The Board shall set the agenda by establishing it as posted.  Changes to the posted agenda may only occur as permitted by Education and Government Code including the Brown Act or as described in Board Bylaws.  Permitted revisions to the posted agenda include the movement of items from consent to action or reordering the sequence of agenda items.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Assistant Superintendent Equity and Educational Progress

Background

The Santa Clara County Board of Education (SCCBOE) recognizes ten employees each year for outstanding service to students, parents, coworkers, and customers. Laura Gall a warehouse liaison from purchasing is being honored as the Employee of the Month for the month of February for outstanding skills and accomplishments on the job, dedication to exceptional service, and commitment to excellence.

At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item.  No action can be taken on an item not on the agenda at this time but may be referred to the administration or put on a future agenda.  Individual remarks will be time limited.

A timing/lighting system will be activated at the beginning of each individual's presentation.  A green light will indicate the beginning of the time period and a red light will appear and a buzzer will sound when the time has lapsed.  Time limits will be strictly enforced by the Board President to ensure equal opportunity and treatment of all speakers.  

Permanent Standing Committees of the Board

• Policy Subcommittee:  March 4, 2020 (Vice President King)
• Joint Legislative Advisory Committee (JLAC): Feb 19, 2020 (Trustee Kamei)
• Budget Study Committee:  Mar 18, 2020 (County Superintendent of Schools)

Joint, Partner and Membership Committees and Activities

• Joint Committee on Child Care (JCCC):  Feb 27, 2020 (President Rossi)
• California School Boards Association (CSBA) Delegate:  May 16-17, 2020 (Trustee Kamei)
• California County Boards of Education (CCBE) Annual Conference:  Sept 11-13, 2020 (Trustee Kamei)
• Santa Clara County School Boards Association (SCCSBA):  Feb 26, 2020 (Trustee Song)
• Head Start Policy Council:  Feb 20, 2020 (Trustee Mah)

Liaison Committees, Workgroups, and Community Activities

• Warmenhoven Inclusion Collaborative Retreat: May 8, 2020  (Trustee Di Salvo)
• Strong Start Coalition: Feb 11, 2020 (Vice President King)
• Silicon Valley Reads:  TBD (Trustee Song)

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

Nick Kuwada and Monica Tong from the Office of the Census for the County of Santa Clara will provide a report of Census 2020 activities, outreach and timelines.

California is home to almost 40 million people - our neighbors, first-responders, teachers and caretakers, farmworkers and baristas, every person who has enriched the California experience. We each play an important role in creating the kind of California we dream of, the California that believes in building a table large enough to include everyone.

In 2020, we have a tremendous opportunity to do just that -- to count everyone in the 2020 Census California for All campaign. California receives hundreds of billions in federal funding to support programs. An accurate count in the census ensures we receive our fair share of federal funding that support vital resources for our families and communities – that affect schools, medical services, nutrition education, housing grants, foster care, highway maintenance, school funding, and much more.

It is essential that we count communities who have historically been marginalized and undercounted in past decennial census efforts. It is for our hardest to count communities, that we focus the ‘California for All’ campaign efforts on. We recognize how important it will be to reach and encourage the count of every Californian, regardless of their socio-economic background, race, religion, gender or immigration status.

Best practices for outreach to hardest to count communities involves trusted messengers from within those communities. Trusted messengers who work tirelessly to uplift and meet the needs of their communities and create safe spaces for them to get counted.  The Office of the Census in Santa Clara County is leading the way with these activities for our county.

April 1 is Census Day. Every person in the country is required to fill out the 2020 Census form. Everyone is encouraged to complete the questionnaire via phone or online. There are four ways to respond:
1. By Phone: The Census can be completed by phone in 13 languages including Telecommunications Device for the Deaf.
2. Online: For the first time, the Census form will be available to complete online in 13 languages.
3. Paper Questionnaire: March 12-20: Some households will receive paper questionnaires directly.

    April 8-16: If you still have not responded: A reminder letter and paper questionnaire will be sent.
4. In-Person: A designated Enumerator will visit your home to collect your responses to the 2020 Census directly

Student Impact

Having a complete count of children and families will ensure that Santa Clara County receives Federal funding for schools, special programs, and health care.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The Board will hold a closed session to hear the following items:

CONFERENCE WITH LEGAL COUNSEL -- ANTICIPATED LITIGATION

Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9:  3 cases

Report of Actions Taken in Closed Session

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Requested Action

Approve minutes of Board Retreat Meeting of January 14, 2020 (#2254-S1).

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Requested Action

Approve minutes of Regular Board Meeting of January 15, 2020 (#2255).

