Livestream the Board Meeting:
https://tinyurl.com/sccboardmeeting
Scroll to the bottom and choose LIVE

Public comments will be conducted via Zoom and can be made at the time the agenda item is addressed at:  https://tinyurl.com/SCCBOE2021 or dial 1.669.900.6833, ID: 981 5306 9105

Simultaneous Spanish Translation:
Local 1 (669) 900-6833, Meeting ID: 727 334 810#
Para espanol llame al 1 (669) 900-6833 y despues el numero 727 334 810#

The Road to Public Comment

Directions-Public-Comment__Spanish.pdf (97 KB)      Directions-Public-Comment_English.pdf (125 KB)

Access Zoom​

1. ​​Determine which device will be used to connect (cell phone, laptop, or tablet).
2. In order to join a Zoom, it is necessary to first download the Zoom app on your laptop, desktop, tablet, or mobile device. You may download Zoom from the Download Center, or at www.zoom.us.
3. If you already have Zoom on your device, be sure it is the most current version, version 5.6.5 or as prompted. You may update via Zoom’s Download Center​.​

Note: Make sure your browser is current, up-to-date: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers including Internet Explorer.

​Test Audio

1. ​​For persons planning to provide public comment, it is important to test the audio prior to joining the Zoom. Testing audio can be done within the Zoom application.
2. Visit http://zoom.us/test to test your microphone, speaker, video and audio. Click the "JOIN" button to launch at test meeting.​

Arrive Early

1. ​Consider joining the Zoom 10-15 minutes prior to the meeting start time.
2. Make sure the internet connection is stable to lessen the likelihood of lost connection during the meeting.

Remove Distractions: Comment in a space that does not have a lot of background noise or distraction as you speak.

​Access Translation

1. ​Persons providing public comment in Spanish must notify the moderator before beginning a comment.This allows the interpreter to join the meeting and the timer to be adjusted. Speakers must pause every 2-3 sentences to allow the interpreter to translate.
2. Persons not providing comment may listen to the meeting in Spanish by dialing 1 (669) 900-6833, followed by entering the Meeting ID 727 334 810#. This is a listen-only opportunity; questions and/or comments will not be acknowledged during the meeting translation.​

​​​Provide Comment

1. Members of the public wanting to voice a live public comment during the Santa Clara County Board of Education virtual Zoom meeting may do so through the Zoom webinar link, or by smartphone. The Zoom link and dial-in phone numbers are provided on the agenda, live stream, or on the County Board of Education webpage​. 
   
   *Dial-in phone numbers will be visible and public. Blocked numbers will not be recognized for comment*.
    
2. ​One public comment per person is allowed for each item. When the Board President calls for a specific agenda item on which a person wants to comment, the person must use the “Raise Hand” feature in Zoom, or *9 by phone, to indicate the wish to provide comment on the item.
    
3. On each agenda item, only those hands raised between the Board President's call for comments and the moderator's confirmation of the number of speakers will be recognized. Hands raised after the Board President completes the call for public comment on a specific agenda item will not be heard.
    
4. The moderator will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. Persons who do not respond when prompted will forfeit their comment for that item.
    
5. Speakers remarks are limited to the time allotted, as indicated by the Board President.​​

Any individual who requires disability-related accommodations or modifications, including auxiliary aids and services, in order to participate in the County Board meeting should contact Carmen Aminzadeh in the County Superintendent's Office at least two working days in advance of the meeting. BB 9322 (Government Code 54954.2) Contact Info: caminzadeh@sccoe.org or (408) 453-6540

Roll call of the trustees will be taken and any absences of trustees will be recorded. The board may take action on absences if needed.

The Board shall set the agenda by establishing it as posted.  Changes to the posted agenda may only occur as permitted by Education and Government Code including the Brown Act or as described in Board Bylaws.  Permitted revisions to the posted agenda include the movement of items from consent to action or reordering the sequence of agenda items.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed.D., Associate Superintendent, Equity and Educational Progress Division

Background

As part of our Student Recognition Program, the Santa Clara County Board of Education (Board) takes time throughout the year to applaud students who excel in Santa Clara County Office of Education programs – many of whom overcome significant obstacles to reach their personal and academic goals. 

