Roll call of the trustees will be taken and any absences of trsutees will be recorded. The board may take action on absences if needed.
The Board shall set the agenda by establishing it as posted. Changes to the posted agenda may only occur as permitted by Education and Government Code including the Brown Act or as described in Board Bylaws. Permitted revisions to the posted agenda include the movement of items from consent to action or reordering the sequence of agenda items.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Gary Waddell, Ed.D., Associate Superintendent
Background
As part of our Student Recognition Program, the Santa Clara County Board of Education (Board) takes time throughout the year to applaud students who excel in Santa Clara County Office of Education programs – many of whom overcome significant obstacles to reach their personal and academic goals.
Specifically, the Board honors students for academic improvements and achievements; leadership skills; good attendance, good citizenship, and character; community service accomplishments; and perseverance in pursuing their studies and goals.
Santa Clara County Office of Education serves as the Region 1 Migrant Education lead and provides direct services to students in the program throughout Santa Clara, San Benito, San Mateo, Alameda, San Francisco, and Santa Cruz counties. The general purpose of the Migrant Education Program is to ensure that migrant children fully benefit from the same free public education and support services provided to other children.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Gary Waddell, Ed.D., Associate Superintendent
Background
As part of our commitment to support civic education and engagement, through the Civic Engagement in Santa Clara County initiative, the County Office of Education highlights programs and initiatives that enrich the lives of students within our county. The County Office of Education supports non-partisan civic engagement opportunities that, in particular, demonstrate each of the four core values which are the fundamental guiding principles of the Santa Clara County Office of Education: Students First, Collaboration, Innovation, and Service.
The Civic Learning Award for California Public Schools is an annual celebration that awards public schools’ efforts to promote civic engagement on their respective campuses, and identifies schools with programs that can be replicated on other campuses. Such replication serves as a model to promote Civic Engagement across the state.
SUBMIT PUBLIC COMMENT: https://tinyurl.com/public-comment-5-20-20
Members of the public may submit public comments in writing on the link above on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Submitted comments may be read into the record to the extent practicable based upon factors such as the length of the agenda and available time. Comments received within the window of the board meeting whether read or not, will be shared with the board and noted in the minutes.
No action can be taken on an item not on the agenda at this time but may be referred to the administration or put on a future agenda.
Reports from Policy Subcommittee, Strong Start, and Budget Study Committee will be provided as those committees have met since the last meeting of the board.
Permanent Standing Committees of the Board
Joint, Partner and Membership Committees and Activities
Liaison Committees, Workgroups, and Community Activities
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The County Board will hold a hearing and take action on an interdistrict attendance appeal filed on behalf of two students; Resident District: San Jose Unified School District, Desired District: Campbell Union High School District.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The County Board will hold a hearing and take action on an interdistrict attendance appeal filed on behalf of a student; Resident District: San Jose Unified School District, Desired District: Campbell Union High School District.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
Expulsion Appeal Filed on Behalf of Student - Resident District: Gilroy Unified School District
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The Board will hold a Closed Session to discuss the following item:
Government Code section 54957 PUBLIC EMPLOYEE PERFORMANCE EVALUATION Title: (County Superintendent of Schools)
Report of Actions Taken in Closed Session
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Requested Action
Approve Minutes of the regular board meeting of May 6, 2020 (#2262).
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
On April 1, 2020 the Policy Subcommittee met and recommended approval of a Board Governance Handbook. Following the development and approval of the Code of Conduct in December, the Board Goverance Handbook was distributed at the Board retreat in February and then subsequently discussed and finalized at policy subcommittee. This Governance Handbook was presented to the Board for first reading on May 6, 2020.
The Governance Handbook is a new resource for County Board members containing policies and standards adopted by the County Board regarding formal structures that enable the governance team to perform its responsibilities in a way that best benefits students, the County Office of Education, and public education. Governance Handbooks are recommended and encouraged by the California County Boards of Education (CCBE) and the California School Boards Association (CSBA). As the policy subcommittee developed the governance standards and code of conduct bylaws, recommendations and samples of governance handbooks were also reviewed. Additionally, school districts around the state have adopted governance handbooks as a way to not only provide an overview of the basic roles and responsibilities of school boards, but to be accountable and transparent to the communities they serve. Governance Handbooks provide a tool for describing protocols and certain relevant policies and bylaws.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
On April 1, 2020 the Policy Subcommittee met and approved BB 9261 for first reading. This policy was brought to the Board for first reading on May 6, 2020.
