Livestream the Board Meeting:
https://tinyurl.com/sccboardmeeting 
Scroll to the bottom and choose LIVE

Public comments will be conducted via Zoom and can be made at the time the agenda item is addressed at: https://tinyurl.com/SCCBOE2021 or dial 1.669.900.6833, ID: 981 5306 9105

Simultaneous Spanish Translation:
Local 1 (669) 900-6833, Meeting ID: 727 334 810#
Para espanol llame al 1 (669) 900-6833 y despues el numero 727 334 810#

The Road to Public Comment

​​​Información de comentarios públicos en español

Public Comment Instructions​

Access Zoom​

1. ​​Determine which device will be used to connect (cell phone, laptop, or tablet).
2. In order to join a Zoom, it is necessary to first download the Zoom app on your laptop, desktop, tablet, or mobile device. You may download Zoom from the   
3. The moderator will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. Persons who do not respond when prompted will forfeit their comment for that item.
    
4. Speakers remarks are limited to the time allotted, as indicated by the Board President.​​

Any individual who requires disability-related accommodations or modifications, including auxiliary aids and services, in order to participate in the County Board meeting should contact Carmen Aminzadeh in the County Superintendent's Office at least two working days in advance of the meeting. BB 9322 (Government Code 54954.2) Contact Info: caminzadeh@sccoe.org or (408) 453-6540

Roll call of the trustees will be taken and any absences of trustees will be recorded. The board may take action on absences if needed.

The Board shall set the agenda by establishing it as posted.  Changes to the posted agenda may only occur as permitted by Education and Government Code including the Brown Act or as described in Board Bylaws.  Permitted revisions to the posted agenda include the movement of items from consent to action or reordering the sequence of agenda items.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

Since February 2020, the Santa Clara County Office of Education and its employees have been deeply invested in emergency and sustained response and recovery efforts as a result of COVID-19. Employees have taken on new work, provided volunteer service, and creatively and compassionately served the Santa Clara Community. This special recognition will serve to honor so many who have served with dedication and commitment to service and with a focus on our core principles of equity, diversity, inclusion, and partnership. 

Student Impact

Hundreds of thousands of children and families have benefited from the efforts to address COVID-19 recovery and response.

Recognition Video 

https://www.youtube.com/watch?v=HsnYiz2Sixo&feature=youtu.be

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

Each year, as per Board By Law and Code of Conduct, the County Board of Education engages in annual training.  The focus of this training is The Brown Act or "Open Meeting Law".  It is officially known as the Ralph M. Brown Act and is found in the California Government Code § 54950 et seq. 1. The Brown Act was enacted in 1953 to guarantee the public’s right to attend and participate in meetings of local legislative bodies and as a response to growing concerns about local government officials’ practice of holding secret meetings that were not in compliance with advance public notice requirements. The Brown Act is pivotal in making public officials accountable for their actions and in allowing the public to participate in the decision-making process.  The Brown Act governs local agencies, legislative bodies of local government agencies created by state or federal law and any standing committee of a covered board or legislative body, and governing bodies of non-profit corporations formed by a public agency. 

Kathyrn Meola and Jacqueline Hang from Atkinson, Andelson, Loya, Ruud & Romo (AALRR), will facilitate this Brown Act workshop.  

Public comments will be conducted via Zoom and can be made at the time the agenda item is addressed at:   https://tinyurl.com/SCCBOE2021 or dial 1.669.900.6833, ID:  981 5306 9105   

The superintendent may give a report on any activities related to her duties.

Trustees will provide reports on meetings held since the last board meeting. A report will be provided for JLAC and Strong Start.

Calendar of Committees

Permanent Standing Committees of the Board

• Policy Subcommittee:  Policy Subcommittee: Mar 3, 2021 (Vice President King)
• Joint Legislative Advisory Committee (JLAC): April 21, 2021 (Trustee Kamei)
• Budget Study Committee: Mar 17, 2021 (Dr. Dewan, County Superintendent of Schools)

Membership Committees and Activities

• California School Boards Association (CSBA) Delegate:  May 15-16, 2021 (Trustee Kamei)
• California County Boards of Education (CCBE) Board of Directors:  May 16, 2021 (Trustee Kamei)
• Santa Clara County School Boards Association (SCCSBA):  Feb 24, 2021 (Trustee Kamei)
• Head Start Policy Council: Feb 23, 2021 (President Rossi)

Liaison Committees, Workgroups, and Community Activities

• Warmenhoven Inclusion Collaborative:  May 7, 2021  (Trustee Chon)
• Strong Start Coalition: April 13, 2021 (Vice President King)
• Silicon Valley Reads:  TBD (Trustee Mah)

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The Board will meet in Closed Session to consider the following item:

CONFERENCE WITH LEGAL COUNSEL − ANTICIPATED LITIGATION  Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9:  3 cases

Report of Actions Taken in Closed Session

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Steve Olmos, Ed.D., Assistant Superintendent, Student Services & Support Division

Jessica Bonduris, Ed.D., Assistant Superintendent, Educational Services Division

Background

Per Education Code Section 32281 (b) (1) Except as provided in subdivision (d) with regard to a small school district, the School Site Council established pursuant to former Section 52012, as it existed before July 1, 2005, or Section 52852 shall write and develop a comprehensive school safety plan relevant to the needs and resources of that particular school or the School Site Council may delegate this responsibility to a school site safety planning committee.