Specifically, the Board honors students for academic improvements and achievements; leadership skills; good attendance, good citizenship, and character; community service accomplishments; and perseverance in pursuing their studies and goals.

Santa Clara County Office of Education serves as the Region 1 Migrant Education lead and provides direct services to students in the program throughout Santa Clara, San Benito, San Mateo, Alameda, San Francisco, and Santa Cruz counties. The general purpose of the Migrant Education Program is to ensure that migrant children fully benefit from the same free public education and support services provided to other children.

Public comments will be conducted via Zoom and can be made at the time the agenda item is addressed at:  https://tinyurl.com/SCCBOE2021 or dial 1.669.900.6833, ID:  981 5306 9105    

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The County Board will hold a hearing and take action on an interdistrict attendance appeal filed on behalf of a student, Resident District: East Side Union High School District, Desired District: Campbell Union High School District.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The County Board will hold a hearing and take action on an interdistrict attendance appeal filed on behalf of a student, Resident District: East Side Union High School District, Desired District: Campbell Union High School District.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The County Board will hold a hearing and take action on an interdistrict attendance appeal filed on behalf of a student, Resident District: Cupertino Union School District, Desired District: Santa Clara Unified School District.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

The Board will hold a Closed Session to consider the following item:

CONFERENCE WITH LEGAL COUNSEL − ANTICIPATED LITIGATION

Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9: 1 case

Report of Actions Taken in Closed Session

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Requested Action

Approve Consent Action Items as listed in Item #6 Consent Action Items.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Requested Action

Approve Minutes of the regular board meeting of May 5, 2021 (#2281).

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed.D., Associate Superintendent, Equity and Educational Progress Division

Background

Lesbian, Gay, Bisexual and Transgender, Questioning Pride Month (LGBTQ Pride Month) is currently celebrated each year in the month of June honoring the Stonewall Riots. Stonewall was not the start of the LGBTQ movement; LGBTQ activists have been organizing since at least the 1920s. But the rage and fervor caused by the Stonewall riots helped increase acceptance towards the LGBTQ community. Pride marks a moment for the community to come together, and recognize the advances and challenges made in a festive, affirming atmosphere.

Student Impact

The resolution acknowledges and supports our diverse student population in Santa Clara County and furthers the goal of creating safe, positive, and inclusive schools for all students.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed.D., Associate Superintendent, Equity and Educational Progress Division

Background

The Santa Clara County Board of Education (SCCBOE) and the County Superintendent of Schools recognize and support State and Federal Budget priorities that expand high-speed, reliable and affordable broadband access for all residents, as well as investments in supports for children and families. Additionally, the SCCBOE and the County Superintendent of Schools recognize and support State legislative bills that the SCCOE has sponsored/co-sponsored, which can improve outcomes for California students. This includes three (Senate Bill 508, Assembly Bill 568, and Senate Bill 692), and two (Assembly Bill 1361 and Assembly Bill 1294) recently proposed legislative bills which advocate for the mental health and well-being, and the establishment of safe, inclusive environments for students in schools and communities throughout the county.

Student Impact

The recently proposed budget priorities and State legislative bills which are sponsored/co-sponsored by the SCCBOE and the SCCOE advocate for the mental health and well-being, and the establishment of safe, inclusive environments for students in schools and communities throughout the county.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Jessica Bonduris, Ed.D., Assistant Superintendent, Educational Services Division

Steve Olmos, Ed.D., Assistant Superintendent, Student Services & Support Division

Background

The plan will explain how SCCOE will use the funds it receives through the Expanded Learning Opportunities (ELO) Grant to provide supplemental instruction to students, including those identified as needing academic, social-emotional well-being, and other supports. The plan will also outline the multiple opportunities for family and staff input, as well as how other funding will be used in coordination with these funds.

