Livestream the Board Meeting:
https://tinyurl.com/sccoeboardmeeting
Scroll to the bottom and choose LIVE

Public comments will be conducted via Zoom and can be made at the time the agenda item is addressed at:   https://tinyurl.com/sccboe91620  or dial:  1 (669) 900 6833,
ID: 979 3520 2075#

Simultaneous Spanish Translation:
Local 1 (669) 900-6833, Meeting ID #: 727 334 810#
Para espanol llame al 1 (669) 900-6833 y despues el numero 727 334 810#

The Road to Public Comment

​​​Información de comentarios públicos en español

Public Comment Instructions​

Access Zoom​

1. ​​Determine which device will be used to connect (cell phone, laptop, or tablet).
2. In order to join a Zoom, it is necessary to first download the Zoom app on your laptop, desktop, tablet, or mobile device. You may download Zoom from the Download Center, or at www.zoom.us.
3. If you already have Zoom on your device, be sure it is the most current version, version 5.0+. You may update via Zoom’s Download Center​.​

Note: Make sure your browser is current, up-to-date: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers including Internet Explorer.

​Test Audio

1. ​​For persons planning to provide public comment, it is important to test the audio prior to joining the Zoom. Testing audio can be done within the Zoom application.
2. Visit http://zoom.us/test to test your microphone, speaker, video and audio. Click the "JOIN" button to launch at test meeting.​

Arrive Early

1. ​Consider joining the Zoom 10-15 minutes prior to the meeting start time.
2. Make sure the internet connection is stable to lessen the likelihood of lost connection during the meeting.

Remove Distractions: Comment in a space that does not have a lot of background noise or distraction as you speak.

​Access Translation

1. ​Persons providing public comment in Spanish must notify the moderator before beginning a comment.This allows the interpreter to join the meeting and the timer to be adjusted. Speakers must pause every 2-3 sentences to allow the interpreter to translate.
2. Persons not providing comment may listen to the meeting in Spanish by dialing 1 (669) 900-6833, followed by entering the Meeting ID 727 334 810#. This is a listen-only opportunity; questions and/or comments will not be acknowledged during the meeting translation.​

​​​Provide Comment

1. Members of the public wanting to voice a live public comment during the Santa Clara County Board of Education virtual Zoom meeting may do so through the Zoom webinar link, or by smartphone. The Zoom link and dial-in phone numbers are provided on the agenda, live stream, or on the County Board of Education webpage​. 
   
   *Dial-in phone numbers will be visible and public. Blocked numbers will not be recognized for comment*.
    
2. ​One public comment per person is allowed for each item. When the Board President calls for a specific agenda item on which a person wants to comment, the person must use the “Raise Hand” feature in Zoom, or *9 by phone, to indicate the wish to provide comment on the item.
    
3. On each agenda item, only those hands raised between the Board President's call for comments and the moderator's confirmation of the number of speakers will be recognized. Hands raised after the Board President completes the call for public comment on a specific agenda item will not be heard.
    
4. The moderator will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. Persons who do not respond when prompted will forfeit their comment for that item.
    
5. Speakers remarks are limited to the time allotted, as indicated by the Board President.​​

Roll call of the trustees will be taken and any absences of trustees will be recorded. The board may take action on absences if needed.

The Board shall set the agenda by establishing it as posted.  Changes to the posted agenda may only occur as permitted by Education and Government Code including the Brown Act or as described in Board Bylaws.  Permitted revisions to the posted agenda include the movement of items from consent to action or reordering the sequence of agenda items.

Public comments will be conducted via Zoom and can be made at the time the agenda item is addressed at:  https://tinyurl.com/sccboe91620  or dial:  

1 (669) 900 6833, ID: 979 3520 2075# 

The Road to Public Comment

​​​Información de comentarios públicos en español

Public Comment Instructions​

Access Zoom​

1. ​​Determine which device will be used to connect (cell phone, laptop, or tablet).
2. In order to join a Zoom, it is necessary to first download the Zoom app on your laptop, desktop, tablet, or mobile device. You may download Zoom from the Download Center, or at www.zoom.us.
3. If you already have Zoom on your device, be sure it is the most current version, version 5.0+. You may update via Zoom’s Download Center​.​

Note: Make sure your browser is current, up-to-date: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers including Internet Explorer.

