1. CALL TO ORDER
Subject
A. Livestream the Board Meeting: https://tinyurl.com/sccoeboardmeeting
Meeting
Jan 13, 2021 - Regular Board Agenda (#2274)
Category
1. CALL TO ORDER
Type

Livestream the Board Meeting:
https://tinyurl.com/sccoeboardmeeting
Scroll to the bottom and choose LIVE

Public comments will be conducted via Zoom and can be made at the time the agenda item is addressed at: https://tinyurl.com/SCCBOE2021  or dial 1.669.900.6833, ID: 981 5306 9105

 

 

Simultaneous Spanish Translation:
Local 1 (669) 900-6833, Meeting ID: 727 334 810#
Para espanol llame al 1 (669) 900-6833 y despues el numero 727 334 810#

 

 

The Road to Public Comment

​​Información de comentarios públicos en español

Public Comment Instructions

Access Zoom​

  1. ​​Determine which device will be used to connect (cell phone, laptop, or tablet).
  2. In order to join a Zoom, it is necessary to first download the Zoom app on your laptop, desktop, tablet, or mobile device. You may download Zoom from the Download Center, or at www.zoom.us.
  3. If you already have Zoom on your device, be sure it is the most current version, version 5.0+. You may update via Zoom’s Download Center​.​

Note: Make sure your browser is current, up-to-date: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers including Internet Explorer.

​Test Audio

  1. ​​For persons planning to provide public comment, it is important to test the audio prior to joining the Zoom. Testing audio can be done within the Zoom application.
  2. Visit http://zoom.us/test to test your microphone, speaker, video and audio. Click the "JOIN" button to launch at test meeting.​

Arrive Early

  1. ​Consider joining the Zoom 10-15 minutes prior to the meeting start time.
  2. Make sure the internet connection is stable to lessen the likelihood of lost connection during the meeting.

Remove Distractions: Comment in a space that does not have a lot of background noise or distraction as you speak.

​Access Translation

  1. ​Persons providing public comment in Spanish must notify the moderator before beginning a comment.This allows the interpreter to join the meeting and the timer to be adjusted. Speakers must pause every 2-3 sentences to allow the interpreter to translate.
  2. Persons not providing comment may listen to the meeting in Spanish by dialing 1 (669) 900-6833, followed by entering the Meeting ID 727 334 810#. This is a listen-only opportunity; questions and/or comments will not be acknowledged during the meeting translation.​

​​​Provide Comment

  1. Members of the public wanting to voice a live public comment during the Santa Clara County Board of Education virtual Zoom meeting may do so through the Zoom webinar link, or by smartphone. The Zoom link and dial-in phone numbers are provided on the agenda, live stream, or on the County Board of Education webpage​

    *Dial-in phone numbers will be visible and public. Blocked numbers will not be recognized for comment*.

     
  2. ​One public comment per person is allowed for each item. When the Board President calls for a specific agenda item on which a person wants to comment, the person must use the “Raise Hand” feature in Zoom, or *9 by phone, to indicate the wish to provide comment on the item.
     
  3. On each agenda item, only those hands raised between the Board President's call for comments and the moderator's confirmation of the number of speakers will be recognized. Hands raised after the Board President completes the call for public comment on a specific agenda item will not be heard.
     
  4. The moderator will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. Persons who do not respond when prompted will forfeit their comment for that item.
     
  5. Speakers remarks are limited to the time allotted, as indicated by the Board President.​​


Any individual who requires disability-related accommodations or modifications, including auxiliary aids and services, in order to participate in the County Board meeting should contact Carmen Aminzadeh in the County Superintendent's Office at least two working days in advance of the meeting. BB 9322 (Government Code 54954.2) Contact Info: caminzadeh@sccoe.org or (408) 453-6540

 

Subject
B. Roll Call (Including Action on Absences if Necessary)
Meeting
Jan 13, 2021 - Regular Board Agenda (#2274)
Category
1. CALL TO ORDER
Type
Action, Information

Roll call of the trustees will be taken and any absences of trustees will be recorded. The board may take action on absences if needed.

Subject
C. Set the Agenda
Meeting
Jan 13, 2021 - Regular Board Agenda (#2274)
Category
1. CALL TO ORDER
Type
Action
Recommended Action
Approve to set the agenda.

 

The Board shall set the agenda by establishing it as posted.  Changes to the posted agenda may only occur as permitted by Education and Government Code including the Brown Act or as described in Board Bylaws.  Permitted revisions to the posted agenda include the movement of items from consent to action or reordering the sequence of agenda items.

Motion & Voting
Approve to set agenda and pull Item 8B and 8D for further discussion

Motion by Peter Ortiz, second by Joseph Di Salvo.
Final Resolution: Motion Carries
Yes: Claudia Rossi, Grace Mah, Joseph Di Salvo, Rosemary Kamei, Kathleen King, Peter Ortiz, Victoria Chon
2. EMPLOYEE OF THE MONTH
Subject
A. The Santa Clara County Board of Education recognizes ten employees each year. Alex Coronel, an Administrative Data Technician with the School Climate, Leadership and Instructional Services Department is being honored as the Employee of the Month for the month of January
Meeting
Jan 13, 2021 - Regular Board Agenda (#2274)
Category
2. EMPLOYEE OF THE MONTH
Type
Recognition
Goals
Santa Clara County Office of Education Goal #2
Santa Clara County Office of Education Goal #1
Mission Statement of the County Office of Education

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

 

Background

The Santa Clara County Board of Education recognizes ten employees each year. Alex Coronel, an Administrative Data Technician with the School Climate, Leadership, & Instructional Services Department is being honored as the Employee of the Month for the month of January.

 

3. SPECIAL RECOGNITION
Subject
A. California School Boards Association (CSBA) Honors Milpitas Unified School District Board President Chris Norwood
Meeting
Jan 13, 2021 - Regular Board Agenda (#2274)
Category
3. SPECIAL RECOGNITION
Type
Recognition
Goals
Mission Statement of the County Office of Education
Santa Clara County Office of Education Goal #3
Santa Clara County Office of Education Goal #2

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

 

Background

The role of a school board is to ensure that school districts are responsive to the values, beliefs and priorities of their communities. The annual California School Boards Association Board Member of the Year Golden Gavel Award recognizes an individual school board member who exemplifies best practices in effective governance and boardsmanship.

4. PUBLIC COMMENTS OF PERSONS DESIRING TO ADDRESS THE BOARD
Subject
A. At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item. Public comments will be conducted via Zoom and can be made at the time the agenda item is addressed at: https://tinyurl.com/SCCBOE2021 or dial 1.669.900.6833, ID: 981 5306 9105. IF YOU ALREADY HAVE ZOOM ON YOUR DEVICE, BE SURE IT IS THE MOST CURRENT VERSION, VERSION 5.0+.
Meeting
Jan 13, 2021 - Regular Board Agenda (#2274)
Category
4. PUBLIC COMMENTS OF PERSONS DESIRING TO ADDRESS THE BOARD
Type
Procedural

 

Public comments will be conducted via Zoom and can be made at the time the agenda item is addressed at:   https://tinyurl.com/SCCBOE2021 or dial 1.669.900.6833, ID: 981 5306 9105   

 

The Road to Public Comment

​​Información de comentarios públicos en español

Public Comment Instructions

Access Zoom​

  1. ​​Determine which device will be used to connect (cell phone, laptop, or tablet).
  2. In order to join a Zoom, it is necessary to first download the Zoom app on your laptop, desktop, tablet, or mobile device. You may download Zoom from the Download Center, or at www.zoom.us.
  3. If you already have Zoom on your device, be sure it is the most current version, version 5.0+. You may update via Zoom’s Download Center​.​

Note: Make sure your browser is current, up-to-date: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers including Internet Explorer.

