Livestream the Board Meeting:
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Public comments will be conducted via Zoom and can be made at the time the agenda item is addressed at: https://tinyurl.com/sccboe102120 or dial 1.669.900.6833, ID: 986 9298 6718#
Simultaneous Spanish Translation:
Local 1 (669) 900-6833, Meeting ID: 727 334 810#
Para espanol llame al 1 (669) 900-6833 y despues el numero 727 334 810#
Información de comentarios públicos en español
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Roll call of the trustees will be taken and any absences of trustees will be recorded. The board may take action on absences if needed.
The Board shall set the agenda by establishing it as posted. Changes to the posted agenda may only occur as permitted by Education and Government Code including the Brown Act or as described in Board Bylaws. Permitted revisions to the posted agenda include the movement of items from consent to action or reordering the sequence of agenda items.
Public comments will be conducted via Zoom and can be made at the time the agenda item is addressed at: https://tinyurl.com/sccboe102120 or dial 1.669.900.6833, ID: 986 9298 6718#
The Road to Public Comment
Información de comentarios públicos en español
Note: Make sure your browser is current, up-to-date: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers including Internet Explorer.
Remove Distractions: Comment in a space that does not have a lot of background noise or distraction as you speak.
Permanent Standing Committees of the Board
Joint, Partner and Membership Committees and Activities
Liaison Committees, Workgroups, and Community Activities
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Background
The Board will hold a Closed Session to consider the following item:
CONFERENCE WITH LEGAL COUNSEL -- ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9: 1 case
Report of Actions Taken in Closed Session
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Mefula Fairley, Director, Charter Schools Department
Background
On September 25, 2020, the Charter Schools Department of the Santa Clara County Office of Education (SCCOE) received a charter petition renewal request from Downtown College Preparatory School – Alum Rock (DCP Alum Rock or DCPAR). DCP Alum Rock is seeking approval to renew a district appeal public charter, which is currently serving students in grades 6-12 for a continuing charter term of five years beginning in July 2021. DCP Alum Rock was initially approved on appeal from East Side Union High School District as a grade 6-12 charter school in November 2009 for a five-year term and materially changed in 2010 to delay opening until 2011-2012. DCP Alum Rock was renewed in 2016. Current enrollment is approximately 700 students (grades 6-12).
California Education Code Sections 47605, 47607, and 47607.2 require that “no later than 60 days after receiving a petition” the County Board of Education “shall hold a public hearing on the provisions of the charter, at which time the County Board of Education shall consider the level of support for the renewal petition by teachers, parents or guardians, and the school districts where the charter school petitioner proposes to place school facilities.”
The Education Code further stipulates that the County Board of Education “shall either grant or deny the charter within 90 days of receipt of the petition. However, this date may be extended by an additional 30 days if both parties agree to the extension.” This item will be placed on the December 16, 2020, board agenda for decision on the renewal.
The complete petition is attached to this agenda and is also available for review at: https://www.sccoe.org/supoffice/charter-schools-office/Pending/DCP%20Renewal%20Petition.pdf
Student Impact
The Charter School office provides oversight and monitoring for 22 County Board of Education authorized charter schools. DCP Alum Rock currently serves approximately 700 students.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Mefula Fairley, Director, Charter Schools Department
Background
On October 1, 2020, the Charter Schools Department of the Santa Clara County Office of Education (SCCOE) received a charter petition renewal request from Summit Public Schools: Tahoma (Tahoma, Summit: Tahoma or Summit). Summit: Tahoma is seeking approval to renew a district appeal public charter, which is currently serving students in grades 9-12 for a continuing charter term of five years beginning in July 2021. Summit: Tahoma was initially approved on appeal from East Side Union High School District as a grade 9-12 charter school in June 2010 for a five-year term. Current enrollment is approximately 470 students.
