Livestream the Board Meeting:
https://tinyurl.com/sccboardmeeting 
Scroll to the bottom and choose LIVE

Public comments will be conducted via Zoom and can be made at the time the agenda item is addressed at:  https://tinyurl.com/SCCBOE2021 or dial 1.669.900.6833, ID: 981 5306 9105

Simultaneous Spanish Translation:
Local 1 (669) 900-6833, Meeting ID: 727 334 810#
Para espanol llame al 1 (669) 900-6833 y despues el numero 727 334 810#

The Road to Public Comment

​​​Información de comentarios públicos en español

Public Comment Instructions​

Access Zoom​

1. ​​Determine which device will be used to connect (cell phone, laptop, or tablet).
2. In order to join a Zoom, it is necessary to first download the Zoom app on your laptop, desktop, tablet, or mobile device. You may download Zoom from the Download Center, or at www.zoom.us.
3. If you already have Zoom on your device, be sure it is the most current version, version 5.5 or as prompted. You may update via Zoom’s Download Center​.​

Note: Make sure your browser is current, up-to-date: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers including Internet Explorer.

​Test Audio

1. ​​For persons planning to provide public comment, it is important to test the audio prior to joining the Zoom. Testing audio can be done within the Zoom application.
2. Visit http://zoom.us/test to test your microphone, speaker, video and audio. Click the "JOIN" button to launch at test meeting.​

Arrive Early

1. ​Consider joining the Zoom 10-15 minutes prior to the meeting start time.
2. Make sure the internet connection is stable to lessen the likelihood of lost connection during the meeting.

Remove Distractions: Comment in a space that does not have a lot of background noise or distraction as you speak.

​Access Translation

1. ​Persons providing public comment in Spanish must notify the moderator before beginning a comment.This allows the interpreter to join the meeting and the timer to be adjusted. Speakers must pause every 2-3 sentences to allow the interpreter to translate.
2. Persons not providing comment may listen to the meeting in Spanish by dialing 1 (669) 900-6833, followed by entering the Meeting ID 727 334 810#. This is a listen-only opportunity; questions and/or comments will not be acknowledged during the meeting translation.​

​​​Provide Comment

1. Members of the public wanting to voice a live public comment during the Santa Clara County Board of Education virtual Zoom meeting may do so through the Zoom webinar link, or by smartphone. The Zoom link and dial-in phone numbers are provided on the agenda, live stream, or on the County Board of Education webpage​. 
   
   *Dial-in phone numbers will be visible and public. Blocked numbers will not be recognized for comment*.
    
2. ​One public comment per person is allowed for each item. When the Board President calls for a specific agenda item on which a person wants to comment, the person must use the “Raise Hand” feature in Zoom, or *9 by phone, to indicate the wish to provide comment on the item.
    
3. On each agenda item, only those hands raised between the Board President's call for comments and the moderator's confirmation of the number of speakers will be recognized. Hands raised after the Board President completes the call for public comment on a specific agenda item will not be heard.
    
4. The moderator will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. Persons who do not respond when prompted will forfeit their comment for that item.
    
5. Speakers remarks are limited to the time allotted, as indicated by the Board President.​​

Any individual who requires disability-related accommodations or modifications, including auxiliary aids and services, in order to participate in the County Board meeting should contact Carmen Aminzadeh in the County Superintendent's Office at least two working days in advance of the meeting. BB 9322 (Government Code 54954.2) Contact Info: caminzadeh@sccoe.org or (408) 453-6540

Roll call of the trustees will be taken and any absences of trustees will be recorded. The board may take action on absences if needed.

The Board shall set the agenda by establishing it as posted.  Changes to the posted agenda may only occur as permitted by Education and Government Code including the Brown Act or as described in Board Bylaws.  Permitted revisions to the posted agenda include the movement of items from consent to action or reordering the sequence of agenda items.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Background

The Santa Clara County Board of Education (SCCBOE) recognizes ten employees each year for outstanding service to students, parents, coworkers, and customers. Dr. Christina Arpante, Assistant Director of Creative Impact in the Media and Communications Department, is being honored as March’s Employee of the Month for her outstanding skills and accomplishments on the job, dedication to exceptional service, and commitment to excellence.

Background

Every year California ASCD selects an Outstanding Instructional Leader (OIL) who has significantly impacted/influenced public education in California. Individuals, who influence, advocate for and support professional growth and instructional leadership to ensure success for each learner are nominated by their CASCD peers. The award is given in recognition of Helen Heffernan who provided California with outstanding service, keen insight, vision and leadership.

School site and district leaders have been faced with enormous challenges in the year 2020. Yet with determination, talent, and outstanding leadership, school is continuing. California is fortunate to have outstanding educational leaders who exemplify the best qualities of learning, teaching and leading. These are people who demonstrate true understanding of curriculum, instruction, and assessment and inspire others through their leadership. CASCD recognizes just one of these individuals with the CASCD Outstanding Instructional Leader (OIL) Award each year.

