Livestream the Board Meeting:
https://tinyurl.com/sccboardmeeting
Scroll to the bottom and choose LIVE

Public comments will be conducted via Zoom and can be made at the time the agenda item is addressed at:  https://tinyurl.com/SCCBOE2021 or dial 1.669.900.6833, ID: 981 5306 9105

Simultaneous Spanish Translation:
Local 1 (669) 900-6833, Meeting ID: 727 334 810#
Para espanol llame al 1 (669) 900-6833 y despues el numero 727 334 810#

The Road to Public Comment

​​​Información de comentarios públicos en español

Public Comment Instructions​

Access Zoom​

1. ​​Determine which device will be used to connect (cell phone, laptop, or tablet).
2. In order to join a Zoom, it is necessary to first download the Zoom app on your laptop, desktop, tablet, or mobile device. You may download Zoom from the Download Center, or at www.zoom.us.
3. If you already have Zoom on your device, be sure it is the most current version, version 5.5 or as prompted. You may update via Zoom’s Download Center​.​

Note: Make sure your browser is current, up-to-date: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers including Internet Explorer.

​Test Audio

1. ​​For persons planning to provide public comment, it is important to test the audio prior to joining the Zoom. Testing audio can be done within the Zoom application.
2. Visit http://zoom.us/test to test your microphone, speaker, video and audio. Click the "JOIN" button to launch at test meeting.​

Arrive Early

1. ​Consider joining the Zoom 10-15 minutes prior to the meeting start time.
2. Make sure the internet connection is stable to lessen the likelihood of lost connection during the meeting.

Remove Distractions: Comment in a space that does not have a lot of background noise or distraction as you speak.

​Access Translation

1. ​Persons providing public comment in Spanish must notify the moderator before beginning a comment.This allows the interpreter to join the meeting and the timer to be adjusted. Speakers must pause every 2-3 sentences to allow the interpreter to translate.
2. Persons not providing comment may listen to the meeting in Spanish by dialing 1 (669) 900-6833, followed by entering the Meeting ID 727 334 810#. This is a listen-only opportunity; questions and/or comments will not be acknowledged during the meeting translation.​

​​​Provide Comment

1. Members of the public wanting to voice a live public comment during the Santa Clara County Board of Education virtual Zoom meeting may do so through the Zoom webinar link, or by smartphone. The Zoom link and dial-in phone numbers are provided on the agenda, live stream, or on the County Board of Education webpage​. 
   
   *Dial-in phone numbers will be visible and public. Blocked numbers will not be recognized for comment*.
    
2. ​One public comment per person is allowed for each item. When the Board President calls for a specific agenda item on which a person wants to comment, the person must use the “Raise Hand” feature in Zoom, or *9 by phone, to indicate the wish to provide comment on the item.
    
3. On each agenda item, only those hands raised between the Board President's call for comments and the moderator's confirmation of the number of speakers will be recognized. Hands raised after the Board President completes the call for public comment on a specific agenda item will not be heard.
    
4. The moderator will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. Persons who do not respond when prompted will forfeit their comment for that item.
    
5. Speakers remarks are limited to the time allotted, as indicated by the Board President.​​

Any individual who requires disability-related accommodations or modifications, including auxiliary aids and services, in order to participate in the County Board meeting should contact Carmen Aminzadeh in the County Superintendent's Office at least two working days in advance of the meeting. BB 9322 (Government Code 54954.2) Contact Info: caminzadeh@sccoe.org or (408) 453-6540

Roll call of the trustees will be taken and any absences of trustees will be recorded. The board may take action on absences if needed.

The Board shall set the agenda by establishing it as posted.  Changes to the posted agenda may only occur as permitted by Education and Government Code including the Brown Act or as described in Board Bylaws.  Permitted revisions to the posted agenda include the movement of items from consent to action or reordering the sequence of agenda items.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Background

As part of the County Board of Education Student Recognition Program, the Santa Clara County Office of Education (SCCOE) recognizes four students each year who have overcome significant obstacles to reach their personal and academic goals. Michael Thomas, Jr., a student at Valle Vista Elementary’s program within the County Office of Education is being honored as the Student of the Year for Special Education for his academic achievements, leadership skills, good attendance, citizenship and character and perseverance in pursuing his goals.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Background

On February 16, 2021, State Superintendent of Public Instruction Tony Thurmond announced outstanding high school students that will represent California in the 59th annual United States Senate Youth Program (USSYP), sponsored by the William Randolph Hearst Foundation.