California Education Code Sections 47605, 47607, and 47607.2 require that “no later than 60 days after receiving a petition” the County Board of Education “shall hold a public hearing on the provisions of the charter, at which time the County Board of Education shall consider the level of support for the renewal petition by teachers, parents or guardians, and the school districts where the charter school petitioner proposes to place school facilities.”
The Education Code further stipulates that the County Board of Education “shall either grant or deny the charter within 90 days of receipt of the petition. However, this date may be extended by an additional 30 days if both parties agree to the extension.” Summit: Tahoma has agreed to this 30-day extension. This item will be placed on the January 13, 2021, board agenda for decision on the renewal.
The complete petition is attached to this agenda and is also available for review at: https://www.sccoe.org/supoffice/charter-schools-office/Pending/SPS%20Tahoma%20Charter%20Renewal%202021-26.pdf
Student Impact
The Charter Schools office provides oversight and monitoring for 22 County Board of Education authorized charter schools. Summit Tahoma currently serves approximately 470 students.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Requested Action
Approve Minutes of the regular board meeting of October 7, 2020 (#2270).
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Anisha Munshi, Ed.D., Assistant Superintendent - Professional Learning & Instructional Support Division
Background
Per California Education Code 48240, all school districts must appoint a Supervisor of Attendance to oversee pupil attendance. Recent amendments now require the Supervisor of Attendance to create a culture of attendance within the district and establish a system to accurately track pupil attendance. As a result, Supervisors of Attendance may institute appropriate attendance interventions if and when necessary. Per Education Code 48245 the County Office of Education Board must certify Supervisors of Attendance for this work in districts with an average daily attendance of 1,000 or more.
Student Impact
The Santa Clara County Office of Education School Climate, Leadership & Instructional Services Department conducted a Supervisors of Attendance Training on September 30, 2020. The two-and-a-half hour session focused on three tiers to attendance supervision to support Local Education Agencies tiered re-engagement strategies for students in distance learning, reviewed Education Code 48240-226 (Supervisor of Attendance requirements) and law updates (SB 98), guidance on fulfilling the mandates, data analysis, and best practices to promote daily attendance.
Staff verifies that these individuals meet the criteria and recommends that the Santa Clara County Office of Education Board of Education certify the following Supervisors of Attendance:
DISTRICT NAME | STAFF |
Alum Rock Union School District | Jesus Araujo |
Berryessa Union School District | Lidia Vazquez |
Cambrian School District | Steven Fisher |
Campbell Union High School District | Abra Evanoff |
Campbell Union School District | Rosanna Palomo |
Campbell Union School District | Shelley Wedel |
Cupertino Union School District | Kari Ito |
East Side Union High School District | Chaunise Powell, Ed.D. |
East Side Union High School District | Jethroe Moore |
Evergreen School District | Kim Kianidehkian |
Franklin-McKinley School District | Jennifer Klassen |
Fremont Union High School District | Alison Coy |
Gilroy Unified School District | Eric Thompson |
Los Altos School District | Sandra McGonagle |
Los Altos School District | Erin Green |
Los Gatos Union School District | Misty Hartung |
Los Gatos-Saratoga Union High School District | Heath Rocha |
Milpitas Unified School District | Raquel Kusunoki |
Moreland School District | Theresa Molinelli |
Morgan Hill Unified School District | Jessica Swift |
Morgan Hill Unified School District | Jaclyn Snyder |
Mount Pleasant School District | Laurie Ann Breton |
Mountain View-Los Altos Union High School District | Dr. Nellie Meyer |
Mountain View Whisman School District | Tara Vikjord |
Oak Grove School District | Oscar Ortiz |
Palo Alto Unified School District | Jason Krolikowski |
San Jose Unified School District | Michelle Reghitto |
Santa Clara County Office of Education | Katherine Everett, Ed.D. |
Santa Clara County Office of Education | Yee Wan, Ed.D. |
Santa Clara Unified School District | Robert Griffin |
Saratoga Union School District | Moira Barker |
Saratoga Union School District | Debbie Textor |
Sunnyvale School District | Tasha Dean, Ed.D. |
Sunnyvale School District | Jeremy Nishihara |
Union School District | Heather Scharer |
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs
Background
The second Monday of October is recognized as National Indigenous People’s Day and November is recognized as Native American Heritage Month. The Santa Clara County Office of Education is acknowledging both events and celebrating the contributions of Native Americans in this resolution. It is important to highlight the historical impact on the indigenous people of Santa Clara County and to celebrate the culture and leadership of indigenous peoples.
