The Board shall set the agenda by establishing it as posted. Changes to the posted agenda may only occur as permitted by Education and Government Code including the Brown Act or as described in Board Bylaws. Permitted revisions to the posted agenda include the movement of items from consent to action or reordering the sequence of agenda items.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Gary Waddell, Ed.D., Associate Superintendent
Background
As part of the County Board of Education Student Recognition Program, the Santa Clara County Office of Education (SCCOE) recognizes four students each year who have overcome significant obstacles to reach their personal and academic goals. Alondra Velazquez is being honored as the Student of the Year for Alternative Education for her academic achievements, leadership skills, good attendance, citizenship and character and perseverance in pursuing her goals.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Gary Waddell, Ed.D., Associate Superintendent
Background
As part of the County Board of Education Student Recognition Program, the Santa Clara County Office of Education (SCCOE) recognizes four students each year who have overcome significant obstacles to reach their personal and academic goals. Tatianna Cerussi is being honored as the Student of the Year for Special Education for her academic achievements, leadership skills, good attendance, citizenship and character and perseverance in pursuing her goals.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Gary Waddell, Ed.D., Associate Superintendent
Background
Every year, the Santa Clara County Office of Education sends three nominees to the state as a candidate for California Teachers of The Year.
These teachers are selected from the district teachers of the year and must undergo a rigorous application process. Applicants must:
This year, one of Santa Clara County's teacher nominees was named as one of five California Teachers of the Year, for 2020. California State Superintendent Thurmond subsequently nominated Mr. Sean Bui as California's one and only representative for the National Teacher of the Year competition, one of only four in the U.S.
https://www.youtube.com/watch?v=To5xmDt8GrU&feature=youtu.be
SUBMIT PUBLIC COMMENT: https://tinyurl.com/public-comment-4-15-20
Members of the public may submit public comments in writing on the link above on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Submitted comments may be read into the record to the extent practicable based upon factors such as the length of the agenda and available time. Comments received within the window of the board meeting whether read or not, will be shared with the board and noted in the minutes.
No action can be taken on an item not on the agenda at this time but may be referred to the administration or put on a future agenda.
Permanent Standing Committees of the Board
Joint, Partner and Membership Committees and Activities
Liaison Committees, Workgroups, and Community Activities
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The Board will hold a Closed Session to consider the following item:
Government Code sections 54954.5 and 54957 - Threat to Public Services or Facilities: Consultation with: County Superintendent, Dr. Mary Ann Dewan.
Report of Actions Taken in Closed Session
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Requested Action
Approve Minutes of the regular board meeting of April 1, 2020 (#2260).
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Gary Waddell, Ed.D., Associate Superintendent
Background
The Santa Clara County Office of Education honors civil rights leaders whose life work directly impacts our Migrant student population. Dolores Huerta is an American Labor leader and civil rights activist, is a co-founder of the National Farmworkers Association, which later became the United Farm Workers.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
On March 11, 2020 the Policy Subcommittee met and approved the revisions to BP 5113 and new Exhibit 5113. This Board Policy was presented to the Board on April 1, 2020 for first reading.
Policy updated to reflect the requirement for a board resolution approving reasonable methods by which students can verify absences due to illness or quarantine. Policy also deletes section on "Effect of Absence on Grades/Credits," as that material is covered in BP/AR 5121 - Grades/Evaluation of Student Achievement.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
On March 11, 2020 the Policy Subcommittee met and approved revisions to BP 5131.2. This policy was brought to the Board for first reading on April 1, 2020.
BP 5131.2 Anti-Bullying Policy
Policy updated per AB 34 which requires that information and policies on bullying, suicide prevention, nondiscrimination and harassment, and sexual harassment be readily accessible on the SCCOE website for the 2020/2021 school year.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
On March 11, 2020 the Policy Subcommittee met and approved BP 6186 for first reading. This policy was brought to the Board for first reading on April 1, 2020.
BP 6186 Juvenile Court Schools
New policy for county offices of education per AB 1354. Policy includes transition planning by COE personnel working with probation department as needed and local LEAs to ensure that specified transition activities are completed for the pupil.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
On March 4, 2020 the Policy Subcommittee met and approved the revisions to BB 9230. This bylaw was brought to the Board for first reading on April 1, 2020.
BB 9230 Orientation
Bylaw updated to clarify that an orientation meeting must be conducted in open session if a majority of the members of the county board will be discussing COE business. Bylaw also revised to reflect language for COE's.
Recommendation of the Policy Subcommittee is to delete the current version of BB 9230 and adopt fully revised version.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
On March 4, 2020 the Policy Subcommittee met and approved revisions to BB 9270 - Exhibit A Designated Positions
Exhibit 9270 Conflict of Interest Code
Exhibit revised to reflect updates to staff including new positions and position title changes.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
On March 11, 2020 the Policy Subcommittee met and approved the revisions to BB 9321. This bylaw was brought to the Board for first reading on April 1, 2020.