​Test Audio

  1. ​​For persons planning to provide public comment, it is important to test the audio prior to joining the Zoom. Testing audio can be done within the Zoom application.
  2. Visit http://zoom.us/test to test your microphone, speaker, video and audio. Click the "JOIN" button to launch at test meeting.​

Arrive Early

  1. ​Consider joining the Zoom 10-15 minutes prior to the meeting start time.
  2. Make sure the internet connection is stable to lessen the likelihood of lost connection during the meeting.

Remove Distractions: Comment in a space that does not have a lot of background noise or distraction as you speak.

​Access Translation

  1. ​Persons providing public comment in Spanish must notify the moderator before beginning a comment. This allows the interpreter to join the meeting and the timer to be adjusted. Speakers must pause every 2-3 sentences to allow the interpreter to translate.
  2. Persons not providing comment may listen to the meeting in Spanish by dialing 1 (669) 900-6833, followed by entering the Meeting ID 727 334 810#. This is a listen-only opportunity; questions and/or comments will not be acknowledged during the meeting translation.​

​​​Provide Comment

  1. Members of the public wanting to voice a live public comment during the Santa Clara County Board of Education virtual Zoom meeting may do so through the Zoom webinar link, or by smartphone. The Zoom link and dial-in phone numbers are provided on the agenda, live stream, or on the County Board of Education webpage​.

    *Dial-in phone numbers will be visible and public. Blocked numbers will not be recognized for comment*.
  2. ​One public comment per person is allowed for each item. When the Board President calls for a specific agenda item on which a person wants to comment, the person must use the “Raise Hand” feature in Zoom, or *9 by phone, to indicate the wish to provide comment on the item.
  3. On each agenda item, only those hands raised between the Board President's call for comments and the moderator's confirmation of the number of speakers will be recognized. Hands raised after the Board President completes the call for public comment on a specific agenda item will not be heard.
  4. The moderator will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. Persons who do not respond when prompted will forfeit their comment for that item.
  5. Speakers remarks are limited to the time allotted, as indicated by the Board President.​​

The Road to Public Comment_EN_SP_FINAL.pdf (684 KB)

5. BOARD MEMBER COMMITTEE REPORTS
Subject
A. Committee members may provide or report on recent committee activities.
Meeting
Jan 13, 2021 - Regular Board Agenda (#2274)
Category
5. BOARD MEMBER COMMITTEE REPORTS
Type
Information

 

Note: A report of the January 12, 2021 Strong Start Coalition will be provided by Vice President King. No other committees have met since the last board meeting.

 

 

 

Permanent Standing Committees of the Board

Membership Committees and Activities

Liaison Committees, Workgroups, and Community Activities

 

6. CLOSED SESSION
Subject
A. Interdistrict Attendance Appeal Filed on Behalf of Student, Resident District: East Side Union High School District, Desired District: Campbell Union High School District
Meeting
Jan 13, 2021 - Regular Board Agenda (#2274)
Category
6. CLOSED SESSION
Type
Action
Preferred Date
Jan 13, 2021
Absolute Date
Jan 13, 2021

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

 

Background

The County Board will hold a hearing and take action on an interdistrict attendance appeal filed on behalf of a student, resident district: East Side Union High School District, desired district: Campbell Union High School District.

Subject
B. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9: 1 case
Meeting
Jan 13, 2021 - Regular Board Agenda (#2274)
Category
6. CLOSED SESSION
Type

The Board will hold a Closed Session to consider the following item:

 

CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION

Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9: 1 case

7. OPEN SESSION (Immediately Following Closed Session -- Approximately 6:15 p.m.)
Subject
A. Report of Actions Taken in Closed Session
Meeting
Jan 13, 2021 - Regular Board Agenda (#2274)
Category
7. OPEN SESSION (Immediately Following Closed Session -- Approximately 6:15 p.m.)
Type
Information

Report of Actions Taken in Closed Session

8. CONSENT ACTION ITEMS
Subject
A. Request Approval of Minutes of Regular Board Meeting of December 16, 2020 (#2273)
Meeting
Jan 13, 2021 - Regular Board Agenda (#2274)
Category
8. CONSENT ACTION ITEMS
Type
Action (Consent)
Recommended Action
Approve the minutes of the Regular Board Meeting of December 16, 2020 (#2273)

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

 

Requested Action

Approve Minutes of the regular board meeting of December 16, 2020 (#2273).

Motion & Voting
Approve Consent Action Items 8A, 8E, 8F and 8G

Motion by Joseph Di Salvo, second by Peter Ortiz.
Final Resolution: Motion Carries
Yes: Claudia Rossi, Grace Mah, Joseph Di Salvo, Rosemary Kamei, Kathleen King, Peter Ortiz, Victoria Chon
Subject
B. Request Approval of the School Accountability Report Card (SARC) for Special Education, Alternative Education's Court and Community Schools
Meeting
Jan 13, 2021 - Regular Board Agenda (#2274)
Category
8. CONSENT ACTION ITEMS
Type
Action
Recommended Action
Approve the School Accountability Report Card (SARC) for Special Education, Alternative Education’s Court and Community Schools
Goals
Santa Clara County Office of Education Goal #1

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Steve Olmos, Ed.D., Assistant Superintendent, Student Services & Support Division
Jessica Bonduris, Ed.D., Assistant Superintendent, Educational Services Division

 

Background

The California Department of Education requires all California public & nonpublic, nonsectarian schools annually to provide information to the community to allow public comparison of schools for student achievement, environment, resources and demographics.

 

Student Impact

The School Accountability Report Card (SARC) provides parents, students, and community members the opportunity to view last year’s annual data in comparison to county and state averages.

Motion & Voting
Approve Consent Action Item 8B

Motion by Peter Ortiz, second by Rosemary Kamei.
Final Resolution: Motion Carries
Yes: Claudia Rossi, Grace Mah, Joseph Di Salvo, Rosemary Kamei, Kathleen King, Peter Ortiz, Victoria Chon
Subject
C. Request Adoption of Resolution Condemning the Violent, Seditious Actions at our National Capitol
Meeting
Jan 13, 2021 - Regular Board Agenda (#2274)
Category
8. CONSENT ACTION ITEMS
Type
Action
Recommended Action
Adopt resolution condemning the violent, seditious actions at our national capitol.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

 

Background

 

On January 6, 2021, our nation witnessed violent, seditious actions by a mob who overtook our Nation's Capitol, impeding the critical work of Congress and causing destruction, violence, and death. 

 

Student Impact

 

To raise awareness for our students what leading with integrity, collaboration, ethics, respect, equity and anti-racism look like.

Motion & Voting
Approve Consent Action Items 8A, 8E, 8F and 8G

Motion by Joseph Di Salvo, second by Peter Ortiz.
Final Resolution: Motion Carries
Yes: Claudia Rossi, Grace Mah, Joseph Di Salvo, Rosemary Kamei, Kathleen King, Peter Ortiz, Victoria Chon
Subject
D. Request adoption of Resolution Recognizing and Honoring February as Black History Month
Meeting
Jan 13, 2021 - Regular Board Agenda (#2274)
Category
8. CONSENT ACTION ITEMS
Type
Action
Preferred Date
Jan 13, 2021
Absolute Date
Jan 13, 2021
Fiscal Impact
No
Recommended Action
Adopt resolution recognizing and honoring February Black History Month
Goals
Santa Clara County Office of Education Goal #3
Santa Clara County Office of Education Goal #2
Santa Clara County Office of Education Goal #1
Mission Statement of the County Office of Education

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed.D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

 

Background

Black History Month is nationally recognized in the month of February. The recognition of Black History dates back to 1926. The 2021 theme for Black History Month is The Black Family: Representation, Identity, and Diversity. Black History Month is celebrated every February as an homage to the achievements of African Americans who have shaped American history.