BB 9261 Santa Clara County Board of Education Mediation Process
The Board has developed a mediation process designed to aid in the resolution of conflict and to maximize effective governance and encourage and promote a cooperative and collegial approach to the performance of the County Board’s duties on behalf of the public. Unlike a civil mediation process that addresses a dispute pending in court or that could potentially be filed in court, the County Board's mediation process is rooted in the governance function of a legislative body created by the California Constitution whose authority to take action, including adopting protocols for communication and conflict resolution, can only be engaged when the body is convened. The mediation process involves the collective Board engaging in an exercise led by a trained mediator who has earned a certificate in mediation from a mediation and conflict resolution certificate program at an accredited university, or who possesses a juris doctorate degree and has participated in an orientation on County Board policies.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Gary Waddell, Ed. D., Associate Superintendent
Background
The Santa Clara County Office of Education has long been working to address digital access and inclusion. Currently, the SCCOE is working in partnership with community leaders, the County of Santa Clara, the City of San Jose, the digital inclusion partnership, the digital equity coalition and other partners to close the digital divide. SCCOE has established a COVID-19 Digital Learning Resource Portal and in conjunction with its community partners has worked to increase the access to digital devices and connectivity.
The COVID-19 pandemic has forced widespread school and childcare center closures, disrupting the education, health, and well-being of students, families, and communities. The Silicon Valley Community Foundation, in partnership with the San Mateo County and Santa Clara County Offices of Education, has established the COVID-19 Education Partnership, an initiative to support the needs of our county offices of education and school districts through this unprecedented crisis. The SCCOE has established the COVID-19 Education Partnership in part to support access and inclusion with distance learning, including IT infrastructure and equipment, technical assistance and training for teachers and staff, supports for students with special needs and dual language learners.
More information is available at https://www.sccoe.org/covid-19/Pages/SV-Grant.aspx.
Student Impact
The Santa Clara County Office of Education supports the community efforts to close the digital divide and provide accessibility to distance learning and wifi connectivity.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
James Novak, Ed.D., Chief Business Officer, Business, Facilities & Operations Division
Stephanie Gomez, Director, Internal Business Services
Background
This report reflects budget revisions for the month of April 2020. If an expenditure budget is increased, it is supported either by an increase in revenue, a decrease in carryover (use of carryover), a decrease in fund balance or any combination of the three. If an expenditure budget is decreased, the result could be due to a decrease to estimated revenue, or an increase to credit it back to fund balance.
During the month of April 2020, expenditure budgets were increased by $955,785; revenue was increased by $1,013,867; and fund balance was increased by $58,082.
Requested Action
Approve the Budget Revisions for the Month of April 2020.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
On May 6, 2020 the Policy Subcommittee met and approved revisions to BP 0420.4 Charter Schools.
BP 0420.4 Charter Schools
Discussion on revisions to existing policy to reflect changes in Education Code as a result of AB 1505, 1507, and 1595. Topics to be discussed include authorization of charter schools, timelines, charter school oversight, and renewal and revocation processes. Certification forms included as Exhibit to revised policy. Addition of certification exhibits.
The superintendent may give a report on any activities related to her duties.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
James Novak, Ed.D., Chief Business Officer, Business, Facilities & Operations Division
Stephanie Gomez, Director, Internal Business Services
Background
Per Board Policy BP 3312 (a), contracts $250,000 and over are to be provided as one information item at a regular meeting of the Board.
For your information, the table below lists the contracts processed from January 1, 2020 - March 31, 2020.