Requested Action

Approve the revised 2020-21 Comprehensive School Safety Plans for three SCCOE schools: County Community School, Court Schools, and Special Education.

Student Impact

The Comprehensive School Safety Plan provides a cohesive approach to prevent, respond to, and to minimize safety issues, natural disasters, and unplanned events on campus. Keeping schools safe allows children to look forward to being in an encouraging environment that promotes social and creative learning. When basic safety needs are met, students have better attendance, stronger engagement, and perform better overall.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Requested Action

Approve Minutes of the regular board meeting of February 3, 2021 (#2275).

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Background

The month of March is designated as Women’s History Month, a monthlong celebration to commemorate and encourage the study of the vital role women play in American history. The 2020 theme for Women’s History Month is “Valiant Women of the Vote,” recognizing and celebrating the women who have fought for a woman's right to vote in the United States.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Background

The National Youth Art Month has been celebrated since 1984, supporting and valuing the importance of arts education for our students as a core subject. Artspiration is a county-wide arts initiative that supports professional development, student engagement and arts advocacy and seeks to encourage schools, students, educators, parents, and other community members to celebrate the positive impact and benefits of the arts as a life-long and culturally relevant segment of our society.

Student Impact

Arts Education is a core component of high-quality education and provides students with opportunities to develop their creative thinking and expression skills.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The following donations were made to the Santa Clara County Office of Education:

Fiscal Implications

The above donations will be accepted for the Special Education department.

Student Impact

The above donation will provide support for students in Special Education. The funds that were donated from this trust will be put toward the benefit of all students in the SCCOE Special Education program.The intent is to specifically focus on opportunities that will allow students to be visible members of our community, participate and engage in public spaces, increase life skills, as well as engage parents in the education of their students. The donation will be utilized over multiple years and will supplement activities that cannot be funded through other means. 

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Jessica Bonduris, Ed.D., Assistant Superintendent, Educational Services Division

Background

The Early Learning Services Department has received guidance from the Administration of Children and Families (ACF)/Office of Head Start (OHS) that the Santa Clara County Office of Education (SCCOE) may submit a request for a Head Start/Early Head Start Supplement Funding grant in the amount of $1,403,029 to upgrade three existing playgrounds to inclusive playgrounds.

Inclusive playgrounds go further than providing accessibility to create play experiences that meet a variety of needs and interests. Children at play make progress in language, symbolic thinking, social skills, and motor skills when a playground environment provides opportunities for engagement. A universally designed, sensory-rich playground environment supports inclusion, especially in early childhood, and provides the best outcomes for all children.

Attached is a PowerPoint presentation to provide more details on the planning to support this request.

Fiscal Implications

These funds will be available in the 2021-22 academic school year: July 1, 2021 – June 30, 2022.

Requested Action

Approve submission of the Head Start/Early Head Start Supplement Funding Request to Upgrade Three Existing Playgrounds.

Student Impact

The Head Start/Early Head Start Program is federally funded to serve 2,013 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. These services are provided in Santa Clara and San Benito Counties.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Eric R. Dill, Chief Business Officer, Business, Facilities & Operations Division

Stephanie Gomez, Director, Internal Business Services

Background

Per Board Policy BP 3100, budget amendments are submitted for County Board approval when the state budget is adopted, collective bargaining agreements are accepted, SCCOE income declines, increased revenues or unanticipated savings are made available to the SCCOE, or program proposals are significantly different from those approved during budget adoption. 

Budget revisions (amendments) are typically presented to the County Board monthly with the exception of October, January and June of each year as more time is needed to compile information for first and second interim and fiscal year-end reporting periods.

The table below provides an updated timeline of when the monthly budget revisions will be presented to the County Board for the remainder of fiscal year 2020-2021.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Mefula Fairley, Director of Charter Schools

Background

At each regular Board Meeting, a Charter Schools Update is provided as a standing agenda item.  Topics include, but are not limited to, the following:

Annual Visits

An update will be provided on the Annual Visit process.

Summit Public Schools

An update will be provided on Summit Public Schools.