 

Student Impact

Statistically students do better in school when they can make connections to the themes and curriculum being taught. Black History Month is a time to recognize and honor the achievements of African Americans throughout history and to examine how they have helped shape the tapestry of American history. This celebration helps engage students and make history relevant.

Motion & Voting
Adopt resolution recognizing and honoring February Black History Month

Motion by Joseph Di Salvo, second by Claudia Rossi.
Final Resolution: Motion Carries
Yes: Claudia Rossi, Grace Mah, Joseph Di Salvo, Rosemary Kamei, Kathleen King, Peter Ortiz, Victoria Chon
Subject
E. Request Adoption of Resolution Recognizing February as Career and Technical Education Month
Meeting
Jan 13, 2021 - Regular Board Agenda (#2274)
Category
8. CONSENT ACTION ITEMS
Type
Action (Consent)
Fiscal Impact
No
Budgeted
No
Recommended Action
Adopt resolution recognizing February as Career and Technical Education Month
Goals
Santa Clara County Office of Education Goal #2
Mission Statement of the County Office of Education
Santa Clara County Office of Education Goal #3
Santa Clara County Office of Education Goal #1

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed.D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

 

Background

Career and Technical Education (CTE) Month is nationally recognized in the month of February. The purpose of this initiative is to create public awareness around the value of CTE classes and to recognize the accomplishments and achievements of said classes. CTE classes prepare students for life beyond high school.

 

Student Impact

Career and Technical Education (CTE) classes allow for students to explore and build skills within a variety of career pathways beyond high school. CTE classes are often the non-traditional classes that keep students engaged and enrolled in school. Such pathways include automotive studies, culinary arts, visual arts, hospitality, etc.

Motion & Voting
Approve Consent Action Items 8A, 8E, 8F and 8G

Motion by Joseph Di Salvo, second by Peter Ortiz.
Final Resolution: Motion Carries
Yes: Claudia Rossi, Grace Mah, Joseph Di Salvo, Rosemary Kamei, Kathleen King, Peter Ortiz, Victoria Chon
Subject
F. Request Adoption of Resolution Recognizing February 17th as the National Parent Teacher Association (PTA) Founder’s Day
Meeting
Jan 13, 2021 - Regular Board Agenda (#2274)
Category
8. CONSENT ACTION ITEMS
Type
Action (Consent)
Fiscal Impact
No
Budgeted
No
Recommended Action
Adopt Resolution recognizing February 17th as the National Parent Teacher Association (PTA) Founder’s Day
Goals
Santa Clara County Office of Education Goal #3
Santa Clara County Office of Education Goal #2
Santa Clara County Office of Education Goal #1
Mission Statement of the County Office of Education

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed.D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

 

Background

February 17th marks the National Parent Teacher Association (PTA) Founder’s Day. The PTA is an organization that serves as a voice for all students, provides resources for parents, and advocates for public education. The association was founded in New York State by three women on February 17, 1897.

 

Student Impact

When students have connections to and supportive adults on campus they historically have higher attendance and performance at school. The PTA offers such connections and opportunities thus allowing students to thrive in school.

 

Motion & Voting
Approve Consent Action Items 8A, 8E, 8F and 8G

Motion by Joseph Di Salvo, second by Peter Ortiz.
Final Resolution: Motion Carries
Yes: Claudia Rossi, Grace Mah, Joseph Di Salvo, Rosemary Kamei, Kathleen King, Peter Ortiz, Victoria Chon
Subject
G. Request Adoption of Resolution to Recognize and Honor the Lunar New Year
Meeting
Jan 13, 2021 - Regular Board Agenda (#2274)
Category
8. CONSENT ACTION ITEMS
Type
Action (Consent)
Recommended Action
Adoption of Resolution to Recognize and Honor the Lunar New Year
Goals
Mission Statement of the County Office of Education
Santa Clara County Office of Education Goal #3
Santa Clara County Office of Education Goal #2

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

 

Background

The Lunar New Year is the most important Chinese holiday. It is defined as the first day of the first month in the traditional Chinese calendar. It has been celebrated in California since 1858 when early Chinese settlers wanted to share their culture with the local community.

 

Student Impact

Celebrating the Lunar New Year raises awareness of Asian cultures and increases an appreciation for diversity and equity in Santa Clara County.

Motion & Voting
Approve Consent Action Items 8A, 8E, 8F and 8G

Motion by Joseph Di Salvo, second by Peter Ortiz.
Final Resolution: Motion Carries
Yes: Claudia Rossi, Grace Mah, Joseph Di Salvo, Rosemary Kamei, Kathleen King, Peter Ortiz, Victoria Chon
9. ACTION ITEMS
Subject
A. Request of Renewal of the Summit Public Schools: Tahoma Charter for the period of July 1, 2021, through June 30, 2026
Meeting
Jan 13, 2021 - Regular Board Agenda (#2274)
Category
9. ACTION ITEMS
Type
Action
Recommended Action
The Charter Schools Department Staff recommends the SPS: Tahoma Charter be renewed with the condition that SPS: Tahoma and SPS enter into an Addendum to the MOU on or before May 1, 2021, to address each of Staff’s concerns, including those specifically reviewed in the Staff Analysis and Proposed Findings of Fact, those relative to the Notice and the Response thereto, as well as any additional requirements identified by the SCCBOE, and adopt the Board Resolution Conditionally Approving the Charter Renewal for SPS: Tahoma Charter School, and, Alternatively, Making Written Factual Findings Supporting Denial and Denying the SPS: Tahoma Charter School Charter Renewal if the Conditions Are Not Met, for the period of July 1, 2021, through June 30, 2026.
Goals
Santa Clara County Office of Education Goal #1
Santa Clara County Office of Education Goal #2

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Mefula Fairley, Director of Charter Schools

 

Background

 

The charter for Summit Public Schools: Tahoma Charter School (SPS: Tahoma) expires on June 30, 2021. This charter was initially denied by the East Side Union High School District (ESUHSD) and was approved on appeal to the Santa Clara County Board of Education (SCCBOE) on December 8, 2010, and opened August 2011.  SPS: Tahoma currently serves approximately 470 students 9-12 and is seeking an additional five-year term. SPS: Tahoma is located in East Side Union High School District (ESUHSD).

 

On October 1, 2020, the Charter Schools Office of the Santa Clara County Office of Education (SCCOE) received a petition from SPS: Tahoma seeking renewal of the charter (“Petition” or “Charter”). Education Codes 47607 and 47607.2 determine the length of charter renewal based on high, middle, or low performing categories for charter schools established by AB 1505. Per the California Department of Education AB 1505 charter performance list, SPS: Tahoma is deemed a middle performing charter school and is eligible for a five-year renewal term. If the Charter is renewed by the Santa Clara County Board of Education (SCCBOE or County Board), the new term of the Charter would begin on July 1, 2021, and run through and including June 30, 2026. Renewals and material revisions of charters are governed by the standards and criteria set forth in Education Code Sections 47605, 47607, and 47607.2

 

California Education Code Sections 47605, 47607, and 47607.2 require that “no later than 60 days after receiving a petition” the County Board of Education “shall hold a public hearing on the provisions” of the renewal Charter, at which time the County Board of Education shall consider the level of support for the Petition by district teachers, other district employees, and parents or guardians.

