1. CALL TO ORDER
Subject
A. Livestream the Board Meeting: https://tinyurl.com/sccboardmeeting
Meeting
Jun 16, 2021 - Regular Board Agenda (#2284)
Category
1. CALL TO ORDER
Type

Livestream the Board Meeting:
https://tinyurl.com/sccboardmeeting
Scroll to the bottom and choose LIVE

Public comments will be conducted via Zoom and can be made at the time the agenda item is addressed at:  https://tinyurl.com/SCCBOE2021 or dial 1.669.900.6833, ID: 981 5306 9105

 

 

Simultaneous Spanish Translation:
Local 1 (669) 900-6833, Meeting ID: 727 334 810#
Para espanol llame al 1 (669) 900-6833 y despues el numero 727 334 810#

 

 

The Road to Public Comment

 

Directions-Public-Comment__Spanish.pdf (97 KB) Directions-Public-Comment_English.pdf (125 KB)

Access Zoom​

  1. ​​Determine which device will be used to connect (cell phone, laptop, or tablet).
  2. In order to join a Zoom, it is necessary to first download the Zoom app on your laptop, desktop, tablet, or mobile device. You may download Zoom from the Download Center, or at www.zoom.us.
  3. If you already have Zoom on your device, be sure it is the most current version, version 5.6.5 or as prompted. You may update via Zoom’s Download Center​.​

Note: Make sure your browser is current, up-to-date: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers including Internet Explorer.

​Test Audio

  1. ​​For persons planning to provide public comment, it is important to test the audio prior to joining the Zoom. Testing audio can be done within the Zoom application.
  2. Visit http://zoom.us/test to test your microphone, speaker, video and audio. Click the "JOIN" button to launch at test meeting.​

Arrive Early

  1. ​Consider joining the Zoom 10-15 minutes prior to the meeting start time.
  2. Make sure the internet connection is stable to lessen the likelihood of lost connection during the meeting.

Remove Distractions: Comment in a space that does not have a lot of background noise or distraction as you speak.

​Access Translation

  1. ​Persons providing public comment in Spanish must notify the moderator before beginning a comment.This allows the interpreter to join the meeting and the timer to be adjusted. Speakers must pause every 2-3 sentences to allow the interpreter to translate.
  2. Persons not providing comment may listen to the meeting in Spanish by dialing 1 (669) 900-6833, followed by entering the Meeting ID 727 334 810#. This is a listen-only opportunity; questions and/or comments will not be acknowledged during the meeting translation.​

​​​Provide Comment

  1. Members of the public wanting to voice a live public comment during the Santa Clara County Board of Education virtual Zoom meeting may do so through the Zoom webinar link, or by smartphone. The Zoom link and dial-in phone numbers are provided on the agenda, live stream, or on the County Board of Education webpage​

    *Dial-in phone numbers will be visible and public. Blocked numbers will not be recognized for comment*.
     
  2. ​One public comment per person is allowed for each item. When the Board President calls for a specific agenda item on which a person wants to comment, the person must use the “Raise Hand” feature in Zoom, or *9 by phone, to indicate the wish to provide comment on the item.
     
  3. On each agenda item, only those hands raised between the Board President's call for comments and the moderator's confirmation of the number of speakers will be recognized. Hands raised after the Board President completes the call for public comment on a specific agenda item will not be heard.
     
  4. The moderator will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. Persons who do not respond when prompted will forfeit their comment for that item.
     
  5. Speakers remarks are limited to the time allotted, as indicated by the Board President.​​


Any individual who requires disability-related accommodations or modifications, including auxiliary aids and services, in order to participate in the County Board meeting should contact Carmen Aminzadeh in the County Superintendent's Office at least two working days in advance of the meeting. BB 9322 (Government Code 54954.2) Contact Info: caminzadeh@sccoe.org or (408) 453-6540

 

Subject
B. Roll Call (Including Action on Absences if Necessary)
Meeting
Jun 16, 2021 - Regular Board Agenda (#2284)
Category
1. CALL TO ORDER
Type
Information

Roll call of the trustees will be taken and any absences of trustees will be recorded. The board may take action on absences if needed.

Subject
C. Set the Agenda
Meeting
Jun 16, 2021 - Regular Board Agenda (#2284)
Category
1. CALL TO ORDER
Type
Action
Recommended Action
Approve to set the agenda.

 

The Board shall set the agenda by establishing it as posted.  Changes to the posted agenda may only occur as permitted by Education and Government Code including the Brown Act or as described in Board Bylaws.  Permitted revisions to the posted agenda include the movement of items from consent to action or reordering the sequence of agenda items.

Motion & Voting
Approve to set the agenda.

Motion by Victoria Chon, second by Peter Ortiz.
Final Resolution: Motion Carries
Yes: Claudia Rossi, Grace Mah, Joseph Di Salvo, Peter Ortiz, Victoria Chon
Not Present at Vote: Rosemary Kamei
2. STUDENT RECOGNITION
Subject
A. Student of the Year Recognition of Yunuen Hernandez, a student in the Santa Clara County Office of Education’s Opportunity Youth Academy (OYA)
Meeting
Jun 16, 2021 - Regular Board Agenda (#2284)
Category
2. STUDENT RECOGNITION
Type
Recognition
Goals
Santa Clara County Office of Education Goal #1
Mission Statement of the County Office of Education

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed.D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

 

Background

As part of our Student Recognition Program, the Santa Clara County Board of Education takes time throughout the year to applaud students who excel in Santa Clara County Office of Education programs – many of whom overcome significant obstacles to reach their personal and academic goals.

