The Board shall set the agenda by establishing it as posted. Changes to the posted agenda may only occur as permitted by Education and Government Code including the Brown Act or as described in Board Bylaws. Permitted revisions to the posted agenda include the movement of items from consent to action or reordering the sequence of agenda items.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
David Wu, Chief Technology Officer
Jon Cornelison, Director, Technology Infrastructure & Support Services
Background
The Santa Clara County Office of Education (SCCOE) is in the process of upgrading its email and calendaring systems. This upgrade will enable the vision of creating a centrally managed SCCOE Board Calendar for our members. Other benefits will include consistent scheduling with our Board members, enabling increased awareness of public events and happenings in our office, centralizing planning and scheduling for the Board, increasing consistency in scheduling, and finally, facilitating compliant records management for the SCCOE.
A key component of this strategy is shifting email into the cloud. In this workshop, we will provide an overview of the Office 365 Migration process. Members of our Technology & Data Services team will be on hand to provide support during the meeting as the migration proceeds.
Trustees are encouraged to bring their SCCOE issued computers to the board meeting so that we can assist in the migration process during the Board meeting.
Trustees should also bring any mobile devices they plan to use to access their Board email and calendar. Our team will assist in ensuring they are set up appropriately for Office 365.
At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item. No action can be taken on an item not on the agenda at this time but may be referred to the administration or put on a future agenda. Individual remarks will be time limited.
A timing/lighting system will be activated at the beginning of each individual's presentation. A green light will indicate the beginning of the time period and a red light will appear and a buzzer will sound when the time has lapsed. Time limits will be strictly enforced by the Board President to ensure equal opportunity and treatment of all speakers.
Permanent Standing Committees of the Board
Joint, Partner and Membership Committees and Activities
Liaison Committees, Workgroups, and Community Activities
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The Board will hold a closed session to hear the following item:
CONFERENCE WITH LEGAL COUNSEL -- ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9: 1 case
Report of Actions Taken in Closed Session
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
James Novak, Ed.D., Chief Business Officer, Business, Facilities & Operations Division
Stephanie Gomez, Director Internal Business Services
Background
The County Superintendent of Schools and PSWA reached a tentative agreement for salaries and benefits on February 10, 2020 and January 27, 2020, respectively. PSWA ratified this agreement on February 11, 2020.
The County Superintendent of Schools will conduct a public hearing of the Disclosure Statement.
A copy of the Disclosure Statement and certification of the County's ability to meet the costs is attached.
A copy of 4243.1 Superintendent Policy (SP) is also attached that explains the Public Notice - Personnel Negotiations (Certificated and Classified Personnel).
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Requested Action
Approve minutes of Regular Board Meeting of February 5, 2020 (#2256).
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Gary Waddell, Ed. D., Assistant Superintendent Equity & Educational Progress
Background
The Lunar New Year is the most important Chinese holiday. It is defined as the first day of the first month in the traditional Chinese calendar. It has been celebrated in California since 1858 when early Chinese settlers wanted to share their culture with the local community. Santa Clara County serves a diverse population of 267,224 students, of which 30.2-percent are of Asian descent.
Requested Action
Adoption of Resolution to Recognize the Lunar New Year
Student Impact
Celebrating the Lunar New Year raises awareness of Asian cultures and increases an appreciation for diversity and equity in Santa Clara County.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Steve Olmos, Ed.D., Assistant Superintendent, Student Services & Support Division
Background
The California Department of Education requires all California public & nonpublic, nonsectarian schools annually to provide information to the community to allow public comparison of schools for student achievement, environment, resources & demographics.
Student Impact
The School Accountability Report Card (SARC) provides parents, students, and community members the opportunity to view last year’s annual data in comparison to county and state averages.
Action Requested
Approve School Accountability Report Card (SARC) - Special Education, Alternative Education’s Court and Community School.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Steve Olmos, Ed.D., Assistant Superintendent, Student Services & Support Division
Background
Per Education Code Section 32281 (b) (1) Except as provided in subdivision (d) with regard to a small school district, the School Site Council established pursuant to former Section 52012, as it existed before July 1, 2005, or Section 52852 shall write and develop a comprehensive school safety plan relevant to the needs and resources of that particular school or the School Site Council may delegate this responsibility to a school site safety planning committee.
The 2019-2020 School Safety Plans for Santa Clara County Office of Education Schools (Santa Clara County Community School, Santa Clara County Court Schools, and Santa Clara County Special Education) outline site-specific programs and procedures required by Education Code Section 32280, et seq. These programs and plans are mandated by the state law and address issues regarding safety, emergencies, discipline, visitation, codes of conduct, and have been approved by School Site Councils in accordance with California statutory law.
Student Impact
The Comprehensive School Safety Plan provides a cohesive approach to prevent, respond to, and to minimize safety issues, natural disasters, and unplanned events on campus.
Keeping schools safe allows children to look forward to being in an encouraging environment that promotes social and creative learning. When their basic safety needs aren't met, children are at risk for not feeling comfortable at school and may stop showing up, or they may remain on edge throughout the day. Promoting school safety creates an open space for kids to explore, learn and grow.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Michelle Johnson, Ed.D., Director, Charter Schools
Background
A Charter Schools Update is provided as a standing agenda item at each regular Board Meeting, including but not limited to the following topics:
Summit Public Schools
An update on Summit Public Schools will be provided.