 

On October 21, 2020, the County Board held a public hearing on SPS: Tahoma’s Petition for renewal. On October 22 and 23, 2020, SCCOE staff conducted a site visit and held renewal interviews with SPS: Tahoma parents, staff, students, board members and Summit Public Schools (SPS) network/charter management organization (CMO) leadership.

 

The Education Code further stipulates that the County Board of Education “shall either grant or deny the renewal charter within 90 days of receipt of the petition. However, this date may be extended by an additional 30 days if both parties agree to the extension.” SCCOE and SPS agreed to extend the decision hearing to January 13, 2020.

 

As per Board Policy 0420.4, SPS CMO, SPS: Tahoma and SCCOE developed a "Memorandum of Understanding" (MOU) which addresses SCCOE’s best practices regarding the respective fiscal, operational, and administrative responsibilities, and legal relationships. Any other matters not otherwise addressed or resolved by the terms of the Charter, deficiencies in the Charter, or any conditions that may be imposed by SCCBOE will need to be addressed in an addendum to the MOU after the SCCBOE has taken action. This MOU was signed by the petitioner on December 27, 2020.

 

The complete renewal Petition is attached to the agenda and is also available for review at: 

https://www.sccoe.org/supoffice/charter-schools-office/Pending/SPS%20Tahoma%20Charter%20Renewal%202021-26.pdf

 

CRITERIA FOR RENEWAL OF A CHARTER PETITION

 

A petition submitted for renewal per Education Code Sections 47607 and 47607.2 shall be considered by the governing board upon receipt with all the following requirements:

  1. Performance Criteria – High, Middle, or Low Tier Status
  2. Standards and Conditions Applicable to Charter Schools
  3. Substantial Fiscal or Governance Factors, or Failure to Serve All Students who wish to attend.

When requesting renewal of a charter previously approved by the County Board of Education, the charter petitioner must submit a renewal charter petition that includes, but is not limited to, a reasonably comprehensive description of any new legal requirements enacted since the charter was last approved and documentation of pupil academic performance. (Education Code Section 47605, 47607 and 47607.2)

 

  1. Performance Criteria – High, Middle, or Low Tier Status

 

Education Code Sections 47607 and 47607.2, require a determination of whether a charter school seeking renewal is in the High, Middle, or Low Performance category based on performance results. SPS: Tahoma is designated Middle Performing, as per the California Department of Education (CDE) charter school performance list.

Middle Performing: Any school not deemed high or low performing is eligible to be considered for a 5-year renewal term. In determining whether to renew the charter, the chartering authority is to consider:

(A) Performance on the state and local indicators on the Dashboard, giving greater weight to measurements of academic performance

(B) Clear and convincing evidence based on verified data showing either:

         (i) The school achieved measurable increases in academic achievement, defined by at least one year of growth for each year of school, OR

       (ii) Strong post-secondary outcomes, as defined by college enrollment, persistence, and completion rates equal to similar peers

 

The chartering authority may deny a middle performing school on these bases only by making written factual findings that the school:

 

(A) Failed to meet or make sufficient progress toward meeting standards that provide a benefit to the pupils of the school;

(B) Closure of the school is in the best interest of pupils; AND

(C) If applicable, that the decision provided greater weight to performance on measurements of academic performance.

 

  1. Standards and Conditions Applicable to Charter Schools

 

A renewal charter shall be governed by the standards and criteria described in Education Code Section 47605. Education Code Section 47605(c) establishes that governing boards are to be aware of “the intent of the Legislature that charter schools are and should become an integral part of the California educational system and that the establishment of charter schools should be encouraged. The [County Board of Education] shall grant a [renewal] charter for the operation of a school under this part if it is satisfied that granting the charter is consistent with sound educational practice and with the interests of the community in which the school is proposed to locate,” though, as described herein, the renewal process does include additional considerations and standards.

 

Education Code Section 47605 specifies that the County Board of Education may deny a renewal petition if it makes written factual findings to support one or more of the following findings:

  1. The charter school presents an unsound educational program for the pupils to be enrolled in the charter school.
  2. The petitioners are demonstrably unlikely to successfully implement the program set forth in the petition.
  3. The petition does not contain an affirmation of each of the conditions required by statute.
  4. The petition does not contain reasonably comprehensive descriptions of the required elements.
  5. The petition does not contain a declaration of whether or not the charter school shall be deemed the exclusive public employer of the employees of the charter school for the purposes of the Educational Employees Relations Act (EERA).
  1. Substantial Fiscal or Governance Factors, or Failure to Serve all Students

 

Any charter may be nonrenewed if the County Board of Education finds it is demonstrably unlikely to successfully implement the program due to:

    1. Substantial fiscal factors,
    2. Substantial governance factors, or
    3. The charter school is not serving all pupils who wish to attend

 

REVIEW OF SPS: TAHOMA RENEWAL PETITION

 

Staff reviewed the Petition using the criteria established in California Education Code 47605, 47607, 47607.2, and County Board Policy 0420.4 and found:

 

1.  Performance Criteria of High, Middle and Low Tier Status

The California Department of Education (CDE) reviewed all the Charter Schools and created a High, Middle, or Low performance ranking.  Per the CDE, SPS: Tahoma is considered as Middle Performing.

 

Academic Growth Indicators

 

Due to COVID-19, all statewide testing was cancelled for 2019-2020. The academic data reviewed was for 2017-18 and 2018-19.

 

California School Dashboard Data

 

The chart below shows SPS: Tahoma’s performance on the California Dashboard for 2018 and 2019. College and Career Readiness declined from Blue to Yellow for All Students and is Orange for students identified as Hispanic with a 10.4% decline from the prior year. In the English Learner Progress Indicator, SPS: Tahoma was in the Low performance category with 64.5%. SPS: Tahoma only had 9.6% of students identified as EL decrease at least one level in EL progress while 35.4% of students in the EL group increased at least one level and 29% maintained level 4 progress.

 

2018 and 2019 California School Dashboard Student Group Report for Tahoma

 

Suspension Rate

Graduation Rate

English Language Arts

Mathematics

College and Career

English Learner Progress

 

2018

2019

2018

2019

2018

2019

2018

2019

2018

2019

2018

2019

All

Orange

4.7%

Green

3.2%

Green

83.6%

Green

90.4%

Green

71.4 DFS

Green

43 DFS

Yellow

-31.6 DFS

Yellow

-36.6 DFS

Blue

71.6%

Yellow 61.6%

53.3%

Low 64.5%

EL

NPC 11.8%

Green 2.5%

NPC

NPC 100%

NPC 1.5 DFS

NPC

NPC

-133.2 DFS

NPC

NPC

NPC

SED

Orange 7%

Green 5.3%

Orange 81.3%

Green 91.7%

NPC 55.4 DFS

Yellow 10.7 DFS

NPC

-70.6 DFS

Green

-59 DFS

Yellow 59.4%

Green 57.8%

SWD

Red 11.3%

Yellow 9.4%

NPC

NPC

81.3%

NPC 16.4 DFS

NPC

-33.6 DFS

NPC

-89.4 DFS

NPC

-122.2 DFS

NPC

NPC

31.3%

Asian

Orange 2.2%

Yellow 2.1%

NPC

NPC

NPC 106.2 DFS

NPC

NPC 54.5 DFS

NPC

NPC

NPC

Hispanic

Orange

6%

Green

3.3%

Orange

75%

Green

80.6%

NPC

37 DFS

NPC

8 DFS

NPC

-100.4 DFS

NPC

-80 DFS

Orange

53.1%

Orange 45.5%

White

Orange 3.7%

Yellow 3.4%

NPC 80%

NPC 93.3%

NPC 73.5 DFS

NPC 94.3 DFS

NPC

-10.5 DFS

NPC 26.6 DFS

NPC 80%

NPC 64.3%

Two or More Races

Orange 5.9%

Yellow 5.4%

NPC

NPC 95.2%

NPC

NPC

NPC

NPC

NPC

NPC 76.2%

No performance color (NPC) given for groups of less than 30 students.

