1. CALL TO ORDER
Subject
A. Roll Call (Including Action on Absences if Necessary)
Meeting
Mar 4, 2020 - Regular Board Agenda (#2258)
Category
1. CALL TO ORDER
Type
Information
Subject
B. Set the Agenda
Meeting
Mar 4, 2020 - Regular Board Agenda (#2258)
Category
1. CALL TO ORDER
Type
Action

 

The Board shall set the agenda by establishing it as posted.  Changes to the posted agenda may only occur as permitted by Education and Government Code including the Brown Act or as described in Board Bylaws.  Permitted revisions to the posted agenda include the movement of items from consent to action or reordering the sequence of agenda items.

Subject
C. Pledge of Allegiance
Meeting
Mar 4, 2020 - Regular Board Agenda (#2258)
Category
1. CALL TO ORDER
Type
Procedural

 

Trustees, Dr. Dewan, staff and community will participate in the pledge of allegiance.

2. EMPLOYEE OF THE MONTH
Subject
A. The Santa Clara County Office of Education recognizes ten employees each year. Jennifer Martinson, a Speech and Language Pathologist, is being honored as the Employee of the Month for the month of March
Meeting
Mar 4, 2020 - Regular Board Agenda (#2258)
Category
2. EMPLOYEE OF THE MONTH
Type
Recognition
Goals
Mission Statement of the County Office of Education
Santa Clara County Office of Education Goal #3
Santa Clara County Office of Education Goal #2

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Assistant Superintendent Equity and Educational Progress

 

Background

The Santa Clara County Board of Education (SCCBOE) recognizes ten employees each year for outstanding service to students, parents, coworkers, and customers. Jennifer Martinson, a Speech and Language Pathologist at Santa Teresa Elementary School is being honored as the Employee of the Month for the month of February for outstanding skills and accomplishments on the job, dedication to exceptional service, and commitment to excellence.

 

3. SPECIAL RECOGNITION
Subject
A. California Distinguished School Honorees from 2019-20 School Year
Meeting
Mar 4, 2020 - Regular Board Agenda (#2258)
Category
3. SPECIAL RECOGNITION
Type
Recognition
Goals
Santa Clara County Office of Education Goal #3
Santa Clara County Office of Education Goal #2
Santa Clara County Office of Education Goal #1
Mission Statement of the County Office of Education

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Assistant Superintendent Equity and Educational Progress

 

Background

The California Distinguished Schools Program sponsored by the California Department of Education recognizes outstanding education programs and practices. In 2020, California is using multiple measures on the statewide accountability system to identify eligible schools based on their performance and progress on the state indicators as specified on the California School Dashboard.

 

There were 21 schools in 13 districts in Santa Clara County recognized as California Distinguished Schools. We are honoring this outstanding accomplishment of districts and their respective schools as a part of our County Board agenda.

 

Student Impact

The California Distinguished Schools serves as a model for other schools to learn best practices that improve student achievement. California Distinguished Schools are selected in one of two categories, "Closing the Achievement Gap" or "Exceptional Student Performance." As such, these schools represent bright spots in Santa Clara County in which students are excelling,  

Subject
B. Honoring National Blue Ribbon Status for Forest Hill Elementary School, Campbell Union School District
Meeting
Mar 4, 2020 - Regular Board Agenda (#2258)
Category
3. SPECIAL RECOGNITION
Type
Recognition
Goals
Mission Statement of the County Office of Education
Santa Clara County Office of Education Goal #1
Santa Clara County Office of Education Goal #2

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Assistant Superintendent Equity and Educational Progress

 

Background

Forest Hill Elementary School in the Campbell Union School District is the recipient of the National Blue Ribbon School award. We are pleased to recognize this outstanding accomplishment by honoring the school and district for their exceptional work. Every year the U. S. Department of Education seeks out and celebrates great American schools, schools demonstrating that all students can achieve to high levels.The National Blue Ribbon School award affirms the hard work of students, educators, families, and communities in creating safe and welcoming schools where students master challenging content.

