The Board shall set the agenda by establishing it as posted. Changes to the posted agenda may only occur as permitted by Education and Government Code including the Brown Act or as described in Board Bylaws. Permitted revisions to the posted agenda include the movement of items from consent to action or reordering the sequence of agenda items.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Gary Waddell, Ed. D., Assistant Superintendent Equity and Educational Progress
Background
The Santa Clara County Board of Education (SCCBOE) recognizes ten employees each year for outstanding service to students, parents, coworkers, and customers. Angelica Galvan a Preschool Teacher/Coach from HeadStart is being honored as the Employee of the Month for the month of December for outstanding skills and accomplishments on the job, dedication to exceptional service, and commitment to excellence.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Gary Waddell, Ed. D., Assistant Superintendent of Equity and Educational Progress
Background
This past fall, six Opportunity Youth Academy (OYA) Para Educators earned their Universal Design for Learning (UDL) Associate Credential from Center for Applied Special Technology (CAST). In partnership with the Inclusion Collaborative, these dedicated Para Educators have been participating in bi-weekly professional training and coaching to support their students and their OYA sites. Universal Design for Learning is an evidence-based practice designed to support all learners and is internationally recognized as an effective tool for designing and implementing inclusive learning environments.
The Universal Design for Learning Associate Credential is a micro credential developed and available on the CAST Learning Designed Platform. The Inclusion Collaborative in partnership with OYA offers these credentials through their California 1: Highway for Success for ALL Equity Grant. As a Statewide System of Support Equity Lead, Santa Clara County Office of Education is promoting UDL to disrupt systemic inequities.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
Kevin O'Neill from Littler law firm will provide a training for County Board of Education members regarding Workplace Harassment. Littler specializes in labor and employment law.
The Santa Clara County Board of Education (County Board) believes that its primary responsibility is to act in the best interests of every student in every school or program operated by the Santa Clara County Office of Education (SCCOE). The County Board also has major commitments to parents/guardians, all members of the community, employees, the state of California, laws pertaining to public education, and established policies of the SCCOE.
To maximize County Board effectiveness and public confidence in SCCOE governance, County Board members are expected to govern responsibly and to maintain the highest standards of integrity and honesty, and they are expected to treat others with respect, courtesy, concern and responsiveness.
County Board members shall consider their positions as County Board members as a public trust and not use it for private advantage or personal gain. County Board members shall not act in a manner in conflict with the SCCOE, and shall refrain from soliciting staff members for any votes or contributions, including those that are charitable or political. Solicitation includes, but is not limited to, emails, voicemails, phone calls, or texts.
Harassment is a form of employment discrimination that violates Title VII of the Civil Rights Act of 1964, the Age Discrimination in Employment Act of 1967, (ADEA), and the Americans with Disabilities Act of 1990, (ADA). Harassment is unwelcome conduct that is based on race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.
Offensive conduct may include, but is not limited to, offensive jokes, slurs, epithets or name calling, physical assaults or threats, intimidation, ridicule or mockery, insults or put-downs, offensive objects or pictures, and interference with work performance. Harassment can occur in a variety of circumstances, including, but not limited to, the following:
The harasser can be the victim's supervisor, a supervisor in another area, an agent of the employer, a co-worker, or a non-employee.
The victim does not have to be the person harassed, but can be anyone affected by the offensive conduct.
Prevention is the best tool to eliminate harassment in the workplace. Prevention includes providing anti-harassment training. This training assists the county board with the implementation of its Governance Standards.
At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item. No action can be taken on an item not on the agenda at this time but may be referred to the administration or put on a future agenda. Individual remarks will be limited to 1 minute unless otherwise stipulated.