 

Specifically, the Board honors students for academic improvements and achievements; leadership skills; good attendance, good citizenship, and character; community service accomplishments; and perseverance in pursuing their studies and goals.

 

 

 

3. SPECIAL RECOGNITION
Subject
A. California Distinguished School Honorees from 2020-21 School Year
Meeting
Jun 16, 2021 - Regular Board Agenda (#2284)
Category
3. SPECIAL RECOGNITION
Type
Recognition
Goals
Mission Statement of the County Office of Education
Santa Clara County Office of Education Goal #3
Santa Clara County Office of Education Goal #2
Santa Clara County Office of Education Goal #1

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed.D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

 

Background

The California Distinguished Schools Program sponsored by the California Department of Education recognizes outstanding education programs and practices. In 2021, the California Department of Education identified and awarded eligible schools based on performance and progress indicators that are part of the state’s accountability and continuous improvement system. These indicators include test scores, suspension rates, school conditions and climate.

 

There were 12 schools in 9 districts in Santa Clara County awarded California Distinguished School status. We are recognizing this outstanding accomplishment by honoring the districts and their respective schools as a part of our County Board agenda.

 

Student Impact

The California Distinguished Schools serves as a model for other schools to learn best practices to improve student achievement.

Subject
B. Santa Clara County Board of Education Honors Finalists of the 2021 President’s Award for Excellence in Mathematics and Science Teaching
Meeting
Jun 16, 2021 - Regular Board Agenda (#2284)
Category
3. SPECIAL RECOGNITION
Type
Recognition
Goals
Santa Clara County Office of Education Goal #2
Santa Clara County Office of Education Goal #1
Mission Statement of the County Office of Education

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed.D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs

 

Background

Santa Clara County Board of Education Honors Finalists of President’s Award for Excellence in Mathematics and Science Teaching. Six exceptional mathematics and science teachers from California, including Santa Clara County educator Catherine Messenger of Los Gatos High School, from the Los Gatos Saratoga Union High School District, were named as finalists for the 2021 Presidential Awards for Excellence in Mathematics and Science Teaching (PAEMST).

4. PUBLIC COMMENTS OF PERSONS DESIRING TO ADDRESS THE BOARD
Subject
A. At this time, members of the public may address the Board on any issue within the subject matter jurisdiction of the Board that is not listed on this agenda. Members of the public may also address the Board on an agenda item before or during the Board's consideration of the item. Public comments will be conducted via Zoom and can be made at the time the agenda item is addressed at: https://tinyurl.com/SCCBOE2021 or dial 1.669.900.6833, ID: 981 5306 9105. IF YOU ALREADY HAVE ZOOM ON YOUR DEVICE, BE SURE IT IS THE MOST CURRENT VERSION, VERSION 5.6.5 or as prompted.
Meeting
Jun 16, 2021 - Regular Board Agenda (#2284)
Category
4. PUBLIC COMMENTS OF PERSONS DESIRING TO ADDRESS THE BOARD
Type
Procedural

 

Public comments will be conducted via Zoom and can be made at the time the agenda item is addressed at:  https://tinyurl.com/SCCBOE2021 or dial 1.669.900.6833, ID:  981 5306 9105   

The Road to Public Comment

 

Directions-Public-Comment__Spanish.pdf (97 KB)      Directions-Public-Comment_English.pdf (125 KB)

Access Zoom​

  1. ​​Determine which device will be used to connect (cell phone, laptop, or tablet).
  2. In order to join a Zoom, it is necessary to first download the Zoom app on your laptop, desktop, tablet, or mobile device. You may download Zoom from the Download Center, or at www.zoom.us.
  3. If you already have Zoom on your device, be sure it is the most current version, version 5.6.5 or as prompted. You may update via Zoom’s Download Center​.​

Note: Make sure your browser is current, up-to-date: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers including Internet Explorer.

​Test Audio

  1. ​​For persons planning to provide public comment, it is important to test the audio prior to joining the Zoom. Testing audio can be done within the Zoom application.
  2. Visit http://zoom.us/test to test your microphone, speaker, video and audio. Click the "JOIN" button to launch at test meeting.​

Arrive Early

  1. ​Consider joining the Zoom 10-15 minutes prior to the meeting start time.
  2. Make sure the internet connection is stable to lessen the likelihood of lost connection during the meeting.

Remove Distractions: Comment in a space that does not have a lot of background noise or distraction as you speak.

​Access Translation

  1. ​Persons providing public comment in Spanish must notify the moderator before beginning a comment. This allows the interpreter to join the meeting and the timer to be adjusted. Speakers must pause every 2-3 sentences to allow the interpreter to translate.
  2. Persons not providing comment may listen to the meeting in Spanish by dialing 1 (669) 900-6833, followed by entering the Meeting ID 727 334 810#. This is a listen-only opportunity; questions and/or comments will not be acknowledged during the meeting translation.​

​​​Provide Comment

  1. Members of the public wanting to voice a live public comment during the Santa Clara County Board of Education virtual Zoom meeting may do so through the Zoom webinar link, or by smartphone. The Zoom link and dial-in phone numbers are provided on the agenda, live stream, or on the County Board of Education webpage​.

