1. CALL TO ORDER
Subject
A. Roll Call (Including Action on Absences if Necessary)
Meeting
Jan 15, 2020 - Regular Board Agenda (#2255)
Category
1. CALL TO ORDER
Type
Information
Subject
B. Set the Agenda
Meeting
Jan 15, 2020 - Regular Board Agenda (#2255)
Category
1. CALL TO ORDER
Type
Action

 

The Board shall set the agenda by establishing it as posted.  Changes to the posted agenda may only occur as permitted by Education and Government Code including the Brown Act or as described in Board Bylaws.  Permitted revisions to the posted agenda include the movement of items from consent to action or reordering the sequence of agenda items.

Subject
C. Pledge of Allegiance
Meeting
Jan 15, 2020 - Regular Board Agenda (#2255)
Category
1. CALL TO ORDER
Type
Procedural

 

 

2. EMPLOYEE OF THE MONTH
Subject
A. The Santa Clara County Office of Education recognizes ten employees each year. Josephine Dy-Liacco a senior buyer from purchasing is being honored as the Employee of the Month for the month of January.
Meeting
Jan 15, 2020 - Regular Board Agenda (#2255)
Category
2. EMPLOYEE OF THE MONTH
Type
Recognition
Goals
Santa Clara County Office of Education Goal #3
Santa Clara County Office of Education Goal #2
Mission Statement of the County Office of Education

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Assistant Superintendent Equity and Educational Progress

 

Background

The Santa Clara County Board of Education (SCCBOE) recognizes ten employees each year for outstanding service to students, parents, coworkers, and customers. Josephine Dy-Liacco a senior buyer from purchasing is being honored as the Employee of the Month for the month of January for outstanding skills and accomplishments on the job, dedication to exceptional service, and commitment to excellence.

3. SPECIAL RECOGNITION
Subject
A. Honoring Santa Clara County Golden Bell Recipients
Meeting
Jan 15, 2020 - Regular Board Agenda (#2255)
Category
3. SPECIAL RECOGNITION
Type
Recognition
Goals
Mission Statement of the County Office of Education

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

 

Background

The County Board of Education is recognizing the California School Board Association Golden Bell Award Recipients from Santa Clara County. The CSBA Golden Bell Awards promotes excellence in education and school board governance by recognizing outstanding programs and governance practices of school boards in school districts and county offices of education throughout California. Golden Bell Awards reflect the depth and breadth of education programs and governance decisions supporting these programs that are necessary to address students’ changing needs.The California School Boards Association "Golden Bell Award" recognizes public school programs demonstrating a proven, positive effect in the classroom that focuses on meeting the needs of all students while fostering innovative and sustainable practices. Entrees are judged by a panel of trained education leaders and board members. To recieve the honor, the program must demonstrate that it is data driven; has made a difference for students; is innovative or exemplary; is Connected to the Board's vision and/or is supported by the Board; shows evidence of Board support; is sustainable over time and has concepts that can be replicated.

 

This year nine Santa Clara County programs received this notable honor.

 

  1. Metropolitan Education District -- Fire Science/First Responder  
  2. Morgan Hill Unified School District--  Local Control and Accountability Plan and School Plans for Student Achievement
  3. Alum Rock Union Elementary School District --Ocala Science, Technology, Engineering, the Arts and Mathematics (STEAM) Academy
  4. Milpitas Unified School District -- Love4Literacy
  5. Oak Grove School District -- Sobrato Early Academic Language
  6. Santa Clara Unified School District -- 49ers Science, Technology, Engineering, and Mathematics (STEM) Leadership Institute
  7. Sunnyvale School District -- Social-Emotional Learning
  8. Moreland School District -- Student Success
  9. Santa Clara County Office of Education -- My Name My Identity

 

Student Impact

Exemplary model programs allow opportunities for conversations and collaborations, across districts, across the county, and across the state. These programs have the potential to improve student learning outcomes for all students.