A timing/lighting system will be activated at the beginning of each individual's presentation. A green light will indicate the beginning of the time period; a yellow light will appear when 30 seconds remain; a red light will appear and a buzzer will sound when the time has lapsed. Time limits will be strictly enforced by the Board President to ensure equal opportunity and treatment of all speakers.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
The Board will hold a Closed Session to hear the following item:
CONFERENCE WITH LEGAL COUNSEL--ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code section 54956.9: 1 Case
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
The Board will hold a Closed Session to hear the following item:
CONFERENCE WITH LEGAL COUNSEL--ANTICIPATED LITIGATION
Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: 1 Case
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
The Board will hold a Closed Session to hear the following item:
CONFERENCE WITH LEGAL COUNSEL -- ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraphs (d)(2) of Government Code Section 54956.9: 3 Cases
Report of Actions Taken in Closed Session
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The County Board shall hold an annual organizational meeting in accordance with the law and the provisions of Board Bylaw 9100. At its organizational meeting, the County Board shall elect a President through a process that shall not involve voting by secret ballot or the mail ballot.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The County Board shall hold an annual organizational meeting in accordance with the law and the provisions of Board Bylaw 9100. At its organizational meeting, the County Board shall elect a Vice President through a process that shall not involve voting by secret ballot or the mail ballot.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The Board must approve certification of signature(s) of person or persons authorized to sign, in the absence of the County Superintendent of Schools, for orders drawn on the funds of the Santa Clara County Office of Education, notices of employment and contracts in accordance with the provisions of Education Code Sections 42632 and 42633.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The County Board shall hold an annual organizational meeting in accordance with law and the provisions of Board Bylaw 9100. At its organizational meeting, the County Board shall adopt a yearly calendar for its regular meetings. By Board action, the Board may deviate from its adopted calendar for the convenience of its members or for other reasons. (Education Code 1009.)
Regular meetings of the County Board shall be held at such time and place as members determine, but shall not be held less frequently than one meeting per month. The County Board shall generally hold two regular meetings each month, except for January, July, August, and December, when the County Board shall generally meet only once. Unless otherwise posted, regular County Board meetings shall be held on the first and third Wednesdays of each month, at 5:00 p.m., in the San Jose Room of the Santa Clara County Office of Education, 1290 Ridder Park Dr., San Jose.
Below are the proposed meeting dates for 2020:
January 15
February 5, 19
March 4, 18
April 1, 15
May 6, 20
June 10, 17
July 15
August 5
September 2, 16
October 7, 21
November 18
Dec 16
Background
Annually, the Board President makes appointments to the standing County Board Committees in accordance with Exhibit E 9130. For your reference, attached is the list of those advisory bodies and the board members who were appointed in 2019.
Please submit your preferences (1st, 2nd, and 3rd choices) for assignments to these committees. Attached is a blank list for your submittal.
Please submit your preferences to the Board President by Friday, January 3, 2020.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
Board Bylaw 9250 requires the Board to approve a list of routine travel items at its annual organizational meeting. Once the list is approved, travel by County Board members to the meetings designated is considered pre-approved, and members may receive reimbursement for their expenditures. However, the Board must approve travel items not on this list before travel is initiated by members for travel reimbursement.
As adopted by the County Board at its annual organizational meeting. The following routine travel for which County Board members may receive reimbursement for their expenditures, are considered to be pre-approved by the County Board and require no further approvals as long as budgeted funds have not been depleted. Reimbursement for any travel costs or other expenditures, including, but not limited to, conference registration not listed herein must
be approved by the County Board before travel is initiated.
7. The Annual EdSource Forum on California Education Policy.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The following donations were made to the Santa Clara County Office of Education:
| Program: | Media & Communications Teacher Recognition Event,
Equity & Educational Progress Division |
| Donor: | Santa Clara County Federal Credit Union |
| Donation: |
$1,500 |
| Program: | Media & Communications Teacher Recognition Event,
Equity & Educational Progress Division |
| Donor: | Santa Clara County Federal Credit Union |
| Donation: | $1,500 |
| Program: | Media & Communications Teacher Recognition Event,
Equity & Educational Progress Division |
| Donor: | Sixth District PTA |
| Donation: | $1,000 |
| Program: | Safe and Healthy Schools,
Professional Learning and Instructional Support Division |
| Donor: | Silicon Valley Leadership Group Foundation |
| Donation: | $16,000 |
Fiscal Implications
The above donations will be accepted for the Safe and Healthy Schools Program and the Media & Communications Teacher Recognition Event.
