Livestream the Board Meeting:
https://tinyurl.com/sccboardmeeting
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Public comments will be conducted via Zoom and can be made at the time the agenda item is addressed at:  https://tinyurl.com/SCCBOE2021 or dial 1.669.900.6833, ID: 981 5306 9105

Simultaneous Spanish Translation:
Local 1 (669) 900-6833, Meeting ID: 727 334 810#
Para espanol llame al 1 (669) 900-6833 y despues el numero 727 334 810#

The Road to Public Comment

​​​Información de comentarios públicos en español

Public Comment Instructions​

Access Zoom​

1. ​​Determine which device will be used to connect (cell phone, laptop, or tablet).
2. In order to join a Zoom, it is necessary to first download the Zoom app on your laptop, desktop, tablet, or mobile device. You may download Zoom from the Download Center, or at www.zoom.us.
3. If you already have Zoom on your device, be sure it is the most current version, version 5.6.1 or as prompted. You may update via Zoom’s Download Center​.​

Note: Make sure your browser is current, up-to-date: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers including Internet Explorer.

​Test Audio

1. ​​For persons planning to provide public comment, it is important to test the audio prior to joining the Zoom. Testing audio can be done within the Zoom application.
2. Visit http://zoom.us/test to test your microphone, speaker, video and audio. Click the "JOIN" button to launch at test meeting.​

Arrive Early

1. ​Consider joining the Zoom 10-15 minutes prior to the meeting start time.
2. Make sure the internet connection is stable to lessen the likelihood of lost connection during the meeting.

Remove Distractions: Comment in a space that does not have a lot of background noise or distraction as you speak.

​Access Translation

1. ​Persons providing public comment in Spanish must notify the moderator before beginning a comment.This allows the interpreter to join the meeting and the timer to be adjusted. Speakers must pause every 2-3 sentences to allow the interpreter to translate.
2. Persons not providing comment may listen to the meeting in Spanish by dialing 1 (669) 900-6833, followed by entering the Meeting ID 727 334 810#. This is a listen-only opportunity; questions and/or comments will not be acknowledged during the meeting translation.​

​​​Provide Comment

1. Members of the public wanting to voice a live public comment during the Santa Clara County Board of Education virtual Zoom meeting may do so through the Zoom webinar link, or by smartphone. The Zoom link and dial-in phone numbers are provided on the agenda, live stream, or on the County Board of Education webpage​. 
   
   *Dial-in phone numbers will be visible and public. Blocked numbers will not be recognized for comment*.
    
2. ​One public comment per person is allowed for each item. When the Board President calls for a specific agenda item on which a person wants to comment, the person must use the “Raise Hand” feature in Zoom, or *9 by phone, to indicate the wish to provide comment on the item.
    
3. On each agenda item, only those hands raised between the Board President's call for comments and the moderator's confirmation of the number of speakers will be recognized. Hands raised after the Board President completes the call for public comment on a specific agenda item will not be heard.
    
4. The moderator will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. Persons who do not respond when prompted will forfeit their comment for that item.
    
5. Speakers remarks are limited to the time allotted, as indicated by the Board President.​​

Any individual who requires disability-related accommodations or modifications, including auxiliary aids and services, in order to participate in the County Board meeting should contact Carmen Aminzadeh in the County Superintendent's Office at least two working days in advance of the meeting. BB 9322 (Government Code 54954.2) Contact Info: caminzadeh@sccoe.org or (408) 453-6540

The Road to Public Comment

Roll call of the trustees will be taken and any absences of trustees will be recorded. The board may take action on absences if needed.

The Board shall set the agenda by establishing it as posted.  Changes to the posted agenda may only occur as permitted by Education and Government Code including the Brown Act or as described in Board Bylaws.  Permitted revisions to the posted agenda include the movement of items from consent to action or reordering the sequence of agenda items.

Action Item 8B is a late added agenda item that requires the Board to take action to add this item to the agenda.  If approved to add Action Item 8B to the agenda, then the Board will discuss and act on the official 2021 Delegate Assembly Run-Off Ballot for Region 20 (Santa Clara County).  

Board Bylaw 9323.2 states that if the County Board determines, either by a two-thirds majority vote of the members present at the meeting or, if less than two-thirds of the members are present, by a unanimous vote of all members present, that the need to take immediate action came to the County Board’s attention after the posting of the agenda.  