The USSYP provides a yearly opportunity for selected students to gain an in-depth view of the Senate and the federal government overall as well as a deeper understanding of the interrelationship of the legislative, judicial, and executive branches.

The program provides a foundation of knowledge and encouragement for those considering a future in public service on the local, state, or national level. We are very pleased to recognize Michael Zhao, a senior at Lynbrook High School in the Fremont Union High School District, as the second alternate selected to represent the state of California at this year’s event.

Public comments will be conducted via Zoom and can be made at the time the agenda item is addressed at:  https://tinyurl.com/SCCBOE2021 or dial 1.669.900.6833, ID:  981 5306 9105   

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The Board will meet in Closed Session to consider the following item:

CONFERENCE WITH LEGAL COUNSEL in a confidential manner regarding potential initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code Section 54956.9: 1 potential case.

Report of Actions Taken in Closed Session

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

Each year, as per Board Bylaw and the adopted Code of Conduct, the County Board of Education engages in annual training.  The focus of this training is two-fold. First, follow-ups from the Brown Act and Ethics trainings will be provided. Secondly, training to support trustee compliance with the California Public Records Act will be provided. 

Kathyrn Meola and Christopher Duran from Atkinson, Andelson, Loya, Ruud & Romo (AALRR), will facilitate this Brown Act workshop.  

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Requested Action

Approve Minutes of the regular board meeting of March 3, 2021 (#2277).

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Jessica Bonduris, Ed.D., Assistant Superintendent, Educational Services Division

Background

The Santa Clara County Office of Education (SCCOE) is eligible to apply for the annual Early Head Start-Child Care Partnership grant in the amount of $3,950,176. SCCOE will submit its third year of a five-year grant application for FY 2021-22. Funding is guaranteed for years one through five, so long as the program remains in full compliance with Head Start regulations. The program is scheduled for a federal review in program year 2021.

Fiscal Implications

These funds will be available July 1, 2021 through June 30, 2022.

** Contracts with partner agencies are not subject to full indirect.

Student Impact

The Early Head Start-Child Care Partnership Program is federally funded to serve 175 children, ages 0-3, from very low-income families to promote school readiness and family self-sufficiency through full-day, year-round early education and care in Santa Clara County.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed.D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Background

April 19-23 is National Environmental Education Week, the nation’s largest celebration of environmental education. National Environmental Education Week brings together the National Environmental Education Foundation (NEEF), educators, students, government agencies, businesses, communities, non-profit organizations, and others to inspire and promote environmental learning and stewardship of land, air, and water.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed.D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Background

The Santa Clara County Office of Education honors civil rights leaders whose life work directly impacts our Migrant student population. Dolores Huerta is an American Labor leader and civil rights activist is a co-founder of the National Farmworkers Association, which later became the United Farm Workers.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

David Wu, Interim Chief Business Officer, Business, Facilities & Operations Division

Stephanie Gomez, Director, Internal Business Services

Background

This report reflects budget revisions for the month of February 2021. If an expenditure budget is increased, it is supported either by an increase in revenue, a decrease in carryover (use of carryover), a decrease in fund balance or any combination of the three. If an expenditure budget is decreased, the result could be due to a decrease in estimated revenue, or an increase to credit it back to fund balance.

During the month of February 2021, expenditure budgets were increased by $1,652,264; revenue was increased by $1,432,564; and fund balance was decreased by $219,700.

Fiscal Implications

Restricted funding in the amount of $1.51 million has been received to support the following:

• $742k County of Santa Clara in partnership with SCCOE to implement the Education Management Program, which is designed to provide support and services to foster youth throughout the County of Santa Clara.
• $775k San Jose Digital Inclusion Grant in partnership with City of San Jose and California Emerging Technology Fund (CETF) to assist with SCCOE's COVID-19 response efforts in distributing digital devices to students to close the county's device need.