Student Impact
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Requested Action
Approve minutes of Regular Board Meeting of November 20, 2019 (#2253).
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
On November 6, 2019 the Policy Subcommittee met and approved new Board Bylaw and Exhibit 9006. This bylaw was presented to the Board on November 20, 2019 for first reading.
BB/Exhibit 9006 Code of Conduct for Santa Clara County Board of Education
New bylaw establishing a code of conduct for the Santa Clara County Board of Education and a new exhibit that acknowledges commitment to the Code of Conduct.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
On November 6, 2019 the Policy Subcommittee met and approved the revisions to BP 5144.3. This policy was presented to the Board on November 20, 2019 for first reading.
BP 5144.3 Student Expulsion Appeals
Policy updated to include closed session process when appeal is being heard by the County Board.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Gary Waddell, Ed. D., Assistant Superintendent Equity and Educational Progress
Background
California has the fifth-largest economy in the world, yet it falls short in providing adequate funding to services that support our children, ranking 41st in the nation on education spending according to the Governor Gavin Newsom’s office. Property taxes on commercial and industrial properties are a principal source of funding for our schools and local communities. While other states assess commercial and industrial property based on its fair market value, California allows commercial and industrial property taxes to go many years, even decades, without reassessment. The Schools & Communities First Ballot Measure would preserve most of Proposition 13, including the 1 percent property tax cap, and would maintain the current property tax structure for homeowners and small business owners, while assessing large corporations at fair market value.
Student Impact
A recent study by the University of Southern California has found that under-assessed commercial and industrial property allows owners to avoid nearly $12 billion in property taxes each year that should be going to support our schools and local communities. The passage of this ballot measure is a step in providing funding to Santa Clara County students.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
James Novak, Ed.D., Chief Business Officer, Business, Facilities & Operations Division
Stephanie Gomez, Director, Internal Business Services
Background
Education Code Section 1240(l)(1)(A)(B) requires that the County Office of Education submit two reports during the fiscal year to the County Board of Education. The first report shall cover the actual revenues and expenditures of the County Office of Education for the period from July 1 through October 31, and update projections for the balance of the year. The second report shall cover the period ending January 31, and update projections for the balance of the year. Both reports shall be reviewed by the County Board of Education and approved by the County Superintendent no later than 45 days after the close of the period being reported. As part of each report, the County Superintendent shall certify in writing whether or not the County Office of Education is able to meet its financial obligations for the remainder of the fiscal year and, based on current forecasts, for two subsequent fiscal years.
This First Interim Financial Report, following the Standards and Criteria as set forth by the State of California, reports that the Santa Clara County Office of Education is able to maintain a Positive Certification as to its financial condition.
Requested Action
Recommend approval of the 2019-20 First Interim Financial Report.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
James Novak, Ed.D., Chief Business Officer, Business, Facilities & Operations Division
Stephanie Gomez, Director, Internal Business Services
Background
This report reflects budget revisions for the month of November 2019. If an expenditure budget is increased, it is supported either by an increase in revenue, a decrease in carryover (use of carryover), a decrease in fund balance or any combination of the three. If an expenditure budget is decreased, the result could be due to a decrease to estimated revenue, or an increase to credit it back to fund balance.
During the month of November 2019, expenditure budgets were increased by $45,264, increased revenue by $40,000 and decreased fund balance by $5,264.
Requested Action
Approve the Budget Revisions for the Month of November 2019.
Background
California Education Code 1090 provides that, "On an annual basis, the County Board of Education may increase the compensation of individual board members beyond the limits delineated in this section, in an amount not to exceed 5 percent based on the monthly rate of compensation. Any increase made pursuant to this section shall be effective upon approval by the County Board of Education."
