintendent of Schools or designee shall notify the Santa Clara County Board of Education.
The report includes a list of the items sold, income received, and the method of sale. Items that are no longer usable by the Santa Clara County Office of Education are sold for surplus or disposed of as e-waste.
Fiscal Implications
Funds from the sale of surplus items are deposited into the General Fund.
The superintendent may give a report on any activities related to her duties.
The members of the Board may give reports on any activities related to their duties as members of the Santa Clara County Board of Education.
Permanent Standing Committees of the Board
Joint, Partner and Membership Committees and Activities
Liaison Committees, Workgroups, and Community Activities
Refer to Board Bylaw 9322 Agenda/Meeting Materials for specific information related to the preparation of County Board of Education agendas. Excepting agenda items otherwise permissible by Education Code, Brown Act or other rules, regulations, or policies for the Board to place on the agenda, a County Board member may request an item within the jurisdiction of the County Board be placed on the agenda. A process for reviewing requested agenda items is described in the board bylaw. In summary, the process includes a review to determine if the item is within the Board's jurisdiction, where it could be placed on the agenda and an assessment of the resource impact of preparing the item.
Note: Periodic updates will be provided to the Board and Community with regard to Census 2020 as a component of the SCCOE's outreach plan.
At the February Special Meeting of the Board, the board identified priorities. The top three Board Priority Topic Areas (BPT) are listed below.
The next Santa Clara County Board of Education regular meeting is scheduled for November 6, 2019.