Upcoming Renewals
An update on upcoming charter school renewals will be provided.
Student Impact
The Charter Schools Department provides monitoring and oversight for 22 County Board of Education authorized charter schools serving approximately 10,000 students
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
James Novak, Ed.D., Chief Business Officer, Business, Facilities & Operations Division
Stephanie Gomez, Director, Internal Business Services
Background
Per Board Policy BP 3100, budget amendments shall be submitted for County Board approval when the state budget is adopted, collective bargaining agreements are accepted, SCCOE income declines, increased revenues or unanticipated savings are made available to the SCCOE, or program proposals are significantly different from those approved during budget adoption.
Budget revisions (amendments) are typically presented to the County Board monthly with the exception of October, January and June of each year as more time is needed to compile information for first and second interim and fiscal year-end reporting periods.
The table below provides an updated timeline of when the monthly budget revisions will be presented to the County Board for the remainder of fiscal year 2019-2020.
|
Monthly Budget Revisions |
Board Meeting |
| January 2020 | March 4, 2020 |
| February 2020 | March 18, 2020 |
| March 2020 | April 15, 2020 |
| April 2020 | May 20, 2020 |
| May 2020 | June 17, 2020 |
| June 2020 | September 16, 2020 |
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
Policy updated to reflect Education Code 222.5, as added by AB 2289, which requires annual notifications to parents/guardians/students at the beginning of the school year of the rights and options available to pregnant and parenting students under the law.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
Bylaw updated to delete an outdated deadline for adopting a plan to delay the consolidation of board elections with statewide elections as required due to low voter turnout. Bylaw reflects new law (AB 2449, 2018) which provides that, for COEs in which county board members are elected on the same day as school district governing board members in the county, the county board members will begin their term of office on the second Friday in December. Bylaw also adds optional paragraph regarding the provision of information to board candidates regarding the responsibilities and expectations of county board members, expands requirements related to campaign conduct, and clarifies provisions related to the publication of a candidate's statement of qualifications.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
Bylaw updated to reflect current regulations and practices around reimbursement. Language updates to Addendum to reflect the revisions of the bylaw.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Anisha Munshi, Ed.D., Assistant Superintendent - Personnel Services
Background
Education Code 1302(a) requires any salary increase of $10,000 or more to be shared with the County Board of Education at a regularly scheduled meeting. Recent promotions will result in excess of the $10,000 limit for 2 employees.
Fiscal Implications
The following chart outlines the employee name, prior and new position title, the reason for the salary increase, prior and new annual salary, and the overall salary increase.
| # | Last Name | First Name | Prior Position Title | New Position Title | Reason(see Legend) |
Prior Annual Salary |
New Annual Salary |
Salary Increase |
| 1 | Campbell | Ingrid | Office Specialist-Restricted | Contracts Analyst | C | $70,000.68 | $92,490.12 | $22,489.44 |
| 2 | Ramirez | Salina | Paraeducator-Opportunity Youth Academy | Administrative Assistant II | C | $37,908.48 | $56,629.80 | $18,721.32 |
LEGEND:
A: Interim
B: Increase in calendar
C: Promotion
D: Position reinstatement
E: Promotion and increase in calendar
F: Position change and increase in calendar
G: Increase in FTE
H: Position reclassification
Student Impact
Human Resources ensures our students receive quality instruction through the selection, assignment and support of qualified leaders, teachers and staff.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Steve Olmos. Ed.D., Assistant Superintendent, Student Services & Support Division
Background
As per the Head Start Act, all Head Start agencies are required to provide program information to the Board of Education. Attached are the following report
Program Information Report 2018-19 (PIR) –December 2019
Provides information on progress of services provided to children and families to meet required timelines as per specific indicators and thresholds
Financial Report – HS Basic/EHS Basic Total Grant Award –December 2019
Provides the status of program budget and financial oversight
In-Kind Contribution Required –December 2019
Indicates the progress of required matching contribution required by grant ($6,676,866)
Administration Cost Limitation –December 2019
Limits the amounts of funds charged as development and administrative costs to 15%
Purchase Card Summary –December 2019
Serves as an oversight check of program expenses
California Child Food Program Summary Reports (USDA) – November 2019
Serves as an oversight check of program expense
(December 2019 will be reported the following month once the invoice is received)
Enrollment Report –December 2019
Summarizes the year to date enrollment activity in the Head Start Program to comply with
Student Impact
The Head Start/Early Head Start Program is federally funded to serve 1,946 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. These services are provided in Santa Clara and San Benito Counties.
The superintendent may give a report on any activities related to her duties.
The members of the Board may give reports on any activities related to their duties as members of the Santa Clara County Board of Education.
Refer to Board Bylaw 9322 Agenda/Meeting Materials for specific information related to the preparation of County Board of Education agendas. Excepting agenda items otherwise permissible by Education Code, Brown Act or other rules, regulations, or policies for the Board to place on the agenda, a County Board member may request an item within the jurisdiction of the County Board be placed on the agenda. A process for reviewing requested agenda items is described in the board bylaw. In summary, the process includes a review to determine if the item is within the Board's jurisdiction, where it could be placed on the agenda and an assessment of the resource impact of preparing the item.
At the February 2019, Special Meeting of the Board, the board identified priorities. The top three Board Priority Topic Areas (BPT) are listed below.
The next Santa Clara County Board of Education regular meeting is scheduled for March 4, 2020.