 

 

2018 and 2019 California School Dashboard Student Status and Change Report for Tahoma

 

English Language Arts

Mathematics

College and Career

English Learner Progress

 

2018

2019

2018

2019

2018

2019

2018

2019

All

Declined

19.9 points

Declined

28.3 points

Declined 7.1 points

Declined

4.9 points

Increased 6.1%

Declined

10.8%

53.3%

Low 64.5%

EL

 

 

 

 

 

 

SED

Increased 8.1 points

Declined 44.7 points

Increased 27.1 points

Increased

11.6 points

Declined 7.3%

Maintained

-1.6 %

SWD

 

Declined 45.9 points

 

Declined

24.3 points

 

 

Asian

Declined 32.1 points

 

Increased 10.8 points

 

 

 

Hispanic

Declined

21.9 points

Declined 29 points

Declined 14.4 points

Increased

20.5 points

Declined 11%

Declined

10.4%

White

No data

Increased 20.8 points

No data

Increased

37.1 points

 

 

No performance color (NPC) given for groups of less than 30 students.

 

 

CAASPP Data

 

Staff reviewed SPS: Tahoma’s academic performance on the California Assessment of Student Performance (CAASPP) and the data reflects academic declines across significant student groups for the Charter term. (SED is Socioeconomically Disadvantaged and SWD is Students with Disabilities)

 

SPS: Tahoma CAASPP Trend Data – Percentage of students at or above standard in ELA and Math

ELA

 

Math

 

16-17

17-18

18-19

Diff

 

 

16-17

17-18

18-19

Diff

ALL

82.46

75.78

62.50

-19.96

 

ALL

45.61

39.58

37.93

-7.68

SWD

*

45.45

23.07

-22.38

 

SWD

*

27.27

15.38

-11.89

Hispanic

74.07

66.67

48.98

-25.09

 

Hispanic

22.22

16.66

18.75

-3.47

SED

69.56

63.89

43.33

-26.23

 

SED

17.40

27.78

17.24

-0.16

EL

*

*

*

UNK

 

EL

*

*

*

UNK

*No data presented for the group due to size of group at those grade levels.

 

The table above reflects the student group data over the last four years.  In ELA and Math, students showed declines across the charter term.

 

SPS: Tahoma students perform at or above the schools or districts they otherwise would have attended in some areas (See table below).  In the table below, SPS: Tahoma is colored blue. The other scores are color coded: green - the score for the school or district outperforms SPS: Tahoma; and orange/red - SPS: Tahoma outperforms the school or district.

 

School Comparison Results for 2018-2019 (percentage at or above standard on CAASPP)

2018-19 CAASPP (ELA: gr. 11)

Group

Tahoma

ESUHSD

Oak Grove

Independence

James Lick

State

ALL

62.50

62.25

56.84

66.88

49.59

57.27

SED

43.33

50.33

50.73

58.27

44.78

47.21

Hispanic

48.98

42.96

50.86

45.40

43.55

48.27

EL

*

7.64

10.34

9.38

7.89

7.83

SWD

23.07

13.48

15.69

17.31

3.57

15.86

 

2018-19 CAASPP (Math: gr. 11)

Group

Tahoma

ESUHSD

Oak Grove

Independence

James Lick

State

ALL

37.93

41.75

31.31

43.63

23.07

32.24

SED

17.24

27.71

26.98

34.38

19.79

20.93

Hispanic

18.75

16.47

19.43

15.86

17.67

20.27

EL

*

9.70

6.78

15.12

5.56

5.01

SWD

15.38

6.04

2.27

11.54

0.00

5.09

*No data presented for the group due to size of group at those grade levels.

 

ELPAC Data

 

SCCOE reviewed SPS: Tahoma's English Language Proficiency Assessment for California (ELPAC) data and found that SPS: Tahoma performs at or above the schools and district its students would otherwise have attended and the State.

 

2019 Comparison of EL Progress Measured by ELPAC

 

Tahoma

Oak Grove

Independence

James Lick

ESUHSD

State

Went up one or more ELPI levels %

35.4%

33.7%

42.1%

41.7%

37.8%

42.9%

Maintained level 4(%)

29%

8.9%

3%

5%

7.8%

5.3%

Total % making progress

64.5%

42.7%

45.2%

46.8%

45.7%

48.3%

Performance Level

Low

Low

Low

Low

Low

Medium

Number of Students

31

246

323

139

2,540

844,257

 

 

Post-Secondary Indicators

 

On the California Dashboard, SPS: Tahoma students were Yellow in the College and Career indicator. This indicator reviews school data to determine how high school graduates of SPS: Tahoma are prepared to enter college.  For SPS: Tahoma, 61.6% of the graduates were prepared to enter college on the 2019 Dashboard, which was a decrease of 10.9% from the prior year taking SPS: Tahoma from Blue to Yellow.  Students in the Hispanic student group were also Orange in this indicator with 45.5% prepared for college, a decrease of 10.4% from the prior year. Students in the SED student group were in the Green performance level, with 57.8% prepared for college, maintained with -1.6% change from the prior year.

 

When reviewing the 2017-18 college-going rate for SPS:Tahoma, it out performs ESUHSD and the State.

 

2017-18 College-Going Rate for California High School Students

Name

High School Completers

High School Completers Enrolled in College

College-Going Rate

Enrolled in College (In-State)

Enrolled in College (Out-of-State)

No Record of College Enrollment

Tahoma

59

52

88.1%

84.7%

3.4%

11.9%

ESUHSD

5,324

4,011

75.3%

72.7%

2.6%

24.7%

SCCOE*

330

199

60.3%

55.8%

4.5%

39.7%

State

493,211

282,740

64.4%

57.8%

6.6%

35.6%

*SCCOE includes the college-going rate for high school students attending schools authorized by SCCOE

 

SPS: Tahoma Cohort Graduates Meeting UC/CSU Course Requirements

 

2015-16

2016-17

2017-18

2018-19

2019-20

Tahoma

N/A

95.7%

92.9%

90.9%

N/A

ESUHSD

N/A

48.6%

52.8%

54.4%

N/A

SCCOE

N/A

74%

79%

77.6%

N/A

State

N/A

49.9%

49.4%

50.5%

N/A

2019-20 data is pending.  Data retrieved from www.ed-data.org

*SCCOE includes the college-going rate for high school students attending schools authorized by SCCOE

 

Education Code Sections 47607 and 47607.2 require the County Board to consider clear and convincing evidence demonstrated by verified data of measurable increases in academic achievement based on SPS: Tahoma’s students making at least one year of growth for each year of SPS: Tahoma’s charter term or strong post-secondary outcomes, as defined by college enrollment, persistence, and completion rates equal to similar peers. Data for 2019-20 was not factored into this analysis, as no academic data was produced in 2019-20 due to COVID-19.