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Background

As part of our Student Recognition Program, the Santa Clara County Board of Education takes time throughout the year to applaud students who excel in Santa Clara County Office of Education programs – many of whom overcome significant obstacles to reach their personal and academic goals.

Specifically, the Board honors students for academic improvements and achievements; leadership skills; good attendance, good citizenship, and character; community service accomplishments; and perseverance in pursuing their studies and goals.

Public comments will be conducted via Zoom and can be made at the time the agenda item is addressed at:  https://tinyurl.com/SCCBOE2021 or dial 1.669.900.6833, ID:  981 5306 9105   

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The County Board will hold a hearing and take action on an interdistrict attendance appeal filed on behalf of a student, Resident District: Los Gatos-Saratoga Union High School District, Desired District: Campbell Union High School District.

Report of Actions Taken in Closed Session

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Jessica Bonduris, Ed.D., Assistant Superintendent, Educational Services Division

Antonio Fuentes, Director, Early Learning Services

Background

Head Start/Early Head Start (HS/EHS) programs are required by federal regulations to periodically provide training and technical assistance (T/TA) and review the roles and responsibilities. Programs that build strong leadership and governance systems and work to establish positive relationships are better equipped to deliver high-quality Head Start services to children and families. Strong leadership and governance teams foster an environment that supports innovation and continuous program improvement. Director, Antonio Fuentes will present the governance overview. 

Public Law 110-134 approved on December 12, 2007 “Improving Head Start for School Readiness Act”. The law calls upon the entity operating Head Start and Early Head Start programs to maintain a formal structure for program governance, for the oversight of quality services for Head Start children and families and for making decisions related to program design and implementation. The SCCOE governance falls into the category of a public governing board and governance structure since SCCOE is a public entity.  Non-public entities have different requirements for the structure of their governance body. This shared governance model is inclusive of the SCCBOE, County Superintendent of Schools, and the Policy Council. Non-public entities have different requirements for the structure of their governance body.

It is important to be aware of the components of the law related to conflict of interest.  Members of the governing body shall--

• not have a financial conflict of interest with the Head Start agency (including any delegate agency);

• not receive compensation for serving on the governing body or for providing services to the Head Start agency;

• not be employed, nor shall members of their immediate family be employed, by the Head Start agency (including any delegate agency); and

• operate as an entity independent of staff employed by the Head Start agency.

If an individual holds a position as a result of public election or political appointment, and such position carries with it a concurrent appointment to serve as a member of a Head Start agency governing body, and such individual has any conflict of interest:

• such individual shall not be prohibited from serving on such body and the Head Start agency shall report such conflict to the Secretary; and 

• if the position held as a result of public election or political appointment provides compensation.

The governing body shall have responsibility for administering and overseeing programs under including the safeguarding of Federal funds such as adopt practices that assure active, independent, and informed governance of the Head Start agency and compliance with Federal laws (including regulations) and applicable State, tribal, and local laws (including regulations); and developing procedures for how members of the policy council are selected, 

Each Head Start agency shall have a policy council responsible for the direction of the Head Start program, including program design and operation, and long- and short-term planning goals and objectives, taking into account the annual communitywide strategic planning and needs assessment and self-assessment.  The policy council shall be elected by the parents of children who are currently enrolled in the Head Start program of the Head Start agency.The policy council shall be composed of: (I) parents of children who are currently enrolled in the Head Start program of the Head Start agency (including any delegate agency), who shall constitute a majority of the members of the policy council; and (II) members at large of the community served by the Head Start agency (including any delegate agency), who may include parents of children who were formerly enrolled in the Head Start program of the agency.

Members of the policy council shall not have a conflict of interest with the Head Start agency (including any delegate agency); and not receive compensation for serving on the policy council or for providing services to the Head Start agency.

The policy council has responsibilities such as to approve and submit to the governing body decisions about activities such as the following:

• Activities to support the active involvement of parents in supporting program operations, including policies to ensure that the Head Start agency is responsive to community and parent needs.

• Program recruitment, selection, and enrollment priorities.

• Applications for funding and amendments to applications for funding for programs

• Budget planning for program expenditures, including policies for reimbursement and participation in policy council activities.

• Developing procedures for how members of the policy council of the Head Start agency will be elected.

The Head Start agency shall ensure the sharing of accurate and regular information for use by the governing body and the policy council, about program planning, policies, and Head Start agency operations, including--

• monthly financial statements, including credit card expenditures;

• monthly program information summaries;

• program enrollment reports, including attendance reports for children whose care is partially subsidized by another public agency;

• monthly reports of meals and snacks provided through programs of the Department of Agriculture;

• the financial audit;

• the annual self-assessment, including any findings related to such assessment;

• the communitywide strategic planning and needs assessment of the Head Start agency

• program information reports.

