Livestream the Board Meeting:
https://tinyurl.com/sccboardmeeting 
Scroll to the bottom and choose LIVE

Public comments will be conducted via Zoom and can be made at the time the agenda item is addressed at:https://tinyurl.com/SCCBOE2021  or dial 1.669.900.6833, ID: 981 5306 9105

Simultaneous Spanish Translation:
Local 1 (669) 900-6833, Meeting ID: 727 334 810#
Para espanol llame al 1 (669) 900-6833 y despues el numero 727 334 810#

The Road to Public Comment

​​​Información de comentarios públicos en español

Public Comment Instructions​

Access Zoom​

1. ​​Determine which device will be used to connect (cell phone, laptop, or tablet).
2. In order to join a Zoom, it is necessary to first download the Zoom app on your laptop, desktop, tablet, or mobile device. You may download Zoom from the   
3. The moderator will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. Persons who do not respond when prompted will forfeit their comment for that item.
    
4. Speakers remarks are limited to the time allotted, as indicated by the Board President.​​

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Background

The Santa Clara County Board of Education recognizes ten employees each year. Julie Kimbel, a Senior Inclusion Services Specialist with the SCCOE's Inclusion Collaborative is being honored as the Employee of the Month for the month of February.

Note: A report of the February 3, 2021 Policy Subcommittee will be provided by Vice President King. No other committees have met since the last board meeting.

Permanent Standing Committees of the Board

• Policy Subcommittee:  Policy Subcommittee: Mar 3, 2021 (Vice President King)
• Joint Legislative Advisory Committee (JLAC): Feb 17, 2021 (Trustee Kamei)
• Budget Study Committee: Mar 17, 2021 (Dr. Dewan, County Superintendent of Schools)

Membership Committees and Activities

• California School Boards Association (CSBA) Delegate:  May 15-16, 2021 (Trustee Kamei)
• California County Boards of Education (CCBE) Board of Directors:  May 16, 2021 (Trustee Kamei)
• Santa Clara County School Boards Association (SCCSBA):  Feb 24, 2021 (Trustee Kamei)
• Head Start Policy Council: Feb 23, 2021 (President Rossi)

Liaison Committees, Workgroups, and Community Activities

• Warmenhoven Inclusion Collaborative:  May 7, 2021  (Trustee Chon)
• Strong Start Coalition: Feb 9, 2021 (Vice President King)
• Silicon Valley Reads:  TBD (Trustee Mah)

Public comments will be conducted via Zoom and can be made at the time the agenda item is addressed at:  https://tinyurl.com/SCCBOE2021 or dial 1.669.900.6833, ID:  981 5306 9105   

The Road to Public Comment

​​​Información de comentarios públicos en español

Public Comment Instructions​

Access Zoom​

Please note that on February 1, 2021, Zoom updated its version to 5.5.

1. ​​Determine which device will be used to connect (cell phone, laptop, or tablet).
2. In order to join a Zoom, it is necessary to first download the Zoom app on your laptop, desktop, tablet, or mobile device. You may download Zoom from the Download Center, or at www.zoom.us.
3. If you already have Zoom on your device, be sure it is the most current version, version 5.5 or as prompted. You may update via Zoom’s Download Center​.​

Note: Make sure your browser is current, up-to-date: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers including Internet Explorer.

​Test Audio

1. ​​For persons planning to provide public comment, it is important to test the audio prior to joining the Zoom. Testing audio can be done within the Zoom application.
2. Visit http://zoom.us/test to test your microphone, speaker, video and audio. Click the "JOIN" button to launch at test meeting.​

Arrive Early

1. ​Consider joining the Zoom 10-15 minutes prior to the meeting start time.
2. Make sure the internet connection is stable to lessen the likelihood of lost connection during the meeting.

Remove Distractions: Comment in a space that does not have a lot of background noise or distraction as you speak.

​Access Translation

1. ​Persons providing public comment in Spanish must notify the moderator before beginning a comment. This allows the interpreter to join the meeting and the timer to be adjusted. Speakers must pause every 2-3 sentences to allow the interpreter to translate.
2. Persons not providing comment may listen to the meeting in Spanish by dialing 1 (669) 900-6833, followed by entering the Meeting ID 727 334 810#. This is a listen-only opportunity; questions and/or comments will not be acknowledged during the meeting translation.​

​​​Provide Comment

1. Members of the public wanting to voice a live public comment during the Santa Clara County Board of Education virtual Zoom meeting may do so through the Zoom webinar link, or by smartphone. The Zoom link and dial-in phone numbers are provided on the agenda, live stream, or on the County Board of Education webpage​.
   