California ASCD is proud to announce Dr. Mary Ann Dewan, Santa Clara County Superintendent of Schools, winner of the 2020 Outstanding Instructional Leader Award.

Dr. Mary Ann Dewan was selected as the 2020 CASCD Outstanding Instructional Educator (OIL) Award for many reasons.  She has vast experience spanning over 30 years in education.  She has done extensive work in early learning to expand high quality early learning opportunities throughout Santa Clara County.  She also demonstrates her commitment and focus on equity through the Inclusion Collaborative to provide more opportunities for students with disabilities to be meaningfully included.  Her leadership supported the My Name, My Identity Initiative - asking educators to pledge to pronouncing students' names correctly to foster a sense of belonging and to build positive relationships within the classroom.

Most recently, as the Santa Clara County Superintendent, she has supported the 32 superintendents in the county in navigating through school closures by providing advocacy and garnering local financial support for connectivity and device needs within districts.  She has organized regular meetings with the Public Health Department and County Counsel to keep the district leaders apprised and supported.  Dr. Dewan stepped forward providing resources and guidance during this most difficult time, advocating and supporting superintendents in a thoughtful, calm and deliberate manner.  Her graceful leadership and critical listening provided the necessary support to allow for collective and timely support to each respective community.  She is certainly an educational leader worthy of emulation.

https://www.cascd.org/Outstanding-Instructional-Leader-Award

Video

Public comments will be conducted via Zoom and can be made at the time the agenda item is addressed at:  https://tinyurl.com/SCCBOE2021 or dial 1.669.900.6833, ID:  981 5306 9105   

The superintendent may give a report on any activities related to her duties.

Permanent Standing Committees of the Board

• Policy Subcommittee:  Policy Subcommittee: April 7, 2021 (Vice President King)
• Joint Legislative Advisory Committee (JLAC): April 21, 2021 (Trustee Ortiz)
• Budget Study Committee: Mar 17, 2021 (Dr. Dewan, County Superintendent of Schools)

Membership Committees and Activities

• California School Boards Association (CSBA) Delegate:  May 15-16, 2021 (Trustee Kamei)
• California County Boards of Education (CCBE) Board of Directors:  May 16, 2021 (Trustee Kamei)
• Santa Clara County School Boards Association (SCCSBA):  Mar 24, 2021 (Trustee Kamei)
• Head Start Policy Council: Mar 16, 2021 (President Rossi)

Liaison Committees, Workgroups, and Community Activities

• Warmenhoven Inclusion Collaborative:  May 7, 2021  (Trustee Chon)
• Strong Start Coalition: Mar 9, 2021 (Vice President King)
• Silicon Valley Reads:  TBD (Trustee Mah)

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The members of the Board may give reports on activities related to their duties as members of the Santa Clara County Board of Eduation.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Background

The Santa Clara County Board of Education was one of the first Bay Area county office boards of education to unanimously pass a resolution in support of denouncing xenophobia due to fears of the COVID-19 pandemic and affirming the Board’s commitment to the well-being and safety of Asian American staff and students on May 6, 2020.  The County Board of Education and the County Superintendent of Schools reaffirm its support of our Asian American community members, promote their overall safety and well-being, and denounce hate crimes of any nature.

Fiscal Implications

The passage of this resolution has no fiscal implications.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Requested Action

Approve Minutes of the regular board meeting of February 17, 2021 (#2276).

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The following donations were made to the Santa Clara County Office of Education:

Fiscal Implications

The above donations will be accepted for the Special Education and Head Start departments.

Student Impact

The above donations will provide support for students in Special Education and Head Start programs. The funds for Special Education will be used for classroom materials. The funds for Head Start will be used to purchase toys for students in the Head Start and State Preschool classrooms. 

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

On February 10, 2021 the Policy Subcommittee met and approved the deletion of the following policies. These policies were brought to the Board for first reading on February 17, 2021. These policies are not needed and are duplicative as they exist as Superintendent Policies. These policies are appropriately codified as Superintendent Policies for County Offices of Education.

• BP 0410 Nondiscrimination in SCCOE Programs and Activities
• BP/E 5145.6 Parental Notifications
• BP 5145.7 Sexual Harassment (Students)

The compliance and complaint procedures outlined in each of the above referenced policies falls under the responsibility of the County Superintendent of Schools and designated staff. These Superintendent policies/exhibits were last updated in November 2020.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

On February 3, 2021 the Policy Subcommittee met and approved revisions to BP 1312.3 Uniform Complaint Procedures. This BP came to the Board on February 17, 2021 for first reading.

BP 1312.3 Uniform Complaint Procedures

Updates per CDE guidelines; updates include list of areas in which a complaint can be filed, language with regard to Title IX sexual harassment complaints, and legal citations.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

On February 10, 2021 the Policy Subcommittee met and approved revisions to BP 5141.31 Immunizations. This policy was brought to the Board on February 17, 2021 for first reading.