Appropriate training and technical assistance shall be provided to the members of the governing body and the policy council to ensure that the members understand the information the members receive and can effectively oversee and participate in the programs of the Head Start agency.

Student Impact

The Head Start/Early Head Start Program is federally funded to serve 2,188 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. These services are provided in Santa Clara and San Benito Counties.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Requested Action

Approve Consent Action Items as listed in Item #7 Consent Action Items.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Requested Action

Approve Minutes of the regular board meeting of April 7, 2021 (#2279).

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Jessica Bonduris, Ed.D., Assistant Superintendent, Educational Services Division

Background

The Early Learning Services Department has received notification from the Administration for Children and Families, Health and Human Services Department that the Santa Clara County Office of Education is eligible to apply for a EHS-CCP Funding Increase for a Cost-of-Living Adjustment in the amount of $47,134.

A portion of the increase provides an adjustment to salaries, fringe benefits, partner contracts and to offset higher Mental Health Service costs for families and children.

Fiscal Implications

These funds will be available in fiscal year 2021-2022 and will cover program operations through June 30, 2022.

Student Impact

The Early Head Start – Child Care Partnership (EHS-CCP) Program is federally funded to serve 175 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. These services are provided in Santa Clara and San Benito Counties.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Jessica Bonduris, Ed.D., Assistant Superintendent, Educational Services Division

Background

The Early Learning Services Department has received notification from the Administration for Children and Families, Health and Human Services Department that the Santa Clara County Office of Education is eligible to apply for a Head Start Funding Increase for a Cost-of-Living Adjustment in the amount of $353,722.

The grant consists of a 1.22% COLA increase of $295,889 for Head Start and $57,833 for Early Head Start. A portion of the increase provides an adjustment to salaries, fringe benefits, partner contracts and to offset higher Mental Health Service costs for families and children.

Fiscal Implications

These funds will be available in fiscal year 2021-2022 and will cover program operations through April 30, 2022.

Student Impact

The Head Start/Early Head Start Program is federally funded to serve 2,013 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. These services are provided in Santa Clara and San Benito Counties.

   Administrator

   Mary Ann Dewan, Ph.D., County Superintendent of Schools

   Jessica Bonduris, Ed.D., Assistant Superintendent, Educational Services Division

Background
Head Start/Early Head Start (HS/EHS) programs are encouraged to build strong leadership and governance systems to establish positive relationships that are better equipped to deliver high-quality Head Start services to children and families. Strong leadership and governance foster an environment that supports innovation and continuous program improvement. The Head Start/Early Head Start PC has made two updates to its By-Laws. First update is to “G. Terms of Membership” where the change from a combined total of 3 years to 5-years of service. Second update is “IX. Officers” by adding a COVID Addendum to permit an Alternate Member be eligible to run for election and serve in the role of an Officer.

  Student Impact

  The Head Start/Early Head Start Program is federally funded to serve 2,188 children, ages 0-5, from very low- 
  income families to promote their school readiness by enhancing their cognitive, social, and emotional development.
  These services are provided in Santa Clara and San Benito Counties.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Jessica Bonduris, Ed.D., Assistant Superintendent, Educational Services Division

Background

Head Start/Early Head Start (HS/EHS) programs are required by federal regulations to conduct an annual self-assessment of all component areas and submit an action plan for areas of improvement to the Administration for Children and Families (ACF). The Head Start/Early Head Start Self-Assessment Action Plan needs approval from the Board of Education and the Head Start Policy Council.  Please see attached HS/EHS Self-Assessment Action Plan.

Student Impact

The Head Start/Early Head Start Program is federally funded to serve 2,188 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. These services are provided in Santa Clara and San Benito Counties.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Background

Santa Clara County Board of Education recognizes the month of May as National Asian American Heritage Month and supports community engagement throughout Santa Clara County. The SCCOE has partnerships and initiatives that support community engagement including the Asian Pacific American Leadership Institute was established to emphasize public service, and since establishment encouraged Asian Pacific American civic participation, bridging members of the Silicon Valley community with community organizations to make an impact in local policy, housing, and education. 