   *Dial-in phone numbers will be visible and public. Blocked numbers will not be recognized for comment*.
2. ​One public comment per person is allowed for each item. When the Board President calls for a specific agenda item on which a person wants to comment, the person must use the “Raise Hand” feature in Zoom, or *9 by phone, to indicate the wish to provide comment on the item.
3. On each agenda item, only those hands raised between the Board President's call for comments and the moderator's confirmation of the number of speakers will be recognized. Hands raised after the Board President completes the call for public comment on a specific agenda item will not be heard.
4. The moderator will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. Persons who do not respond when prompted will forfeit their comment for that item.
5. Speakers remarks are limited to the time allotted, as indicated by the Board President.​​

The conduct of Public Comment is addressed in BB 9323.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Mefula Fairley, Director of Charter Schools

Background

On July 1, 2020, AB 1505 took effect and significantly changed the Charter Schools Act. One of the changes was to revise the charter school renewal criteria and standards.

On September 16, 2020, and November 18, 2020, respectively, the Charter Schools Department provided an overview of the modified renewal criteria and a presentation on the new three tiered approach to renewals, including the use of the California School Dashboard and the revised grounds for denying a renewal based on school performance.

The Charter Schools Department will provide information on the renewal criteria and data for alternative charter schools that serve high-risk students including an explanation of the alternative accountability system known as DASS.

Student Impact

The Charter Schools Department provides monitoring and oversight for 22 charter schools authorized by the Santa Clara County Board of Education which serve approximately 10,000 students.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Mefula Fairley, Director of Charter Schools

Background

On January 11, 2021, the Charter Schools Department of the Santa Clara County Office of Education (SCCOE) received a charter petition renewal request from Opportunity Youth Academy (OYA).  OYA is seeking approval to renew a SCCOE-authorized, dependent, countywide benefit charter. OYA was initially approved in August 2016 for a five-year term. Material revisions were approved in 2017, 2018, and 2019 regarding adjustments to the educational program and opening additional sites.  OYA's current enrollment is approximately 330 students (grades 9-12). 

OYA is an alternative school under the state's accountability framework.  California Education Code (EC) Section 52052(d) required: The State Superintendent, with the approval of the State Board of Education, shall develop an alternative accountability system for schools under the jurisdiction of a county board of education or a county superintendent of schools, community day schools, . . . and alternative schools serving high-risk pupils, including continuation high schools and opportunity schools.  The Dashboard Alternative School Status (DASS) program replaces the previously administered Alternative Schools Accountability Model (ASAM) and holds alternative schools and alternative schools of choice accountable for modified methods of measurement for accountability indicators, when appropriate.

California Education Code Section 47605.6 requires that “no later than 60 days after receiving a petition” the County Board of Education “shall hold a public hearing on the provisions of the charter, at which time the County Board of Education shall consider the level of support for the renewal petition by teachers, parents or guardians, and the school districts where the charter school petitioner proposes to place school facilities.”

The Education Code further stipulates that the County Board of Education “shall either grant or deny the charter within 90 days of receipt of the petition.  However, this date may be extended by an additional 30 days if both parties agree to the extension.”  This item will be placed on the April 7, 2021, board agenda for decision on the renewal, requiring an extension.

The complete petition is attached to this agenda and is also available for review at: https://www.sccoe.org/supoffice/charter-schools-office/Pending/OYA%20Charter%20Renewal%20Petition%202021.pdf

Student Impact

The Charter School office provides oversight and monitoring for 22 County Board of Education authorized charter schools. Opportunity Youth Academy currently serves approximately 330 students.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

Each calendar year, the board engages in training per Government Code, Education Code, Board by Laws, and the SCCBOE Code of Conduct. The SCCBOE will participate in a session regarding Ethics and Conflicts of Interest for elected officials presented by Kathryn Meola and Jacqueline Hang, attorneys with Atkinson, Andelson, Loya, Ruud & Romo. 

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Requested Action

Approve Minutes of the regular board meeting of January 13, 2021 (#2274).

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The following donations were made to the Santa Clara County Office of Education:

Fiscal Implications

The above donations will be accepted for the Opportunity Youth Academy and Wellness Centers. 

Student Impact

The above donation for Opportunity Youth Academy will assist students and their families in need for essential food bank resources. The donation to wellness centers will support students with mental health. 

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

This item affirms the Routine Travel Addendum for calendar year 2021. 

ANNUAL ADDENDUM TO BOARD BYLAW 9250
APPROVED ROUTINE TRAVEL ITEMS
2021

The following routine travel for which SCCOE Funds may be expended for County Board member travel and for which County Board members may receive reimbursement for their expenditures are considered to be pre-approved by the County Board. No further approvals are required as long as budgeted funds have not been depleted. All fees and costs associated with these meetings shall be charged to the County Board’s Travel Fund. Reimbursement for any travel costs or other expenditures, including, but not limited to, conference registration not listed herein must be approved by the County Board before travel is initiated. Expenditures such as registration, travel costs, or other expenditures shall not be paid or reimbursed without prior approval.  BB 9250 Addendum is attached.