4. PUBLIC HEARING
Subject
A. Public Hearing on the Disclosure Statement of the Tentative Agreement for ACE/CTA
Meeting
Jan 15, 2020 - Regular Board Agenda (#2255)
Category
4. PUBLIC HEARING
Type
Action
Preferred Date
Jan 15, 2020
Absolute Date
Jan 15, 2020
Fiscal Impact
No
Budgeted
No
Budget Source
n/a

Administrator

 

Mary Ann Dewan, Ph.D., County Superintendent of Schools

James Novak, Ed.D., Chief Business Officer, Business, Facilities & Operations Division

Stephanie Gomez, Director, Internal Business Services

 

Background

 

The County Superintendent of Schools and ACE/CTA reached a tentative agreement for salaries and benefits on November 6, 2019 and December 10, 2019, respectively. ACE/CTA ratified this agreement on December 12, 2019.

 

The County Superintendent of Schools will conduct a public hearing of the Disclosure Statement.

 

A copy of the Disclosure Statement and certification of the County's ability to meet the costs is attached.

 

A copy of 4243.1 Superintendent Policy (SP) is also attached that explains Public Notice - Personnel Negotiations (Certificated and Classified Personnel).

 

Action

 

No Action Required.

 

Subject
B. Public Hearing on the Disclosure Statement of the Tentative Agreement for SEIU Local 521
Meeting
Jan 15, 2020 - Regular Board Agenda (#2255)
Category
4. PUBLIC HEARING
Type
Action
Preferred Date
Jan 15, 2020
Absolute Date
Jan 15, 2020
Fiscal Impact
No
Budgeted
No
Budget Source
n/a

Administrator

 

Mary Ann Dewan, Ph.D., County Superintendent of Schools

James Novak, Ed.D., Chief Business Officer, Business, Facilities & Operations Division

Stephanie Gomez, Director, Internal Business Services

 

Background

 

The County Superintendent of Schools and SEIU Local 521 reached a tentative agreement on December 9, 2019. SEIU Local 521 ratified this agreement on January 9, 2020.

 

The County Superintendent of Schools will conduct a public hearing of the Disclosure Statement.

 

A copy of the Disclosure Statement and certification of the County's ability to meet the costs is attached.

 

A copy of 4243.1 Superintendent Policy (SP) is also attached that explains Public Notice - Personnel Negotiations (Certificated and Classified Personnel).

 

Action

 

No Action Required.

 

5. 2018-19 ANNUAL FINANCIAL AUDIT REPORT
Subject
A. Santa Clara County Office of Education 2018-19 Annual Financial Audit Report
Meeting
Jan 15, 2020 - Regular Board Agenda (#2255)
Category
5. 2018-19 ANNUAL FINANCIAL AUDIT REPORT
Type
Information

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

James Novak, Ed.D., Chief Business Officer, Business, Facilities & Operations Division

Stephanie Gomez, Director, Internal Business Services

 

Background

Education Code Section 41020.3 states that by January 31 of each year, the governing body of each local education agency shall review, at a public meeting, the annual audit of the local education agency for the prior year, any audit exceptions identified in that audit, the recommendations or findings of any management letter issued by the auditor, and any description of correction or plans to correct any exceptions or management letter issue.

 

In accordance with Board Policy (BP) 3460(a) and Education Code 41020.3, an annual audit of the financial records of the Santa Clara County Office of Education (SCCOE) was conducted for the fiscal year ended June 30, 2019.

 

The SCCOE auditor, Eide Bailly, LLP issued an opinion that the financial statements are presented fairly, in all material respects, the respective financial position of the governmental activities, each major fund, and the aggregate remaining fund information of Santa Clara County Office of Education as of June 30, 2019.

6. PUBLIC COMMENTS OF PERSONS DESIRING TO ADDRESS THE BOARD
Subject
A. At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item.
Meeting
Jan 15, 2020 - Regular Board Agenda (#2255)
Category
6. PUBLIC COMMENTS OF PERSONS DESIRING TO ADDRESS THE BOARD
Type
Procedural

 

At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item.  No action can be taken on an item not on the agenda at this time but may be referred to the administration or put on a future agenda.  Individual remarks will be time limited.

 

A timing/lighting system will be activated at the beginning of each individual's presentation.  A green light will indicate the beginning of the time period and a red light will appear and a buzzer will sound when the time has lapsed.  Time limits will be strictly enforced by the Board President to ensure equal opportunity and treatment of all speakers.  