 

SCCOE considered the available data and evidence from 2016-17, 2017-18, and 2018-19. As part of an addendum to the MOU, SCCOE Staff recommends SPS: Tahoma be required to include in its 2021-24 Local Control Accountability Plan (LCAP) how it will continue to address the academic performance of Tahoma students – specifically the mixed results and declines in ELA and Math, the suspension indicator for students identified in the SWD and Asian groups, the college and career indicator, and the low performing English Learner Progress indicator.  The above terms need to be included in an addendum to the MOU and Tahoma needs to continue to address its academic performance declines in order for the performance measures to support renewal under the standards provided in Education Code 47607.2, giving greater weight to academic measures for all groups of pupils and considering increases in academic achievement and post-secondary outcomes.

 

2. Review of the Charter Petition

 

a. Sound Educational Program

 

Staff concluded the SPS: Tahoma renewal Petition provides sufficient information to substantiate the required elements for a sound educational program provided the academic performance issues, the integrated/designated ELD instructional plan, and the development of an ELAC, and the requirement that the Executive Director and Assistant Director employment qualifications include California teaching credentials, are remediated through amendment to the 2021-24 LCAP and provisions are committed to in an addendum to the MOU.

 

b. Ability to Successfully Implement the Program

Staff identified a number of concerns/violations that support a determination that SPS: Tahoma is demonstrably unlikely to successfully implement the program set forth in the renewal Petition based on substantial governance factors, which were detailed in a notice (“Notice”) issued to SPS: Tahoma in accordance with Education Code 47607(e) on November 19, 2020, and to which SPS: Tahoma submitted its response (“Response”) on December 21, 2020, as discussed more fully below in the “Additional Criteria for Denying a Charter Renewal” Section. Apart from the concerns addressed in that section below, Staff found facts demonstrating the petitioners are likely to successfully implement the program only if SPS: Tahoma creates and implements plans for addressing academic declines and resolving the other identified concerns and conditions through an addendum to the MOU, as described more fully throughout this memorandum and in the Staff Analysis and Findings of Fact.

 

c. Affirmations of each of the conditions required by statute

Staff found that the Petition contains most of the required affirmations.  However, while the Petition includes multiple anti-discrimination affirmations, the list of protected characteristics in each instance is incomplete and out of compliance with the requirements of Education Code Sections 47605.6(e) and 220, which Staff believes is due to Tahoma’s unintentional oversight and failure to update the Petition language.  Tahoma would need to rectify these errors in an addendum to the MOU.  Additionally, the Petition does not include an explicit statement that SPS: Tahoma shall provide notice of the requirements of Education Code Section 47605(d), which notice shall be posted on SPS: Tahoma’s internet website and SPS: Tahoma shall provide a parent/guardian/student a copy of this notice at all of the following times:

 

(i) When a parent, guardian, or pupil inquires about enrollment.

(ii) Before conducting an enrollment lottery.

(iii) Before disenrollment of a pupil.

SPS: Tahoma has provided this notice on its website but will also need to include this affirmation in an addendum to the MOU as well as in its Student/Parent Handbook.

 

d. Reasonably Comprehensive Description of the Required Elements

Staff found the Petition provides a sufficiently comprehensive description of the required elements for conditional approval, though, as indicated in the Charter and in the staff analysis, additional specificity and requirements governing SPS: Tahoma’s operations, including its compliance with the required charter elements, have been included in the MOU and/or will need to be included in an addendum to the MOU among SPS: Tahoma, its governing entity/CMO, SPS, and the SCCOE as conditions of renewal.

e. Exclusive Employer

As required by the Charter Schools Act, the Charter specifies SPS shall be deemed the exclusive public employer of the employees of the Charter School for the purposes of the Educational Employment Relations Act (“EERA”).

 

f. Requirements for Grade-Levels Served, Facility Location, and Students Served

Staff found the renewal Petition meets the requirements set forth in statute.

 

g. Other Criteria in Statute

Since SPS: Tahoma’s Charter was initially approved, a number of new laws have gone into effect, including AB 1505, AB 1507, AB 1219, SB 126, SB 820, and SB 98, which enact broad changes to the Charter Schools Act. SPS: Tahoma will need to comply with the changes to the law. The Charter, along with the MOU and terms of an addendum to the MOU as described herein and in the Staff Analysis, indicate that SPS: Tahoma will so comply.

 

 

3. Additional Criteria for Denying a Charter Renewal

If a charter school is unlikely to successfully implement the program due to substantial fiscal factors, substantial governance factors, or it is not serving all pupils who wish to attend, the charter school shall be provided prior notice and an opportunity to create a corrective action plan. The County Board may then deny a charter renewal on the basis of these substantial fiscal and/or governance factors or for failure to serve all pupils who wish to attend only by making either of the following findings:

 

 

As explained below, Staff found that SPS: Tahoma is demonstrably unlikely to successfully implement the program set forth in the Petition due to substantial governance factors and that SPS: Tahoma’s corrective action plan, as set forth in its Response, has been unsuccessful, with respect to several of the substantial governance factors described in the Notice, and recommends that the County Board conditionally approve the SPS: Tahoma renewal, requiring SPS: Tahoma to resolve the remaining unresolved concerns through an addendum to the MOU.

    1. Substantial fiscal factors

SPS: Tahoma exhibits a healthy financial position. As of June 30, 2019, SPS: Tahoma had an audited reserve balance of 34%. SPS: Tahoma, the SPS Network, and the SPS Board of Directors have shown strong fiscal oversight. The Independent Auditor’s Report for the Year Ended June 30, 2019, reports an Unmodified Opinion on the financial statements, as well as on State and Federal compliance with various laws and regulations. In addition, there were no identified deficiencies, or material weaknesses, noted regarding internal controls over financial statements and internal control over compliance for fiscal year 2018-19. All fiscal reports as required by law and the SCCOE have been received on a timely basis. SPS maintains and implements sound fiscal policies and procedures, including, but not limited to, internal controls governing all financial and business-related activities. As part of SCCOE’s oversight of the Charter School, SCCOE requested a monthly, site-level general ledger or equivalent report(s). SPS: Tahoma accommodated the request, and SCCOE began receiving these reports in July 2020 and should continue to receive them on a monthly basis going forward.

 

SPS: Tahoma reported an Average Daily Attendance (ADA) of 324.5 for Fiscal Year (FY) 2019-20 and projects an increase in enrollment to 430.47 ADA for FY 2020-21 due to additional enrollment from Summit Public Schools: Rainier. Summit has projected ADA at 95%. Charter Department Fiscal Staff is not aware of any significant financial concerns for Summit.

    1. Substantial governance factors, or

On November 19, 2020, SCCOE provided SPS: Tahoma with an EC 47607(e) Notice of substantial governance factors. During the December 10, 2020, SPS Board Meeting, the SPS Board delegated authority to the CEO, Diane Tavenner, to address and cure the issues raised in the Notice, and SPS: Tahoma submitted its Response on December 21, 2020.

 

The substantial governance factors identified in the Notice were grouped into the following general categories:

 

 

Staff found that, through the Response, SPS: Tahoma:

 

 

    1. The charter school is not serving all pupils who wish to attend

In accordance with Education Code Section 47607(d), SCCOE requested, received from CDE, and reviewed aggregate data reflecting pupil enrollment patterns at SPS: Tahoma.