Student Impact
By acknowledging the past and the lessons that can be gleaned from it as well as honoring the present and future, students have the opportunity to learn about the indigenous people of Santa Clara County and the amazing contributions that have been made and are being made by Native Americans.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Anisha Munshi, Ed.D., Assistant Superintendent-Personnel Services
Background
The Personnel Commission is an independent body comprised of three individuals, appointed on a rotational basis, for three-year terms. Each position is appointed by a different entity: the Board of Education, the classified employees, appointed by the union, and a joint appointee, appointed by two Commissioners. This year, the appointment falls to the classified employees’ union, SEIU.
SEIU announced their intent to reappoint Ms. Libby Spector to the Personnel Commission, for a ninth, three-year term. At the Personnel Commission meeting on September 9, 2020, Ms. Spector accepted the reappointment by SEIU. Pursuant to the California Education Code, section 45246, the Board of Education, in open session, must ratify the classified employee appointment.
To qualify as a Personnel Commissioner, California law requires that individual be a resident and registered voter of Santa Clara County, and a known adherent of the merit system.
COMPENSATION
Compensated at the rate of $50.00 per regular or special meeting attended and benefits.
LIBBY SPECTOR
PROFESSIONAL BIOGRAPHY IN BRIEF
Libby Spector is a retired Field Representative from the Service Employees' International Union (SEIU), Local 521. In this role, Ms. Spector served as vice-president from 1985-1995. Ms. Spector draws from vast union experiences, as she also was a union steward in New York City, before moving to California.
Ms. Spector currently serves as President on Santa Clara County Office of Education Personnel Commission, and currently serves as the classified employees' appointee to the Commission. Commissioner Spector was originally seated on the Santa Clara County Office of Education Personnel Commission in March 1996. Thus, Ms. Spector has served eight terms on the Personnel Commission. Her current term expires December 2020.
In addition to her Santa Clara County Office of Education Commission responsibilities, Commissioner Spector is a past member of the Personnel Board for the County of Santa Clara.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Eric R. Dill, Chief Business Officer, Business, Facilities & Operations Division
Stephanie Gomez, Director, Internal Business Services
Background
This report reflects budget revisions for the month of September 2020. If an expenditure budget is increased, it is supported either by an increase in revenue, a decrease in carryover (use of carryover), a decrease in fund balance or any combination of the three. If an expenditure budget is decreased, the result could be due to a decrease in estimated revenue, or an increase to credit it back to fund balance.
During the month of September 2020, expenditure budgets were increased by $14,743,297; revenue was increased by $8,255,223; decreased carryover by $7,062,321 and fund balance was increased by $574,247.
Fiscal Implications
Coronavirus Aid, Relief, and Economic Security (CARES) Act restricted funding in the amount of $5.1 million has been received to support pupil academic achievement and mitigate learning loss related to COVID-19 school closures.
Student Impact
Students throughout the County of Santa Clara will directly benefit from resources provided to promote academic achievement and mitigate learning loss.
Requested Action
Approve the Budget Revisions for the Month of September 2020.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Mefula Fairley, Director Charter Schools
Background
A Charter Schools Update is provided as a standing agenda item at each regular Board Meeting, including but not limited to the following topics:
Summit Public Schools
An update will be provided on Summit Public Schools.