 

 

7. BOARD MEMBER COMMITTEE REPORTS
Subject
A. Appointments to the 2020 Board Committees
Meeting
Jan 15, 2020 - Regular Board Agenda (#2255)
Category
7. BOARD MEMBER COMMITTEE REPORTS
Type
Information
Goals
Santa Clara County Office of Education Goal #1

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

 

 

Background

The Board President will present the appointments to the County Board Committees for the 2020 calendar year.

 

 

 

Subject
B. Committee chairs/representatives may provide a report of recent committee activity
Meeting
Jan 15, 2020 - Regular Board Agenda (#2255)
Category
7. BOARD MEMBER COMMITTEE REPORTS
Type
Information

Permanent Standing Committees of the Board

Joint, Partner and Membership Committees and Activities

Liaison Committees, Workgroups, and Community Activities

8. CONSENT ACTION ITEMS
Subject
A. Request Approval of Minutes of Regular Board Meeting of December 11, 2019 (#2254)
Meeting
Jan 15, 2020 - Regular Board Agenda (#2255)
Category
8. CONSENT ACTION ITEMS
Type
Action (Consent)

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

 

Requested Action

Approve minutes of Regular Board Meeting of December 11, 2019 (#2254).

Subject
B. Request Adoption of Resolution Against Legislative Diversions of School Property Taxes
Meeting
Jan 15, 2020 - Regular Board Agenda (#2255)
Category
8. CONSENT ACTION ITEMS
Type
Action (Consent)
Preferred Date
Jan 15, 2020
Absolute Date
Feb 05, 2020
Fiscal Impact
No
Budgeted
No
Goals
Santa Clara County Office of Education Goal #3
Santa Clara County Office of Education Goal #2
Santa Clara County Office of Education Goal #1
Mission Statement of the County Office of Education

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, E.D., Assistant Superintendent Equity and Educational Progress

 

Background

EdWeek's Quality Counts 2019 reports California earning an "F" grade for school spending. A regional-cost adjusted $10,281 per student is 20-percent lower than the national average of $12,756.
 

 

Student Impact

Santa Clara County Board of Education and County Superintendent of Schools urge the California Legislature to protect the property taxes currently raised for public schools, to forgo any efforts to further erode such local property tax allocation to schools, to add a regional cost supplement to the Local Control Funding Formula in those high-cost counties with “excess” educational revenue augmentation, to increase the allocation of property tax to Special Education, reverse historical diversions and increase transparency of local property taxes allocated to education for County Offices of Education.

 

9. ACTION ITEMS
Subject
A. Renewal of the Alpha: Cornerstone Academy Preparatory School Charter for the period of July 1, 2020 through June 30, 2025
Meeting
Jan 15, 2020 - Regular Board Agenda (#2255)
Category
9. ACTION ITEMS
Type
Action
Goals
Santa Clara County Office of Education Goal #1
Santa Clara County Office of Education Goal #2

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Michelle Johnson, Ed.D., Director Charter Schools

 

Background

On November 12, 2019, the Charter Schools Department of the Santa Clara County Office of Education (SCCOE) received a charter petition renewal appeal request from Alpha: Cornerstone Academy Preparatory School (Cornerstone or CAPS).  Cornerstone is seeking approval to renew a district appeal public charter, which is currently serving approximately 540 students in grades K-8 for a continuing charter term of five years beginning on July 1, 2020 through June 30, 2025. Cornerstone was initially approved by Franklin McKinley School District (FMSD) as a K-6th grade charter school in February 2009 for a five-year term.  Cornerstone was renewed in 2015 by FMSD and FMSD also approved a material revision in 2016 to change its governance structure to join Alpha Public Schools (APS or Alpha) and to add 7th and 8th grades.  On October 22, 2019, FMSD voted 3-2 to deny Cornerstone’s renewal petition request and CAPS is appealing to the Santa Clara County Board of Education (SCCBOE) for renewal and to have the SCCBOE become its new authorizer.

 

On November 20, 2019, the County Board held a public hearing on the charter school’s petition for renewal. On November 21, 2019, SCCOE staff conducted a site visit and held renewal interviews with CAPS parents, staff, students, board members and Alpha network/charter management organization (CMO) leadership.

