Roll call of the trustees will be taken and any absences of trustees will be recorded. The board may take action on absences if needed.
The Board shall set the agenda by establishing it as posted. Changes to the posted agenda may only occur as permitted by Education and Government Code including the Brown Act or as described in Board Bylaws. Permitted revisions to the posted agenda include the movement of items from consent to action or reordering the sequence of agenda items.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Gary Waddell, Ed.D., Associate Superintendent, Equity and Educational Progress Division
Background
As part of our Student Recognition Program, the Santa Clara County Board of Education takes time throughout the year to applaud students who excel in Santa Clara County Office of Education programs – many of whom overcome significant obstacles to reach their personal and academic goals.
Specifically, the Board honors students for academic improvements and achievements; leadership skills; good attendance, good citizenship, and character; community service accomplishments; and perseverance in pursuing their studies and goals.
Santa Clara County Office of Education’s Opportunity Youth Academy (OYA) at the Washington location in San Jose, offers students a blended learning program of teacher directed instruction and online credit accrual towards a high school diploma to achieve the students’ end goal of a college and/or a career future.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Gary Waddell, Ed.D., Associate Superintendent, Equity and Educational Progress Division
Background
As part of its commitment to Civic Engagement and Education, the Santa Clara County Office of Education recognizes the student winners of the Santa Clara County National History Day competition held on March 14, 2020. The student winners of the local competition attended the state level competition in May 2020 and some of them are advancing further.
After selecting a historical topic that relates to an annual theme, students conduct extensive research by using libraries, archives, museums, and oral history interviews. They analyze and interpret their findings, draw conclusions about their topics’ significance in history, and create final projects that present their work. These projects can be entered into a series of competitions, from the local to the national level, where they are evaluated by professional historians and educators.
The theme for 2020 is Breaking Barriers in History.
Civic education teaches important life and leadership skills. National History Day provides students with an opportunity to demonstrate their abilities to apply learned information through authentic assessment in student-outcome products and can easily be integrated into the everyday classroom curriculum.
SUBMIT PUBLIC COMMENT: https://tinyurl.com/public-comment-6-17-20
Members of the public may submit public comments in writing on the link above on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Submitted comments may be read into the record to the extent practicable based upon factors such as the length of the agenda and available time. Comments received within the window of the board meeting whether read or not, will be shared with the board and noted in the minutes.
No action can be taken on an item not on the agenda at this time but may be referred to the administration or put on a future agenda.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Gary Waddell, Ed.D., Associate Superintendent, Equity and Educational Progress Division
Background
In support of Ethnic Studies, the Santa Clara County Office of Education and its board acknowledges the diversity of both Santa Clara County and California. This diverse landscape allows for and promotes the need for Ethnic Studies and Ethnic Studies Programs where students can see themselves in the curriculum as well as learn about and from other cultures.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Steve Olmos, Ed.D., Assistant Superintendent, Student Services & Support Division
Background
California Education Code sections 41507 and 41572 require each school to consolidate all school plans for programs funded through the Consolidated Application and Reporting System, into the School Plan for Student Achievement (SPSA). The School Site Councils from three of the Santa Clara County Office of Education’s (SCCOE) schools, (County Community Schools, Court Schools, and Special Education) revised and approved their SPSAs to include updated budget information.
Student Impact
The School Plan for Student Achievement (SPSA), formerly known as the Single Plan for Student Achievement is completed annually by school sites accepting federal funds. Through a stakeholder engagement process including staff, students, and parents, each school site sets goals and budgets funds to support student achievement and student and parent engagement. SPSAs directly impact SCCOE students through a focus on programming, direct service to students and parents, and professional development. SPSA goals are aligned with the SCCOE LCAP goals.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Steve Olmos Ed.D., Assistant Superintendent, Student Services & Support Division
Background
Learners and homeless students, parent and family engagement, support for incarcerated, delinquent, and socially economically disadvantaged youth, and training for highly qualified staff as defined in the Every Student Succeeds Act (ESSA). The LCAP Federal Addendum is submitted annually to the California Department of Education after Local Governing Board approval. Services and Support Division’s alignment of federal funds (Title I, II, III & IV) with of Local Control Funding Formula (LCFF) goals and expenditures. The purpose of the California LCAP Federal Addendum is to address the district’s attention to: education of English The Local Control Accountability Plan (LCAP) Federal Addendum provides an overview of the SCCOE Student
Impact
The LCAP Federal Addendum content directly impacts the academic and social emotional needs of SCCOE students and families. The LCAP Addendum defines district use of federal funds and their alignment with Local Control Funding Formula (LCFF) goals and funding. This alignment impacts SCCOE students through focus on: (a) rigorous, relevant, and engaging instruction, (b) a successful transition to college and/or career, and (c) a culturally responsive and safe learning environment grounded in partnership with community and family members.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
James Novak, Ed.D., Chief Business Officer, Business, Facilities & Operations Division
Stephanie Gomez, Director, Internal Business Services
Background
This report reflects budget revisions for the month of May 2020. If an expenditure budget is increased, it is supported either by an increase in revenue, a decrease in carryover (use of carryover), a decrease in fund balance or any combination of the three. If an expenditure budget is decreased, the result could be due to a decrease to estimated revenue, or an increase to credit it back to fund balance.