BP 5141.31 Immunizations

Revisions reflect current health code and education code as well as new laws. Administrative Regulation, updated on February 9, 2021, is attached for reference.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

On February 3, 2021 the Policy Subcommittee met and approved the revisions to Exhibit 9270 Conflict of Interest. This Exhibit was brought to the Board on February 17, 2021 for first reading.

Exhibit 9270 Conflict of Interest

Exhibit revisions include changes and updates to the designated positions list regarding selected job titles.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

On February 10, 2021 the Policy Subcommittee met and approved revisions to BB 9320. This bylaw was brought to the Board on February 17, 2021 for first reading.

BB 9320 Meetings and Notices

Bylaw updated to clarify different meeting types and to organize order of information. Updates also include information on meeting location, posting of agendas, and new law (AB 992) which clarifies board members’ social media communications.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

On February 10, 2021 the Policy Subcommittee met and approved the revisions to BP 6146.1 This policy was brought to the Board on February 17, 2021 for first reading.

BP 6146.1 High School Graduation Requirements for SCCOE Students

Policy revised to update foreign language to world language and to reflect new law AB 1350 authorizing districts to award a retroactive diploma to students affected by COVID-19 pandemic and to add language for retroactive diplomas for students who were deported.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

On February 10, 2021 the Policy Subcommittee met and approved revisions for BP 6146.2 and adoption of new Exhibit 6146.2. This policy and exhibit were brought to the Board on February 17, 2021 for first reading.

BP/E 6146.2 Certificate of Proficiency/High School Equivalency

Policy updated to clarify the distinction between a certificate of proficiency and a high school equivalency certificate. Policy also reflects that there is a fee for tests which is waived for homeless or foster youth under 25 years of age.

New exhibit consent form to be used by students who receive a certificate of proficiency, and their parents/guardians if the student is under 18 years of age, for the purpose of requesting an exemption from compulsory attendance.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Eric R. Dill, Chief Business Officer, Business, Facilities & Operations Division

Stephanie Gomez, Director, Internal Business Services

Background

This report reflects budget revisions for the month of January 2021. If an expenditure budget is increased, it is supported either by an increase in revenue, a decrease in carryover (use of carryover), a decrease in fund balance or any combination of the three. If an expenditure budget is decreased, the result could be due to a decrease in estimated revenue, or an increase to credit it back to fund balance.

During the month of January 2021, expenditure budgets were increased by $3,558,139; revenue was increased by $3,069,504; decreased carryover by $490,087 and fund balance was increased by $1,452.

Fiscal Implications

Restricted funding in the amount of $1.86 million has been received to support the following initiatives:

• $200k Lam Research Foundation, Silicon Valley Community Foundation to support SCCOE's efforts to connect students in need from school districts throughout Santa Clara County with devices, hotspots, and connectivity.
• $275k Silicon Valley Community Foundation to assist with SCCOE's COVID-19 response efforts in addressing the extraordinary educational and well-being needs of students.
• $1.39 million City of San Jose to convert Early Learning Services part-day childcare slots to full-day for up to 340 students in San Jose who are low-income, homeless, with disabilities and in foster care, and provide Calming Kits and access to Inclusion Support Warmline Services.

Student Impact

Students will directly benefit from digital devices, internet connectivity and educational resources needed to address the impacts of COVID-19, and increased access to full-day childcare in the City of San Jose.

Requested Action

Approve the Budget Revisions for the Month of January 2021.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Eric R. Dill, Chief Business Officer, Business, Facilities & Operations Division

Stephanie Gomez, Director, Internal Business Services

Background

Education Code Section 1240(l)(1)(A)(B) requires that the County Office of Education submit two reports during the fiscal year to the County Board of Education.  The first report shall cover the actual revenues and expenditures of the County Office of Education for the period from July 1 through October 31, and update projections for the balance of the year.  The second report shall cover the period ending January 31, and update projections for the balance of the year.  Both reports shall be reviewed by the County Board of Education and approved by the County Superintendent no later than 45 days after the close of the period being reported.  As part of each report, the County Superintendent shall certify in writing whether or not the County Office of Education is able to meet its financial obligations for the remainder of the fiscal year, based on current forecasts, for two subsequent fiscal years. 

This Second Interim Financial Report, following the Standards and Criteria as set forth by the State of California, reports that the Santa Clara County Office of Education is able to maintain a Positive Certification as to its financial condition.

Requested Action

Recommend approval of the 2020-21 Second Interim Financial Report.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Mefula Fairley, Director of Charter Schools

Background

At each regular Board Meeting, a Charter Schools Update is provided as a standing agenda item.  Topics include, but are not limited to, the following:

Annual Visits

An update will be provided on the Annual Visit process.
 

Bullis Charter School

An update will be provided on Bullis Charter School.

Summit Public Schools

An update will be provided on Summit Public Schools.

Student Impact

The Charter Schools Department provides monitoring and oversight for 22 County Board of Education authorized charter schools serving approximately 10,000 students.

The next Santa Clara County Board of Education regular meeting is scheduled for March 17, 2021.