Student Impact

Students throughout the County of Santa Clara will directly benefit from resources provided to promote academic achievement and mitigate learning loss. 

Requested Action

Approve the Budget Revisions for the Month of February 2021.

Vice President King will report on the March 9 Strong Start Coalition meeting.

Permanent Standing Committees of the Board

• Policy Subcommittee:  Policy Subcommittee: April 7, 2021 (Vice President King)
• Joint Legislative Advisory Committee (JLAC): April 21, 2021 (Trustee Ortiz)
• Budget Study Committee: May 19, 2021 (Dr. Dewan, County Superintendent of Schools)

Membership Committees and Activities

• California School Boards Association (CSBA) Delegate:  May 15-16, 2021 (Trustee Kamei)
• California County Boards of Education (CCBE) Board of Directors:  May 16, 2021 (Trustee Kamei)
• Santa Clara County School Boards Association (SCCSBA):  Mar 24, 2021 (Trustee Kamei)
• Head Start Policy Council: April 20, 2021 (President Rossi)

Liaison Committees, Workgroups, and Community Activities

• Warmenhoven Inclusion Collaborative:  May 7, 2021  (Trustee Chon)
• Strong Start Coalition: April 13, 2021 (Vice President King)
• Silicon Valley Reads:  TBD (Trustee Mah)

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

On March 3, 2021 the Policy Subcommittee met and approved the revisions to Board Bylaw 9012.

BB 9012 Board Member Electronic Communication

Bylaw updated to clarify that electronic communications should not be used as a means to restrict access to a public forum. Updates also reflect new law AB 992 regarding board members’ use of social media.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Mefula Fairley, Director of Charter Schools

Background

At each regular Board Meeting, a Charter Schools Update is provided as a standing agenda item.  Topics include, but are not limited to, the following:

Summit Public Schools

An update will be provided on Summit Public Schools.

Student Impact

The Charter Schools Department provides monitoring and oversight for 22 County Board of Education authorized charter schools serving approximately 10,000 students.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The members of the Board may give reports on activities related to their duties as members of the Santa Clara County Board of Education.

The superintendent may give a report on any activities related to her duties.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Larry Oshodi, Assistant Superintendent-Personnel Services

Background

Education Code 1302(a) requires any salary increase of $10,000 or more to be discussed by the County Board of Education at a regularly scheduled meeting. Recent promotions will result in excess of the $10,000 limit for (2) employees.

Fiscal Implications

The following chart outlines the employee name, prior and new position title, the reason for the salary increase, prior and new annual salary, and the overall salary increase.

LEGEND:

A: Interim

B: Increase in calendar

C: Promotion

D: Position reinstatement

E: Promotion and increase in calendar

F: Position change and increase in calendar

G: Increase in FTE

H: Position reclassification

Student Impact

Human Resources ensures our students receive quality instruction through the selection, assignment, and support of qualified leaders, teachers, and staff.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Jessica Bonduris, Ed.D., Assistant Superintendent,  Educational Services Division

Background

As per the Head Start Act, all Head Start agencies are required to provide program information to the Board of Education. Attached are the following reports:
 

• Program Information Report 2020-21 (PIR) - January 2021
  Provides information on progress of services provided to children and families to meet required timelines as per specific indicators and thresholds
   

• Financial Report – HS Basic/EHS Basic Total Grant Award –January 2021
  Provides the status of program budget and financial oversight

   

• In-Kind Contribution Required –January 2021
  Indicates the progress of required matching contribution required by grant ($6,676,866)
   

• Administration Cost Limitation –January 2021
  Limits the amounts of funds charged as development and administrative costs to 15%

   

• Purchase Card Summary –January 2021

  Serves as an oversight check of program expenses

   

• California Child Food Program Summary Reports (USDA) – January 2021
  Serves as an oversight check of program expense

• Enrollment Report –January 2021
  Summarizes the year to date enrollment activity in the Head Start Program to comply with enrollment requirements

Student Impact

The Head Start/Early Head Start Program is federally funded to serve 1,946 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. These services are provided in Santa Clara and San Benito Counties.

The next Santa Clara County Board of Education regular meeting is scheduled for April 7, 2021.