BB 9321 Closed Session
Board Bylaw updated to align with county office of education practices rather than district practice. Updates include alignment with relevant Government Code and Education Code. Additional items added that can be heard in closed session.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
On March 11, 2020 the Policy Subcommittee met and approved revisions to BB 9323. This bylaw was brought to the Board for first reading on April 1, 2020.
BB 9323 Meeting Conduct
Bylaw revised to align with county office practice. Bylaw updated to encourage flexibility in setting time limits on public comments in exceptional circumstances in order to ensure full opportunity for public input at County Board meetings. Bylaw also states that the County Board president may terminate the privilege of addressing the County Board when any individual or group persistently disrupts the meeting or threatens the safety of any person(s) at the meeting.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Gary Waddell, Ed.D., Associate Superintendent
Background
The Santa Clara County Office of Education promotes the strengthening of our community at all times. The Second Harvest of Silicon Valley has been meeting the food needs of the Silicon Valley since 1974. It is one of the largest food banks in the nation - providing food to more than a quarter of a million people in Santa Clara and San Mateo counties every month. Of the community members served by Second Harvest of Silicon Valley, more than half are children and seniors.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
James Novak, Ed.D., Chief Business Officer, Business, Facilities & Operations Division
Stephanie Gomez, Director, Internal Business Services
Background
This report reflects budget revisions for the month of February 2020. If an expenditure budget is increased, it is supported either by an increase in revenue, a decrease in carryover (use of carryover), a decrease in fund balance or any combination of the three. If an expenditure budget is decreased, the result could be due to a decrease to estimated revenue, or an increase to credit it back to fund balance.
During the month of February 2020, expenditure budgets were increased by $1,155,206; revenue was increased by $897,196; and fund balance was decreased by $258,010.
Requested Action
Approve the Budget Revisions for the Month of February 2020.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
James Novak, Ed.D., Chief Business Officer, Business, Facilities & Operations Division
Stephanie Gomez, Director, Internal Business Services
Background
This report reflects budget revisions for the month of March 2020. If an expenditure budget is increased, it is supported either by an increase in revenue, a decrease in carryover (use of carryover), a decrease in fund balance or any combination of the three. If an expenditure budget is decreased, the result could be due to a decrease to estimated revenue, or an increase to credit it back to fund balance.
During the month of March 2020, expenditure budgets were increased by $591,887; revenue was increased by $463,922; and fund balance was decreased by $127,965.
Requested Action
Approve the Budget Revisions for the Month of March 2020.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
James Novak, Ed.D, Chief Business Officer
Jas Sohal, Manager-Purchasing Services
Background
Per Board Policy BP 3270, when any Santa Clara County Office of Education instructional materials, equipment, supplies, or other personal property with a value less than $25,000 becomes unusable, obsolete, or no longer needed, the Santa Clara County Superintendent of Schools or designee shall notify the Santa Clara County Board of Education.
The report includes a list of the items sold, income received, and the method of sale. Items that are no longer usable by the Santa Clara County Office of Education are sold for surplus or disposed of as e-waste.
Fiscal Implications
Funds from the sale of surplus items are deposited into the General Fund.
The superintendent may give a report on any activities related to her duties.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Steve Olmos, Ed.D., Assistant Superintendent, Student Services & Support Division
Background
Complaints filed for SCCOE school sites under the Williams Settlement are limited to insufficient textbooks or instructional materials, unsafe or unhealthy facility conditions or teacher vacancies or mis-assignments.
Williams Complaint Procedures are posted in all classrooms to inform parents, students and teachers of the procedure for making such complaints.
No Williams complaints were received during the January through March 2020 reporting period.
Student Impact
The Williams Report documents complaints about textbooks & instructional materials, teacher assignments & their credentials, and the conditions of our facilities. No complaints were filed this quarter. Through the hard work of involved staff, students are receiving a quality education in these areas.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Steve Olmos, Ed.D., Assistant Superintendent, Student Services & Support Division
Background
As per the Head Start Act, all Head Start agencies are required to provide program information to the Board of Education. Attached are the following reports:
Program Information Report 2019-20 (PIR) –February 2020
Provides information on progress of services provided to children and families to meet required timelines as per specific indicators and thresholds
Financial Report – HS Basic/EHS Basic Total Grant Award –February 2020
Provides the status of program budget and financial oversight
In-Kind Contribution Required –February 2020
Indicates the progress of required matching contribution required by grant ($6,676,866)
Administration Cost Limitation –February 2020
Limits the amounts of funds charged as development and administrative costs to 15%
Purchase Card Summary –February 2020
Serves as an oversight check of program expenses
California Child Food Program Summary Reports (USDA) – February 2020
Serves as an oversight check of program expense
Enrollment Report –February 2020
Summarizes the year to date enrollment activity in the Head Start Program to comply with enrollment requirements
Student Impact
The Head Start/Early Head Start Program is federally funded to serve 1,946 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. These services are provided in Santa Clara and San Benito Counties.
The next Santa Clara County Board of Education regular meeting is scheduled for May 6, 2020.