​Test Audio

1. ​​For persons planning to provide public comment, it is important to test the audio prior to joining the Zoom. Testing audio can be done within the Zoom application.
2. Visit http://zoom.us/test to test your microphone, speaker, video and audio. Click the "JOIN" button to launch at test meeting.​

Arrive Early

1. ​Consider joining the Zoom 10-15 minutes prior to the meeting start time.
2. Make sure the internet connection is stable to lessen the likelihood of lost connection during the meeting.

Remove Distractions: Comment in a space that does not have a lot of background noise or distraction as you speak.

​Access Translation

1. ​Persons providing public comment in Spanish must notify the moderator before beginning a comment. This allows the interpreter to join the meeting and the timer to be adjusted. Speakers must pause every 2-3 sentences to allow the interpreter to translate.
2. Persons not providing comment may listen to the meeting in Spanish by dialing 1 (669) 900-6833, followed by entering the Meeting ID 727 334 810#. This is a listen-only opportunity; questions and/or comments will not be acknowledged during the meeting translation.​

​​​Provide Comment

1. Members of the public wanting to voice a live public comment during the Santa Clara County Board of Education virtual Zoom meeting may do so through the Zoom webinar link, or by smartphone. The Zoom link and dial-in phone numbers are provided on the agenda, live stream, or on the County Board of Education webpage​. 
   
   *Dial-in phone numbers will be visible and public. Blocked numbers will not be recognized for comment*.
    
2. ​One public comment per person is allowed for each item. When the Board President calls for a specific agenda item on which a person wants to comment, the person must use the “Raise Hand” feature in Zoom, or *9 by phone, to indicate the wish to provide comment on the item.
    
3. On each agenda item, only those hands raised between the Board President's call for comments and the moderator's confirmation of the number of speakers will be recognized. Hands raised after the Board President completes the call for public comment on a specific agenda item will not be heard.
    
4. The moderator will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. Persons who do not respond when prompted will forfeit their comment for that item.
    
5. Speakers remarks are limited to the time allotted, as indicated by the Board President.​​

Reports will be provided on Strong Start, CCBE and JLAC as these committees have met since the last board meeting.

Permanent Standing Committees of the Board

• Policy Subcommittee:  Oct 7, 2020 (Vice President King)
• Joint Legislative Advisory Committee (JLAC): Nov 18, 2020 (Trustee Kamei)
• Budget Study Committee: Oct 21, 2020 (Dr. Dewan, County Superintendent of Schools)

Joint, Partner and Membership Committees and Activities

• Joint Committee on Child Care (JCCC):  October 2, 2020 (President Rossi)
• California School Boards Association (CSBA) Delegate:  Dec 2-3, 2020 (Trustee Kamei)
• California County Boards of Education (CCBE) Delegate:  Sept 11-12, 2020 (Trustee Kamei)
• Santa Clara County School Boards Association (SCCSBA):  Sept 23, 2020 (Trustee Song)
• Head Start Policy Council: Sept 29, 2020 (Trustee Mah)

Liaison Committees, Workgroups, and Community Activities

• Warmenhoven Inclusion Collaborative:  Dec 4, 2020  (Trustee Di Salvo)
• Strong Start Coalition: Oct 13, 2020 (Vice President King)
• Silicon Valley Reads:  TBD (Trustee Song)

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Mefula Fairley, Director, Charter Schools Department

Background

On July 1, 2020, certain aspects of AB 1505 took effect regarding charter schools.  This presentation will provide an overview of the these new aspects and the impact on the Santa Clara County Office of Education.  Areas covered include, but are not limited to the following:

• The expanded timeline for the renewal process and initial decisions
• The required timeline for posting staff recommendations and findings
• The requirement to provide petitioners equivalent time during decision hearings
• The basis upon which renewals may be denied
• The modified Academic Performance Standard for charter renewals
• The modified standard on which Charter Schools may appeal a County Board of Education decision to the State Board of Education

Student Impact

The Charter Schools Department provides monitoring and oversight for 22 County Board of Education authorized charter schools serving approximately 10,000 students.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Mefula Fairley, Director, Charter Schools Department

Background

On August 24, 2020, the Charter Schools Department of the Santa Clara County Office of Education (SCCOE) received a charter petition renewal request from Rocketship Discovery Prep (Rocketship Discovery Prep, Discovery Prep or RDP), a countywide benefit public charter school. Rocketship Discovery Prep was initially approved in October 2011 for a five-year term and was renewed in 2016 for an additional five-year term. A material revision regarding the governance of all Rocketship charters was also approved in 2013. The school's current enrollment is approximately 450 students in grades TK-5.