 

Student Impact

Blue Ribbon schools serve as a model for other schools in employing best practices in ways that make an impact in the lives of their students. The National Blue Ribbon Schools Program recognizes public and private elementary, middle, and high schools based on their overall academic excellence or their progress in closing achievement gaps among student subgroups. As such, this award exemplifies Forest Hill Elementary School's notable work in reaching and teaching all children.

4. PUBLIC COMMENTS OF PERSONS DESIRING TO ADDRESS THE BOARD
Subject
A. At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item.
Meeting
Mar 4, 2020 - Regular Board Agenda (#2258)
Category
4. PUBLIC COMMENTS OF PERSONS DESIRING TO ADDRESS THE BOARD
Type
Procedural

 

At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item.  No action can be taken on an item not on the agenda at this time but may be referred to the administration or put on a future agenda.  Individual remarks will be time-limited.

 

A timing/lighting system will be activated at the beginning of each individual's presentation.  A green light will indicate the beginning of the time period and a red light will appear and a buzzer will sound when the time has lapsed.  Time limits will be strictly enforced by the Board President to ensure equal opportunity and treatment of all speakers.  

 

5. BOARD MEMBER COMMITTEE REPORTS
Subject
A. Committee members may provide or report on recent committee activities.
Meeting
Mar 4, 2020 - Regular Board Agenda (#2258)
Category
5. BOARD MEMBER COMMITTEE REPORTS
Type
Information

Permanent Standing Committees of the Board

Joint, Partner and Membership Committees and Activities

Liaison Committees, Workgroups, and Community Activities

6. CLOSED SESSION
Subject
A. CONFERENCE WITH LEGAL COUNSEL in a confidential manner regarding potential initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code Section 54956.9: 1 potential case
Meeting
Mar 4, 2020 - Regular Board Agenda (#2258)
Category
6. CLOSED SESSION
Type

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

 

The Board will hold a closed session to hear the following item:

 

CONFERENCE WITH LEGAL COUNSEL in a confidential manner regarding potential initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code Section 54956.9:  1 potential case.  

Subject
B. Interdistrict Attendance Appeal Filed on Behalf of Student, Resident District: East Side Union High School District, Desired District: San Jose Unified School District
Meeting
Mar 4, 2020 - Regular Board Agenda (#2258)
Category
6. CLOSED SESSION
Type
Action

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

 

Background

The County Board will hold a hearing and take action on an interdistrict attendance appeal filed on behalf of a student; Resident District: East Side Union High School District, Desired District: San Jose Unified School District.

Subject
C. Interdistrict Attendance Appeal Filed on Behalf of Student, Resident District: Newark Unified School District, Desired District: Palo Alto Unified School District
Meeting
Mar 4, 2020 - Regular Board Agenda (#2258)
Category
6. CLOSED SESSION
Type
Action

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

 

Background

The County Board will hold a hearing and take action on an interdistrict attendance appeal filed on behalf of a student; Resident District: Newark Unified School District, Desired District: Palo Alto Unified School District.

 

Subject
D. CONFERENCE WITH LEGAL COUNSEL -- ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9: 1 case
Meeting
Mar 4, 2020 - Regular Board Agenda (#2258)
Category
6. CLOSED SESSION
Type

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

 

CONFERENCE WITH LEGAL COUNSEL -- ANTICIPATED LITIGATION

 

Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9:  1 case

7. OPEN SESSION (Immediately Following Closed Session -- Approximately 7:10 p.m.)
Subject
A. Report of Actions Taken in Closed Session
Meeting
Mar 4, 2020 - Regular Board Agenda (#2258)
Category
7. OPEN SESSION (Immediately Following Closed Session -- Approximately 7:10 p.m.)
Type
Information

Report of Actions Taken in Closed Session

8. PUBLIC HEARING
Subject
A. Public Hearing on Rocketship Los Suenos Academy Charter Renewal Petition
Meeting
Mar 4, 2020 - Regular Board Agenda (#2258)
Category
8. PUBLIC HEARING
Type
Information
Goals
Santa Clara County Office of Education Goal #2
Santa Clara County Office of Education Goal #1

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Michelle Johnson, Ed.D., Director Charter Schools Department

 

Background

On February 7, 2020, the Charter Schools Department of the Santa Clara County Office of Education (SCCOE) received a charter petition renewal request from Rocketship Los Suenos Academy (Rocketship Los Suenos, Los Suenos or RLS). Rocketship Los Suenos is seeking approval to renew a countywide benefit public charter, which is currently serving students in grades TK-5 for a continuing charter term of five years beginning in July 2020. RLS was initially approved in October 2009 for a five-year term and was renewed in 2015. A material revision was also approved in 2013 regarding governance of all Rocketship charters. Current enrollment is approximately 450 students (grades TK-5).