During the month of May 2020, expenditure budgets were increased by $1,057,463; revenue was increased by $957,463; and fund balance was decreased by $100,000.
Requested Action
Approve the Budget Revisions for the Month of May 2020.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
James Novak, Ed.D., Chief Business Officer, Business, Facilities & Operations Division
Stephanie Gomez, Director, Internal Business Services
Background
On November 6, 2012, the voters of California approved Proposition 30, which temporarily increases the state’s sales tax and the personal income tax rates for upper-income taxpayers. Part of the revenue generated would be used to support Local Educational Agency (LEA) funding, with the remainder helping to balance the state budget.
Revenues generated from Proposition 30 are deposited into a state account called the Education Protection Account (EPA). The EPA began January 1, 2012, and continues for seven years (December 31, 2018), during the time that Proposition 30 will be effective. Proposition 55 was approved on November 8, 2016, which extends the EPA account through 2030.
Current Status
The creation of the EPA by Proposition 30 also comes with some accountability components. One requirement is having the spending plan approved by the governing board during a public meeting. Another requirement is that the LEA must publish on its website (each year) an accounting of the estimated revenue it will receive from the EPA and how much will be expended. In addition, EPA funds cannot be used for the salaries or benefits of administrators or any other administrative costs.
Attached are Santa Clara County Office of Education’s estimated EPA revenue and spending plan for 2020-21 (Resolution).
Requested Action
Adopt the 2020-21 resolution to approve the spending plan for the Education Protection Account (EPA).
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
James Novak, Ed.D, Chief Business Officer, Business, Facilities & Operations Division
Stephanie Gomez, Director, Internal Business Services
Background
Pursuant to Education Code (EC) 1620 on or before July 1 of each fiscal year, the county board of education shall hold a public hearing on the proposed county school service fund budget. The Public Hearing was held on June 10, 2020, and the proposed budget for 2020-21 was presented and is attached for your reference. No budgetary changes were made in any of these materials. However, the following information was included in the Proposed Budget Book:
Education Code 1622 states that on or before July 1 of each fiscal year, the county board of education shall adopt an annual budget for the budget year and shall file the budget with the Superintendent of Public Instruction.
Since the State budget has not been approved yet, the budget is developed based on a set of assumptions and the most up-to-date information available. The County Office of Education has 45-days from the date the State budget is approved to make revisions to its Adopted Budget.
Budget Summary
The County School Service Fund (or General Fund) is made up of unrestricted and restricted funds. Restricted funds are accounted separately because they are earmarked dollars for specific purposes.
For the County School Service Fund in 2020-21, total projected revenues (including Transfers-in) are approximately $265.70M and projected expenditures (including Transfers-out) are approximately $287.49M. This includes approximately $35.09M in expenditures for the Return of Local Property Taxes to the State. The Santa Clara County Office of Education's (SCCOE) 2020-21 projected reserve for economic uncertainty, after removing certain assignments, is approximately $11.49M. This is based on a projected beginning fund balance for 2020-21 is approximately $80.08M. The actual beginning fund balance will be determined after the fiscal books for 2019-20 are closed in late August/early September.
The SCCOE's "unassigned ending fund balance" (reserve) meets the State mandated reserve requirement of 2%, and is able to maintain the additional 2% reserve requirement as set forth by Board Policy, for 2020-21 and the two subsequent fiscal years. SCCOE's reserve is projected at 7.25% and 4.95% for 2021-22 and 2022-23, respectively.
Responses to questions presented by trustees at the Proposed Budget 2020-21 Public Hearing that was held on June 10, 2020. A summary of responses is provided below:
1. Ridder Park Renovation:
The Ridder Park Renovation is for an Early Learning Child Care Center. A grant award in the amount of $5.49M for the Inclusive and Early Education Expansion Program (IEEEP) will assist in funding this renovation.