 

Per Education Code Sections 47605 and 47607 and California Code of Regulations, Title 5, Section 11966.5, the County Board has 60 days from receipt of the renewal application to act, which may be extended by an additional 30 days by mutual agreement. SCCOE and CAPS have mutually agreed in writing to extend the County Board’s time for acting on the renewal request through and including January 15, 2020.  If the County Board does not approve or deny the appeal of the renewal petition within the agreed upon timeline, the charter petitioner may appeal the renewal to the State Board of Education. 

 

 

As per Board Policy 0420.4, APS, Cornerstone, and SCCOE developed a "Memorandum of Understanding" (MOU) which addresses SCCOE’s best practices regarding the respective fiscal, operational, and administrative responsibilities, and legal relationships. Any other matters not otherwise addressed or resolved by the terms of the Charter, deficiencies in the Charter, or any conditions which may be imposed by SCCBOE will need to be addressed in an addendum to the MOU after the SCCBOE has taken action. This MOU was signed by the petitioner on January 6, 2020.

 

The complete renewal petition is attached to the agenda and is also available for review at: https://www.sccoe.org/supoffice/charter-schools-office/Pending/Alpha%20Cornerstone%20Preparatory%20Academy%20Renewal%20Petition.pdf


CRITERIA FOR RENEWAL OF A CHARTER PETITION

 

A petition submitted for renewal per Education Code § 47607 shall be considered by the governing board upon receipt with all of the following requirements (California Code of Regulations, Title 5, §11966.4) for a “de novo” or fresh look review:

  1. Determination of Pupil Academic Performance.
  2. A Copy of the renewal Charter Petition
  3. Increases in pupil academic achievement for all groups of pupils served by the charter school
  4. Past performance of the school’s academics, finances, and operation in evaluating the likelihood of future success, along with future plans for improvement if any.

 

STANDARDS FOR DENIAL OF A CHARTER PETITION RENEWAL

 

Education Code § 47605 (b) makes clear that governing boards are to be aware “of the intent of the Legislature that charter schools are and should become an integral part of the California educational system and that establishment of charter schools should be encouraged. The [County Board of Education] shall grant a charter for the operation of a school under this part if it is satisfied that granting the charter is consistent with sound educational practice. The [County Board of Education] shall not deny a petition for the establishment of a charter school unless it makes written factual findings to support one or more of the following findings”:

 

  1. The charter school presents an unsound educational program for the pupils to be enrolled in the charter school.
  2. The petitioners are demonstrably unlikely to successfully implement the program set forth in the petition.
  3. The petition does not contain an affirmation of each of the conditions required by statute.
  4. The petition does not contain reasonably comprehensive descriptions of the required elements.
  5. The petition does not contain a declaration of whether or not the charter school shall be deemed the exclusive public employer of the employees of the charter school for the purposes of the Educational Employees Relations Act (EERA).
  6. Failure to meet one of the criteria set forth in Education Code Section 47607(b) (as applied pursuant to Education Code Section 52052(f)).

 

REVIEW OF THE PETITION

 

Staff reviewed the Petition using the criteria established in California Education Code 47605 (b), 47607, and County Board Policy 0420.4 (c) and found:

 

1. Determination of Academic Performance

 

Staff reviewed Cornerstone’s academic performance on the California Assessment of Student Performance (CAASPP) and the data reflects academic achievement across significant student subgroups (Socio-Economic Status – SES, English Learners – EL, Special Education – SPED) in English Language Arts (ELA) and Math.

 

Table 1: CAPS CAASPP Data (Percentage at or above standard on CAASPP)

Student

ELA

Student

MATH

Group

2017-18

2018-19

Group

2017-18

2018-19

ALL

69.72

73.54

ALL

68.81

78.05

SES

65.00

68.97

SES

62.61

72.52

Hispanic

50.38

54.02

Hispanic

47.32

61.60

EL

48.32

43.48

EL

62.61

72.52

SPED

34.38

32.43

SPED

37.51

40.54

https://caaspp.cde.ca.gov/sb2019

 

While Cornerstone students perform above the schools they otherwise would have attended (See table below), there are still slight declines in performance for numerically significant student groups – students with disabilities and English Learners - in ELA.  There is also a decline trend in academic performance from 4th to 5th grade when looking at grade level transition data.