Student Impact

The Santa Clara County Office of Education supports both civic learning and civic engagement activities for youth throughout Santa Clara County.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Background

The Santa Clara County Office of Education continually promotes the recognition of the hard work and dedication of classified employees; especially in this national pandemic.  The Santa Clara County Office of Education will honor its classified employees with Classified Employee Week, May 16-22, 2021.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Background

The Santa Clara County Office of Education continually promotes the recognition of the hard work and dedication of its school nurses; especially in this national pandemic.  The Santa Clara County Office of Education will honor its school nurses during National Nurses Week, May 6-12, 2021, with May 12, 2021, set aside as National School Nurses Day.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

Background

The Santa Clara County Office of Education continually promotes the recognition of the hard work and dedication of teachers; especially in this national pandemic.  National Teacher Appreciation Week is to be observed May 3-7, 2021, and the California Day of the Teacher on May 12, 2021.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

David Wu, Interim Chief Business Officer, Business, Facilities & Operations Division

Stephanie Gomez, Director, Internal Business Services

Background

This report reflects budget revisions for the month of March 2021. If an expenditure budget is increased, it is supported either by an increase in revenue, a decrease in carryover (use of carryover), a decrease in fund balance or any combination of the three. If an expenditure budget is decreased, the result could be due to a decrease in estimated revenue, or an increase to credit it back to fund balance.

During the month of March 2021, expenditure budgets were increased by $1,412,898; revenue was increased by $1,320,046 and fund balance was decreased by $92,852.

Fiscal Implications

Restricted funding in the amount of $1.28 million has been received to support the following:

• $200k California Collaborative for Educational Excellence (CCEE) in collaboration with SCCOE to develop Adaptive Guidance for Inclusive Learning Expansion by Educators Multiplied Courses (AGILE EDx) to provide local educational agencies (LEA's) statewide with extensive professional learning and networking opportunities to use the most effective practices, to improve learning and behavior of students with disabilities within inclusive general education environments across distance, in-person, and hybrid learning.
• $560k County of Santa Clara Behavioral Health Services in partnership with SCCOE to provide support to school districts to increase mental health prevention, early intervention and direct service opportunities for students and families at school sites. 
• $520k County of Santa Clara in partnership with SCCOE to procure and distribute free period products to the most vulnerable communities in Santa Clara County due to pandemic-created barriers to access.

Student Impact

Students throughout the County of Santa Clara will directly benefit from resources provided to promote academic achievement, improve access to mental health services, and mitigate learning loss. 

Requested Action

Approve the Budget Revisions for the Month of March 2021.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

This is a late added agenda item that requires the Board to take action to add this item to the agenda.  If approved to add to this agenda, then the Board will discuss and act on the official 2021 Delegate Assembly Run-Off Ballot for Region 20 (Santa Clara County).  Board Bylaw 9323.2 states that if the County Board determines, either by a two-thirds majority vote of the members present at the meeting or, if less than two-thirds of the members are present, by a unanimous vote of all members present, that the need to take immediate action came to the County Board’s attention after the posting of the agenda.  

The Delegate Assembly Election Committee met on March 26, 2021 to count and certify the ballots for membership on the California School Boards Association (CSBA) Delegate Assembly. Tie votes resulted in a run-off election in  Region 20.  Attached are materials related to the run-off election.

The ballot must be completely filled out and returned to CSBA . Run-off ballots must be postmarked by the U.S. Post Office on or before Friday, April 30, 2021.

The run-off ballots will be counted by May 10 and candidates will be notified of the results immediately. Should a second tie occur, the Regional Director will cast the tie-breaking vote.

All newly elected Delegates will serve terms that will expire on March 31, 2023.

The following committees have met after the last board meeting:  JLAC, Strong Start Coalition, and Head Start Policy.

Permanent Standing Committees of the Board

• Policy Subcommittee:  Policy Subcommittee: May 5, 2021 (Vice President King)
• Joint Legislative Advisory Committee (JLAC): Sept 15, 2021 (Trustee Ortiz)
• Budget Study Committee: May 19, 2021 (Dr. Dewan, County Superintendent of Schools)

Membership Committees and Activities

• California School Boards Association (CSBA) Delegate:  May 15-16, 2021 (Trustee Kamei)
• California County Boards of Education (CCBE) Board of Directors:  May 16, 2021 (Trustee Kamei)
• Santa Clara County School Boards Association (SCCSBA):  TBD, 2021 (Trustee Kamei)
• Head Start Policy Council: May 18, 2021 (President Rossi)

Liaison Committees, Workgroups, and Community Activities

• Warmenhoven Inclusion Collaborative:  May 7, 2021  (Trustee Chon)
• Strong Start Coalition: May 11, 2021 (Vice President King)
• Silicon Valley Reads:  TBD (Trustee Mah)

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Mefula Fairley, Director of Charter Schools

Background

At each regular Board Meeting, a Charter Schools Update is provided as a standing agenda item.  Topics include, but are not limited to, the following:

Summit Public Schools

Staff will provide an update on Summit Public Schools.