Student Impact
The Charter Schools Department provides monitoring and oversight for 22 County Board of Education authorized charter schools serving approximately 10,000 students.
The superintendent may give a report on any activities related to her duties.
Due to COVID-19, the SCCOE is focused on sustained response and recovery efforts. The information for future agenda items is offered here as a place holder such that in the future, when resources are available, these agenda items can be considered for placement on an agenda.
Refer to Board Bylaw 9322 Agenda/Meeting Materials for specific information related to the preparation of County Board of Education agendas. Excepting agenda items otherwise permissible by Education Code, Brown Act or other rules, regulations, or policies for the Board to place on the agenda, a County Board member may request an item within the jurisdiction of the County Board be placed on the agenda. A process for reviewing requested agenda items is described in the board bylaw. In summary, the process includes a review to determine if the item is within the Board's jurisdiction, where it could be placed on the agenda and an assessment of the resource impact of preparing the item.
At the February 2019, Special Meeting of the Board, the board identified priorities. The top three Board Priority Topic Areas (BPT) are listed below.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Steve Olmos, Ed.D., Assistant Superintendent, Student Services & Support Division
Background
As per the Head Start Act, all Head Start agencies are required to provide program information to the Board of Education. Attached are the following reports:
Program Information Report 2019-20 (PIR)
Provides information on progress of services provided to children and families to meet required timelines as per specific indicators and thresholds (See statement from the Office of Head Start)
Financial Report – HS Basic/EHS Basic Total Grant Award –August 2020
Provides the status of program budget and financial oversight
In-Kind Contribution Required –August 2020
Indicates the progress of required matching contribution required by grant ($6,676,866)
Administration Cost Limitation –August 2020
Limits the amounts of funds charged as development and administrative costs to 15%
Purchase Card Summary –August 2020
Serves as an oversight check of program expenses
California Child Food Program Summary Reports (USDA) – August 2020
Serves as an oversight check of program expense- (No report this month since there were no meals served)
Enrollment Report –August 2020
Summarizes the year to date enrollment activity in the Head Start Program to comply with enrollment requirements
Student Impact
The Head Start/Early Head Start Program is federally funded to serve 1,946 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. These services are provided in Santa Clara and San Benito Counties.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs
Chris Izor, Director, Continuous Improvement and Accountability
Background
Pursuant to EC 52066(i), County Offices of Education (COEs) must annually develop a summary of services that describes how the COE will support its districts in general related to continuous improvement and includes a more specific description of the supports provided to districts receiving differentiated assistance. These summaries are compiled and publicly posted by the CDE.
The statute requires descriptions in three areas.
For this year, we have also provided descriptions about support and services provided to districts related to the requirement for districts to produce a Learning Continuity and Attendance Plan in response to the COVID-19 pandemic.
The report describes the summary of services that will be provided this year by the SCCOE and its Continuous Improvement and Accountability department under the Equity and Educational Progress Division.
Fiscal Implications
Funding for these supports and services are provided by the Statewide System of Support funding.
Student Impact
Supporting districts with continuous improvement services directly impacts students and the services that are offered to them. Through the practices of data review, root cause analysis, strategic planning, and program evaluation districts, working with input from their communities, can better plan for robust and targeted programs to meet the needs of all students and address the ways they operationalize equity.
Administrator
Mary Ann Dewan, Ph.D., County Superintendent of Schools
Eric R. Dill, Chief Business Officer
Jas Sohal, Manager-Purchasing Services
Background
Per Board Policy BP 3270, when any Santa Clara County Office of Education instructional materials, equipment, supplies, or other personal property with a value less than $25,000 becomes unusable, obsolete, or no longer needed, the Santa Clara County Superintendent of Schools or designee shall notify the Santa Clara County Board of Education.
Fiscal Implications
Funds from the sale of surplus items are deposited into the General Fund.
The next Santa Clara County Board of Education regular meeting is scheduled for November 18, 2020.