2. Trend Results for Revenues and Expenses - County School Service Fund (CSSF)
|
|
2015-16 |
2016-17 |
2017-18 |
|||
|
|
Budget |
Actual |
Budget |
Actual |
Budget |
Actual |
|
Revenue |
198,375,512 |
229,789,805 |
216,278,575 |
238,574,221 |
237,475,429 |
249,040,954 |
|
Expenditures |
204,510,648 |
220,396,402 |
247,505,567 |
232,644,168 |
251,456,734 |
242,648,623 |
|
2018-19 |
2019-20 |
|||
|
Budget |
Actual |
Budget |
Est Actuals |
|
|
Revenue |
249,105,151 |
266,450,348 |
254,030,051 |
273,707,712 |
|
Expenditures |
250,840,354 |
256,331,065 |
266,909,437 |
274,736,282 |
3. Total Number of Grants and Grant Award Amounts for 2018-19 through 2020-21
|
Fiscal Year |
# of Ongoing Grants |
Ongoing Grants Amount |
# Initiative Based Grants |
# Initiative Based Grants Amount |
Total # of Grants |
Total Grant Amount |
|
FY2018-19 |
23 |
153,059,042 |
46 |
8,154,996 |
69 |
161,214,038 |
|
FY2019-20 |
23 |
160,125,954 |
61 |
22,419,934 |
84 |
182,545,888 |
|
FY2020-21* |
23 |
161,638,750 |
20 |
8,511,101 |
43 |
170,149,851 |
*2020-21 reflects grants known to date.
Approximately $9.72 million in new grant revenue is anticipated with a commitment to continue to identify new grant opportunities.
4. SCCOE Employer Contribution Rate Increases for Health and Welfare Benefits for 2019-20 through 2021-22.
Eligibility
|
Fiscal Year |
SCCOE Employer Contribution Monthly |
SCCOE Employer Contribution Annually |
Increase in SCCOE Employer Contribution Monthly |
Increase in SCCOE Employer Contribution Annually |
Percentage Increase in SCCOE Employer Contribution |
|
2018-19 |
$1,071 |
$12,852 |
N/A |
N/A |
N/A |
|
2019-20 |
$1,146 |
$13,752 |
$75 |
$900 |
7% |
|
2020-21 |
$1,214 |
$14,577 |
$68 |
$825 |
6% |
|
2021-22 |
$1,275 |
$15,306 |
$61 |
$729 |
5% |
Employer paid benefits also provides employees with an option to select from two different dental plans. Vision and Life insurance benefits are also provided.
|
Employer Paid Benefits
|
SCCOE Employer Contribution Monthly |
SCCOE Employer Contribution Annually |
|
Delta Dental Buy Up |
$163.98 |
$1,968 |
|
Delta Dental Basic |
$136.75 |
$1,641 |
|
MES Vision |
$12.97 |
$156 |
|
Life Insurance |
$2.30 |
$28 |
The projected cost of employer paid health and welfare benefits per full-time employee is approximately $14,756 annually.
4a. Employee Benefits to Salaries Ratios for 2019-20 through 2021-22
|
|
Est Actuals 2019-20 |
2020-21 |
2021-22 |
|
Salaries |
|||
|
Certificated |
56,111,298 |
56,975,497 |
58,694,225 |
|
Classified |
64,426,996 |
68,406,709 |
71,805,052 |
|
Total Salaries |
120,538,294 |
125,382,206 |
130,499,277 |
|
Employee Benefits |
|||
|
Statutory Benefits |
37,259,991 |
38,336,489 |
41,309,035 |
|
Health & Welfare Benefits |
19,155,965 |
22,292,411 |
23,028,771 |
|
Total Employee Benefits |
56,415,956 |
60,628,900 |
64,337,806 |
|
Employee Benefits to Salaries Ratio |
|
|
|
|
Statutory Benefits |
30.91% |
30.58% |
31.65% |
|
Health & Welfare Benefits |
15.89% |
17.78% |
17.65% |
Employee Benefits is comprised of employer paid statutory and health and welfare benefits.
Action
Adopt the 2020-2021 county school services budget.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Steve Olmos, Ed.D., Assistant Superintendent, Student Services Division
Background
Executive Order N-56-20 requires that all Local Education Agencies (LEA) complete a written report to explain the changes to program offerings that the LEA has made in response to school closures to address the COVID-19 emergency, the major impacts of such closures on students and families, and a description of how the LEA is meeting the needs of its unduplicated students. Alternative Education and Special Education distributed 228 devices and one hotspot during Shelter In Place. SCCOE is required to submit their Written Operations Report to the CDE by July 1, 2020. It is recommended that the SCCBOE adopt this report.