    *Dial-in phone numbers will be visible and public. Blocked numbers will not be recognized for comment*.
  2. ​One public comment per person is allowed for each item. When the Board President calls for a specific agenda item on which a person wants to comment, the person must use the “Raise Hand” feature in Zoom, or *9 by phone, to indicate the wish to provide comment on the item.
  3. On each agenda item, only those hands raised between the Board President's call for comments and the moderator's confirmation of the number of speakers will be recognized. Hands raised after the Board President completes the call for public comment on a specific agenda item will not be heard.
  4. The moderator will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. Persons who do not respond when prompted will forfeit their comment for that item.
  5. Speakers remarks are limited to the time allotted, as indicated by the Board President.​​

 

 

5. CONSENT ACTION ITEMS
Subject
A. Request Approval of Consent Action Items as listed in Item #5 Consent Action Items
Meeting
Jun 16, 2021 - Regular Board Agenda (#2284)
Category
5. CONSENT ACTION ITEMS
Type
Action (Consent)
Recommended Action
Approve Consent Action Items as listed in Item #5 Consent Action Items

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

 

 

Requested Action

Approve Consent Action Items as listed in Item #5 Consent Action Items.

 

 

Motion & Voting
Approve Consent Action Items as listed in Item #5 Consent Action Items

Motion by Peter Ortiz, second by Victoria Chon.
Final Resolution: Motion Carries
Yes: Claudia Rossi, Grace Mah, Joseph Di Salvo, Rosemary Kamei, Peter Ortiz, Victoria Chon
Subject
B. Request Approval of the School Plan for Student Achievement (SPSA)
Meeting
Jun 16, 2021 - Regular Board Agenda (#2284)
Category
5. CONSENT ACTION ITEMS
Type
Action (Consent)
Recommended Action
Approve the School Plan for Student Achievement (SPSA)
Goals
Santa Clara County Office of Education Goal #2

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Steve Olmos, Ed.D., Assistant Superintendent, Student Services & Support Division

Jessica Bonduris, Ed.D., Assisant Superintendent, Educational Services Division

 

Background

California Education Code sections 41507 and 41572 require each school to consolidate all school plans for programs funded through the Consolidated Application and Reporting System, into the School Plan for Student Achievement (SPSA).

 

The School Site Councils from the three Santa Clara County Office of Education’s (SCCOE) schools, (Community Schools, Court Schools, and Special Education) revised and approved their SPSAs to include updated budget information.

 

Student Impact

The School Plan for Student Achievement (SPSA), formerly known as the Single Plan for Student Achievement is completed annually by school sites accepting federal funds. Through a stakeholder engagement process including staff, students, and parents, each school site sets goals and budgets funds to support student achievement and student and parent engagement. SPSAs directly impact SCCOE students through a focus on programming, direct service to students and parents, and professional development. SPSA goals are aligned with the SCCOE LCAP goals.

 

Motion & Voting
Approve Consent Action Items as listed in Item #5 Consent Action Items

Motion by Peter Ortiz, second by Victoria Chon.
Final Resolution: Motion Carries
Yes: Claudia Rossi, Grace Mah, Joseph Di Salvo, Rosemary Kamei, Peter Ortiz, Victoria Chon
Subject
C. Request Approval of the Local Control Accountability Plan Federal Addendum
Meeting
Jun 16, 2021 - Regular Board Agenda (#2284)
Category
5. CONSENT ACTION ITEMS
Type
Action (Consent)
Recommended Action
Approve the Local Control Accountability Plan Federal Addendum
Goals
Santa Clara County Office of Education Goal #1

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Steve Olmos, Ed.D., Assistant Superintendent, Student Services & Support Division

Jessica Bonduris, Ed.D., Assistant Superintendent, Educational Services Division

 

Background

The Local Control Accountability Plan (LCAP) Federal Addendum provides an overview of the SCCOE  Educational Services, Student Services & Support Division  alignment of federal funds (Title I, II, III, and IV) with of Local Control Funding Formula (LCFF) goals and expenditures. The purpose of the California LCAP Federal Addendum is to address the district’s attention to: education of English Learners and homeless students, parent and family engagement, support for incarcerated, delinquent, and socially economically disadvantaged youth, and training for highly qualified staff as defined in the Every Student Succeeds Act (ESSA).  The LCAP Federal Addendum is submitted annually to the California Department of Education after Local Governing Board approval.

 

Student Impact

The LCAP Federal Addendum content directly impacts the academic and social emotional needs of SCCOE students and families. The LCAP Addendum defines district use of federal funds and their alignment with Local Control Funding Formula (LCFF) goals and funding. This alignment impacts SCCOE students through focus on: (a) rigorous, relevant, and engaging instruction, (b) a successful transition to college and/or career, and (c) a culturally responsive and safe learning environment grounded in partnership with community and family members.