California Education Code Section 47605.6 requires that “no later than 60 days after receiving a petition” the County Board of Education “shall hold a public hearing on the provisions of the charter, at which time the County Board of Education shall consider the level of support for the renewal petition by teachers, parents or guardians, and the school districts where the charter school petitioner proposes to place school facilities.”

The Education Code further stipulates that the County Board of Education “shall either grant or deny the charter within 90 days of receipt of the petition. However, this date may be extended by an additional 30 days if both parties agree to the extension.” The Rocketship Discovery Prep charter petition renewal request will be placed on the November 18, 2020, board agenda for action.

The complete petition is attached to this agenda and is also available for review at the following URL: 

https://www.sccoe.org/supoffice/charter-schools-office/Pending/Rocketship%20Discovery%20Prep%20Renewal%20Petition.pdf

Student Impact

The Charter Schools Department provides oversight and monitoring for 22 County Board of Education authorized charter schools. Rocketship Discovery Prep currently serves approximately 450 students.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Mefula Fairley, Director, Charter Schools Department
 

Background

On August 24, 2020, the Charter Schools Department of the Santa Clara County Office of Education (SCCOE) received a charter petition renewal request from Rocketship Rising Stars (Rising Stars, Rocketship, or RRS). Rocketship Rising Stars is seeking approval to renew a district appeal public charter for a continuing charter term of five years, beginning July 2021. In June 2015, Rocketship Rising Stars was initially approved for grades K-6 for a five-year term on appeal from Franklin-McKinley School District. The schools current enrollment is approximately 600 students in grades TK-4.

California Education Code Sections 47605, 47607, and 47607.2 require that “no later than 60 days after receiving a petition” the County Board of Education “shall hold a public hearing on the provisions of the charter, at which time the County Board of Education shall consider the level of support for the renewal petition by teachers, parents or guardians, and the school districts where the charter school petitioner proposes to place school facilities.”

The Education Code further stipulates that the County Board of Education “shall either grant or deny the charter within 90 days of receipt of the petition. However, this date may be extended by an additional 30 days if both parties agree to the extension.” The Rocketship Rising Stars charter petition renewal request will be placed on the November 18, 2020, board agenda for action.

The complete petition is attached to this agenda and is also available for review at:
https://www.sccoe.org/supoffice/charter-schools-office/Pending/Rocketship%20Rising%20Stars%202020%20Renewal%20Petition.pdf

Student Impact

The Charter School office provides oversight and monitoring for 22 County Board of Education authorized charter schools. Rocketship Rising Stars currently serves approximately 600 students.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Requested Action

Approve Minutes of the regular board meeting of September 2, 2020 (#2268).

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Associate Superintendent

Background

The last two weeks of both April and September are recognized as High School Voter Education Weeks. This is an opportunity to increase awareness of civic engagement and voter's rights. The Santa Clara County Office of Education has been supporting the high schools within the county with civic engagement lessons, helping to increase awareness of voter registration, as well as creating tools and resources.

Student Impact

Through the activities and lessons provided during High School Voter Education Weeks, the youth of Santa Clara County have the opportunity to learn about initiatives and the democratic process. Students also learn the importance of being a lifelong voter and active citizens.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

On August 5, 2020 the Policy Subcommittee met and approved BP 1312.3 for first reading. The policy was brought to the Board for first reading on September 2, 2020.

BP 1312.3 Uniform Complaint Procedure

Policy updated to add medical condition as a characteristic that is protected from discrimination, reflects new law which extends the use of uniform complaint procedures (UCP) to complaints alleging noncompliance with the physical education instructional minutes requirement for grades 7-12. Updated legal references.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

On August 5, 2020 the Policy Subcommittee met and approved the updated version of BB 9000 Role of the Board. This policy was brought to the Board for first reading on September 2, 2020.

As part of the ongoing effort to update and align policy to county office practices, the California School Boards Association (CSBA) partnered with the California County Boards of Education (CCBE) to develop COE specific policies and board bylaws. Over the course of the last year, the policy subcommittee has periodically reviewed these model polices to update and align SCCBOE polices and bylaws.

BB 9000 Role of the Board

Recommend adoption of new version of BB 9000 to replace the current version. New version reflects the ongoing work of CCBE to promote county office specific policies. Updated bylaw aligns with those guidelines, format, and recommendations while keeping the intent of the bylaw the same. This new version reflects and preserves the functions of the County Board as delineated in Education Code and existing board bylaws.