MOU Addendum for Charter Renewed in 2020-21

Staff will provide an update on the status of the MOU Addendum for the six charters renewed during the 2020-21 school year.

Student Impact

The Charter Schools Department provides monitoring and oversight for 22 County Board of Education-authorized charter schools, serving approximately 10,000 students.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The members of the Board may give reports on activities related to their duties as members of the Santa Clara County Board of Education. 

The superintendent may give a report on any activities related to her duties.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

David Wu, Interim Chief Business Officer

Jas Sohal, Manager-Purchasing Services

Background

Per Board Policy BP 3270, when any Santa Clara County Office of Education instructional materials, equipment, supplies, or other personal property with a value less than $25,000 becomes unusable, obsolete, or no longer needed, the Santa Clara County Superintendent of Schools or designee shall notify the Santa Clara County Board of Education.

Fiscal Implications

The report includes a list of the items sold, income received, and the method of sale. Items that are no longer usable by the Santa Clara County Office of Education are sold for surplus or disposed of as e-waste. Due to Covid-19 no items were sold for surplus during the reporting period. 

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Steve Olmos, Ed.D., Assistant Superintendent, Student Services & Support Division

Jessica Bonduris, Ed.D., Assistant Superintendent, Educational Services Division

Background

Complaints filed for SCCOE school sites under the Williams Settlement are limited to insufficient textbooks or instructional materials, unsafe or unhealthy facility conditions or teacher vacancies or mis-assignments.

Williams Complaint Procedures are posted in all classrooms to inform parents, students and teachers of the procedure for making such complaints.

One Williams Complaint was received during the January through March 2021 reporting period alleging that a teacher was misassigned according to the teacher’s credential. This complaint was investigated and unsubstantiated. It was found that the teacher did have the correct credential.

Student Impact

The Williams Report documents complaints regarding textbooks and instructional materials, conditions of facilities, and teacher mis-assignments and vacancies. SCCOE

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Larry Oshodi, Assistant Superintendent-Personnel Services

Background

Education Code 1302(a) requires any salary increase of $10,000 or more to be discussed by the County Board of Education at a regularly scheduled meeting. Recent promotions will result in excess of the $10,000 limit for (1) employee.

Fiscal Implications

The following chart outlines the employee name, prior and new position title, the reason for the salary increase, prior and new annual salary, and the overall salary increase.

LEGEND:

A: Interim

B: Increase in calendar

C: Promotion

D: Position reinstatement

E: Promotion and increase in calendar

F: Position change and increase in calendar

G: Increase in FTE

H: Position reclassification

Student Impact

Human Resources ensures our students receive quality instruction through the selection, assignment, and support of qualified leaders, teachers, and staff.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Jessica Bonduris, Ed.D., Assistant Superintendent, Educational Services Division

Background

As per the Head Start Act, all Head Start agencies are required to provide program information to the Board of Education.  Attached are the following reports:

• Program Information Report 2020-21 (PIR) - February 2021
  Provides information on progress of services provided to children and families to meet required timelines as per specific indicators and thresholds
   
• Financial Report – HS Basic/EHS Basic Total Grant Award –February 2021
  Provides the status of program budget and financial oversight
   
• In-Kind Contribution Required –February 2021
  Indicates the progress of required matching contribution required by grant ($6,676,866)
   
• Administration Cost Limitation –February 2021
  Limits the amounts of funds charged as development and administrative costs to 15%
   
• Purchase Card Summary –February 2021
  Serves as an oversight check of program expenses
   
• California Child Food Program Summary Reports (USDA) –  February 2021
  Serves as an oversight check of program expense
   
• Enrollment Report –February 2021
  Summarizes the year to date enrollment activity in the Head Start Program to comply with enrollment requirements

Student Impact

The Head Start/Early Head Start Program is federally funded to serve 1,946 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. These services are provided in Santa Clara and San Benito Counties.

The next Santa Clara County Board of Education regular meeting is scheduled for May 5, 2021.