 

Motion & Voting
Approve Consent Action Items as listed in Item #5 Consent Action Items

Motion by Peter Ortiz, second by Victoria Chon.
Final Resolution: Motion Carries
Yes: Claudia Rossi, Grace Mah, Joseph Di Salvo, Rosemary Kamei, Peter Ortiz, Victoria Chon
Subject
D. Request Approval of the Santa Clara County Office of Education's 2021-24 Countywide Plans for Expelled Students
Meeting
Jun 16, 2021 - Regular Board Agenda (#2284)
Category
5. CONSENT ACTION ITEMS
Type
Action (Consent)
Recommended Action
Approve the Santa Clara County Office of Education's 2021-24 Countywide Plans for Expelled Students
Goals
Santa Clara County Office of Education Goal #2

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Steve Olmos, Ed.D., Assistant Superintendent, Student Services & Support Division

Jessica Bonduris, Ed.D., Assistant Superintendent, Educational Services Division

 

Background

California Education Code (EC) Section 48926 requires county superintendents, in conjunction with superintendents of the school districts within the county, to develop a plan for providing educational services to all expelled pupils in that county. The initial plan was to be adopted by the governing board of each school district within the county and by the county board of education, and submitted to the State Superintendent of Public Instruction (SSPI) in 1997. EC Section 48926 also requires that each county superintendent of schools, in conjunction with district superintendents in the county, submit an update to that plan to the SSPI every 3 years.

 

 

Student Impact

SCCOE will collaborate with districts to ensure students have access to a free and appropriate public education.

 

Motion & Voting
Approve Consent Action Items as listed in Item #5 Consent Action Items

Motion by Peter Ortiz, second by Victoria Chon.
Final Resolution: Motion Carries
Yes: Claudia Rossi, Grace Mah, Joseph Di Salvo, Rosemary Kamei, Peter Ortiz, Victoria Chon
6. ACTION ITEMS
Subject
A. Election of Vice-President of the County Board of Education
Meeting
Jun 16, 2021 - Regular Board Agenda (#2284)
Category
6. ACTION ITEMS
Type
Action, Procedural
Recommended Action
Elect Vice-President of the County Board of Education

Administrator

 

Mary Ann Dewan, Ph.D., County Superintendent of Schools

 

Background

 

Due to the resignation of former Vice President King, effective June 11, 2021, the County Board shall elect a Vice President through a process that shall not involve voting by secret ballot or the mail ballot.

Motion & Voting
Elect Trustee Mah for Vice-President of the County Board of Education

Motion by Joseph Di Salvo, second by Grace Mah.
Final Resolution: Motion Fails
Yes: Grace Mah, Joseph Di Salvo
No: Claudia Rossi, Rosemary Kamei, Peter Ortiz, Victoria Chon
Subject
B. Discussion Regarding Vacancy on the Board of Trustees and Possible Action to Pursue a Provisional Appointment or Call for Election (Education Code Section 5091-5093)
Meeting
Jun 16, 2021 - Regular Board Agenda (#2284)
Category
6. ACTION ITEMS
Type
Action
Recommended Action
Motion for Option 1: Pursue a Provisional Appointment and Designate a Board Subcommittee to Review Applicants for Provisional Appointment
.
Motion for Option 2: Call for an Election to fill Vacancy

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

 

Background

 

On June 11, 2021 the Trustee Area 2 seat was vacated when Board Member Kathleen King submitted her resignation to the County Superintendent. Given Board Member King's resignation, the Board is charged to determine how the vacancy will be filled. The procedure for filling a vacancy on the County Board of Education is established by Education Code section 1008 and 5090-5093 and the process is set forth in Board Bylaw 9223 which requires that the Board order an election or make a provisional appointment within 60 days of the vacancy. As the vacancy occurred on June 11, 2021, the Board must make a provisional appointment or order an election by August 10, 2021.

 

Trustee Area 2 is comprised of Cupertino Union, Lakeside Joint Union, Loma Prieta Joint Union, Los Gatos Union, Saratoga Union, and Los Gatos-Saratoga Joint Union High School District and small portions of Santa Clara Unified and Sunnyvale and the corresponding portion of Fremont Union High. A portion of Trustee Area 2 is within Santa Cruz County.

 

Board Action

 

In order for the Board to discuss whether to make a provisional appointment or order an election, the item has been placed on the agenda and the discussion must be held in open session. The Board may choose to take action in one of the following ways:

 

Option 1:  Pursue a Provisional Appointment and Designate a Board Subcommittee to Review Applicants for Provisional Appointment

 

If the Board chooses to make a provisional appointment, they must advertise in the local media to solicit Board candidate applicants and nominations; form a committee consisting of less than a quorum of the Board to review eligible applicants; interview the candidates at a public meeting and select the provisional appointee by majority vote. If the Board chooses to make a provisional appointment it must do so by August 10, 2021. 

 

Option 2: Call for an Election to fill Vacancy

 

When an election is ordered, the election must be held on the next established election date not less than 130 days after the election is ordered. If the Board decides to order an election on June 16, 2021, the election date would be November 2, 2021.

 

 

The financial impact of Option 1 includes the cost of advertising in local media which is estimated to be $1,200. This estimate is based on costs for the San Jose Post Record, Bay Area News Group, and Mountain News Network.