 

REQUESTED ACTION

 

The Charter Schools Department Staff recommends the SPS: Tahoma Charter be renewed with the condition that SPS: Tahoma and SPS enter into an Addendum to the MOU on May 1, 2021, to address each of Staff’s concerns, including those specifically reviewed in the Staff Analysis and Proposed Findings of Fact, including those relative to the Notice and the Response thereto, as well as any additional requirements identified by the SCCBOE, and adopt the Board Resolution Conditionally Approving the Charter Renewal for SPS: Tahoma Charter School, and, Alternatively, Making Written Factual Findings Supporting Denial and Denying the SPS: Tahoma Charter School Charter Renewal if the Conditions Are Not Met, for the period of July 1, 2021, through June 30, 2026.

 

 

Student Impact

The Charter Schools Department provides oversight and monitoring for 22 County Board of Education authorized charter schools. SPS: Tahoma was authorized in 2007 and currently serves approximately 470 students.

 

Motion & Voting
Approve with the Charter Schools Department recommendation that the SPS: Tahoma Charter be renewed with the condition that SPS: Tahoma and SPS enter into an Addendum to the MOU on or before May 1, 2021, to address each of Staff’s concerns, including those specifically reviewed in the Staff Analysis and Proposed Findings of Fact, those relative to the Notice and the Response thereto, as well as any additional requirements identified by the SCCBOE, and adopt the Board Resolution Conditionally Approving the Charter Renewal for SPS: Tahoma Charter School, and, Alternatively, Making Written Factual Findings Supporting Denial and Denying the SPS: Tahoma Charter School Charter Renewal if the Conditions Are Not Met, for the period of July 1, 2021, through June 30, 2026.

Motion by Rosemary Kamei, second by Joseph Di Salvo.
Final Resolution: Motion Carries
Yes: Grace Mah, Joseph Di Salvo, Rosemary Kamei, Kathleen King
No: Claudia Rossi, Peter Ortiz, Victoria Chon
Subject
B. Request Approval of the Budget Revisions for the Month of December 2020
Meeting
Jan 13, 2021 - Regular Board Agenda (#2274)
Category
9. ACTION ITEMS
Type
Action
Preferred Date
Jan 13, 2021
Absolute Date
Jan 13, 2021
Fiscal Impact
No
Budgeted
No
Budget Source
Approve the Budget Revisions for the Month of December 2020

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Eric R. Dill, Chief Business Officer, Business, Facilities & Operations Division

Stephanie Gomez, Director, Internal Business Services

 

Background

This report reflects budget revisions for the month of December 2020. If an expenditure budget is increased, it is supported either by an increase in revenue, a decrease in carryover (use of carryover), a decrease in fund balance or any combination of the three. If an expenditure budget is decreased, the result could be due to a decrease in estimated revenue, or an increase to credit it back to fund balance.

 

During the month of December 2020, expenditure budgets were increased by $3,252,751 and revenue was increased by $3,252,751.

 

Fiscal Implications

Restricted funding in the amount of $2.7 million has been received to support the following initiatives:

Student Impact

Students throughout the County of Santa Clara will directly benefit from educational activities that will promote academic achievement among vulnerable student groups and increased access to high quality Family Child Care Home (FCCH) providers.

 

Requested Action

Approve the Budget Revisions for the Month of December 2020.

Motion & Voting
Approve the Budget Revisions for the Month of December 2020

Motion by Kathleen King, second by Rosemary Kamei.
Final Resolution: Motion Carries
Yes: Claudia Rossi, Grace Mah, Joseph Di Salvo, Rosemary Kamei, Kathleen King, Peter Ortiz, Victoria Chon
Subject
C. Request Approval to Submit the Non-Competitive Head Start/Early Head Start Grant Application for FY 2021-2022, Executive Summary and Selection Criteria
Meeting
Jan 13, 2021 - Regular Board Agenda (#2274)
Category
9. ACTION ITEMS
Type
Action
Recommended Action
Approve to Submit the Non-Competitive Head Start/Early Head Start Grant Application for FY 2021-2022, Executive Summary and Selection Criteria
Goals
Santa Clara County Office of Education Goal #3
Santa Clara County Office of Education Goal #2
Santa Clara County Office of Education Goal #1

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Jessica Bonduris, Ed.D., Assistant Superintendent, Educational Services Division

Antonio Fuentes, Director, Early Learning Services

 

 

Background

The Early Learning Services Department has received notification from the Administration of Children and Families (ACF) and the Department of Health and Human Services that the Santa Clara County Office of Education (SCCOE) is eligible to apply for the annual Head Start/Early Head Start grant in the amount of $29,374,175.

 

The Head Start program will submit its second year of a five-year grant application for FY 2021-22. This grant application must include five-year goals and objectives. Funding is guaranteed for years one through five, so long as the program remains in full compliance with Head Start regulations. The program is scheduled for a federal review in program year 2021. The FY 2021-22 grant application includes incremental changes to address challenges related to increasing personnel costs.

 

The SCCOE Head Start program currently serves 2,013 children (1,690 preschoolers and 323 infants/toddlers) and families in Santa Clara and San Benito counties. As a result of program increased classroom blending with State Preschool in FY 2020-21, the program design is being modified. The FY 2021-22 grant application proposes to balance the budget through continuing program blending with State Preschool.

 

The Head Start program has had meetings and discussions with key partners (internal and external) to help review the five-year goals and objectives for the grant, and to vet the proposed enrollment and blending options with State Preschool to serve eligible children and families. Planning meetings include, but are not limited to, the following:

 

 

Attached are the executive summary and PowerPoint presentation, which provides more details on the planning factors, as well as a summary of the overall grant application.

 

Student Impact

The Head Start/Early Head Start Program is federally funded to serve 1,946 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. These services are provided in Santa Clara and San Benito Counties.

 

Fiscal Implications

These funds will be available May 1, 2021 and will cover program operations through April 30, 2022.

 

BUDGET

Personnel

13,576,517

Fringe Benefits

7,343,553

Travel

86,128

Equipment

-

Supplies

619,574

Contractual**

4,314,384

Others

1,066,532

Indirect Cost (9.96%)

2,367,487

Total

29,374,175

** Contracts with partner agencies are not subject to full indirect. 
Budget approved by Stephanie Gomez, January 5, 2021.

 

 

 

Motion & Voting
Approve to Submit the Non-Competitive Head Start/Early Head Start Grant Application for FY 2021-2022, Executive Summary and Selection Criteria

Motion by Rosemary Kamei, second by Grace Mah.
Final Resolution: Motion Carries
Yes: Claudia Rossi, Grace Mah, Joseph Di Salvo, Rosemary Kamei, Kathleen King, Peter Ortiz, Victoria Chon
10. INFORMATION ITEMS
Subject
A. Charter Schools Update
Meeting
Jan 13, 2021 - Regular Board Agenda (#2274)
Category
10. INFORMATION ITEMS
Type
Information
Goals
Santa Clara County Office of Education Goal #1
Santa Clara County Office of Education Goal #2

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Mefula Fairley, Director of Charter Schools

 

Background

At each regular Board Meeting, a Charter Schools Update is provided as a standing agenda item.  Topics include, but are not limited to, the following:

 

Annual Visits

An update will be provided on the Annual Visit process.

 

Student Impact

The Charter Schools Department provides monitoring and oversight for 22 County Board of Education authorized charter schools serving approximately 10,000 students.