 

Table 2: CAPS CAASPP (four year trend) (Percentage at or above standard on CAASPP) Cohort Data

ELA

 

Math

Grade

15-16

16-17

17-18

18-19

 

Grade

15-16

16-17

17-18

18-19

3

76

72.09

79.66

82.76

 

3

83

82.56

83.05

82.76

4

68

75.00

82.02

85.00

 

4

70

78.58

76.40

80.00

5

62

56.66

58.07

62.50

 

5

38

48.34

69.36

73.98

6

50

59.70

65.08

63.64

 

6

57

43.28

53.97

71.21

7

*

*

57.40

79.25

 

7

*

*

57.41

88.67

8

*

*

*

72.00

 

8

*

*

*

74.00

All

66

66.17

69.72

73.45

 

All

62

64.31

68.81

78.05

*no students tested in these grades as Cornerstone did not serve these grades yet

https://caaspp.cde.ca.gov/sb2019

 

 

Table 3: CAPS 2019 SBAC Results with Comparison District and Schools (percentage at or above standard on CAASPP)

2019 ELA

Student
Group

CAPS

FMSD

Kennedy

Meadows

Bridges

CCA

ALL

73.54

44.5

39.65

57.53

35.45

78.44

SES

68.97

39.28

36.21

53.77

33.22

65.52

Hispanic

54.02

30.73

26.17

50

28.64

52.46

EL

43.48

11.6

10

12.06

8.03

17.65

SPED

32.43

11.87

8

18.51

0

*

             

2019 MATH

Student
Group

CAPS

FMSD

Kennedy

Meadows

Bridges

CCA

ALL

78.05

36.35

30.26

46.18

21.74

65.2

SES

72.52

31.41

26.29

40.3

18.64

50

Hispanic

61.6

19.74

13.42

35.26

14.05

31.15

EL

50.73

12.1

6.86

14.52

1.98

17.64

SPED

40.54

12.83

12.5

22.22

0

*

https://caaspp.cde.ca.gov/sb2019

*percentage withheld to protect privacy as fewer than 10 students were tested in this group

 

As part of an addendum to the new MOU, SCCOE recommends that CAPS include in its Local Control Accountability Plan (LCAP) how it will address the declines in academic performance and provide SCCOE a clear explanation as to the declines, including how the declines will be addressed.   CAPS’s achievement data is adequate to show increases in pupil academic achievement for all groups of pupils schoolwide and among numerically significant pupil subgroups to meet the minimum performance requirements of Education Code Section 47607(b)(1)-(3) and to support renewal when considering increases in pupil academic achievement for all groups of pupils as the most important factor. 

 

2. Review of the Charter Petition

 

a. Unsound Educational Program

Staff concluded that CAPS does provide sufficient information in the Petition to substantiate all of the required elements for a sound educational program.

 

b. Demonstrably Unlikely to Implement the Program

Staff found facts that demonstrate that the Petitioners are likely to successfully implement the program.

 

c. Affirmations of each of the conditions required by statute

Staff found that the Petition contains all of the required affirmations.

 

d. Reasonably comprehensive description of the required elements

Staff found that the petition for renewal does contain a reasonably comprehensive description of all the required elements as set forth in the Staff Analysis and Proposed Findings of Fact and set forth in the Proposed Resolution.

e. Exclusive Employer

The petition contains a statement specifying that Alpha Public Schools network charter management organization (APS or CMO) shall be the exclusive employer of employees of the charter school for purposes of the Educational Employment Relations Act.

 

f. Requirements for Grade-Levels Served, Facility Location, and Students Served

Staff found the renewal petition meets the requirements set forth in statute.

 

g. Other Criteria in Statute

The Governor has signed into law AB 1505 which enacts broad changes to the Charter Schools Act and go into effect contemporaneously with the commencement of the renewal term sought by CAPS.  Therefore, CAPS will need to comply with the changes to the law. 