Fiscal Implications
Increasing the board compensation, effective January 1, 2020, would increase current board compensation from $916.82 to $962.66 per month. This is an increase of $45.84 per month per member and an increase of $550.08 per year per member. If all board members elect to take the increase, it would be a budget increase of $3,850.56 per year for all seven members.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Michelle Johnson, Ed.D., Director, Charter Schools
Background
A Charter Schools Update is provided as a standing agenda item at each regular Board Meeting, including but not limited to the following topics:
Summit Public Schools
An update will be provided on Summit Public Schools.
Student Impact
The Charter Schools Department provides monitoring and oversight for 21 County Board of Education authorized charter schools serving approximately 10,000 students
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Anisha Munshi, Ed.D., Assistant Superintendent - Personnel Services
Background
Education Code 1302(a) requires any salary increase of $10,000 or more to be shared with the County Board of Education at a regularly scheduled meeting. Recent promotions will result in excess of the $10,000 limit for 2 employees.
Fiscal Implications
The following chart outlines the employee name, prior and new position title, the reason for the salary increase, prior and new annual salary, and the overall salary increase.
| # | Last Name | First Name | Prior Position Title | New Position Title | Reason(see Legend) |
Prior Annual Salary |
New Annual Salary |
Salary Increase |
| 1 | Isip | Marc | Fiscal Technician | Accountant I | C | $57,748.44 | $69,298.08 | $11,549.64 |
| 2 | Lee | Kristen | Head Start Program Analyst-Restricted | Manager-Early Learning Services/Planning & Support | C | $101,513.04 | $112.728.12 | $11,215.08 |
LEGEND:
A: Interim
B: Increase in calendar
C: Promotion
D: Position reinstatement
E: Promotion and increase in calendar
F: Position change and increase in calendar
G: Increase in FTE
H: Position reclassification
Student Impact
Human Resources ensures our students receive quality instruction through the selection, assignment and support of qualified leaders, teachers and staff.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Steve Olmos, Ed.D., Assistant Superintendent, Student Services & Support Division
Background
As per the Head Start Act, all Head Start agencies are required to provide program information to the Board of Education. Attached are the following reports:
Program Information Report 2018-19 (PIR) –October 2019
Provides information on progress of services provided to children and families to meet required timelines as per specific indicators and thresholds
Financial Report – HS Basic/EHS Basic Total Grant Award –October 2019
Provides the status of program budget and financial oversight
In-Kind Contribution Required –October 2019
Indicates the progress of required matching contribution required by grant ($6,676,866)
Administration Cost Limitation –October 2019
Limits the amounts of funds charged as development and administrative costs to 15%
Purchase Card Summary –October 2019
Serves as an oversight check of program expenses
California Child Food Program Summary Reports (USDA) – September 2019
Serves as an oversight check of program expense
(October 2019 will be reported the following month once the invoice is received)
Enrollment Report –October 2019
Summarizes the year to date enrollment activity in the Head Start Program to comply with enrollment requirements
Student Impact
The Head Start/Early Head Start Program is federally funded to serve 1,946 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. These services are provided in Santa Clara and San Benito Counties.
The superintendent may give a report on any activities related to her duties.
The members of the Board may give reports on any activities related to their duties as members of the Santa Clara County Board of Education.
Permanent Standing Committees of the Board
Joint, Partner and Membership Committees and Activities
Liaison Committees, Workgroups, and Community Activities
Refer to Board Bylaw 9322 Agenda/Meeting Materials for specific information related to the preparation of County Board of Education agendas. Excepting agenda items otherwise permissible by Education Code, Brown Act or other rules, regulations, or policies for the Board to place on the agenda, a County Board member may request an item within the jurisdiction of the County Board be placed on the agenda. A process for reviewing requested agenda items is described in the board bylaw. In summary, the process includes a review to determine if the item is within the Board's jurisdiction, where it could be placed on the agenda and an assessment of the resource impact of preparing the item.
Note: Periodic updates will be provided to the Board and Community with regard to Census 2020 as a component of the SCCOE's outreach plan.
At the February 2019 Special Meeting of the Board, the board identified priorities. The top three Board Priority Topic Areas (BPT) are listed below.
The next Santa Clara County Board of Education regular meeting is scheduled for January 15, 2020.