 

The financial impact of Option 2 includes the cost of advertising in local media and the cost of holding an election. The estimated cost of advertising in the local media is $1,200. The estimated combined cost of a November 2, 2021 election in both Santa Clara County and Santa Cruz County is $700,000.

 

If the Board fails to act within the 60-day period, the County Superintendent shall order an election to fill the vacancy.

 

Attached is Board Bylaw 9223 and a memorandum that provides a complete description of the process, timelines, and financial implications.

 

Motion & Voting
Motion for Option 1: Pursue a Provisional Appointment and Designate a Board Subcommittee to Review Applicants for a Provisional Appointment


Motion by Joseph Di Salvo, second by Rosemary Kamei.
Final Resolution: Motion Carries
Yes: Claudia Rossi, Grace Mah, Joseph Di Salvo, Rosemary Kamei, Peter Ortiz, Victoria Chon
Subject
C. Request Adoption of the 2021-2022 SCCOE Local Control Accountability Plan (LCAP)
Meeting
Jun 16, 2021 - Regular Board Agenda (#2284)
Category
6. ACTION ITEMS
Type
Action
Recommended Action
Adopt the 2021-2022 SCCOE Local Control Accountability Plan (LCAP)
Goals
Santa Clara County Office of Education Goal #1

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Steve Olmos, Ed.D., Assistant Superintendent, Student Services & Support Division

Jessica Bonduris, Ed.D., Assistant Superintendent, Educational Services Division

 

Background

Pursuant to Education Code (EC) 52068(b)(1), the Santa Clara County Office of Education held a public hearing to solicit recommendations and comments from members of the public regarding the specific actions and expenditures proposed to be included in the Local Control Accountability Plan (LCAP).  This public hearing was held on June 9, 2021.

 

Current Status

The SCCOE’s Local Control Accountability Plan was developed with guidance from the California Department of Education and utilized the process and template adopted by the State Board of Education.  Stakeholders participated in the development of the LCAP pursuant to the regulation.  The LCAP was presented to the parent advisory committee and to the English Learner Parent Advisory Committee pursuant to EC Section 52063.  The LCAP was posted on the SCCOE web page for public comment on June 4, 2021.

Motion & Voting
Adopt the 2021-2022 SCCOE Local Control Accountability Plan (LCAP)

Motion by Peter Ortiz, second by Grace Mah.
Final Resolution: Motion Carries
Yes: Claudia Rossi, Grace Mah, Joseph Di Salvo, Rosemary Kamei, Peter Ortiz, Victoria Chon
Subject
D. Request Adoption of the Santa Clara County Office of Education County School Services Fund Budget for 2021-22
Meeting
Jun 16, 2021 - Regular Board Agenda (#2284)
Category
6. ACTION ITEMS
Type
Action
Preferred Date
Jun 16, 2021
Absolute Date
Jun 16, 2021
Fiscal Impact
No
Budgeted
No
Budget Source
N/A
Recommended Action
Adopt the Santa Clara County Office of Education County School Services Fund Budget for 2021-22.

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Stephanie Gomez, Chief Business Officer

 

Background

Education Code 1622 requires that on or before July 1 of each fiscal year, the county board of education shall adopt the annual county school services fund budget. Additionally, Education Code 1040 requires the county board of education to approve the annual county school services fund budget of the county superintendent of schools. The county board of education shall not adopt the annual county school services fund budget before the county board of education adopts a local control and accountability plan (LCAP).

 

Pursuant to Education Code (EC) 1620 on or before July 1 of each fiscal year, the county board of education shall hold a public hearing for the county school service fund budget. The public hearing was held on June 9, 2021, and the 2021-22 County School Service Fund Budget was presented and is attached for your reference.

 

Since the State budget has not been approved yet, the budget is developed based on a set of assumptions, and the most up-to-date information available from the Governor's May Revise. The State is required to adopt its budget by June 15th and any changes not included in the May Revise would need to be updated in the adopted county school services fund budget within 45 days after the State Budget is signed. Additionally, the books for 2020-21 will not be closed until late August/early September and will also require adjustments be made to the adopted county school services budget at first interim in accordance with prescribed rules and regulations. It is expected that $26 million or more in revenue will be recorded at that time as carryover.

 

Budget Summary

The 2021-22 County School Service Fund is comprised of unrestricted and restricted funds. Unrestricted funding is to be used for a designated purpose and restricted funding is for a specified purpose and is subject to restrictions imposed by the grantor. Total projected revenues (including Transfer-in) are approximately $279.32M and projected expenditures (including Transfer-out) are approximately $306.78M. This includes approximately $41.53M in expenditures to be returned to the state from local “excess” property taxes. This amount may change depending upon local property tax revenues. SCCOE's projected reserve for economic uncertainty is $12.27M and meets the State mandated reserve requirement of 2%, and is able to maintain the additional 2% reserve requirement as set forth by Board Policy #3100, for 2021-22 and the two subsequent fiscal years.

 

Additional Information

Salaries and benefits are projected to increase in fiscal year 2021-2022 by $3.74M due to a 2% salary increase and 5% increase in SCCOE's Employer Contribution for health and welfare benefits paid on behalf of employees, which is approximately $17,458 annually per full-time employee.