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Assistant Superintendent Equity and Educational Progress

Background

The year 2020 marks the centennial of the Nineteenth Amendment and the culmination of the women’s suffrage movement.  The year 2020 also marks the sesquicentennial of the Fifteenth Amendment (1870) and the right of black men to the ballot after the Civil War.  The theme speaks, therefore, to the ongoing struggle on the part of both black men and black women for the right to vote. This theme has a rich and long history, which begins at the turn of the nineteenth century, i.e., in the era of the Early Republic, with the states’ passage of laws that democratized the vote for white men while disfranchising free black men. Thus, even before the Civil War, black men petitioned their legislatures and the US Congress, seeking to be recognized as voters. 

Requested Action

Adoption of Resolution to Recognize Black History Month

Student Impact

Black History Month is designed to raise awareness and to provide examples to students of the contributions of African Americans, highlight role models for students, and increase an appreciation for diversity and equity in Santa Clara County.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Michelle Johnson, Ed.D., Director, Charter Schools

Background

A Charter Schools Update is provided as a standing agenda item at each regular Board Meeting, including but not limited to the following topics:

Summit Public Schools

An update on Summit Public Schools will be provided.

Bullis Charter School

An update on Bullis Charter Schools will be provided.

Student Impact

The Charter Schools Department provides monitoring and oversight for 22 County Board of Education authorized charter schools serving approximately 10,000 students

The superintendent may give a report on any activities related to her duties.

The members of the Board may give reports on any activities related to their duties as members of the Santa Clara County Board of Education.

Refer to Board Bylaw 9322 Agenda/Meeting Materials for specific information related to the preparation of County Board of Education agendas. Excepting agenda items otherwise permissible by Education Code, Brown Act or other rules, regulations, or policies for the Board to place on the agenda, a County Board member may request an item within the jurisdiction of the County Board be placed on the agenda.  A process for reviewing requested agenda items is described in the board bylaw. In summary, the process includes a review to determine if the item is within the Board's jurisdiction, where it could be placed on the agenda and an assessment of the resource impact of preparing the item. 

1. Teacher Housing, Winter 2019 (Trustee Mah)
2. Report on E-cigarettes and Vape -- specifically focused on data related to marijuana use by youth. March 2020 (Trustee Di Salvo)
3. Summary of SCCOE Staffing (Trustee Di Salvo)
4. Follow Up for Walden West Summer Camp (Vice President Song)

At the February 2019 Special Meeting of the Board, the board identified priorities.  The top three Board Priority Topic Areas (BPT) are listed below.

•      BPT1   Early Learning Programs and Advocacy -including Educare
•      BPT2   Vulnerable Youth including alternative education, homeless youth, foster youth, food insecure, impact of poverty and impacting the cycle of poverty with awareness of job ready skills
•      BPT3   Advocacy for full and fair funding for education  

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Anisha Munshi, Ed.D., Assistant Superintendent - Personnel Services

Background

Education Code 1302(a) requires any salary increase of $10,000 or more to be shared with the County Board of Education at a regularly scheduled meeting. Recent promotions will result in excess of the $10,000 limit for 3 employees.

Fiscal Implications

The following chart outlines the employee name, prior and new position title, the reason for the salary increase, prior and new annual salary, and the overall salary increase.

LEGEND:

A: Interim

B: Increase in calendar

C: Promotion

D: Position reinstatement

E: Promotion and increase in calendar

F: Position change and increase in calendar

G: Increase in FTE

H: Position reclassification

Student Impact

Human Resources ensures our students receive quality instruction through the selection, assignment and support of qualified leaders, teachers and staff.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

James Novak, Ed.D., Chief Business Officer, Business, Facilities & Operations Division

Stephanie Gomez, Director, Internal Business Services

Background

Per Board Policy BP 3312 (a), contracts from $250,000 and over are to be provided as one information item at a regular meeting of the Board.

For your information, the table below lists the contracts processed from October 1, 2019 – December 31, 2019.

Per AR 3310, there are several award processes. It is noted in the table below whether the contract was awarded through:

• Bid: A competitive process in which a public entity publishes bid specifications and bidders submit proposals. In the competitive bid process a contract must be awarded to the lowest bidder.
• Request for Proposal (RFP): A public entity asks vendors to submit their own proposals as long as they meet certain general requirements. The contract award is based on expertise and established evaluation criteria in the RFP.
• Request for Quote (RFQ): Informal process under the bid threshold where a public entity asks vendors to submit their own proposals as long as they meet certain scope of work requirements. The contract award is based on price, expertise and overall proposal evaluation.
• Best Source Justification: A public entity selects services from a contractor that is deemed to be a "best source” as demonstrated by specific expertise; experience in providing such services; and the quality, cost, timeliness, and availability of such services.
• Sole Source Justification: A public entity contracts for goods or services with a contractor that is the only source of those items.

The next Santa Clara County Board of Education regular meeting is scheduled for February 19, 2020.