Specifically, the bylaw is revised to reorder the responsibilities of the County Board, updating the list of responsibilities to include board responsibilities related to LCFF, expand the description of responsibilities as related to charter schools, add discretion to adopt rules and regulations governing the administration of the office of the County Superintendent of Schools, add cross-references to related County board policies, and update legal citations. Updated version also deletes items that do not apply to the SCCBOE such as adoption of an official seal and serving as the county committee on school district organization.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Steve Olmos, Ed.D., Assistant Superintendent, Student Services & Support Division

Background

Due to the pandemic, the state has suspended the LCAP for this year and has established the Learning Continuity and Attendance Plan (LCP) as a one year requirement in response to the unique situation that we are in due to COVID-19. Per California Education Code (EC) 43509 (b)(4), school districts and county offices are required to hold a public hearing to solicit recommendations and comments from members of the public regarding the descriptions and expenditures proposed in the LCP.  SCCOE held a public hearing on September 2, 2020.

The Budget Overview for Parents will be presented in December, while the LCAP will return to its regular cycle in the Spring.

Current Status

The SCCOE’s Learning Continuity and Attendance Plan (LCP) was developed with guidance from the California Department of Education and utilized the process and template adopted by the State Board of Education. Stakeholders participated in the development of the LCP by participating on online surveys and via phone calls and personal contacts. It is recommended that the County Board adopt the 2020-21 LCP that the Santa Clara County Office of Education will submit to the California Department of Education (CDE).

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Eric R. Dill, Chief Business Officer

Stephanie Gomez, Director, Internal Business Services

Background

This report reflects budget revisions for the month of June 2020. If an expenditure budget is increased, it is supported either by an increase in revenue, a decrease in carryover (use of carryover), a decrease in fund balance or any combination of the three. If an expenditure budget is decreased, the result could be due to a decrease in estimated revenue, or an increase to credit it back to fund balance.

During the month of June 2020, expenditure budgets were increased by $4,990,385; revenue was increased by $12,140,329; and fund balance was increased by $7,149,944.

Fiscal Implications

Restricted funding in the amount of $3.53 million in COVID-19 Early Learning & Care (ELC) Response Funds from the California Department of Education (CDE) has been received to provide support to child care providers throughout the County of Santa Clara with COVID-19 response efforts. This funding was received in June 2020, and was previously presented at the August 5, 2020 board meeting as part of the July 2020 budget revisions because $3.1 million in funding was carried over from fiscal year 2019-2020 to fiscal year 2020-2021.

Student Impact

Students throughout the County of Santa Clara will directly and indirectly benefit from the additional resources this funding will provide to childcare providers countywide.

Requested Action

Approve the Budget Revisions for the Month of June 2020.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Eric R. Dill, Chief Business Officer

Stephanie Gomez, Director, Internal Business Services

Background

This report reflects budget revisions for the month of August 2020. If an expenditure budget is increased, it is supported either by an increase in revenue, a decrease in carryover (use of carryover), a decrease in fund balance or any combination of the three. If an expenditure budget is decreased, the result could be due to a decrease in estimated revenue, or an increase to credit it back to fund balance.

During the month of August 2020, expenditure budgets were increased by $11,854,709; revenue was increased by $11,261,360; and fund balance was decreased by $593,349.

Fiscal Implications

Restricted funding in the amount of $7.1 million has been received from the County of Santa Clara for the Digital Divide Program and $90k from Joint Venture Silicon Valley, which will assist in providing students with the digital and internet connectivity resources needed for distance learning. 

Student Impact

Students throughout the County of Santa Clara will directly benefit from the issuance of digital devices and hotspots, and increased access to Wi-Fi.

Requested Action

Approve the Budget Revisions for the Month of August 2020.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Mefula Fairley, Director, Charter Schools

Background

A Charter Schools Update is provided as a standing agenda item at each regular Board Meeting, including but not limited to the following topics:

Summit Public Schools

An update will be provided on Summit Public Schools.

Charter Renewal Update

An update will be provided on the Charter Renewal process for the SCCBOE charter schools.

Student Impact

The Charter Schools Department provides monitoring and oversight for 22 County Board of Education authorized charter schools serving approximately 10,000 students.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

On September 2, 2020 the Policy Subcommittee met and approved deletion of BP 1340 Access to SCCOE Records.

BP 1340 Access to SCCOE Records

Recommend deletion of BP 1340 as SCCOE records to reduce duplication. The process for public records requests is detailed in the existing AR 1340 Access to SCCOE Records and governed by Government Code and Education Code. This policy is not needed. 