 

 

 

Percentage increase in salaries

Effective Date

ACE-CTA

2%

July 1, 2021

Psychologists & Social Workers

2%

July 1, 2021

SEIU Local 521

2%

September 1, 2021

Leadership Team

2%

September 1, 2021


SCCOE Employer Contribution Rate Increases for Employee Health and Welfare Benefits for 2019-20 through 2021-22. Effective, October 1, 2021, the SCCOE Employer contribution amount will increase approximately 5% to $1,275 per full-time employee.

 

Fiscal Year

SCCOE

Employer Paid Contribution Monthly

SCCOE

Employer Paid Contribution Annually

Increase in SCCOE

Employer Paid

Contribution Monthly

Increase in SCCOE

Employer Paid

Contribution Annually

Percentage Increase in SCCOE Employer Paid Contribution

2018-19

$1,071

$12,852

N/A

N/A

N/A

2019-20

$1,146

$13,752

$75

$900

7%

2020-21

$1,214

$14,577

$68

$825

6%

2021-22

$1,275

$15,306

$61

$729

5%

 

 

 

 

 

 

 

 

 

 

 

 

 

Employer paid benefits also provides employees with an option to select from two different dental plans. Vision and life benefits are also provided.

 

 

Employer Paid Benefits

SCCOE Employer Paid

Contribution Monthly

SCCOE Employer Paid Contribution  Annually

Delta Dental Buy Up

$163.98

$1,968

Delta Dental Basic

$136.75

$1,641

MES Vision

$12.97

$156

Life Insurance

$2.30

$28

 

Carryover estimated for 2021-22 is estimated at $26 million and the actual amount will be confirmed once the books are closed in late August/early September and will be incorporated into the adopted county school services fund budget at first interim. The largest portion of carryover funds is related to one-time capital projects that were postponed due to the pandemic and totals $18.80 million. The remainder is for Federal and State Grants related to Special Education, Technology and Data Services and SCCOE provided contract services.

 

Recommend Action

Adopt the 2021-2022 County School Service Fund budget.

 

 

 

 

 

 

Motion & Voting
Adopt the Santa Clara County Office of Education County School Services Fund Budget for 2021-22.

Motion by Peter Ortiz, second by Rosemary Kamei.
Final Resolution: Motion Carries
Yes: Claudia Rossi, Joseph Di Salvo, Rosemary Kamei, Peter Ortiz, Victoria Chon
No: Grace Mah
Subject
E. Request Approval of the Budget Revisions for the Month of May 2021
Meeting
Jun 16, 2021 - Regular Board Agenda (#2284)
Category
6. ACTION ITEMS
Type
Action
Preferred Date
Jun 16, 2021
Absolute Date
Jun 16, 2021
Fiscal Impact
No
Budgeted
No
Budget Source
N/A
Recommended Action
Approve the Budget Revisions for the Month of May 2021

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Stephanie Gomez, Chief Business Officer

 

Background

This report reflects budget revisions for the month of May 2021. If an expenditure budget is increased, it is supported either by an increase in revenue, a decrease in carryover (use of carryover), a decrease in fund balance or any combination of the three. If an expenditure budget is decreased, the result could be due to a decrease in estimated revenue, or an increase to credit it back to fund balance.

 

During the month of May 2021, expenditure budgets were increased by $4,862,113; revenue was increased by $4,824,613; and fund balance decreased by $37,500.

 

Fiscal Implications

Restricted funding in the amount of $4.68 million has been received to support the following:

Student Impact

Students throughout the County of Santa Clara will directly benefit from resources provided to promote academic achievement, improve access to health and mental health services, and prepare for in-demand careers.

 

Requested Action

Approve the Budget Revisions for the Month of May 2021.

 

Motion & Voting
Approve the Budget Revisions for the Month of May 2021

Motion by Rosemary Kamei, second by Claudia Rossi.
Final Resolution: Motion Carries
Yes: Claudia Rossi, Grace Mah, Joseph Di Salvo, Rosemary Kamei, Peter Ortiz, Victoria Chon
Subject
F. Request Adoption of the 2021-22 Resolution According to the Provisions of Article XIII, Section 36 of the State to Approve the Spending Plan for the Education Protection Account (EPA) for 2021-22
Meeting
Jun 16, 2021 - Regular Board Agenda (#2284)
Category
6. ACTION ITEMS
Type
Action
Preferred Date
Jun 16, 2021
Absolute Date
Jun 16, 2021
Fiscal Impact
No
Budgeted
No
Budget Source
N/A
Recommended Action
Adopt the 2021-22 resolution to approve the spending plan for the Education Protection Account (EPA)

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Stephanie Gomez, Chief Business Officer

 

Background

On November 6, 2012, the voters of California approved Proposition 30, which temporarily increases the state’s sales tax and the personal income tax rates for upper-income taxpayers. Part of the revenue generated would be used to support Local Educational Agency (LEA) funding, with the remainder helping to balance the state budget.

 

Revenues generated from Proposition 30 are deposited into a state account called the Education Protection Account (EPA). The EPA began January 1, 2012, and continues for seven years (December 31, 2018), during the time that Proposition 30 will be effective. Proposition 55 was approved on November 8, 2016, which extends the EPA account through 2030.