 

3. Increases in pupil academic achievement for all groups of pupils served by the Charter School

 

Staff reviewed CAPS’s academic data and determined that while CAPS students perform at or above the schools or district they otherwise would have attended, there are still slight declines in performance for numerically significant subgroups in ELA – students with disabilities and English Learners. As part of an addendum to the new MOU, SCCOE recommends that CAPS include in its Local Control Accountability Plan (LCAP) how it will address the declines in academic performance, or in the alternative, provide SCCOE a clear explanation as to the decline and how it will be addressed. Therefore, the criteria of “the authority that granted a charter is required to consider increases in pupil academic achievement for all numerically significant pupil subgroups as the most important factor in deciding whether to renew the Charter  (Education Code Section 47607(a)(3))”  has been fulfilled.

 

4. Past performance of the school’s academics, finances, and operations in evaluating the likelihood of future success, along with future plans for improvement if any

 

CAPS exhibits a healthy financial position. The Charter currently has 14.5% in cash reserves. CAPS, the CMO and the Board of Directors have shown strong fiscal oversight. CAPS’s Independent Auditor’s Report and Consolidated Annual Financial Report for the Year Ended June 30, 2018, reports an Unmodified Opinion on the financial statements as a whole, as well as on State and Federal compliance with various laws and regulations.  All fiscal reports as required by law and the SCCOE (i.e. Adopted Budget, First Interim, Second Interim, and Unaudited Actuals) have been received on a timely basis.

 

REQUESTED ACTION

 

It is the recommendation of the Charter Staff to approve the Renewal Petition as reviewed in the Staff Analysis and Proposed Findings of Fact, adopt the Board Resolution for approval of renewal of Alpha: Cornerstone Academy Preparatory School, for the period of July 1, 2020, through June 30, 2025.

 

Student Impact

The Charter School office provides oversight and monitoring for 21 County Board of Education authorized charter schools. Alpha: Cornerstone Academy Preparatory School currently serves approximately 540 students.

 

Subject
B. Request Approval of the Budget Revisions for the Month of December 2019
Meeting
Jan 15, 2020 - Regular Board Agenda (#2255)
Category
9. ACTION ITEMS
Type
Action
Preferred Date
Jan 15, 2020
Absolute Date
Jan 15, 2020
Fiscal Impact
No
Budgeted
No

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

James Novak, Ed.D., Chief Business Officer, Business, Facilities & Operations Division

Stephanie Gomez, Director, Internal Business Services

 

Background

This report reflects budget revisions for the month of December 2019. If an expenditure budget is increased, it is supported either by an increase in revenue, a decrease in carryover (use of carryover), a decrease in fund balance or any combination of the three. If an expenditure budget is decreased, the result could be due to a decrease to estimated revenue, or an increase to credit it back to fund balance.

 

During the month of December 2019, expenditure budgets were increased by $1,765,591, increased revenue by $1,568,685 and decreased fund balance by $196,906.

 

Requested Action

Approve the Budget Revisions for the Month of December 2019.

 

Subject
C. Request Approval to Submit the Non-Competitive Head Start/Early Head Start Grant Application for FY 2020-2021, Executive Summary and Selection Criteria
Meeting
Jan 15, 2020 - Regular Board Agenda (#2255)
Category
9. ACTION ITEMS
Type
Action
Goals
Santa Clara County Office of Education Goal #3
Santa Clara County Office of Education Goal #1

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Steve Olmos, Ed.D., Assistant Superintendent, Student Services & Support Division

 

Background

The Early Learning Services Department has received notification from the Administration of Children and Families (ACF) and the Department of Health and Human Services that the Santa Clara County Office of Education (SCCOE) is eligible to apply for the annual Head Start/Early Head Start grant in the amount of $26,792,330.

 

The Head Start program will submit its first year of a five-year grant application for FY 2020-21. This grant application must include five-year goals and objectives. Funding is guaranteed for years one through five, so long as the program remains in full compliance with Head Start regulations. The program is scheduled for a federal review in program year 2020. The FY 2020-21 grant application includes incremental changes to address challenges related to increasing personnel costs. These challenges must be resolved before the upcoming federal review to avoid findings which could threaten ongoing funding.