Per AR 3310, there are several award processes. It is noted in the table below, which award process the contract was awarded through:
|
VENDOR |
DESCRIPTION |
AWARD PROCESS |
CONTRACT TYPE |
DIVISION |
ASSISTANT SUPERINTENDENT |
CONTRACT AMOUNT |
|
James Bylund dba Discovery Education Services |
Contracted Psychologist for Special Education Department & Charter Schools |
Best Source |
Professional Services Agreement |
Student Services |
Dr. Steve Olmos |
$450,000 |
|
Coastal Kids Home Care |
Contracted licensed nursing services for Special Education students |
Best Source |
Professional Services Agreement |
Student Services |
Dr. Steve Olmos |
$300,000 |
|
Harris School Solutions |
FY 2020-2021 QSS Maintenance |
Sole Source |
Services & Support Agreement |
TSB |
David Wu |
$356,279 |
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Steve Olmos, Ed.D., Assistant Superintendent, Student Services & Support Division
Background
As per the Head Start Act, all Head Start agencies are required to provide program information to the Board of Education. Attached are the following reports:
Program Information Report 2019-20 (PIR) –March 2020
Provides information on progress of services provided to children and families to meet required timelines as per specific indicators and thresholds
Financial Report – HS Basic/EHS Basic Total Grant Award –March 2020
Provides the status of program budget and financial oversight
In-Kind Contribution Required –March 2020
Indicates the progress of required matching contribution required by grant ($6,676,866)
Administration Cost Limitation –March 2020
Limits the amounts of funds charged as development and administrative costs to 15%
Purchase Card Summary –March 2020
Serves as an oversight check of program expenses
California Child Food Program Summary Reports (USDA) – March 2020
Serves as an oversight check of program expense
Enrollment Report –March 2020
Summarizes the year to date enrollment activity in the Head Start Program to comply with enrollment requirements
Student Impact
The Head Start/Early Head Start Program is federally funded to serve 1,946 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. These services are provided in Santa Clara and San Benito Counties.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Anisha Munshi, Ed.D., Assistant Superintendent-Personnel Services
Background
Education Code 1302(a) requires any salary increase of $10,000 or more to be discussed by the County Board of Education at a regularly scheduled meeting. A recent promotion will result in excess of the $10,000 limit for (1) employee.
Fiscal Implications
The following chart outlines the employee name, prior and new position title, the reason for the salary increase, prior and new annual salary, and the overall salary increase.
| # | Last Name | First Name | Prior Position Title | New Position Title | Reason(see Legend) |
Prior Annual Salary |
New Annual Salary |
Salary Increase |
| 1 | Freund | Brian | Network Analyst-Senior | Network Administrator | C | $103,452.36 | $114,586.56 | $11,134.20 |
LEGEND:
A: Interim
B: Increase in calendar
C: Promotion
D: Position reinstatement
E: Promotion and increase in calendar
F: Position change and increase in calendar
G: Increase in FTE
H: Position reclassifiction
Student Impact
Human Resources ensure our students receive quality instruction through the selection, assignment and support of qualified leaders, teachers and staff.
Due to COVID-19, the SCCOE is focused on sustained response and recovery efforts. The information for future agenda items is offered here as a place holder such that in the future, when resources are available, these agenda items can be considered for placement on an agenda.
Refer to Board Bylaw 9322 Agenda/Meeting Materials for specific information related to the preparation of County Board of Education agendas. Excepting agenda items otherwise permissible by Education Code, Brown Act or other rules, regulations, or policies for the Board to place on the agenda, a County Board member may request an item within the jurisdiction of the County Board be placed on the agenda. A process for reviewing requested agenda items is described in the board bylaw. In summary, the process includes a review to determine if the item is within the Board's jurisdiction, where it could be placed on the agenda and an assessment of the resource impact of preparing the item.
Please note: Staff have prepared the report requested by Trustee Di Salvo on vaping and marijuana use by youth for the March 18th meeting. However, due to the number of agenda items and the need to manage the duration of the board meetings in light of the COVID-19 guidance, this report has been postponed.
At the February 2019, Special Meeting of the Board, the board identified priorities. The top three Board Priority Topic Areas (BPT) are listed below.
The next Santa Clara County Board of Education regular meeting is scheduled for June 10, 2020.