 

California Education Code Section 47605 requires that “no later than 30 days after receiving a petition” the County Board of Education “shall hold a public hearing on the provisions of the charter, at which time the County Board of Education shall consider the level of support for the renewal petition by teachers, parents or guardians, and the school districts where the charter school petitioner proposes to place school facilities.”

 

The Education Code further stipulates that the County Board of Education “shall either grant or deny the charter within 60 days of receipt of the petition. However, this date may be extended by an additional 30 days if both parties agree to the extension.” This item will be placed on the April 1, 2020, board agenda for decision on the renewal.

 

The complete petition is attached to this agenda and is also available for review at: https://www.sccoe.org/supoffice/charter-schools-office/Pending/Rocketship%20Los%20Suenos%20Renewal%20Petition%202020-2025.pdf

 

Student Impact

The Charter School office provides oversight and monitoring for 22 County Board of Education authorized charter schools. Rocketship Los Suenos currently serves approximately 450 students.

 

9. CONSENT ACTION ITEMS
Subject
A. Request Approval of Minutes of Regular Board Meeting of February 19, 2020 (#2257)
Meeting
Mar 4, 2020 - Regular Board Agenda (#2258)
Category
9. CONSENT ACTION ITEMS
Type
Action (Consent)

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

 

Requested Action

Approve minutes of Regular Board Meeting of February 19, 2020 (#2257).

Subject
B. Request Second Reading and Approval of Board Policy 5146 Married, Pregnant, and Parenting Students
Meeting
Mar 4, 2020 - Regular Board Agenda (#2258)
Category
9. CONSENT ACTION ITEMS
Type
Action (Consent)

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

 

Background

On February 5, 2020 the Policy Subcommittee met and approved the revisions to Board Policy 5146. This Board Policy was presented to the Board on February 19, 2020 for first reading.

 

BP 5146 Married/Pregnant/Parenting Students

 

Policy updated to reflect Education Code 222.5, as added by AB 2289, which requires annual notifications to parents/guardians/students at the beginning of the school year of the rights and options available to pregnant and parenting students under the law.

 

Subject
C. Request Second Reading and Approval of Board Bylaw and Addendum 9250 Board Compensation, Benefits, and Travel Reimbursement
Meeting
Mar 4, 2020 - Regular Board Agenda (#2258)
Category
9. CONSENT ACTION ITEMS
Type
Action (Consent)

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

 

Background

On February 5, 2020 the Policy Subcommittee met and approved the revisions to Board Bylaw and Addendum 9250. This Board Bylaw was presented to the Board on February 19, 2020 for first reading.

 

BB 9250 Board Compensation, Benefits, and Travel Reimbursement

Bylaw updated to reflect current regulations and practices around reimbursement. Language updates to Addendum to reflect the revisions of the bylaw.

Subject
D. Request Second Reading and Approval of Board Bylaw 9220 County Board Elections
Meeting
Mar 4, 2020 - Regular Board Agenda (#2258)
Category
9. CONSENT ACTION ITEMS
Type
Action (Consent)

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

 

Background

On February 5, 2020 the Policy Subcommittee met and approved the revisions to BB 9220. This bylaw was presented to the Board on February 19, 2020.

 

BB 9220 County Board Elections

Bylaw updated to delete an outdated deadline for adopting a plan to delay the consolidation of board elections with statewide elections as required due to low voter turnout. Bylaw reflects new law (AB 2449, 2018) which provides that, for COEs in which county board members are elected on the same day as school district governing board members in the county, the county board members will begin their term of office on the second Friday in December. Bylaw also adds optional paragraph regarding the provision of information to board candidates regarding the responsibilities and expectations of county board members, expands requirements related to campaign conduct, and clarifies provisions related to the publication of a candidate's statement of qualifications.