1. All regular and special meetings of the County Board.
2. All conferences, meetings, and other official business of the California School Boards Association (CSBA) and the California County Boards of Education (CCBE), including the Asian Pacific Islander School Board Members Association (APISBMA), California Latino School Boards Association (CLSBA), and the California Coalition of Black School Board Members (CCBSBM).
3. Official business of the Santa Clara County School Boards Association.
4. Travel within Santa Clara County when on official business for the County Board.
5. Events, meetings, and functions sponsored by the Santa Clara County Office of Education for elected officials, community members, or the general public.
6. The Annual National School Boards Association (NSBA).
7. The Annual EdSource Forum on California Education Policy.
8. The Annual Conference of the National Association of Charter School Authorizers.
9. Activities of professional organizations for which the County Board has subscribed, active membership.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Mefula Fairley, Director of Charter Schools

Background

At each regular Board Meeting, a Charter Schools Update is provided as a standing agenda item.  Topics include, but are not limited to, the following:

Annual Visits

An update will be provided on the Annual Visit process.

Summit Public Schools

An update will be provided on Summit Public Schools.

Student Impact

The Charter Schools Department provides monitoring and oversight for 22 County Board of Education authorized charter schools serving approximately 10,000 students.

The superintendent may give a report on any activities related to her duties.

Due to COVID-19, the SCCOE is focused on sustained response and recovery efforts. The information for future agenda items is offered here as a place holder such that in the future, when resources are available, these agenda items can be considered for placement on an agenda.

Refer to Board Bylaw 9322 Agenda/Meeting Materials for specific information related to the preparation of County Board of Education agendas. Excepting agenda items otherwise permissible by Education Code, Brown Act or other rules, regulations, or policies for the Board to place on the agenda, a County Board member may request an item within the jurisdiction of the County Board be placed on the agenda.  A process for reviewing requested agenda items is described in the board bylaw. In summary, the process includes a review to determine if the item is within the Board's jurisdiction, where it could be placed on the agenda and an assessment of the resource impact of preparing the item. 

1. Teacher Housing  (Trustee Mah)
2. Alternative Education/workforce development/Juvenile Hall (Trustees Ortiz/Kamei)
3. Homeless Youth, Foster Youth and poverty presentation (Trustee Mah)

At the February 2019, Special Meeting of the Board, the board identified priorities.  The top three Board Priority Topic Areas (BPT) are listed below.

•      BPT1   Early Learning Programs and Advocacy -including Educare
•      BPT2   Vulnerable Youth including alternative education, homeless youth, foster youth, food insecure, impact of poverty and impacting the cycle of poverty with awareness of job ready skills
•      BPT3   Advocacy for full and fair funding for education  

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Larry Oshodi, Assistant Superintendent-Personnel Services

Background

Education Code 1302(a) requires any salary increase of $10,000 or more to be presented for information to the County Board of Education at a regularly scheduled meeting. Recent promotions will result in salary increases above $10,000 for (2) employees.

Fiscal Implications

The following chart outlines the employee name, prior and new position title, the reason for the salary increase, prior and new annual salary, and the overall salary increase.

LEGEND:

A: Interim

B: Increase in calendar

C: Promotion

D: Position reinstatement

E: Promotion and increase in calendar

F: Position change and increase in calendar

G: Increase in FTE

H: Position reclassification

Student Impact

Human Resources ensures our students receive quality instruction through the selection, assignment, and support of qualified leaders, teachers, and staff.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Eric R. Dill, Chief Business Officer, Business, Facilities & Operations Division

Stephanie Gomez, Director, Internal Business Services

Background

Per Board Policy BP 3312 (a) contracts from $250,000 and over are to be provided as one information item at a regular meeting of the Board.

For your information, the table below lists the contracts processed from October 1, 2020 - December 31, 2020.

Per AR 3310, there are several award processes. It is noted in the table below whether the contract was awarded through:

• Bid: A competitive process in which a public entity publishes bid specifications and bidders submit proposals. In the competitive bid process a contract must be awarded to the lowest bidder.
• Request for Proposal (RFP): A public entity asks vendors to submit their own proposals as long as they meet certain general requirements. The contract award is based on expertise and established evaluation criteria in the RFP.
• Request for Quote (RFQ): Informal process under the bid threshold where a public entity asks vendors to submit their own proposals as long as they meet certain scope of work requirements. The contract award is based on price, expertise and overall proposal evaluation.
• Best Source Justification: A public entity selects services from a contractor that is deemed to be a "best source” as demonstrated by specific expertise; experience in providing such services; and the quality, cost, timeliness, and availability of such services.
• Sole Source Justification: A public entity contracts for goods or services with a contractor that is the only source of those items.

Fiscal Implications

Funding has been designated and budgeted to pay for the anticipated expenditures associated with each of these contracts. 

The next Santa Clara County Board of Education regular meeting is scheduled for February 17, 2021.