 

Current Status

The creation of the EPA by Proposition 30 also comes with some accountability components. One requirement is having the spending plan approved by the governing board during a public meeting. Another requirement is that the LEA must publish on its website (each year) an accounting of the estimated revenue it will receive from the EPA and how much will be expended. In addition, EPA funds cannot be used for the salaries or benefits of administrators or any other administrative costs.

 

Enclosed is the Santa Clara County Office of Education’s estimated EPA spending plan for 2021-22.

 

Requested Action

Adopt the 2021-22 resolution to approve the spending plan for the Education Protection Account (EPA).

Motion & Voting
Adopt the 2021-22 resolution to approve the spending plan for the Education Protection Account (EPA)

Motion by Victoria Chon, second by Peter Ortiz.
Final Resolution: Motion Carries
Yes: Claudia Rossi, Grace Mah, Joseph Di Salvo, Rosemary Kamei, Peter Ortiz, Victoria Chon
7. BOARD MEMBER COMMITTEE REPORTS
Subject
A. Committee members may provide or report on recent committee activities.
Meeting
Jun 16, 2021 - Regular Board Agenda (#2284)
Category
7. BOARD MEMBER COMMITTEE REPORTS
Type
Information

There were no Board Member Committee meetings after the June 9 meeting.

 

Permanent Standing Committees of the Board

Membership Committees and Activities

Liaison Committees, Workgroups, and Community Activities

8. INFORMATION ITEMS
Subject
A. Charter Schools Update
Meeting
Jun 16, 2021 - Regular Board Agenda (#2284)
Category
8. INFORMATION ITEMS
Type
Information
Goals
Santa Clara County Office of Education Goal #1
Santa Clara County Office of Education Goal #2

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Mefula Fairley, Director of Charter Schools

 

Background

At each regular Board Meeting, a Charter Schools Update is provided as a standing agenda item.  Topics include, but are not limited to, the following: 

 

Bullis Charter School
An update will be provided on Bullis Charter School. 

 

Summit Public Schools
An update will be provided on Summit Public Schools.


 

Student Impact

The Charter Schools Department provides monitoring and oversight for 22 County Board of Education-authorized charter schools, serving approximately 11,000 students.

Subject
B. First Reading of Board Policy 0460 Local Control and Accountability Plan
Meeting
Jun 16, 2021 - Regular Board Agenda (#2284)
Category
8. INFORMATION ITEMS
Type
Information

Administrator

 

Mary Ann Dewan, Ph.D., County Superintendent of Schools

 

Background

 

On June 9, 2021 the Policy Subcommittee met and approved revisions to BP 0460 Local Control and Accountability Plan.

 

BP 0460 Local Control and Accountability Plan

 

Policy updated to reflect AB 1240 which adds, as a measure of student achievement, the percentage of students who have successfully completed both college entrance courses and career technical education courses. Policy also clarifies the circumstances under which the COE may request or be required to obtain technical assistance to build the COE's capacity to develop and implement actions and services responsive to student and community needs.

 

Subject
C. First Reading of Board Policy 5141.52 Suicide Prevention
Meeting
Jun 16, 2021 - Regular Board Agenda (#2284)
Category
8. INFORMATION ITEMS
Type
Information

Administrator

 

Mary Ann Dewan, Ph.D., County Superintendent of Schools

 

Background

 

On June 9, 2021 the Policy Subcommittee met and approved revisions to BP 5141.52 Suicide Prevention.

 

BP 5141.52 Suicide Prevention

 

Policy updated to reflect (AB 1767) which mandates age-appropriate policy on suicide prevention, intervention, and postvention for students in grades K-6 beginning in the 2020-21 school year. Policy reflects requirements to consult with specified stakeholders on policy development, coordinate with the county mental health plan whenever a referral is made for mental health or related services for a student in grades K-6 who is a Medi-Cal beneficiary, and ensure that employees act within the authorization and scope of their credential or license. Policy also reflects AB 34, which requires COEs to post their suicide prevention policy in a prominent location on the COE web site. Policy clarifies that the requirement to print the national suicide hotline number on student identification cards is specific to students in grades 7-12.

 

Corresponding AR attached as reference.

 

 

Subject
D. First Reading of Board Policy 5157 Gender Identity and Access
Meeting
Jun 16, 2021 - Regular Board Agenda (#2284)
Category
8. INFORMATION ITEMS
Type
Information

Administrator

 

Mary Ann Dewan, Ph.D., County Superintendent of Schools

 

Background

 

On June 9, 2021 the Policy Subcommittee met and approved revisions to BP 5157 Gender Identity and Access.

 

BP 5157 Gender Identity and Access

 

Policy revised to include updated terminology and language and to include more detailed language around school records, privacy, and facility usage.

 

Corresponding AR included for reference.

9. COUNTY BOARD OF EDUCATION MEMBER REPORTS
Subject
A. The members of the Board may give reports on activities related to their duties as members of the Santa Clara County Board of Education
Meeting
Jun 16, 2021 - Regular Board Agenda (#2284)
Category
9. COUNTY BOARD OF EDUCATION MEMBER REPORTS
Type

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

 

 

Background

The members of the Board may give reports on activities related to their duties as members of the Santa Clara County Board of Education. 