Subject
E. Request Acceptance of Donation to the Santa Clara County Office of Education
Meeting
Mar 4, 2020 - Regular Board Agenda (#2258)
Category
9. CONSENT ACTION ITEMS
Type
Action (Consent)
Preferred Date
Mar 04, 2020
Absolute Date
Mar 04, 2020
Fiscal Impact
No
Goals
Santa Clara County Office of Education Goal #2
Santa Clara County Office of Education Goal #1

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

 

Background

The following donation was made to the Santa Clara County Office of Education:

 

Program: Alternative Education, Student Services and Support Division
Donor: State Community Member
Donation:

A total of 100 books valued at $1,700 for the Sunol Community School

 

Fiscal Implications

There are no fiscal implications regarding this donation.

 

Student Impact

The above donation will provide support to students by providing textbooks at the Sunol school site. 

10. ACTION ITEMS
Subject
A. Request Approval of the Budget Revisions for the Month of January 2020
Meeting
Mar 4, 2020 - Regular Board Agenda (#2258)
Category
10. ACTION ITEMS
Type
Action
Preferred Date
Mar 04, 2020
Absolute Date
Mar 04, 2020
Fiscal Impact
No
Budgeted
No
Budget Source
n/a

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

James Novak, Ed.D., Chief Business Officer, Business, Facilities & Operations Division

Stephanie Gomez, Director, Internal Business Services

 

Background

This report reflects budget revisions for the month of January 2020. If an expenditure budget is increased, it is supported either by an increase in revenue, a decrease in carryover (use of carryover), a decrease in fund balance or any combination of the three. If an expenditure budget is decreased, the result could be due to a decrease to estimated revenue, or an increase to credit it back to fund balance.

 

During the month of January 2020, expenditure budgets were increased by $5,243,530, increased revenue by $3,625,578 and decreased fund balance by $1,617,952.

 

Requested Action

Approve the Budget Revisions for the Month of January 2020.

Subject
B. Request Approval of the 2019-20 Second Interim Financial Report
Meeting
Mar 4, 2020 - Regular Board Agenda (#2258)
Category
10. ACTION ITEMS
Type
Action
Preferred Date
Mar 04, 2020
Absolute Date
Mar 04, 2020
Fiscal Impact
No
Budgeted
No
Budget Source
n/a

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

James Novak, Ed.D., Chief Business Officer, Business, Facilities & Operations Division

Stephanie Gomez, Director, Internal Business Services

 

Background

Education Code Section 1240(l)(1)(A)(B) requires that the County Office of Education submit two reports during the fiscal year to the County Board of Education.  The first report shall cover the actual revenues and expenditures of the County Office of Education for the period from July 1 through October 31, and update projections for the balance of the year.  The second report shall cover the period ending January 31, and update projections for the balance of the year.  Both reports shall be reviewed by the County Board of Education and approved by the County Superintendent no later than 45 days after the close of the period being reported.  As part of each report, the County Superintendent shall certify in writing whether or not the County Office of Education is able to meet its financial obligations for the remainder of the fiscal year and, based on current forecasts, for two subsequent fiscal years. 

 

This Second Interim Report, following the Standards and Criteria as set forth by the State of California, reports that the Santa Clara County Office of Education is able to maintain a Positive Certification as to its financial condition.

 

Requested Action

Recommend approval of the 2019-20 Second Interim Financial Report.

11. INFORMATION ITEMS
Subject
A. Charter Schools Update
Meeting
Mar 4, 2020 - Regular Board Agenda (#2258)
Category
11. INFORMATION ITEMS
Type
Information

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Michelle Johnson, Ed.D., Director, Charter Schools

 

Background

A Charter Schools Update is provided as a standing agenda item at each regular Board Meeting, including but not limited to the following topics:

 

Summit Public Schools

An update will be provided on Summit Public Schools.

 

Renewal Schedule

An update will be provided on the upcoming renewals.

 

Data Book

An update will be provided on the 2019-2020 Charter Schools Data Book.