Student Impact

The Charter Schools Department provides monitoring and oversight for 22 County Board of Education authorized charter schools serving approximately 10,000 students.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

On February 10, 2021 the Policy Subcommittee met and approved the deletion of the following policies. These policies are not needed and are duplicative as they exist as Superintendent Policies. These policies are appropriately codified as Superintendent Policies for County Offices of Education.

• BP 0410 Nondiscrimination in SCCOE Programs and Activities
• BP/E 5145.6 Parental Notifications
• BP 5145.7 Sexual Harassment (Students)

The compliance and complaint procedures outlined in each of the above referenced policies falls under the responsibility of the County Superintendent of Schools and designated staff. These Superintendent policies/exhibits were last updated in November 2020.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

On February 3, 2021 the Policy Subcommittee met and approved revisions to BP 1312.3 Uniform Complaint Procedures.

BP 1312.3 Uniform Complaint Procedures

Updates per CDE guidelines; updates include list of areas in which a complaint can be filed, language with regard to Title IX sexual harassment complaints, and legal citations.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

On February 10, 2021 the Policy Subcommittee met and approved revisions to BP 5141.31 Immunizations.

BP 5141.31 Immunizations

Revisions reflect current health code and education code as well as new laws. Administrative Regulation, updated on February 9, 2021, is attached for reference.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

On February 3, 2021 the Policy Subcommittee met and approved the revisions to Exhibit 9270 Conflict of Interest.

Exhibit 9270 Conflict of Interest

Exhibit revisions include changes and updates to the designated positions list regarding selected job titles.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

On February 10, 2021 the Policy Subcommittee met and approved revisions to BB 9320.

BB 9320 Meetings and Notices

Bylaw updated to clarify different meeting types and to organize order of information. Updates also include information on meeting location, posting of agendas, and new law (AB 992) which clarifies board members’ social media communications.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

On February 10, 2021 the Policy Subcommittee met and approved the revisions to BP 6146.1

BP 6146.1 High School Graduation Requirements for SCCOE Students

Policy revised to update foreign language to world language and to reflect new law AB 1350 authorizing districts to award a retroactive diploma to students affected by COVID-19 pandemic and to add language for retroactive diplomas for students who were deported.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

On February 10, 2021 the Policy Subcommittee met and approved revisions for BP 6146.2 and adoption of new Exhibit 6146.2.

BP/E 6146.2 Certificate of Proficiency/High School Equivalency

Policy updated to clarify the distinction between a certificate of proficiency and a high school equivalency certificate. Policy also reflects that there is a fee for tests which is waived for homeless or foster youth under 25 years of age.

New exhibit consent form to be used by students who receive a certificate of proficiency, and their parents/guardians if the student is under 18 years of age, for the purpose of requesting an exemption from compulsory attendance.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The members of the Board may give reports on activities related to their duties as members of the Santa Clara County Board of Education.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Larry Oshodi, Assistant Superintendent-Personnel Services

Background

Education Code 1302(a) requires any salary increase of $10,000 or more to be discussed by the County Board of Education at a regularly scheduled meeting. Recent promotions will result in excess of the $10,000 limit for (2) employees.

Fiscal Implications

The following chart outlines the employee name, prior and new position title, the reason for the salary increase, prior and new annual salary, and the overall salary increase.

LEGEND:

A: Interim

B: Increase in calendar

C: Promotion

D: Position reinstatement

E: Promotion and increase in calendar

F: Position change and increase in calendar

G: Increase in FTE

H: Position reclassification

Student Impact

Human Resources ensures our students receive quality instruction through the selection, assignment, and support of qualified leaders, teachers, and staff.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Jessica Bonduris, Ed.D., Assistant Superintendent, Educational Services Division

Background

As per the Head Start Act, all Head Start agencies are required to provide program information to the Board of Education. Attached are the following reports:

• Program Information Report 2020-21 (PIR) - December 2020
  Provides information on progress of services provided to children and families to meet required timelines as per specific indicators and thresholds
   

• Financial Report – HS Basic/EHS Basic Total Grant Award –December 2020

  Provides the status of program budget and financial oversight

   

• In-Kind Contribution Required –December 2020
  Indicates the progress of required matching contribution required by grant ($6,676,866)
   

• Administration Cost Limitation –December 2020

  Limits the amounts of funds charged as development and administrative costs to 15%

   

• Purchase Card Summary –December 2020

  Serves as an oversight check of program expenses

   

• California Child Food Program Summary Reports (USDA) – December 2020
  Serves as an oversight check of program expense

• Enrollment Report –December 2020
  Summarizes the year to date enrollment activity in the Head Start Program to comply with enrollment requirements

Student Impact

The Head Start/Early Head Start Program is federally funded to serve 1,946 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. These services are provided in Santa Clara and San Benito Counties.

The next Santa Clara County Board of Education regular meeting is scheduled for March 3, 2021.