 

The SCCOE Head Start program currently serves 1,946 children (1,690 preschoolers and 256 infants/toddlers) and families in Santa Clara and San Benito counties. As a result of program increased classroom blending with State Preschool in FY 2019-20, the program design is being modified. The FY 2020-21 grant application proposes to balance the budget through continuing program blending with State Preschool.

 

The Head Start program has had meetings and discussions with key partners (internal and external) to help review the five-year goals and objectives for the grant, and to vet the proposed enrollment and blending options with State Preschool to serve eligible children and families. Meetings that have been held include, but are not limited to, the following:

BUDGET

Personnel

$12,024,632

Fringe Benefits

$6,603,545

Travel

$61,100

Equipment

$0

Supplies

$578,104

Contractual**

$4,448,931

Others

$932,749

Indirect Cost (10.15%)

$2,143,269

Total

$26,792,330

** Contracts with partner agencies are not subject to full indirect.

 

 

 

 

 

 

 

 

 

 

 

 

 

10. INFORMATION ITEMS
Subject
A. Charter Schools Update
Meeting
Jan 15, 2020 - Regular Board Agenda (#2255)
Category
10. INFORMATION ITEMS
Type
Information

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Michelle Johnson, Ed.D., Director, Charter Schools

 

Background

A Charter Schools Update is provided as a standing agenda item at each regular Board Meeting, including but not limited to the following topics:

 

Summit Public Schools

An update will be provided on Summit Public Schools.

 

Bullis Charter School

An update will be provided on Bullis Charter School.

 

Charter School Renewals

An update will be provided on upcoming charter school renewals.

 

 

Student Impact

The Charter Schools Department provides monitoring and oversight for 21 County Board of Education authorized charter schools serving approximately 10,000 students

 

11. CONSENT INFORMATION ITEMS (Information items provided for review that do not require presentation or action.)
Subject
A. Employee Compensation Increase Exceeds the EC 1302(a) Limit
Meeting
Jan 15, 2020 - Regular Board Agenda (#2255)
Category
11. CONSENT INFORMATION ITEMS (Information items provided for review that do not require presentation or action.)
Type
Information
Goals
Santa Clara County Office of Education Goal #3

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Anisha Munshi, Ed.D., Assistant Superintendent - Personnel Services

 

Background

Education Code 1302(a) requires any salary increase of $10,000 or more to be shared at the County Board of Education at a regularly scheduled meeting.  Recent promotions will result in excess of the $10,000 limit for 1 employee.

 

Fiscal Implications

The following chart outlines the employee name, prior and new position title, the reason for the salary increase, prior and new annual salary, and the overall salary increase.

 

# Last Name       First Name              Prior Position Title    New Position Title                 Reason (see Legend)

Prior Annual Salary  

New Annual Salary       

Salary Increase         

1 Tran Vince Enterprise Network Engineer  Manager-Security, Network, & Systems Engineering  C $145,253.76 $158,618.76 $13,365.00

 

LEGEND:

A: Interim

B: Increase in calendar

C: Promotion

D: Position reinstatement

E: Promotion and increase in calendar

F: Position change and increase in calendar

G: Increase in FTE

H: Position reclassification

 

Student Impact

Human Resources ensures our students receive quality instruction through the selection, assignment and support of qualified leaders, teachers and staff.

Subject
B. Disposition of Surplus Items - October 2019 to December 2019
Meeting
Jan 15, 2020 - Regular Board Agenda (#2255)
Category
11. CONSENT INFORMATION ITEMS (Information items provided for review that do not require presentation or action.)
Type
Information
Goals
Santa Clara County Office of Education Goal #2

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

James Novak, Ed.D., Chief Business Officer

Jas Sohal, Manager-Purchasing Services

 

Background

Per Board Policy BP 3270, when any Santa Clara County Office of Education instructional materials, equipment, supplies, or other personal property with a value less than $25,000 becomes unusable, obsolete, or no longer needed, the Santa Clara County Superintendent of Schools or designee shall notify the Santa Clara County Board of Education. 

 

The report includes a list of the items sold, income received, and the method of sale.  Items that are no longer usable by the Santa Clara County Office of Education are sold for surplus or disposed of as e-waste.