 

Student Impact

The Charter Schools Department provides monitoring and oversight for 22 County Board of Education authorized charter schools serving approximately 10,000 students

Subject
B. Workshop: Orientation to Electronic Voting within BoardDocs
Meeting
Mar 4, 2020 - Regular Board Agenda (#2258)
Category
11. INFORMATION ITEMS
Type
Information
Goals
Santa Clara County Office of Education Goal #3

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

David Wu, Chief Technology Officer

 

Background

 

In keeping with the SCCOE's goal of being a premier service organization, we are committed to introducing modern technologies that help to improve the efficiency and transparency of our board meetings. 

 

With this in mind, the Board will be provided with a demonstration of the BoardDocs Electronic Voting feature.  Also, we will be introducing the BoardDocs Electronic Scoreboard, which will be used to track current agenda items under discussion, and display voting results.

 

In preparation for this workshop, Board members will be expected to have their laptops or tablet devices with them, and be logged into their BoardDocs account.  This workshop will also allow members to practice voting on a mock agenda item.

 

 

 

12. SUPERINTENDENT'S REPORT
Subject
A. The superintendent may give a report on any activities related to her duties.
Meeting
Mar 4, 2020 - Regular Board Agenda (#2258)
Category
12. SUPERINTENDENT'S REPORT
Type
Information

The superintendent may give a report on any activities related to her duties.

13. COUNTY BOARD OF EDUCATION MEMBER REPORTS
Subject
A. The members of the Board may give reports on any activities related to their duties as members of the Santa Clara County Board of Education.
Meeting
Mar 4, 2020 - Regular Board Agenda (#2258)
Category
13. COUNTY BOARD OF EDUCATION MEMBER REPORTS
Type
Information, Reports

The members of the Board may give reports on any activities related to their duties as members of the Santa Clara County Board of Education.

14. FUTURE AGENDA ITEMS
Subject
A. Requested items by Board members may be addressed at this time.
Meeting
Mar 4, 2020 - Regular Board Agenda (#2258)
Category
14. FUTURE AGENDA ITEMS
Type
Information

Refer to Board Bylaw 9322 Agenda/Meeting Materials for specific information related to the preparation of County Board of Education agendas. Excepting agenda items otherwise permissible by Education Code, Brown Act or other rules, regulations, or policies for the Board to place on the agenda, a County Board member may request an item within the jurisdiction of the County Board be placed on the agenda.  A process for reviewing requested agenda items is described in the board bylaw. In summary, the process includes a review to determine if the item is within the Board's jurisdiction, where it could be placed on the agenda and an assessment of the resource impact of preparing the item. 

 

 

  1. Teacher Housing, Spring 2020 (Trustee Mah)
  2. Report on E-cigarettes and Vape -- specifically focused on data related to marijuana use by youth, March 2020 (Trustee Di Salvo)
  3. Summary of SCCOE Staffing, Spring 2020 (Trustee Di Salvo)
  4. Follow Up for Walden West Summer Camp, Spring 2020 (Vice President Song)
  5. Alternative Education/workforce development/Juvenile Hall (Trustees Ortiz/Kamei)
  6. Homeless Youth, Foster Youth and poverty presentation (Trustee Mah)
  7. Positive Behavioral Interventions & Support (PBIS) presentation (Trustee Rossi)

 

At the February 2019, Special Meeting of the Board, the board identified priorities.  The top three Board Priority Topic Areas (BPT) are listed below.

15. CONSENT INFORMATION ITEMS (Information items provided for review that do not require presentation or action.)
Subject
A. There is no Consent Information Items for the March 4, 2020 meeting.
Meeting
Mar 4, 2020 - Regular Board Agenda (#2258)
Category
15. CONSENT INFORMATION ITEMS (Information items provided for review that do not require presentation or action.)
Type

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

 

There is no Consent Information Items for the March 4, 2020 meeting.

16. ADJOURNMENT
Subject
A. The next Santa Clara County Board of Education regular meeting is scheduled for March 18, 2020.
Meeting
Mar 4, 2020 - Regular Board Agenda (#2258)
Category
16. ADJOURNMENT
Type

The next Santa Clara County Board of Education regular meeting is scheduled for March 18, 2020.