11. COUNTY BOARD OF EDUCATION MEMBER REPORTS
Subject
A. The members of the Board may give reports on activities specifically related to their duties as members of the Santa Clara County Board of Education
Meeting
Jan 13, 2021 - Regular Board Agenda (#2274)
Category
11. COUNTY BOARD OF EDUCATION MEMBER REPORTS
Type
Information

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

 

 

Background

The members of the Board may give reports on activities specifically related to their duties as members of the Santa Clara County Board of Education.

 

 

12. SUPERINTENDENT'S REPORT
Subject
A. The superintendent may give a report on any activities related to her duties.
Meeting
Jan 13, 2021 - Regular Board Agenda (#2274)
Category
12. SUPERINTENDENT'S REPORT
Type
Information

The superintendent may give a report on any activities specifically related to her duties.

13. CONSENT INFORMATION ITEMS (Information items provided for review that do not require presentation or action.)
Subject
A. Appointments to the 2021 Board Committees
Meeting
Jan 13, 2021 - Regular Board Agenda (#2274)
Category
13. CONSENT INFORMATION ITEMS (Information items provided for review that do not require presentation or action.)
Type
Information
Goals
Santa Clara County Office of Education Goal #1

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

 

 

Background

The Board President will present the appointments to the County Board Committees for the 2021 calendar year.

 

 

 

Subject
B. Head Start/Early Head Start Monthly Board Reports
Meeting
Jan 13, 2021 - Regular Board Agenda (#2274)
Category
13. CONSENT INFORMATION ITEMS (Information items provided for review that do not require presentation or action.)
Type
Information
Goals
Santa Clara County Office of Education Goal #3

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Jessica Bonduris, Ed.D., Assistant Superintendent, Educational Services

Antonio Fuentes, Ed.D., Director, Early Learning Services

 

Background

As per the Head Start Act, all Head Start agencies are required to provide program information to the Board of Education. Attached are the following reports:

 

 

Student Impact

 

The Head Start/Early Head Start Program is federally funded to serve 1,946 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. These services are provided in Santa Clara and San Benito Counties.

 

Subject
C. Disposition of Surplus Items - October 2020 - December 2020
Meeting
Jan 13, 2021 - Regular Board Agenda (#2274)
Category
13. CONSENT INFORMATION ITEMS (Information items provided for review that do not require presentation or action.)
Type
Information
Goals
Santa Clara County Office of Education Goal #2

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Eric R. Dill, Chief Business Officer

Jas Sohal, Manager-Purchasing Services

 

Background

Per Board Policy BP 3270, when any Santa Clara County Office of Education instructional materials, equipment, supplies, or other personal property with a value less than $25,000 becomes unusable, obsolete, or no longer needed, the Santa Clara County Superintendent of Schools or designee shall notify the Santa Clara County Board of Education.

 

Fiscal Implications

The report includes a list of the items sold, income received, and the method of sale. Items that are no longer usable by the Santa Clara County Office of Education are sold for surplus or disposed of as e-waste.

 

 

Subject
D. Quarterly Report on Williams Uniform Complaints
Meeting
Jan 13, 2021 - Regular Board Agenda (#2274)
Category
13. CONSENT INFORMATION ITEMS (Information items provided for review that do not require presentation or action.)
Type
Action (Consent)
Goals
Santa Clara County Office of Education Goal #1

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Steve Olmos, Ed.D., Assistant Superintendent, Student Services & Support Division

Jessica Bonduris, Ed.D., Assistant Superintendent, Educational Services Division

 

Background

Complaints filed for SCCOE school sites under the Williams Settlement are limited to insufficient textbooks or instructional materials, unsafe or unhealthy facility conditions or teacher vacancies or mis-assignments.

 

Williams Complaint Procedures are posted in all classrooms to inform parents, students and teachers of the procedure for making such complaints.

 

No Williams complaints were received during the October through December 2020 reporting period.

 

Student Impact

The Williams Report documents complaints regarding textbooks and instructional materials, conditions of facilities, and teacher mis-assignments and vacancies. SCCOE strives to provide our students a quality education that encompasses all of these areas. No complaints were filed this quarter.

 

 

Motion & Voting
Approve Consent Action Items 8A, 8E, 8F and 8G

Motion by Joseph Di Salvo, second by Peter Ortiz.
Final Resolution: Motion Carries
Yes: Claudia Rossi, Grace Mah, Joseph Di Salvo, Rosemary Kamei, Kathleen King, Peter Ortiz, Victoria Chon
Subject
E. Santa Clara County Office of Education 2019-20 Annual Financial Audit Report
Meeting
Jan 13, 2021 - Regular Board Agenda (#2274)
Category
13. CONSENT INFORMATION ITEMS (Information items provided for review that do not require presentation or action.)
Type
Information

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Eric R. Dill, Chief Business Officer, Business, Facilities & Operations Division

Stephanie Gomez, Director, Internal Business Services

 

Background

Education Code Section 41020.3 states that by January 31 of each year, the governing body of each local education agency shall review, at a public meeting, the annual audit of the local education agency for the prior year, any audit exceptions identified in that audit, the recommendations or findings of any management letter issued by the auditor, and any description of correction or plans to correct any exceptions or management letter issue.

 

In accordance with Board Policy (BP) 3460(a) and Education Code 41020.3, an annual audit of the financial records of the Santa Clara County Office of Education (SCCOE) was conducted for the fiscal year ended June 30, 2020. The independent auditor shall present the audit report to the County Board at a public meeting and the County Board shall have an opportunity to ask questions and request further information about any audit findings that were identified. The audit report for fiscal year 2019-2020 did not contain any audit findings and does not require a presentation by the independent auditor.

 

The auditors issued an opinion that the financial statements are presented fairly, in all material respects, the respective financial position of the governmental activities, each major fund, and the aggregate remaining fund information of Santa Clara County Office of Education as of June 30, 2020, and the respective changes in financial position and, where applicable, cash flows thereof for the year then ended in accordance with accounting principles generally accepted in the United States of America.


 

 

Subject
F. Future Agenda Items - Reference
Meeting
Jan 13, 2021 - Regular Board Agenda (#2274)
Category
13. CONSENT INFORMATION ITEMS (Information items provided for review that do not require presentation or action.)
Type
Information

 

 

Due to COVID-19, the SCCOE is focused on sustained response and recovery efforts. The information for future agenda items is offered here as a place holder such that in the future, when resources are available, these agenda items can be considered for placement on an agenda.

 

Refer to Board Bylaw 9322 Agenda/Meeting Materials for specific information related to the preparation of County Board of Education agendas. Excepting agenda items otherwise permissible by Education Code, Brown Act or other rules, regulations, or policies for the Board to place on the agenda, a County Board member may request an item within the jurisdiction of the County Board be placed on the agenda.  A process for reviewing requested agenda items is described in the board bylaw. In summary, the process includes a review to determine if the item is within the Board's jurisdiction, where it could be placed on the agenda and an assessment of the resource impact of preparing the item. 

 

  1. Teacher Housing  (Trustee Mah)
  2. Alternative Education/workforce development/Juvenile Hall (Trustees Ortiz/Kamei)
  3. Homeless Youth, Foster Youth and poverty presentation (Trustee Mah)

 

At the February 2019, Special Meeting of the Board, the board identified priorities.  The top three Board Priority Topic Areas (BPT) are listed below.

14. ADJOURNMENT
Subject
A. The next Santa Clara County Board of Education regular meeting is scheduled for February 3, 2021.
Meeting
Jan 13, 2021 - Regular Board Agenda (#2274)
Category
14. ADJOURNMENT
Type

The next Santa Clara County Board of Education regular meeting is scheduled for February 3, 2021.