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

On September 2, 2020 the Policy Subcommittee met and approved revisions to BP 5141.21 Administering Medication and Monitoring Health Conditions.

BP 5141.21 Administering Medication and Monitoring Health Conditions

Policy updated to reflect current education code on epinephrine auto-injectors. Policy explains the conflict between state and federal law and provides option to not authorize administration of medical cannabis at a school site.

Newly revised AR provided as reference.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

On September 2, 2020 the Policy Subcommittee met and approved revisions to existing BB/Exhibit 9270 Conflict of Interest Code.

BB/Exhibit 9270 Conflict of Interest Code

Changes and updates regarding selected job titles. Consultation with County Counsel to add Assistant Director-Charter Schools and Head Start Site Director to list of designated positions for financial disclosure.

The superintendent may give a report on any activities related to her duties.

Due to COVID-19, the SCCOE is focused on sustained response and recovery efforts. The information for future agenda items is offered here as a place holder such that in the future, when resources are available, these agenda items can be considered for placement on an agenda.

Refer to Board Bylaw 9322 Agenda/Meeting Materials for specific information related to the preparation of County Board of Education agendas. Excepting agenda items otherwise permissible by Education Code, Brown Act or other rules, regulations, or policies for the Board to place on the agenda, a County Board member may request an item within the jurisdiction of the County Board be placed on the agenda.  A process for reviewing requested agenda items is described in the board bylaw. In summary, the process includes a review to determine if the item is within the Board's jurisdiction, where it could be placed on the agenda and an assessment of the resource impact of preparing the item. 

1. Teacher Housing  (Trustee Mah)
2. Follow Up for Walden West Summer Camp  (Trustee Song)
3. Alternative Education/workforce development/Juvenile Hall (Trustees Ortiz/Kamei)
4. Homeless Youth, Foster Youth and poverty presentation (Trustee Mah)

At the February 2019, Special Meeting of the Board, the board identified priorities.  The top three Board Priority Topic Areas (BPT) are listed below.

•      BPT1   Early Learning Programs and Advocacy -including Educare
•      BPT2   Vulnerable Youth including alternative education, homeless youth, foster youth, food insecure, impact of poverty and impacting the cycle of poverty with awareness of job ready skills
•      BPT3   Advocacy for full and fair funding for education  

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Anisha Munshi, Ed.D., Assistant Superintendent-Personnel Services

Background

Education Code 1302(a) requires any salary increase of $10,000 or more to be discussed by the County Board of Education at a regularly scheduled meeting.  Recent promotions will result in excess of the $10,000 limit for (1) employee.

Fiscal Implications

The following chart outlines the employee name, prior and new position title, the reason for the salary increase, prior and new annual salary, and the overall salary increase.

LEGEND:

A: Interim

B: Increase in calendar

C: Promotion

D: Position reinstatement

E: Promotion and increase in calendar

F: Position change and increase in calendar

G: Increase in FTE

H: Position reclassifiction

Student Impact

Human Resources ensure our students receive quality instruction through the selection, assignment and support of qualified leaders, teachers and staff.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Steve Olmos Ed.D., Assistant Superintendent, Student Services & Support Division

Background

As per the Head Start Act, all Head Start agencies are required to provide program information to the Board of Education. Attached are the following reports:

• Program Information Report 2019-20 (PIR)
  Provides information on progress of services provided to children and families to meet required timelines as per specific indicators and thresholds (See statement from the Office of Head Start)
   

• Financial Report – HS Basic/EHS Basic Total Grant Award –July 2020
  Provides the status of program budget and financial oversight

   

• In-Kind Contribution Required –July 2020
  Indicates the progress of required matching contribution required by grant ($6,676,866)
   

• Administration Cost Limitation –July 2020

  Limits the amounts of funds charged as development and administrative costs to 15%

   

• Purchase Card Summary –July 2020

  Serves as an oversight check of program expenses

   

• California Child Food Program Summary Reports (USDA) – July 2020
  Serves as an oversight check of program expense- (No report this month since there were no meals served)

• Enrollment Report –July 2020
  Summarizes the year to date enrollment activity in the Head Start Program to comply with enrollment requirements

Student Impact

The Head Start/Early Head Start Program is federally funded to serve 1,946 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. These services are provided in Santa Clara and San Benito Counties.

The next Santa Clara County Board of Education regular meeting is scheduled for October 7, 2020.