 

 

Fiscal Implications

Funds from the sale of surplus items are deposited into the General Fund.

 

 

 

Subject
C. Williams Complaint Report
Meeting
Jan 15, 2020 - Regular Board Agenda (#2255)
Category
11. CONSENT INFORMATION ITEMS (Information items provided for review that do not require presentation or action.)
Type
Information
Goals
Santa Clara County Office of Education Goal #1

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Steve Olmos, Ed.D., Assistant Superintendent, Student Services & Support Division

 

Background

Complaints filed for SCCOE school sites under the Williams Settlement are limited to insufficient textbooks or instructional materials, unsafe or unhealthy facility conditions or teacher vacancies or mis-assignments.

 

Williams Complaint Procedures are posted in all classrooms to inform parents, students and teachers of the procedure for making such complaints.

 

No Williams complaints were received during the October through December 2019 reporting period.

 

Student Impact

The Williams Report documents complaints about textbooks & instructional materials, teacher assignments & their credentials, and the conditions of our facilities. No complaints were filed this quarter. Through the hard work of involved staff, students are receiving a quality education in these areas.

 

Subject
D. Head Start/Early Head Start Monthly Board Reports
Meeting
Jan 15, 2020 - Regular Board Agenda (#2255)
Category
11. CONSENT INFORMATION ITEMS (Information items provided for review that do not require presentation or action.)
Type
Action (Consent)
Goals
Santa Clara County Office of Education Goal #3

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Steve Olmos, Ed.D., Assistant Superintendent, Student Services & Support Division

 

Background

 

Student Impact

The Head Start/Early Head Start Program is federally funded to serve 1,946 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. These services are provided in Santa Clara and San Benito Counties.

 

12. SUPERINTENDENT'S REPORT
Subject
A. The superintendent may give a report on any activities related to her duties.
Meeting
Jan 15, 2020 - Regular Board Agenda (#2255)
Category
12. SUPERINTENDENT'S REPORT
Type
Information

The superintendent may give a report on any activities related to her duties.

13. COUNTY BOARD OF EDUCATION MEMBER REPORTS
Subject
A. The members of the Board may give reports on any activities related to their duties as members of the Santa Clara County Board of Education.
Meeting
Jan 15, 2020 - Regular Board Agenda (#2255)
Category
13. COUNTY BOARD OF EDUCATION MEMBER REPORTS
Type
Information, Reports

The members of the Board may give reports on activities related to their duties as members of the Santa Clara County Board of Education.

14. FUTURE AGENDA ITEMS
Subject
A. Requested items by Board members may be addressed at this time.
Meeting
Jan 15, 2020 - Regular Board Agenda (#2255)
Category
14. FUTURE AGENDA ITEMS
Type
Information

 

 

Refer to Board Bylaw 9322 Agenda/Meeting Materials for specific information related to the preparation of County Board of Education agendas. Excepting agenda items otherwise permissible by Education Code, Brown Act or other rules, regulations, or policies for the Board to place on the agenda, a County Board member may request an item within the jurisdiction of the County Board be placed on the agenda.  A process for reviewing requested agenda items is described in the board bylaw. In summary, the process includes a review to determine if the item is within the Board's jurisdiction, where it could be placed on the agenda and an assessment of the resource impact of preparing the item. 

 

  1. Teacher Housing, Winter 2019 (Trustee Mah)
  2. Report on E-cigarettes and Vape -- specifically focused on data related to marijuana use by youth. (Trustee Di Salvo)
  3. Summary of SCCOE Staffing (Trustee Di Salvo)
  4. Follow Up for Walden West Summer Camp (Vice President Song)

Note:  Periodic updates will be provided to the Board and Community with regard to Census 2020 as a component of the SCCOE's outreach plan.

 

At the February 2019 Special Meeting of the Board, the board identified priorities.  The top three Board Priority Topic Areas (BPT) are listed below.

15. ADJOURNMENT
Subject
A. The next Santa Clara County Board of Education regular meeting is scheduled for February 5, 2020.
Meeting
Jan 15, 2020 - Regular Board Agenda (#2255)
Category
15. ADJOURNMENT
Type

The next Santa Clara County Board of Education regular meeting is scheduled for February 5, 2020.