Action
Adopt the 2020 COVID-19 Operations report.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
Pursuant to Government Code section 54953, subdivision (c) (3) and pursuant to the terms of the employment agreement, Dr. Mary Ann Dewan, County Superintendent of Schools, is eligible for a pay increase effective July 1, 2020 . Current base salary is $347,784.00 with additional salary of $5000.00. The proposed new base salary is $357,870.00 with additional salary of $5,000.00 for total new salary of $362,870.00. The County Superintendent will continue to receive the following fringe benefits: health, welfare, retirement, and other benefits as are provided to certificated management employees, membership dues for professional organizations, and reimbursement of job related expenses. The term of employment is extended by an additional year.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The County Board will hold a hearing and take action on an interdistrict attendance appeal filed on behalf of a student, Resident District: San Mateo Union High School District, Desired District: Mountain View-Los Altos High School District.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The County Board will hold a hearing and take action on an interdistrict attendance appeal filed on behalf of a student, Resident District: East Side Union High School District, Desired District: Campbell Union High School District.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The Board will hold a Closed Session to discuss the following item:
CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Section 54956.9: 1 potential case
Report of Actions Taken in Closed Session
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
On June 10, 2020 the Policy Subcommittee met and approved revisions to BB 9121 Board President.
BB 9121 Board President
Board bylaw updated to align with county office of education practices rather than district practices following guidance from CSBA.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
On June 10, 2020 the Policy Subcommittee met and approved revisions to existing BB 9240 Board Professional Development.
BB 9240 Board Training
New version of BB 9240 to replace current version entitled Board Professional Development. Updates based on county practice and guidance from CSBA. Both the current version and new version are attached for comparison.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Michelle Johnson, Ed.D., Director, Charter Schools
Background
A Charter Schools Update is provided as a standing agenda item at each regular Board Meeting, including but not limited to the following topics:
Paycheck Protection Program
An update will be provided on SCCBOE authorized Charter Schools that applied for a Paycheck Protection Program (PPP) loan.
Summit Schools
An update will be provided on the enrollment of students of Summit schools.
Student Impact
The Charter Schools Department provides monitoring and oversight for 22 County Board of Education authorized charter schools serving approximately 10,000 students
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Anisha Munshi, Ed.D., Assistant Superintendent-Personnel Services
Demerris Brooks, Ed.D., Director-HR/Workforce & Organization Development
Marcela Miranda, Director-Human Resources
A report of the staffing of SCCOE will be provided.
The superintendent may give a report on any activities related to her duties.
Due to COVID-19, the SCCOE is focused on sustained response and recovery efforts. The information for future agenda items is offered here as a place holder such that in the future, when resources are available, these agenda items can be considered for placement on an agenda.
Refer to Board Bylaw 9322 Agenda/Meeting Materials for specific information related to the preparation of County Board of Education agendas. Excepting agenda items otherwise permissible by Education Code, Brown Act or other rules, regulations, or policies for the Board to place on the agenda, a County Board member may request an item within the jurisdiction of the County Board be placed on the agenda. A process for reviewing requested agenda items is described in the board bylaw. In summary, the process includes a review to determine if the item is within the Board's jurisdiction, where it could be placed on the agenda and an assessment of the resource impact of preparing the item.
At the February 2019, Special Meeting of the Board, the board identified priorities. The top three Board Priority Topic Areas (BPT) are listed below.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Steve Olmos, Ed.D., Assistant Superintendent, Student Services & Support Division
Student Impact
The Head Start/Early Head Start Program is federally funded to serve 1,946 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. These services are provided in Santa Clara and San Benito Counties.
Background
As per the Head Start Act, all Head Start agencies are required to provide program information to the Board of Education. Attached are the following reports:
Program Information Report 2019-20 (PIR)
Provides information on progress of services provided to children and families to meet required timelines as per specific indicators and thresholds (See statement from the Office of Head Start)
Financial Report – HS Basic/EHS Basic Total Grant Award –April 2020
Provides the status of program budget and financial oversight
In-Kind Contribution Required –April 2020
Indicates the progress of required matching contribution required by grant ($6,676,866)
Administration Cost Limitation –April 2020
Limits the amounts of funds charged as development and administrative costs to 15%
Purchase Card Summary –April 2020
Serves as an oversight check of program expenses
California Child Food Program Summary Reports (USDA) – April 2020
Serves as an oversight check of program expense
Enrollment Report –April 2020
Summarizes the year to date enrollment activity in the Head Start Program to comply with enrollment requirements
The next Santa Clara County Board of Education regular meeting is scheduled for July 15, 2020.