Fiscal Implications

These funds will be available in fiscal year 2021-2022 and will cover program operations through August 30, 2022.

Student Impact

An LEA receiving ELO Grant funds under EC Section 43521(b) is required to implement a learning recovery program that, at a minimum, provides supplemental instruction, support for social and emotional well-being, and to the maximum extent permissible under the guidelines of the United States Department of Agriculture, meals and snacks to students who are included in one or more of the following groups:

• low-income,
• English learners,
• foster youth,
• homeless students,
• students with disabilities,
• students at risk of abuse, neglect, or exploitation,
• disengaged students, and
• students who are below grade level, including, but not limited to, those who did not enroll in kindergarten in the 2020–21 school year, credit-deficient students, high school students at risk of not graduating, and other students identified by certificated staff.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

David Wu, Interim Chief Business Officer, Business, Facilities & Operations Division

Stephanie Gomez, Director, Internal Business Services

Background

This report reflects budget revisions for the month of April 2021. If an expenditure budget is increased, it is supported either by an increase in revenue, a decrease in carryover (use of carryover), a decrease in fund balance or any combination of the three. If an expenditure budget is decreased, the result could be due to a decrease in estimated revenue, or an increase to credit it back to fund balance.

During the month of April 2021, expenditure budgets were increased by $8,524,986 revenue was increased by $8,491,814; and fund balance was decreased by $33,172.

Fiscal Implications

Coronavirus Response and Relief Supplemental Appropriations Act, 2021 (CRRSA Act), Elementary and Secondary School Emergency Relief (ESSER II) and Assembly Bill (AB) In-Person Instruction (IPI) and Expanded Learning Opportunities (ELO) restricted funding in the amount of $8.3 million has been received to support COVID-19 response and recovery efforts and to mitigate learning loss related to COVID-19 school closures. 

Student Impact

Students throughout the County of Santa Clara will directly benefit from resources provided to promote academic achievement and mitigate learning loss. 

Requested Action

Approve the Budget Revisions for the Month of April 2021.

The following committees have met after the May 5 Board meeting:  

1. Budget Study Committee
2. California Schools Boards Association Delegate (CSBA)
3. California County Boards of Education (CCBE) Board of Directors
4. Head Start Policy Council
5. Warmenhoven Inclusion Collaborative Advisory Board
6. Strong Start Coalition

Permanent Standing Committees of the Board

• Policy Development Subcommittee:  June 9, 2021 (Vice President King)
• Joint Legislative Advisory Committee (JLAC): Sept 15, 2021 (Trustee Ortiz)
• Budget Study Committee: Nov 17, 2021 (Dr. Dewan, County Superintendent of Schools)

Membership Committees and Activities

• California School Boards Association (CSBA) Delegate:  Nov 30-Dec 1, 2021 (Trustee Kamei)
• California County Boards of Education (CCBE) Board of Directors:  Sept 10, 2021 (Trustee Kamei)
• Santa Clara County School Boards Association (SCCSBA):  TBD, 2021 (Trustee Kamei)
• Head Start Policy Council: June 15, 2021 (President Rossi)

Liaison Committees, Workgroups, and Community Activities

• Warmenhoven Inclusion Collaborative Advisory Board:  TBD, 2021  (Trustee Chon)
• Strong Start Coalition: June 8, 2021 (Vice President King)
• Silicon Valley Reads:  TBD (Trustee Mah)

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Mefula Fairley, Director of Charter Schools

Background

At each regular Board Meeting, a Charter Schools Update is provided as a standing agenda item.  Topics include, but are not limited to, the following: 

Bullis Charter School
An update will be provided on Bullis Charter School.

Student Impact

The Charter Schools Department provides monitoring and oversight for 22 County Board of Education-authorized charter schools, serving approximately 11,000 students.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

On May 5, 2021 the Board Policy Subcommittee met and approved the revisions to Board Policy 0420.4.