10. SUPERINTENDENT'S REPORT
Subject
A. The superintendent may give a report on any activities related to her duties.
Meeting
Jun 16, 2021 - Regular Board Agenda (#2284)
Category
10. SUPERINTENDENT'S REPORT
Type
Information

The superintendent may give a report on any activities related to her duties.

11. CONSENT INFORMATION ITEMS (Information items provided for review that do not require presentation or action.)
Subject
A. Head Start/Early Head Start Monthly Board Reports
Meeting
Jun 16, 2021 - Regular Board Agenda (#2284)
Category
11. CONSENT INFORMATION ITEMS (Information items provided for review that do not require presentation or action.)
Type
Information
Goals
Santa Clara County Office of Education Goal #3

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Jessica Bonduris, Ed.D. Assistant Superintendent- Educational Services Division

 

Background

As per the Head Start Act, all Head Start agencies are required to provide program information to the Board of Education.  Attached are the following reports:

           Provides information on progress of services provided to children and families to meet required timelines as per specific indicators and thresholds

 

           Provides the status of program budget and financial oversight

 

           Indicates the progress of required matching contribution required by grant ($6,676,866)

 

            Limits the amounts of funds charged as development and administrative costs to 15%

 

            Serves as an oversight check of program expenses

 

            Serves as an oversight check of program expense

 

            Summarizes the year to date enrollment activity in the Head Start Program to comply with enrollment requirements

 

Student Impact

The Head Start/Early Head Start Program is federally funded to serve 1,946 children, ages 0-5, from very low-income families to promote their school readiness by enhancing their cognitive, social, and emotional development. These services are provided in Santa Clara and San Benito Counties.

 

Subject
B. Employee Compensation Increase Exceeds the EC 1302 (a) Limit
Meeting
Jun 16, 2021 - Regular Board Agenda (#2284)
Category
11. CONSENT INFORMATION ITEMS (Information items provided for review that do not require presentation or action.)
Type
Information
Goals
Santa Clara County Office of Education Goal #3

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Larry Oshodi, Assistant Superintendent-Personnel Services

 

 

Background

Education Code 1302(a) requires any salary increase of $10,000 or more to be discussed by the County Board of Education at a regularly scheduled meeting. Recent promotions will result in excess of the $10,000 limit for 1 employee.

 

Fiscal Implications

The following chart outlines the employee name, prior and new position title, the reason for the salary increase, prior and new annual salary, and the overall salary increase.

 

# Last Name First Name Prior Position Title New Position Title

Reason

(see legend)

Prior Annual Salary New Annual Salary Salary Increase
1 Gonzalez

Chriselda

Family Advocate-Restricted

Supervisor-Head Start Family Health Services-Restricted C $71,384.40 $108,474.24 $37,089.84

 

LEGEND:

A: Interim

B: Increase in calendar

C: Promotion

D: Position reinstatement

E: Promotion and increase in calendar

F: Position change and increase in calendar

G: Increase in FTE

H: Position reclassification

 

Student Impact

Human Resources ensures our students receive quality instruction through the selection, assignment, and support of qualified leaders, teachers, and staff.

Subject
C. SCCOE Annual Plan of Continuous Improvement Support
Meeting
Jun 16, 2021 - Regular Board Agenda (#2284)
Category
11. CONSENT INFORMATION ITEMS (Information items provided for review that do not require presentation or action.)
Type
Information
Goals
Santa Clara County Office of Education Goal #3
Santa Clara County Office of Education Goal #2
Santa Clara County Office of Education Goal #1
Mission Statement of the County Office of Education

Administrator

Mary Ann Dewan, Ph.D., County Superintendent of Schools

Gary Waddell, Ed. D., Associate Superintendent, Equity & Educational Progress Division, Public Affairs
Chris Izor, Director, Continuous Improvement and Accountability

 

Background

Pursuant to EC 52066(i), County Offices of Education (COEs) must annually develop a summary of services that describe how the COE will support its districts, in general, related to continuous improvement. The report also includes descriptions of the supports provided to districts identified to receive differentiated assistance. These summaries are compiled and publicly posted by the CDE.

 

The statute requires descriptions in three areas:

 

The report describes the summary of services that will be provided this year by the SCCOE and its Continuous Improvement and Accountability department under the Equity and Educational Progress Division.

 

Fiscal Implications

Funding for these supports and services are provided by the Statewide System of Support funding retricted to this purpose.

 

Student Impact

Supporting districts with continuous improvement services directly impacts students and the services that are offered to them. Through the practices of data review, root cause analysis, strategic planning, and program evaluation, districts, working with input from their communities, can better plan for robust and targeted programs to meet the needs of all students and address the ways they operationalize equity.

 

12. ADJOURNMENT
Subject
A. The next Santa Clara County Board of Education regular meeting is scheduled for July 21, 2021.
Meeting
Jun 16, 2021 - Regular Board Agenda (#2284)
Category
12. ADJOURNMENT
Type

The next Santa Clara County Board of Education regular meeting is scheduled for July 21, 2021.