BP 0420.4 Charter Schools

Policy updated to reflect new law SB 98 which amends the criteria for renewal when the two consecutive years immediately preceding the renewal include the 2019-2020 school year. Policy updates also include the requirement that the determination of a charter school's academic progress be based on all state indicators on at least two measurements of academic performance per year and for at least two student subgroups. The recommended changes are noted in red font on page 16.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

On May 5, 2021 the Board Policy Subcommittee met and approved the recommendation to delete BP 5148.4 Head Start/Early Head Start Programs.

BP 5148.4 Head Start/Early Head Start Programs.

Recommend deletion of policy as language is now combined under education programs for children birth to age 5 in revised BP 5148.3 Preschool/Early Childhood Education.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

On May 5, 2021 the Board Policy Subcommittee met and approved revisions to BP 5148.3 Preschool/Early Childhood Education.

BP 5148.3 Preschool/Early Childhood Education

Policy updated to reflect the County Board's support and commitment to early childhood education birth to age 5 and quality programs. Language removed from the board policy is included within AR 5148.3 - Preschool/Early Childhood Education as the language relates to compliance and procedures which are administrative and operational to be implemented by staff.

Policy also revised to reflect current laws and practices; policy last updated in 2010.

AR 5148.3 is attached for reference.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Background

The members of the Board may give reports on activities related to their duties as members of the Santa Clara County Board of Education. 

The superintendent may give a report on any activities related to her duties.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

David Wu, Interim Chief Business Officer, Business, Facilities & Operations Division

Stephanie Gomez, Director, Internal Business Services

Background

Per Board Policy BP 3312 (a) contracts from $250,000 and over are to be provided as one information item at a regular meeting of the Board.

For your information, the table below lists the contracts processed from January 1, 2021 - March 31, 2021.

Per AR 3310, there are several award processes. It is noted in the table below whether the contract was awarded through:

• Bid: A competitive process in which a public entity publishes bid specifications and bidders submit proposals. In the competitive bid process a contract must be awarded to the lowest bidder.
• Request for Proposal (RFP): A public entity asks vendors to submit their own proposals as long as they meet certain general requirements. The contract award is based on expertise and established evaluation criteria in the RFP.
• Request for Quote (RFQ): Informal process under the bid threshold where a public entity asks vendors to submit their own proposals as long as they meet certain scope of work requirements. The contract award is based on price, expertise and overall proposal evaluation.
• Best Source Justification: A public entity selects services from a contractor that is deemed to be a "best source” as demonstrated by specific expertise; experience in providing such services; and the quality, cost, timeliness, and availability of such services.
• Sole Source Justification: A public entity contracts for goods or services with a contractor that is the only source of those items.

Fiscal Implications

Funding has been designated and budgeted to pay for the anticipated expenditures associated with each of these contracts. 

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Jessica Bonduris, Ed.D. Assistant Superintendent- Educational Services Division

Background

As per the Head Start Act, all Head Start agencies are required to provide program information to the Board of Education.  Attached are the following reports:

• Program Information Report 2020-21 (PIR) - March 2021
  Provides information on progress of services provided to children and families to meet required timelines as per specific indicators and thresholds
   
• Financial Report – HS Basic/EHS Basic Total Grant Award –March 2021
  Provides the status of program budget and financial oversight
   
• In-Kind Contribution Required –March 2021
  Indicates the progress of required matching contribution required by grant ($6,676,866)
   
• Administration Cost Limitation –March 2021
  Limits the amounts of funds charged as development and administrative costs to 15%
   
• Purchase Card Summary –March 2021
  Serves as an oversight check of program expenses
   
• California Child Food Program Summary Reports (USDA) –  March 2021
  Serves as an oversight check of program expense
   
• Enrollment Report –March 2021
  Summarizes the year to date enrollment activity in the Head Start Program to comply with enrollment requirements

Student Impact

The Head Start/Early Head Start Program is federally funded to serve 1,946 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. These services are provided in Santa Clara and San Benito Counties.

The next Santa Clara County Board of Education regular meeting is scheduled for June 9, 2021.